NOTICE OF PUBLIC HEARING 2017 Consolidated Funding Application for CDBG
NOTICE OF PUBLIC HEARING
2017 Consolidated Funding Application for CDBG
The Town of Roxbury will hold a Public Hearing on September 11, 2017 at 6:45 pm at the Town
Hall, 53690 State Hwy 30, Roxbury, NY. The purpose of this hearing is to receive citizen’s
comments regarding the Town’s intent to apply for up to $400,000 in financial assistance to NYS
Homes and Community Renewal via a 2017 Consolidated Funding Application under the
Community Development Block Grant program to provide housing rehabilitation and repairs for
10 low-moderate income homeowners. Any and all citizens are invited to attend this Public
Hearing. It is the policy of the Town of Roxbury not to discriminate on the basis of disability.
Please contact Diane Pickett, Town Clerk, at 607-326- 7641 if you need any special
accommodations and the Town will make appropriate arrangements to ensure that you can
participate in this public meeting.
Diane Pickett, Town Clerk
Town of Roxbury
Dated: August 21, 2017
ROXBURY TOWN BOARD Regular Meeting August 14, 2017
ROXBURY TOWN BOARD
Regular Meeting
August 14, 2017
Grand Gorge Civic Center
Call To Order 7:30 pm Regular Meeting
Minutes July 10th Meeting
Requests to Speak: Tara Jo Donadio-Clean Energy Communities Program
Department Reports: Water / Sewer
Planning
Building & Grounds
Highway
Assessor
Building Inspector
Community Resources
Old Business Munsell letter re: water charges
Water leak by Greg Stock residence
New Business
Letters to the Board: Graffiti on Main Street Roxbury
Joel & Susanna Craig-Denver Sewer
Discussion from residents
Audits
ISSUES FOR DISCUSSION
Resolution-Town Clerk monthly report for July 2017
Resolution-Supervisor’s monthly report for June 2017
Resolution-Assessor’s monthly report for July 2017
Resolution-Building Inspector monthly report for July 2017
Resolution-monthly water receipts report for July 2017
Resolution-Justice Court monthly report for June 2017
Resolution-schedule Public Hearing September 11th @ ______pm for CDBG Housing Rehab Application
Resolution-advertise for bids for Kirkside Park Kitchen Construction
Amount to bond for water district projects-Denver, GG and Roxbury
Changes requested for Park Pavilion Usage Agreement
Revise Road Takeover Specs?
Denver Water Project work status
GG/Roxbury Water Project property appraisal
OTHER REMINDERS
Highway Contract expires 12/31/17
Water & Sewer Operator Agreements (LVDV Operations) expire 12/31/17
(new ones need to be in place by 9/1/17 for 2018 budgeting purposes)
Roxbury Town Board Approved Meeting Minutes - July 10 2017
APPROVED MINUTES
July 10, 2017
The regular monthly meeting of the Town Board was held July 10, 2017 at 7:30 pm at the Town Hall. Present were: Supervisor Thomas S. Hynes, Councilmen Gene Cronk, Edward Raeder and Carol Murray, Parks Clerk Carolynn Faraci, Assessor Clerk Stephanie Seminara, Town Attorney Kevin Young and 4 residents. Absent: Councilman Allen Hinkley (out of Town) and Highway Supt. Neil German.
The Public Hearings originally scheduled for 7:00 pm for a second hearing on Small Business Enterprise application and 7:20 pm for a second hearing on the Grand Gorge Civic Center repairs application were not needed.
The Minutes of the June 12, 2017 meeting were approved on motion of Edward Raeder second by Gene Cronk.
AYES-4 Raeder, Cronk, Murray, Hynes
NAYS-0
ABSENT-1 Hinkley
Assessor Clerk Stephanie Seminara stated the EQ Rate for 2017 is still at 100%, the Board has been given a written report from the Assessor and there are no other problems/issues to be discussed.
Parks Clerk Carolynn Faraci reported two students have started with the summer work program, vandalism on park buildings has stopped and has several bookings for the pavilion/park.
Grant Writer Peg Ellsworth was absent but submitted a written report stating she has received plans on the kitchen and will be getting the committee together to go over them. Carolynn Faraci added the kitchen will be for local grower’s use and not caterers and the Town Board will have to make decisions regarding a user’s handbook, rental pricing and other issues before the kitchen is up and running.
Highway Supt. Neil German was absent but submitted a written report stating crews continue to do stone & oil, grader patching, grading and rolling roads, he has been told the old roller is worth about $20,000-$22,000 and therefore requested instead of placing it on the auction site to sell, R.H. Finke has offered $25,000 towards a trade-in with them and they will locate any roller the Town wants. It was also reported John Bubach is planning to leave the Highway Dept. the end of July.
A few months ago, Dennis & Jackie Slater requested a reduced speed limit for Hubbell Corners Rd. to 30 MPH. A response has been received from NYS Dept. of Transportation (NYSDOT) approving of a reduced speed limit of 25 MPH. The illegally posted 30 MPH speed limit sign there now will be removed and a 25 MPH sign will be erected.
Supv. Hynes stated the new Denver Water Pressure Reducing Valve (PRV) was tested on Friday and all went well.
The baby swing at the Grand Gorge Civic Center playground has been damaged with its straps being cut off. The swing will be replaced.
Councilman Cronk again expressed concerns with not getting a receipt for his property taxes from the Tax Collector having asked for it three times and feels a receipt should be sent regardless of whether the box on the tax bill requesting a receipt is marked or not.
Richard Tunison of the Hitching Post introduced himself and stated he plans to open the restaurant on Labor Day weekend. He has submitted a notice that he will be applying for a liquor license through the State and requests a waiver of the 30 day hold from the Town Board. He discussed the renovations taking place and has already spoken with the Building Inspector and NYS Dept. of Health. The Town Board wished him well in his new venture.
On motion of Gene Cronk second by Carol Murray the Town Board approved the Town Clerk’s monthly report for June 2017 in the amount of $5,005.75 (Town Clerk $695.75 and Building Permits $4,310.00)
AYES-4 Cronk, Murray, Raeder, Hynes
NAYS-0
ABSENT-1 Hinkley
On motion of Carol Murray second by Edward Raeder the Town Board approved the Supervisor’s monthly report for May 2017.
AYES-4 Murray, Raeder, Cronk, Hynes
NAYS-0
ABSENT-1 Hinkley
On motion of Edward Raeder second by Gene Cronk the Town Board approved the Assessor’s monthly report for June 2017.
AYES-4 Raeder, Cronk, Murray, Hynes
NAYS-0
ABSENT-1 Hinkley
On motion of Edward Raeder second by Carol Murray the Town Board approved the Building Inspector’s monthly report for June 2017.
AYES-4 Raeder, Murray, Cronk, Hynes
NAYS-0
ABSENT-1 Hinkley
On motion of Carol Murray second by Gene Cronk the Town Board approved the Water District receipts report for June 2017 in the following amounts: Denver Water $102.30; Grand Gorge $155.91 and Roxbury $395.57.
AYES-4 Murray, Cronk, Raeder, Hynes
NAYS-0
ABSENT-1 Hinkley
On motion of Edward Raeder second by Gene Cronk the Town Board approved the Justice Court monthly report for May 2017 in the amount of $4,265.00.
AYES-4 Raeder, Cronk, Murray, Hynes
NAYS-0
ABSENT-1 Hinkley
RESOLUTION #81-LIQUOR LICENSE FOR HITCHING POST
On motion of Edward Raeder second by Gene Cronk the following resolution was offered and adopted:
“WHEREAS, the Town Board has received notification that Liz’s Hitching Post LLC will be applying for NYS Liquor License; and
WHEREAS, it has been requested to waive the 30 day hold period; and
WHEREAS, a liquor license has been at that location in the past;
NOW, THEREFORE BE IT RESOLVED, the Town Board has no objections to a liquor license being issued to Liz’s Hitching Post LLC; and
BE IT FURTHER RESOLVED the Town Board will request waiver of the 30 day hold on issuance of the license from the NYS Liquor Authority.”
AYES-4 Raeder, Cronk, Murray, Hynes
NAYS-0
ABSENT-1 Hinkley
Attorney Young discussed the need for an amended Bond Resolution for the Denver Water District Project that is required by NYS EFC who we are applying to for partial funding.
On motion of Gene Cronk second by Edward Raeder the following resolution was offered and adopted:
RESOLUTION #82- A RESOLUTION AMENDING THE BOND RESOLUTION DATED JANUARY 3, 2017, AUTHORIZING THE ISSUANCE OF $400,000 BONDS OF THE TOWN OF ROXBURY, DELAWARE COUNTY, NEW YORK, TO PAY PART OF THE $1,000,000 MAXIMUM ESTIMATED COST OF THE INCREASE AND IMPROVEMENT OF THE FACILITIES OF THE TOWN’S DENVER WATER DISTRICT, TO INCREASE THE AMOUNT OF BONDS AUTHORIZED TO $1,000,000.
“WHEREAS, by bond resolution dated January 3, 2017, the Town Board of the Town of Roxbury, Delaware County, New York, authorized the issuance of $400,000 bonds to pay part of the $1,000,000 estimated maximum cost of the increase and improvement of the Town’s Denver Water District;
WHEREAS, the Town Board now desires to authorize the issuance of bonds sufficient to pay said estimated maximum cost, to permit work to proceed pending receipt of the grant monies expected to be available; NOW, THEREFORE, BE IT,
RESOLVED, by the Town Board of the Town of Roxbury, Delaware County, New York, as follows:
Section A. The Title and Sections 1 and 2 of the bond resolution of the Town of Roxbury, duly adopted by the Town Board on January 3, 2017, titled:
A RESOLUTION AUTHORIZING THE ISSUANCE OF $400,000 BONDS OF THE TOWN OF ROXBURY, DELAWARE COUNTY, NEW YORK, TO PAY PART OF THE $1,000,000 MAXIMUM ESTIMATED COST OF THE INCREASE AND IMPROVEMENT OF THE FACILITIES OF THE TOWN’S DENVER WATER DISTRICT, IN AND FOR SAID TOWN.
are hereby amended to read as follows:
A RESOLUTION AMENDING THE BOND RESOLUTION DATED JANUARY 3, 2017, AUTHORIZING THE ISSUANCE OF $1,000,000 BONDS OF THE TOWN OF ROXBURY, DELAWARE COUNTY, NEW YORK, TO PAY THE $1,000,000 MAXIMUM ESTIMATED COST OF THE INCREASE AND IMPROVEMENT OF THE FACILITIES OF THE TOWN’S DENVER WATER DISTRICT, IN AND FOR SAID TOWN.
RESOLVED, by the Town Board of the Town of Roxbury, Delaware County, New York, as follows:
Section 1. For the specific object or purpose of paying the cost of the increase and improvement of the facilities of the Town’s Denver Water District, consisting of various capital improvements to the facilities of the Denver Water District, including wellfield electrical improvements, pumping and treatment improvements, controls system improvements, pressure reducing valve vault replacement, water main and service replacements, hydrant and valve replacements, storage tank rehabilitation, emergency generators, and various building and site improvements, in the Town of Roxbury, Delaware County, New York, there are hereby authorized to be issued $1,000,000 bonds of said Town pursuant to the provisions of the Local Finance Law.
Section 2. It is hereby determined that the maximum estimated cost of the aforesaid specific object or purpose is $1,000,000, and the plan for the financing thereof is by the issuance of the $1,000,000 bonds of the Town of Roxbury, Delaware County, New York, authorized to be issued pursuant to this resolution, provided, however, that the amount of bonds to be issued shall be reduced by any grant monies received, including any amounts ultimately received from the anticipated grant from the State of New York under the New York State Water Infrastructure Improvement Act in the amount of $600,000.
Section B. The validity of such bonds and bond anticipation notes may be contested only if:
(1) Such obligations are authorized for an object or purpose for which said Town is not authorized to expend money, or
(2) The provisions of law which should be complied with at the date of publication of this resolution are not substantially complied with,
and an action, suit or proceeding contesting such validity is commenced within twenty days after the date of such publication, or
(3) Such obligations are authorized in violation of the provisions of the Constitution.
Section C. This resolution, which is effective immediately, shall be published in The Catskill Mountain News, the official newspaper of the Town, together with a notice of the Town Clerk in substantially the form provided in Section 81.00 of the Local Finance Law.
The question of the adoption of the foregoing resolution was duly put to a vote on roll call, which resulted as follows:
Councilman Gene Cronk VOTING AYE
Councilman Edward Raeder VOTING AYE
Councilwoman Carol Murray VOTING AYE
Supervisor Thomas S. Hynes VOTING AYE
Councilman Allen Hinkley ABSENT
Attorney Young discussed the changes to the Lamont Engineering., PC agreement for the Denver Water Project.
RESOLUTION #83- RESOLUTION OF THE TOWN BOARD OF THE TOWN OF ROXBURY
AUTHORIZING A CONTRACT AMENDMENT FOR THE DENVER RUN WATER DISTRICT PROJECT AND AUTHORIZING THE TOWN SUPERVISOR TO EXECUTE CONTRACT AMENDMENT
On motion of Carol Murray second by Edward Raeder the following resolution was offered and adopted:
“WHEREAS, the Town Board of the Town of Roxbury (the “Town Board”) determined the necessity of a project named Denver Run Water District Water System Improvements Project relating to the increase and improvement of the distribution facilities of the Denver Run Water District (the “Denver Run Water District Project”); and
WHEREAS, by resolution dated April 10, 2017, the Town Board authorized the Denver Run Water District Project; and
WHEREAS, by resolution dated April 10, 2017, the Town of Roxbury’s Denver Water District (“DWD”) and Lamont Engineers (“Lamont”) entered into a Final Design and Construction Phase Service Contract (the “Contract”) for the Denver Run Water District Project; and
WHEREAS, the New York State Environmental Facilities Corporation (“EFC”) requires certain provisions to be included in the Contract; and
WHEREAS, Lamont revised the Contract to add a EFC/SRF Non-Construction Bid Packet (“Bid Packet”) as required by the EFC; and
WHEREAS, the Town Board has reviewed the Bid Packet; and
NOW, THEREFORE BE IT RESOLVED THAT:
The Town Board hereby approves the amendment to the Contract to include the Bid Packet.
The Town Supervisor is hereby authorized to execute a contract amendment to add the Bid Packet to the Contract.”
WHEREUPON, the Resolution was put to a vote and recorded as follows:
AYES-4 Murray, Raeder, Cronk, Hynes
NAYS-0
ABSENT-1 Hinkley
RESOLUTION #84-ANNUAL GOOD NEIGHBOR FUND REPORT
On motion of Gene Cronk second by Carol Murray the following resolution was offered and adopted:
“RESOLVED, the Town Board approves the Annual Report of Good Neighbor funds to NYC DEP (Dept. of Environmental Protection) reflecting a balance of $274,136.20 through June 30, 2017.”
AYES-4 Cronk, Murray, Raeder, Hynes
NAYS-0
ABSENT-1 Hinkley
RESOLUTION #85-BUBACH RESIGNS FROM HIGHWAY DEPT.
On motion of Carol Murray second by Edward Raeder the following resolution was offered and adopted:
“WHEREAS, the Town Board has received a letter of resignation from Highway Dept. employee John K. Bubach effective July 27, 2017;
BE IT RESOLVED, the Town Board regretfully accepts the resignation of John K. Bubach from the Highway Dept. with a last day of work to be July 27, 2017.”
AYES-4 Murray, Raeder, Cronk, Hynes
NAYS-0
ABSENT-1 Hinkley
RESOLUTION #86-TRADE IN ROLLER TO R.H. FINKE
On motion of Gene Cronk second by Edward Raeder the following resolution was offered and adopted:
“WHEREAS, at the June 12, 2017 meeting, the Town Board approved the Highway Supt. to put the old roller on the Auction’s International site for sale; and
WHEREAS, the Highway Supt. has been told the roller is worth approximately $20,000-$22,000; and
WHEREAS, the Highway Supt. has been offered $25,000 from R.H. Finke as a trade-in; and
WHEREAS, R.H. Finke will locate any roller the Town wants;
NOW, THEREFORE BE IT RESOLVED, the Town Board authorizes the Highway Supt. trade in the roller with R.H. Finke when ready to get a new/used roller; and
BE IT FURTHER RESOLVED the Highway Supt. is to get prices for the Town Board on a new or used roller from R. H. Finke.”
AYES-4 Cronk, Raeder, Murray, Hynes
NAYS-0
ABSENT-1 Hinkley
RESOLUTION #87-SUPPORT GRANT APPLICATION FOR GOULD CHURCH
On motion of Edward Raeder second by Carol Murray the following resolution was offered and adopted:
“NOW, THEREFORE, BE IT RESOLVED, that the Town of Roxbury recognizes that the Jay Gould Reformed Church is a prominent historic structure and community asset located on the highly visible State Route 30/Main Street corridor and greatly contributes to the character of Roxbury; and
BE IT FURTHER RESOLVED, that the Town of Roxbury fully supports the proposal being submitted to the NYS Office of Parks, Recreation and Historic Preservation for funds to make repairs to this valuable historic resource.”
WHEREUPON the resolution was put to a vote as follows:
AYES-4 Raeder, Murray, Cronk, Hynes
NAYS-0
ABSENT-1 Hinkley
No action was taken on the water line repair by the Greg Stock residence. Supv. Hynes is to speak with the homeowner.
No action was taken on the Grand Gorge/Roxbury water project property appraisal. Supervisor Hynes is to meet with the landowner.
Discussion took place on the building permit fee for NYC DEP’s $6M project at the Grand Gorge Sewer Plant.
RESOLUTION #88-NYCDEP BUILDING PERMIT FEE
On motion of Edward Raeder second by Carol Murray the following resolution was offered and adopted:
“RESOLVED, the Town Board accepts the Building Inspector’s calculation of the building permit fee of $9,375 for NYCDEP’s application for repairs/alterations at the Grand Gorge Sewer Plant.”
AYES-4 Raeder, Murray, Cronk, Hynes
NAYS-0
ABSENT-1 Hinkley
An inspection conducted by the State of the Heart of the Catskills Humane Society facility reflects all items as satisfactory.
Attorney Young will contact LVDV Operations, Inc. regarding renewal contracts for operating services they provide for the Denver, Grand Gorge and Roxbury Water Districts and for the Denver and Roxbury Sewer Districts as current contracts expire 12/31/17.
On motion of Gene Cronk second by Carol Murray the bills were audited and ordered paid in the following amounts:
AYES-4 Cronk, Murray, Raeder, Hynes
NAYS-0
ABSENT-1 Hinkley
A reminder was given that the August 14th Town Board meeting will be held at the Grand Gorge Civic Center at 7:30 pm.
On motion of Edward Raeder second by Carol Murray the meeting adjourned at 8:06 pm.
THIS IS A TRUE COPY
_______________________________________
Diane Pickett, Town Clerk
Thomas S. Hynes, Supervisor
Gene Cronk, Councilman
Edward Raeder, Councilman
Carol Murray, Councilwoman
Planning Board Minutes
Planning Board Minutes
Please click here for a PDF of the Planning Board Minutes
APPROVED MINUTES ROXBURY HISTORIC PRESERVATION COMMISSION
APPROVED MINUTES
ROXBURY HISTORIC PRESERVATION COMMISSION
A meeting of the Roxbury Historic Preservation Commission was brought to order July 15, 2017 at 10:20 a.m. at the
Roxbury Town Hall. Present Michael Mathis – Chairman and Commission Members Lewis Wendell and Doug McLaurine.
Also present Carolynn Faraci, Commission Clerk.
On motion of Lewis Wendell second by Doug McLaurine the Roxbury Historic Preservation Commission approved the
minutes of the April 29, 2017 regular quarterly meeting as presented.
AYES-3 Wendell, McLaurine, Mathis
NAYS-0
On motion of Doug McLaurine seconded by Lewis Wendell application submitted by Walker-Ellsworth LLC property
located at 65 Railroad Avenue, Roxbury, NY 12474. It was noted that the application was very well presented and clear.
The application was deemed complete.
AYES-3 McLaurine, Wendell, Mathis
NAYES-0
The house located at 65 Railroad Avenue is a contributing property in the Historic District. It was acknowledged that the
house has been renovated many times and is not in original condition. The Commission acknowledged gratitude that
the renovations were being undertaken.
The property is not a part of the view shed of the main street. Two sides of the house are visible from Railroad Avenue.
On motion of Lewis Wendell second by Doug McLaurin application submitted by Walker & Ellsworth located at 65
Railroad Avenue, Roxbury, NY 12474. After further discussion the Certificate of Compatibility was approved with the
suggestion that the window that is being removed on the first floor of the house be a false window to mimic the
symmetry that the removed window provided.
AYES-3 Wendell McLaurine, Mathis
NAYES-0
Commission had an informal discussion on the property located at 53568 State Highway 30, Roxbury, NY 12474, known
as the former Reeds Hotel. Michael Mathis will be contact the Roxbury Town Board regarding the Commission’s
concerns.
On motion of Michael Mathis second by Doug McLaurine meeting adjourned at 10:50.
Meeting Agenda: July 10, 2017
ROXBURY TOWN BOARD
Public Hearings
Regular Meeting
July 10, 2017
Town Hall
Call To Order 7:00 pm Public Hearing -Small Business Enterprise(hearing now not
needed as going for different funding)
7:20 pm Public Hearing-Grand Gorge Civic Center Renovations
(hearing now not needed as going for different funding)
7:30 pm Regular Meeting
Minutes June 12th Meeting
Requests to Speak:
Department Reports: Water / Sewer
Planning
Building & Grounds
Highway
Assessor
Building Inspector
Community Resources
Old Business
New Business
Letters to the Board:
Discussion from residents
Audits
ISSUES FOR DISCUSSION
Resolution-Town Clerk monthly report for June 2017
Resolution-Supervisor’s monthly report for May 2017
Resolution-Assessor’s monthly report for June 2017
Resolution-Building Inspector monthly report for June 2017
Resolution-monthly water receipts report for June 2017
Resolution-Justice Court monthly report for May 2017
Resolution-apply for funds for GG Civic Center repairs/renovations
Resolution-Liquor License for Liz’s Hitching Post LLC
Resolution-revised Bond Resolution Denver Water Project
Resolution-Amendment #1 to Lamont Eng. Final Design & Construction Phase Services Contract
Resolution-Annual Good Neighbor Fund Report
Stock water repair bill
GG/Roxbury Water Project property appraisal
NYC DEP building permit fee
Heart of the Catskills Dog Shelter Report-all satisfactory
AUGUST MEETING WILL BE AT GRAND GORGE CIVIC CENTER AT 7:30 PM
OTHER REMINDERS
Highway Contract expires 12/31/17
Water & Sewer Operator Agreements (LVDV Operations) expire 12/31/17
(new ones need to be in place by 9/1/17 for 2018 budgeting purposes)
Roxbury Town Board Approved Meeting Minutes, June 12, 2017
June 12, 2017A Public Hearing and regular meeting of the Town Board were held June 12, 2017 at 7:00 pm at the Town Hall. Present were: Councilman/Deputy Supervisor Edward Raeder, Highway Supt. Neil German and one resident. Absent: Supervisor Thomas S. Hynes, Councilmen Gene Cronk, Allen Hinkley and Carol Murray, Assessor Robert Breglio, Parks Clerk Carolynn Faraci (ill) and Attorney Kevin Young (on vacation).
APPROVED MINUTES
June 12, 2017
A Public Hearing and regular meeting of the Town Board were held June 12, 2017 at 7:00 pm at the Town Hall. Present were: Councilman/Deputy Supervisor Edward Raeder, Highway Supt. Neil German and one resident. Absent: Supervisor Thomas S. Hynes, Councilmen Gene Cronk, Allen Hinkley and Carol Murray, Assessor Robert Breglio, Parks Clerk Carolynn Faraci (ill) and Attorney Kevin Young (on vacation).
Dpty. Supervisor Edward Raeder called the first Public Hearing to order at 7:00 pm and stated the Public Hearing approved by the Town Board at the May 8, 2017 Town Board Meeting to be held at 7:00 pm on June 12, 2017 and for 7:00 pm on July 10, 2017 for Small Business Enterprise funding is not needed as Grant Writer Margaret Ellsworth will be submitting to a different funding source.
Councilwoman Carol Murray arrived to the meeting at 7:10 pm.
Supervisor Thomas S. Hynes arrived to the meeting at 7:15 pm.
Assessor Robert Breglio arrived at 7:20 pm.
A Public Hearing was called to order at 7:20 pm. The notice calling for the Public Hearing was read to hear comments on submitting a Community Development Block Grant (CDBG) funding application for repairs needed at the Grand Gorge Civic Center. No comments were heard in favor of or against the application. Joseph Resch stated the Grand Gorge Business Association tried to help residents realize the importance of completing and returning income surveys mailed to them as a requirement of the funding agency, however, most residents did not want to reveal their income level. It was also stated the second public hearing approved at the May 8, 2017 Board meeting that was to be held July 10, 2017 at 7:20 pm is not needed as only one public hearing is required at this time.
Councilman Allen Hinkley arrived to the meeting at 7:23 pm.
Councilman Gene Cronk arrived at 7:25 pm.
The Public Hearing closed at 7:27 pm.
The regular meeting was called to order at 7:30 pm with one additional resident in attendance.
On motion of Gene Cronk second by Edward Raeder the Minutes of the May 8th meeting were approved.
AYES-5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS-0
Glenn Faulkner of Margaretville Telephone Co. (MTC) was present to give a status report of projects.
1. Construction will begin in July on the 12X12 equipment building at the Town parking lot by the old health building
2. Survey crews are working north of Roxbury for broadband expansion
3. The tower being replaced at the top of the mountain in Grand Gorge has been delayed due to weather but concrete is anticipated to be completed this week and the rest of the work to be completed in July.
Michael Manion and Glen Howard of the snowmobile club discussed the trail system and stated they like to give a donation to Towns that allow trails in their area and presented the Town Board with a check for $150 to be used towards a local youth program.
Highway Supt. Neil German reported the new truck is here, requested promoting Corbin Bouton to fill the vacancy of Mechanic’s Helper, crews will doing stone & oil next week, crews continue to do culverts and grading roads, reported one of the old 2004 Internationals is experiencing rear end problems that will cost approximately $9,500 to repair and requested being able to make such repairs, requested putting the Hamm Roller on the auction site for sale and requested purchasing a used roller with 1900 hours under a lease to own plan at a cost of $52,000.
RESOLUTION #72-PROMOTE BOUTON TO MECHANIC’S HELPER
On motion of Allen Hinkley second by Edward Raeder the following resolution was offered and adopted:
“WHEREAS, there has been a vacancy in the position of Mechanic’s Helper on the Highway Dept.; and
WHEREAS, the Highway Supt. recommends Corbin Bouton, who is currently a Heavy Equipment Operator on the Highway Dept., for the position;
NOW, THEREFORE BE IT RESOLVED, the Town Board promotes Corbin Bouton to the position of Mechanic’s Helper effective on the next payroll period that begins June 20, 2017 at a pay rate of $20.91/hour.”
AYES-4 Hinkley, Raeder, Murray, Hynes
NAYS-0
ABSTAIN-1 Cronk (relation)
RESOLUTION #73-SELL HAMM ROLLER ON AUCTION SITE
On motion of Carol Murray second by Allen Hinkley the following resolution was offered and adopted:
“RESOLVED, the Town Board authorizes the Highway Supt. to place the Hamm Roller for sale thru Auction’s International.”
AYES-5 Murray, Hinkley, Raeder, Cronk, Hynes
NAYS-0
Assessor Robert Breglio gave an oral report stating that he advertised times and sat with the tentative roll to discuss figures with taxpayers before Grievance Day and further stated he received only 5 applications for Grievance Day.
Sealed bids for Denver Water District Project Contract #2 Phase 1 Controls and Contract #3 Wellfield Electrical were opened on May 18, 2017 at 3:00 pm at the Town Hall. A total of four bids were received and were as follows:
Michael Harrington of Lamont Engineers discussed an updated status report on the Denver Water Project. Discussion took place on bids for Denver Water Contracts #2 and #3 showing the low bidder as Blizzard Electric. Councilman Cronk stated he is not happy with Blizzard’s work that he has seen, therefore, Supv. Hynes will contact Attorney Young regarding issues raised and awarding the bid. Harrington also discussed the bids and work to be done, Dept. of Health requiring testing of all wells that haven’t been run in years and discussed bonds and other funding.
Mr. Harrington discussed an updated status report on the Grand Gorge/Roxbury Water Project that includes funding, next steps to take and requested hiring GeoLogic for work related to the project as they have been on previous water projects.
RESOLUTION #74-HIRE GEOLOGIC NY FOR GRAND GORGE/ROXBURY WATER PROJECT
On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:
“WHEREAS, the Town Board of the Town of Roxbury has determined the need for hydrogeologic consulting services associated with the development of a new potable water supply well for the Roxbury Water District and the Grand Gorge Water District; and
WHEREAS, the Town Board of the Town of Roxbury finds that it is in the best interest of the two Districts to retain an independent consultant to review, evaluate and summarize data to determine if the Hinkley site is suitable for further evaluation as a potential location for well PW-3; and
WHEREAS, the Town Board of the Town of Roxbury and the Town Attorney have reviewed the Proposal entitled “New Potable Water Supply Well (Roxbury Water District and Grand Gorge Water District) ” prepared by GeoLogic, NY, Inc.; and
WHEREAS, the Town Board has determined the adequacy of the proposal submitted by GeoLogic NY, Inc. subject to modifications made by the Town Attorney; and
WHEREAS, the Town Board desires, at this time, to enter into the Agreement with Geologic NY Inc.
NOW THEREFORE, BE IT RESOLVED AS FOLLOWS BY THE TOWN BOARD OF ROXBURY, DELAWARE COUNTY, NEW YORK:
The Town Board of the Town of Roxbury hereby authorizes the Town Supervisor to execute the Agreement for Environmental Consulting Services between the Town of Roxbury and GeoLogic NY, Inc. for the New Potable Water Supply Well (Roxbury Water District and Grand Gorge Water District) as outlined in the June 8, 2017 Proposal submitted to the Town Board and as modified by the Town Attorney.
WHEREUPON, the Resolution was put to a vote and recorded as follows:
AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0
RESOLUTION #75-DENVER WATER PROJECT FUNDING APPLICATION
On motion of Carol Murray second by Edward Raeder the following resolution was offered and adopted:
“WHEREAS, the Town Board of the Town of Roxbury has determined the necessity of a project named Denver Water District Water System Improvements Project to repair and replace critical water system infrastructure of the Denver Water District; and
WHEREAS, the Town is applying to the New York State Environmental Facilities Corporation Drinking Water State Revolving Fund (DWSRF) and the New York State Water Infrastructure Improvements Act for project funding, and may apply to other funding agencies.
THEREFORE BE IT RESOLVED by the Town Board of the Town of Roxbury hereby authorizes the Supervisor to sign all funding documents for the Project on its behalf.
By unanimous vote of the Town Board of the Town of Roxbury at its meeting of June 12, 2017.
AYES-5 Murray, Raeder, Cronk, Hinkley, Hynes
NAYS-0
Mr. Harrington will also contact Town Grant Writer Margaret Ellsworth regarding other funding that the water projects may be eligible for.
Building Inspector Tomi Tompkins supplied the Town Board with a detailed report of his work since he began on May 9th.
Supv. Hynes reported the ladies room at the Grand Gorge Civic Center has been backing up and requires an outside cleanout to be installed as there are no broken pipes causing the problem. Estimates will be looked into to install the cleanout.
A thank you note has been received from the Grand Gorge Senior Club for the $150 they received as budgeted for in 2017.
A letter was received from David and Barbara Munsell regarding excessive water usage at their house when they haven’t been here. The Town Board will speak more with them regarding the matter.
On motion of Allen Hinkley second by Edward Raeder the Town Board approved the Town Clerk’s monthly report for May 2017 in the amount of $4,722.88 (Town Clerk $532.88 and Building Permits $4,190.00)
AYES-5 Hinkley, Raeder, Cronk, Murray, Hynes
NAYS-0
On motion of Carol Murray second by Gene Cronk the Town Board approved the Supervisor’s monthly report for April 2017.
AYES-5 Murray, Cronk, Hinkley, Raeder, Hynes
NAYS-0
There was no written report from the Assessor.
On motion of Allen Hinkley second by Gene Cronk the Town Board approved the Building Inspector’s monthly report for May 2017.
AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0
On motion of Carol Murray second by Gene Cronk the Town Board approved the Monthly Water Receipts report for May 2017 in the following amounts: Denver $750.10; Grand Gorge $1,110.52 and Roxbury $1,009.02.
AYES-5 Murray, Cronk, Raeder, Hinkley, Hynes
NAYS-0
On motion of Edward Raeder second by Allen Hinkley the Town Board approved the monthly report of the Justice Court for April 2017 in the amount of $4,836.00.
AYES-5 Raeder, Hinkley, Cronk, Murray, Hynes
NAYS-0
No action was taken on filling the vacancy of Planning Board Alternate.
RESOLUTION #76-STANDARD WORK DAY AND REPORTING RESOLUTION FOR ELECTED AND APPOINTED OFFICIALS
On motion of Carol Murray second by Allen Hinkley the following resolution was offered and adopted:
“BE IT RESOLVED, that the Town of Roxbury/XXXXX hereby establishes the following standard work days for these titles and will report the officials to the New York State and Local Retirement System based on their record of activities:
AYES-5 Murray, Hinkley, Raeder, Cronk, Hynes
NAYS-0
RESOLUTION #77-CIVIC CENTER CDBG FUNDING APPLICATION
On motion of Gene Cronk second by Carol Murray the following resolution was offered and adopted:
“WHEREAS, at a regular monthly meeting held May 8, 2017, the Town Board scheduled a Public Hearing to be held June 12, 2017 at 7:00 pm and July 10, 2017 at 7:00 pm to hear all persons regarding the submission of an application for Community Development Block Grant (CDBG) funding for repairs at the Grand Gorge Civic Center; and
WHEREAS, a Public Hearing for said CDBG Funding application was held June 12, 2017 at 7:00 pm at the Town Hall; and
WHEREAS, the Public Hearing scheduled for July 10, 2017 is not required and has been canceled; and
WHEREAS, no comments were heard against submitting an application for CDBG funding for the project;
NOW, THEREFORE BE IT RESOLVED, the Town Board hereby authorizes an application for CDBG Funding for repairs to the Grand Gorge Civic Center; and
BE IT FURTHER RESOLVED, the Town Board authorizes the Town Supervisor to execute all documents necessary associated with the CDBG funding.”
AYES-5 Cronk, Murray, Raeder, Hinkley, Hynes
NAYS-0
The appraisal has been received from L.B. Berdan & Co., Inc on the Hinkley property for the Grand Gorge/Roxbury Water Project. The Town Board withheld discussion until comments are received from the Town Assessor.
It was stated the Building Inspector attended the court date regarding a property maintenance issue on Dugan Hill Rd. The owner has been given 45 days to clean up the property or violation fees will be imposed.
It was stated the Building Inspector has determined the Building Permit fee for NYC DEP upgrades at the Grand Gorge Sewer Plant to be $9,375. The Town Board will speak with the Building Inspector before making a decision on the fee.
The Town Board has authorized the Highway Supt. to get a credit card for some purchases, therefore, the attorney is to look into revising the Employee Handbook to include the use of credit cards.
The Annual Water Quality Reports for Denver, Grand Gorge and Roxbury Water Districts have been mailed to all water customers and State Agencies, have been distributed to the Town Board and are on file at the Town Clerk’s Office.
A reminder was given the Highway Contract and Water/Sewer Contracts expire 12/31/17.
Discussion took place on the invoice of Robert L. Beebe, LLC in the amount of $6,550.30 for work on the NYCDEP sewage collection system assessment. Per the resolution of 12/8/14 there was a not to exceed amount of $5,000.
On motion of Edward Raeder second by Carol Murray, the invoice of Robert L. Beebe, LLC will remain at $5,000, with the remainder of the bills being audited and ordered paid in the following amounts:
AYES-5 Raeder, Murray, Cronk, Hinkley, Hynes
NAYS-0
RESOLUTION #78- RESOLUTION TO GO INTO EXECUTIVE SESSION TO DISCUSS HIGHWAY CONTRACT ISSUES
On motion of Allen Hinkley second by Carol Murray the following resolution was offered and adopted:
“Motion to go into Executive Session at 8:52 pm to address highway contract issues.”
Present in Executive Session: Supervisor Hynes, Councilmen Hinkley, Cronk, Raeder and Murray.
AYES-5 Hinkley, Murray, Raeder, Cronk, Hynes
NAYS-0
RESOLUTION #79-RESOLUTION TO RETURN TO REGULAR MEETING
On motion of Gene Cronk second by Carol Murray the following resolution was offered and adopted:
“RESOLVED, The Town Board returns to the Regular meeting at 9:25 pm.
AYES-5 Cronk, Murray, Raeder, Hinkley, Hynes
NAYS-0
It was stated no decisions were made as a result of Executive Session and the Personnel Committee will continue negotiations with the Roxbury Highway Worker’s Association for contract renewal.
It was also stated the Town Board was able to speak with Attorney Young via telephone regarding the Blizzard Electric bid.
RESOLUTION #80- RESOLUTION OF THE TOWN BOARD OF THE TOWN OF ROXBURY
AWARDING THE ELETRICAL CONSTRUCTION (CONTRACTS 2 AND 3) FOR THE DENVER WATER DISTRICT PROJECT TO BLIZZARD ELECTRIC AND AUTHORIZING THE TOWN SUPERVISOR TO EXECUTE A CONTRACT FOR SUCH SERVICES
On motion of Gene Cronk second by Carol Murray the following resolution was offered and adopted:
“WHEREAS, the Town Board of the Town of Roxbury (the “Town Board”) has determined the necessity of a project named Denver Water District Water System Improvements Project relating to the increase and improvement of the distribution facilities of the Denver Water District (the “Denver Water District Project”); and
WHEREAS, by resolution dated April 10, 2017, the Town Board authorized the Denver Water District Project; and
WHEREAS, by resolution dated April 10, 2017, the Town Board authorized the Town of Roxbury’s Denver Water District (“DWD”) and Lamont Engineers (“Lamont”) to enter into a contract for Lamont to prepare final design and bidding phase services related to the Phase I Controls and Wellfield electrical construction contracts (Contracts 2 and 3); and
WHEREAS, the Town has concluded the solicitation of bids for Contracts 2 and 3; and
WHEREAS, the Town Board has reviewed and accepted the bid submitted by Blizzard Electric for the electrical construction for the Denver Water District Project (Contract 2 and 3); and
WHEREAS, the Town Board wishes to move forward with the Denver Water District Project; and
NOW, THEREFORE BE IT RESOLVED THAT:
1. Blizzard Electrical is hereby retained to perform the electrical construction for the Denver Water District Project.
2. The Town Supervisor is hereby authorized to execute a contract to retain Blizzard Electric for the Denver Water District Project.”
WHEREUPON, the Resolution was put to a vote and recorded as follows:
AYES-5 Cronk, Murray, Raeder, Hinkley, Hynes
NAYS-0
On motion of Carol Murray second by Allen Hinkley the meeting adjourned at 9:27 pm.
THIS IS A TRUE COPY
___________________________________
Diane Pickett, Town Clerk
Thomas S. Hynes, Supervisor
Gene Cronk, Councilman
Edward Raeder, Councilman
Allen Hinkley, Councilman
Carol Murray, Councilwoman
NOTICE OF FILING OF COMPLETED ASSESSMENT ROLL
Pursuant to Section 516 of the Real Property Tax Law, Notice is hereby given that the Final Assessment Roll the Town of Roxbury, County of Delaware, for the year 2017 has been completed by the undersigned Assessor. A certified copy thereof will be filed in the office of the Town Clerk on the 1st day of July, 2017, where the same will remain open to public inspection.
Dated June 28, 2017
Bob Breglio
Assessor, Town of Roxbury
Second Roxbury Library Association Silent Auction
The Roxbury Library Association welcomes the public to the RLA's SecondSilent Auction on Saturday, July 1, 2017, from 9:30 a.m.-2:00 p.m., duringthe July 2017 Roxbury Summer Festival.
FOR IMMEDIATE RELEASE
Contact Person: Dian Seiler, Director, Roxbury Library
Telephone and Fax: (607)-326-7901
The Roxbury Library Association welcomes the public to the RLA’s Second
Silent Auction on Saturday, July 1, 2017, from 9:30 a.m.-2:00 p.m., during
the July 2017 Roxbury Summer Festival. The 2017 RLA Silent Auction will
feature gift certificates, antiques, collectibles, framed photographs,
framed paintings and drawings, furniture, wine and edibles, handcrafted
quilts, and vintage items, generously donated by local individuals and
area businesses. The silent auction bidding period on July 1st will be
from 9:30 a.m. to 1:30 p.m., with the bidding results announcements
scheduled for 2:00 p.m. . Roxbury Library patrons and visitors may
register for the 2017 RLA Silent Auction at the Roxbury Library
circulation desk prior to the auction or on the July 1st auction day.
The preview week for the 2017 RLA Silent Auction will be on Monday, June
26th; on Wednesday, June 28th; and on Thursday, June 29th, from 10:00 a.m.
to 5:00 p.m., at the Roxbury Library.
On the day of the July 2017 Roxbury Summer Festival, the RLA invites all
library patrons and visitors to take advantage of special and regular RLA
Thrift Shoppe sales and of the opportunities to purchase raffle tickets
for the 2017 RLA queen-size “Sunflower Splendor” Quilt, expertly
handcrafted by the Roxbury Library Quilters, and Irma Mae Griffin’s
HISTORY OF THE TOWN OF ROXBURY.
Located at 53742 State Highway 30, the Roxbury Library is directly
opposite the town’s United Methodist Church on Main Street.
For more information about Roxbury Library events on July 1st, please
contact Roxbury Library Director Dian Seiler or Roxbury Library Clerk
Helen Faraci at (607)-326-7901.
Roxbury Town Board Meeting Agenda – June 12, 2017 Town Hall
ROXBURY TOWN BOARD
Public Hearings
Regular Meeting
June 12, 2017
Town Hall
Call To Order 7:00 pm Public Hearing -Small Business Enterprise
(6/12 and 7/10 hearings now not needed as going for different
funding)
7:20 pm Public Hearing-Grand Gorge Civic Center Renovations
7:30 pm Regular Meeting
Minutes
May 8th Meeting
Requests to Speak:
MTC-Update on Broadband & Tower
Department Reports:
Water / Sewer
Planning
Building & Grounds
Highway
Assessor
Building Inspector
Community Resources
Old Business
New Business
Letters to the Board:
David Munsell-water usage
Grand Gorge Sr. Club-thank you
Discussion from residents
Audits
ISSUES FOR DISCUSSION
Resolution-Town Clerk monthly report for May 2017
Resolution-Supervisor’s monthly report for April 2017
Resolution-Assessor’s monthly report for May 2017
Resolution-Building Inspector monthly report for May 2017
Resolution-monthly water receipts report for May 2017
Resolution-Justice Court monthly report for April 2017
Resolution-fill Planning Board Alternate term thru 12/31/19
Resolution-Retirement Reporting Time
Resolution-approve application submission Denver Water Project
Resolution-apply for funds for GG Civic Center repairs/renovations
NYC DEP building permit fee
Cancel second public hearing for Grand Gorge Civic Center CDBG grant scheduled for July 10th –not needed
Revise Employee Handbook to include credit card use
Annual Water Quality Reports for 2016 have been mailed to all customers
OTHER REMINDERS
Highway Contract expires 12/31/17
Water & Sewer Operator Agreements (LVDV Operations) expire 12/31/17
(new ones need to be in place by 9/1/17 for 2018 budgeting purposes)
June 2017 RLA Tuesday Forum Event The Otesaga Resort Hotel
FOR IMMEDIATE RELEASE
Contact Person: Dian Seiler, Director, Roxbury Library
Telephone and Fax: (607)-326-7901
LUNCHEON BUFFET AT THE OTESAGA RESORT HOTEL FOR JUNE 2017 RLA TUESDAY
FORUM GATHERING
The Roxbury Library Association will close the 2016-2017 RLA Tuesday Forum
season with a buffet luncheon at the Otesaga Resort Hotel in Cooperstown,
New York, on Tuesday, June 13, 2017. RLA Tuesday Forum Coordinator Julia
A. Menne cordially requests that all buffet luncheon attendees meet in the
Roxbury Library parking lot at 10:15 a.m. on June 13th for carpool
transport to Cooperstown.
To reserve a place at the June 13th luncheon, please contact RLA Tuesday
Forum Coordinator Julia A. Menne at (607)-326-3027.
The Roxbury Library Association welcomes the public to all RLA Tuesday
Forum programs, activities, and gatherings, which are free of charge.
Located at 53742 State Highway 30, the Roxbury Library is directly
opposite the town’s United Methodist Church on Main Street.
For information about upcoming RLA Tuesday Forum programs, activities, and
gatherings, please contact Roxbury Library Director Dian Seiler or Roxbury
Library Clerk Helen Faraci at (607)-326-7901.
Notice - 2016 Annual Water Quality Reports Completed
Copies of the reports are available for inspection at the Town Clerk’s Office, 53690 State Hwy. 30, Roxbury, NY, during regular business hours.
NOTICE
Notice is hereby given that the Town of Roxbury, Delaware County, New York, has completed the 2016 Annual Water Quality Reports required by NYS Dept. of Health, for the Roxbury, Grand Gorge and Denver Water Districts. Copies of the reports are available for inspection at the Town Clerk’s Office, 53690 State Hwy. 30, Roxbury, NY, during regular business hours.
Diane Pickett, Town Clerk
Dated: May 24, 2017
Notice - Public Hearing June 12, 2017
The Town of Roxbury will hold a Public Hearing on June 12, at 7:20 PM at the Roxbury Town Hall for the purpose of hearing public comments on the Town of Roxbury’s application for a Community Development Block Grant (CDBG) for the Grand Gorge Civic Center for the 2017 program year.
LEGAL NOTICE
Notice of Public Hearing
Town of Roxbury
The Town of Roxbury will hold a Public Hearing on June 12, at 7:20 PM at the Roxbury Town Hall for the purpose of hearing public comments on the Town of Roxbury’s application for a Community Development Block Grant (CDBG) for the Grand Gorge Civic Center for the 2017 program year. The CDBG program is administered by the New York State Office of Community Renewal (OCR), and will make available to eligible local governments approximately $300,000 with the principal purpose of benefiting low/moderate income persons. The hearing will provide further information about the CDBG program and will allow for citizen participation in the development of the proposed grant application for repair and improvements to the Grand Gorge Civic Center. Comments on the CDBG program or proposed project will be received at this time. The hearing is being conducted pursuant to Section 570.486, Subpart I of the CFR and in compliance with the requirements of the Housing and Community Development Act of 1974, as amended.
The location of hearing is accessible to persons with disabilities. If special accommodations are needed for persons with disabilities, those with hearing impairments, or those in need of translation from English, those individuals should contact Diane Pickett name at the Town of Roxbury 607 326 7641 at least one week in advance of the hearing date to allow for necessary arrangements. Written comments may also be submitted to Diane Pickett, Town Clerk. townclerk@roxburyny.com or PO Box 189, Roxbury, NY 12474 until June 20, 2018.
Diane Pickett, Town Clerk
Town of Roxbury
Dated: May 24, 2017
Roxbury Town Board Approved Meeting Minutes - May 8, 2017
APPROVED MINUTES
May 8, 2017
The regular meeting of the Town Board was held May 8, 2017 at 7:30 pm at the Town Hall. Present: Supervisor Thomas S. Hynes, Councilmen Gene Cronk, Edward Raeder, Allen Hinkley and Carol Murray, Highway Supt. Neil German, Assessor Robert Breglio, Parks Clerk Carolynn Faraci, Attorney Kevin Young and 3 residents.
Minutes of the April 10th regular meeting were approved on motion of Gene Cronk second by Allen Hinkley.
AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0
Highway Supt. Neil German reported crews are cleaning ditches, cutting brush, filling holes and cleaning off roads. He also stated the leaks in the old highway garage roof are getting worse. The matter will be looked into.
Margaret Ellsworth stated she has met with Dadras Architects regarding their proposal on the Kirkside Kitchen and all appears okay. A grease trap will also have to be installed at a cost of $4,000-$6,000. Two public hearings will have to be held each for the proposed Small Business Enterprise grant and the renovations for the Grand Gorge Civic Center and were requested to be held in June and July. Income surveys are required for the Civic Center application to get low income status. The survey will be in State approved format and are expected to be mailed out this week to residents and are for renters as well. Updated cost estimates will be needed from Lamont Engineers, PC. Joseph Resch of the Grand Gorge Business Alliance offered to get out a brochure to residents to explain the income survey as well. Resolutions will be needed to apply for the funding on both. A Consolidated Funding Application is also expected to be submitted for the Gould Church work. CDBG Funding applications are due out in September and Ellsworth requested applying for $200,000 to do 10 homes but the Town Board wants to do the maximum of $400,000 for 20 homes.
RESOLUTION #59- RESOLUTION BY THE TOWN BOARD OF THE TOWN OF ROXBURY TO AMEND DADRAS ARCHITECTS CONTRACT FOR KIRKSIDE KITCHEN PROJECT
On motion of Allen Hinkley second by Carol Murray the following resolution was offered and adopted:
“WHEREAS, the Town Board of the Town of Roxbury (“Town Board”) desires to improve the north barn in Kirkside to be developed as a commercial, community kitchen to serve the agricultural community as well as artisan food producers (the “Project”); and
WHEREAS, Dadras Architects of Liberty, New York submitted a Proposal for Professional Consulting Services: Architectural Services dated April 3, 2017 (the “Proposal”), identifying tasks associated with the Proposal (“Architectural Services”) and costs associated with the Proposal (“Costs”)(collectively the “Contract”); and
WHEREAS, by Resolution #45, the Town retained Dadras Architects to perform the Contract; and
WHERAS, the Town Board now desires to amend the Contract to include additional services, including the design of a grease trap (“Grease Trap Design”); and
NOW THEREFORE BE IT RESOLVED THAT
1. The Town Board of the Town of Roxbury hereby authorizes amendment to the Contract to include additional services, including the design of a grease trap.
2. The Town Board of the Town of Roxbury hereby authorizes the Costs under the Contract to also include the Grease Trap Design and shall be Nine Thousand Seven Hundred Fifty and 00/100 ($9,750.00).
3. The Town Board of the Town of Roxbury authorizes the Town Supervisor to execute the necessary amendment paperwork to the Contract.
WHEREUPON, the Resolution was put to a vote and recorded as follows:
AYES-5 Hinkley, Murray, Cronk, Raeder, Hynes
NAYS-0
RESOLUTION #60-PUBLIC HEARING SMALL BUSINESS MICRO ENTERPRISE APPLICATION
On motion of Gene Cronk second by Edward Raeder the following resolution was offered and adopted:
“RESOLVED, the Town Board will hold a Public Hearing on June 12, 2017 at 7:00 pm and July 10, 2017 at 7:00 pm to hear comments on submission of an application under the Small Business Micro Enterprise program for local small business assistance.”
AYES-5 Cronk, Raeder, Hinkley, Murray
NAYS-0
RESOLUTION #61-PUBLIC HEARING GRAND GORGE CIVIC CENTER CDBG APPLICATION
On motion of Gene Cronk second by Edward Raeder the following resolution was offered and adopted:
“WHEREAS, The Community Development Block Grant (CDBG) program is administered by the New York State Office of Community Renewal (OCR), and will make available to eligible local governments approximately $300,000 with the principal purpose of benefitting low/moderate income persons; and
WHEREAS, a Public Hearing will provide further information about the CDBG program and will allow for citizen participation in the development of the proposed grant application for repair and improvements to the Grand Gorge Civic Center; and
WHEREAS, the Public Hearing is being conducted pursuant to Section 570.486, Subpart I of the CFR and in compliance with the requirements of the Housing and Community Development Act of 1974, as amended;
NOW, THEREFORE BE IT RESOLVED The Town Board of the Town of Roxbury will hold a Public Hearing on June 12, at 7:20 PM and July 10, 2017 at 7:20 PM at the Roxbury Town Hall for the purpose of hearing public comments on the Town of Roxbury’s submission of a Community Development Block Grant (CDBG) application for the Grand Gorge Civic Center for the 2017 program year. “
AYES-5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS-0
Bookkeeper/Parks Clerk Carolynn Faraci reported the CPA’s have completed the 2016 audit where no problems were encountered. We are just waiting to hear from NYCDEP on the 2016 Denver Sewer Reconciliation. The Daisy Scouts planted several flower beds and trees in Kirkside Park as one of their projects. Missing glass panes in the Park Dollhouse windows will be repaired shortly.
Assessor Robert Breglio stated the 2017 Tentative Roll was filed with the Town Clerk on May 1st, assessment change notices have been mailed out, Grievance Day is May 25th, he is finishing the State model comparisons and found 25 that he doesn’t agree with mainly due to us using only Town of Roxbury sales but the State uses sales in the entire County, and added, the goal is to stay within 5% to stay at 100% value.
Rebecca Manning of the Catskill Recreational Center gave an overview of the center itself, the wide variety of programs offered and new activities that are in the planning stages. Life Guard courses and scholarships are available for students. Ms. Manning requested ideas from the public for possible future programs. Current membership is approximately at 700.
RESOLUTION #62- RESOLUTION TO GO INTO EXECUTIVE SESSION TO DISCUSS A PERSONNEL ISSUE
On motion of Gene Cronk second by Allen Hinkley the following resolution was offered and adopted:
“Motion to go into Executive Session at 8:10 pm to address a personnel issue with the Town Attorney. The communications will be privileged and confidential and protected by the attorney/client privilege.”
Present in Executive Session: Supervisor Hynes, Councilmen Hinkley, Cronk, Raeder, Murray, Attorney Young and Tomi Tompkins.
AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0
Tomi Tompkins exited Executive Session at 8:23pm.
RESOLUTION #63-RETURN TO REGULAR MEETING
On motion of Carol Murray second by Edward Raeder the following resolution was offered and adopted:
“RESOLVED, The Town Board and Attorney returned to the Regular meeting at 8:34 pm.
AYES-5 Murray, Raeder, Cronk, Hinkley, Hynes
NAYS-0
RESOLUTION #64- RESOLUTION BY THE TOWN BOARD OF THE TOWN OF ROXBURY RETAINING TOMI TOMPKINS AS TOWN CEO
On motion of Gene Cronk second by Allen Hinkley the following resolution was offered and adopted:
“WHEREAS, the Town of Roxbury (“Town”) desires to retain Tomi Tompkins, with an address of 375 Blackberry St., Stamford, NY 12167, as Code Enforcement Officer (“CEO”) for the Town of Roxbury; and
WHEREAS, the Town has prepared an Employment Agreement dated May 9, 2017, to retain Tomi Tompkins as CEO; and
NOW THEREFORE BE IT RESOLVED THAT The Town Board of the Town of Roxbury authorizes the Town Supervisor to execute the Employment Agreement to retain Tomi Tompkins as CEO of the Town.
WHEREUPON, the Resolution was put to a vote and recorded as follows:
ATYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS
Discussion took place on open building permits, permit fees and mailing out notices to close out old permits. Mr. Tompkins said he would bring in copies of his other Towns’ fee schedules to see how they compare to ours as our fees have not been changed since 2005.
Joseph Resch stated he has discussed the ideas for the plaque at the Civic Center property in memory of Dave and Paul Martin. Further options were discussed with the Town Board for placement. He will check into pricing.
It was stated work has halted on the Denver Water PRV vault due to in climate weather. Issues had arisen due to utilities that were unknown in that area and a NYCDEP Conservation Easement on lands of Roxbury Run Village where it would be moved to. NYCDEP has authorized the site change within the conservation easement. Attorney Young discussed funding and the tank control and wellfield electric bids that will be opened May 18th. Discussion took place on waiting to see what the bids will come in at before bonding and having General Fund cover costs until bond money is obtained per a resolution in April.
Discussion took place on Grand Gorge/Roxbury Water Project funding with prices needed on the property purchase and appraiser fees. It was discussed to have General Fund cover costs until bond funds are obtained.
A letter was received from James Brazie expressing concerns with his water pressure as he is hooked onto the Roxbury Water District. It appears he may be considering drilling a well instead.
Attorney Young discussed the emergency service contracts required from contractors doing repair work for the water and sewer districts. It will require, among other things, the contractor must notify Underground Facilities Protection Organization (UFPO) within the timelines set forth by that agency when excavation work is scheduled. Contractors must complete the contract each year.
RESOLUTION #65-RESOLUTION BY THE TOWN BOARD OF THE TOWN OF ROXBURY
APPROVING FORM OF EMERGENCY STANDBY AGREEMENT AND AUTHORIZING EXECUTION OF AGREEMENT
On motion of Gene Cronk second by Edward Raeder the following resolution was offered and adopted:
“WHEREAS, the Town Board of the Town of Roxbury (the “Town Board”) has determined the necessity of entering into agreement(s) with contractor(s) to assist in the operation and maintenance of the water districts serving the residents of the Town of Roxbury (“Town”), in which the contractor(s) shall provide emergency response services, including potential excavation services, within the waters districts, on an as needed/on call basis; and
WHEREAS, at a meeting of said Town Board on May 8, 2017, the Town reviewed a draft Emergency Response Agreement (the “Agreement”) attached hereto; and
WHEREAS, the Town Board now desires to approve and distribute the Agreement to contractor(s); and
NOW, THEREFORE BE IT RESOLVED THAT:
1. The form and content of the Agreement attached hereto is hereby approved
2. Distribution of the Agreement is hereby authorized.
3. The Town Supervisor is hereby authorized to execute an Agreement to in the event emergency response services are required.”
WHEREUPON, the Resolution was put to a vote and recorded as follows:
AYES-5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS-0
Councilman Cronk requested a letter be sent to the Tax Collector regarding complaints of not returning phone calls and receipts for payment of taxes. The Town Board discussed the matter. Attorney Young will draft a letter regarding the issues.
On motion of Allen Hinkley second by Carol Murray the Town Board approved the Town Clerk’s monthly report for April 2017 in the amount of $2,539.50 (Town Clerk $1,354.50 and Building Permits $1,185.00)
AYES-5 Hinkley, Murray, Raeder, Cronk, Hynes
NAYS-0
On Motion of Edward Raeder second by Allen Hinkley the Town Board approved the Supervisor’s monthly report for March 2017.
AYES-5 Raeder, Hinkley, Cronk, Murray, Hynes
NAYS-0
On motion of Edward Raeder second by Carol Murray the Town Board approved the Assessor’s monthly report for April 2017.
AYES-5 Raeder, Murray, Cronk, Hinkley, Hynes
NAYS-0
There is no monthly report for the Building Inspector.
On motion of Allen Hinkley second by Edward Raeder the Town Board approved the monthly water receipts report for April 2017 in the following amounts: Denver $3,617.42, Grand Gorge $2,829.53 and Roxbury $4,272.73.
AYES-5 Hinkley, Raeder, Cronk, Murray, Hynes
NAYS-0
On motion of Gene Cronk second by Carol Murray the Town Board approved the Justice Court monthly reports for February 2017 in the amount of $4,892.00 and March 2017 in the amount $6,194.00.
AYES-5 Cronk, Murray, Raeder, Hinkley, Hynes
NAYS-0
On motion of Allen Hinkley second by Carol Murray the Town Board approved the Tax Collector monthly report for April 2017.
AYES-5 Hinkley, Murray, Cronk, Raeder, Hynes
NAYS-0
RESOLUTION #66- RESOLUTION BY THE TOWN BOARD OF THE TOWN OF ROXBURY
RETAINING NORTON ROSE FULBRIGHT US LLP AS BOND COUNSEL AND AUTHORIZING EXECUTION OF AGREEMENT
On motion of Gene Cronk second by Edward Raeder the following resolution was offered and adopted:
“WHEREAS, the Town Board of the Town of Roxbury (the “Town Board”) has determined the necessity of a project named Denver Water District Water System Improvements Project relating to the increase and improvement of the distribution facilities of the Denver Water District (the “Denver Water District Project”); and
WHEREAS, at a meeting of said Town Board on March 13, 2017, an order was duly adopted specifying that the Town Board would meet to consider the Denver Water District Project, at an estimated maximum cost of $1,000,000, and to hear all persons interested in the subject; and
WHEREAS, a notice of adoption of said order duly certified by the Town Clerk was duly published and posted as required by law; and
WHEREAS, a public hearing was duly held at which all persons desiring to be heard were duly heard; and
WHEREAS, by resolution dated April 10, 2017, the Town Board authorized the Denver Water District Project at the maximum estimated cost of $1,000,000, by the issuance of the $1,000,000 bonds of the Town of Roxbury, Delaware County, New York; and
WHEREAS, the Town of Roxbury now requires bond counsel to assist in the Town’s issuance of bonds and provide for the rights of the holders thereof; and
WHEREAS, Norton Rose Fulbright US LLP (“Bond Counsel”) has presented an outline of legal services (the “Retainer Agreement”) to the Town; and
NOW, THEREFORE BE IT RESOLVED THAT:
1. The law firm of Norton Rose Fulbright US LLP is hereby appointed bond counsel to the Town in relating to the proposed issuance of the bond for the Denver Water District Project.
2. The Town Supervisor is hereby authorized to execute the Retainer Agreement to retain Bond Counsel for the Denver Water District Project.”
WHEREUPON, the Resolution was put to a vote and recorded as follows:
AYES-5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS-0
RESOLUTION #67- RESOLUTION BY THE TOWN BOARD OF THE TOWN OF ROXBURY
RETAINING NORTON ROSE FULBRIGHT US LLP AS BOND COUNSEL AND AUTHORIZING EXECUTION OF AGREEMENT
On motion of Edward Raeder second by Gene Cronk the following resolution was offered and adopted:
“WHEREAS, the Town Board of the Town of Roxbury (the “Town Board”) has determined the necessity of a project named Grand Gorge Water District Water System Improvements Project relating to the increase and improvement of the distribution facilities of the Town’s Grand Gorge Water District (the “Grand Gorge Water District Project”); and
WHEREAS, at a meeting of said Town Board on March 13, 2017, an order was duly adopted specifying that the Town Board would meet to consider the Grand Gorge Water District Project, at an estimated maximum cost of $1,705,500, and to hear all persons interested in the subject; and
WHEREAS, a notice of adoption of said order duly certified by the Town Clerk was duly published and posted as required by law; and
WHEREAS, a public hearing was duly held at which all persons desiring to be heard were duly heard; and
WHEREAS, by resolution dated April 10, 2017, the Town Board authorized the Grand Gorge Water District Project at the maximum estimated cost of $1,705,500, by the issuance of the $1,705,500 bonds of the Town of Roxbury, Delaware County, New York; and
WHEREAS, the Town of Roxbury now requires bond counsel to assist in the Town’s issuance of bonds and provide for the rights of the holders thereof; and
WHEREAS, Norton Rose Fulbright US LLP (“Bond Counsel”) has presented an outline of legal services (the “Retainer Agreement”) to the Town; and
NOW, THEREFORE BE IT RESOLVED THAT:
1. The law firm of Norton Rose Fulbright US LLP is hereby appointed bond counsel to the Town in relating to the proposed issuance of the bond for the Grand Gorge Water District Project.
2. The Town Supervisor is hereby authorized to execute the Retainer Agreement to retain Bond Counsel for the Grand Gorge Water District Project.”
WHEREUPON, the Resolution was put to a vote and recorded as follows:
AYES-5 Raeder, Cronk, Hinkley, Murray, Hynes
NAYS-0
RESOLUTION #68- RESOLUTION BY THE TOWN BOARD OF THE TOWN OF ROXBURY
RETAINING NORTON ROSE FULBRIGHT US LLP AS BOND COUNSEL AND AUTHORIZING EXECUTION OF AGREEMENT
On motion of Allen Hinkley second by Edward Raeder the following resolution was offered and adopted:
“WHEREAS, the Town Board of the Town of Roxbury (the “Town Board”) has determined the necessity of a project named Roxbury Water District Water System Improvements Project relating to the increase and improvement of the distribution facilities of the Town’s Roxbury Water District (the “Roxbury Water District Project”); and
WHEREAS, at a meeting of said Town Board on March 13, 2017, an order was duly adopted specifying that the Town Board would meet to consider the Roxbury Water District Project, at an estimated maximum cost of $1,794,500, and to hear all persons interested in the subject; and
WHEREAS, a notice of adoption of said order duly certified by the Town Clerk was duly published and posted as required by law; and
WHEREAS, a public hearing was duly held at which all persons desiring to be heard were duly heard; and
WHEREAS, by resolution dated April 10, 2017, the Town Board authorized the Roxbury Water District Project at the maximum estimated cost of $1,794,500, by the issuance of the $1,794,500 bonds of the Town of Roxbury, Delaware County, New York; and
WHEREAS, the Town of Roxbury now requires bond counsel to assist in the Town’s issuance of bonds and provide for the rights of the holders thereof; and
WHEREAS, Norton Rose Fulbright US LLP (“Bond Counsel”) has presented an outline of legal services (the “Retainer Agreement”) to the Town; and
NOW, THEREFORE BE IT RESOLVED THAT:
1. The law firm of Norton Rose Fulbright US LLP is hereby appointed bond counsel to the Town in relating to the proposed issuance of the bond for the Roxbury Water District Project.
2. The Town Supervisor is hereby authorized to execute the Retainer Agreement to retain Bond Counsel for the Roxbury Water District Project.”
WHEREUPON, the Resolution was put to a vote and recorded as follows:
AYES-5 Hinkley, Raeder, Cronk, Murray, Hynes
NAYS-0
Proper notification has been received from Creekside Café stating they intend to renew their liquor license with the NYS Liquor Authority.
On motion of Edward Raeder second by Gene Cronk the Town Board had no objections to the renewal of a liquor license for Creekside Café.
AYES-5 Raeder, Cronk, Hinkley, Murray, Hynes
NAYS-0
RESOLUTION #69-GENERAL FUND TRANSFER FUNDS TO PAY GRAND GORGE/ROXBURY WATER PROJECT COSTS
On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:
“WHEREAS, the Town Board, April 10, 2017, adopted a resolution authorizing the issuance of $1,794,500 bonds of the Town of Roxbury to pay the $1,794,500 maximum estimated cost of the increase and improvement of the facilities of the Town’s Roxbury Water District, in and for said Town; and
WHEREAS, the Town Board, April 10, 2017, adopted a resolution authorizing the issuance of $1,705,500 bonds of the Town of Roxbury to pay the $1,705,500 maximum estimated cost of the increase and improvement of the facilities of the Town’s Grand Gorge Water District, in and for said Town; and
WHEREAS, costs have been incurred on the project but no bond monies have been obtained as of this date;
NOW, THEREFORE BE IT RESOLVED, the Town Board authorizes costs for the Grand Gorge/Roxbury Water Improvements Project work to be paid using transferred General Fund monies which must be reimbursed within one year of the date of transfer using obtained bond monies.”
AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0
Proper notification has been received from Rhinecliff Hospitality LLC (Cassie’s Café) stating they are applying to the NYS Liquor License for a liquor license at that location and request a 30 day waiver from the Town Board.
RESOLUTION #70-LIQUOR LICENSE RHINECLIFF HOSPITALITY LLC (CASSIE’S CAFÉ)
On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:
“WHEREAS, the Town Board has received notification that Rhinecliff Hospitality, LLC (Cassie’s Café), will be applying for a NYS Liquor License; and
WHEREAS, Rhinecliff Hospitality, LLC (Cassie’s Café), has requested waiving the 30 day hold on said license;
NOW, THEREFORE BE IT RESOLVED, the Town Board has no objections with the issuance of a liquor license to Rhinecliff Hospitality, LLC (Cassie’s Café),; and
BE IT FURTHER RESOLVED, the Town Board approves waiving the 30 day license hold.”
AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0
Discussion took place on the proposal of L.B. Berdan & Co., Inc. to prepare an appraisal of the Hinkley property in conjunction with the Grand Gorge/Roxbury Water System Improvements project.
RESOLUTION #71-RESOLUTION BY THE TOWN BOARD OF THE TOWN OF ROXBURY
RETAINING LEONARD B. BERDAN & CO., INC. AND AUTHORIZING EXECUTION OF AGREEMENT
On motion of Edward Raeder second by Gene Cronk the following resolution was offered and adopted:
“WHEREAS, the Town Board of the Town of Roxbury (the “Town Board”) has determined the necessity of a project named Grand Gorge/Roxbury Water System Improvements Project relating to the increase and improvement of the distribution facilities of the Town’s Grand Gorge and Roxbury Water Districts (the “Water District Project”); and
WHEREAS, at a meeting of said Town Board on March 13, 2017, an order was duly adopted specifying that the Town Board would meet to consider the Roxbury Water District Project, at an estimated maximum cost of $1,794,500, and to hear all persons interested in the subject; and
WHEREAS, at a meeting of said Town Board on March 13, 2017, an order was duly adopted specifying that the Town Board would meet to consider the Grand Gorge Water District Project, at an estimated maximum cost of $1,705,500, and to hear all persons interested in the subject; and
WHEREAS, a notice of adoption of said order duly certified by the Town Clerk was duly published and posted as required by law; and
WHEREAS, a public hearing was duly held at which all persons desiring to be heard were duly heard; and
WHEREAS, by resolution dated April 10, 2017, the Town Board authorized the Grand Gorge and Roxbury Water District Projects; and
WHEREAS, the Town of Roxbury now requires an appraisal of property for potential acquisition related to the “Water District Project”; and
WHEREAS, Leonard B. Berdan & Co., Inc. (“Appraiser”) has presented an appraisal proposal for appraisal services (the “Retainer Agreement”) to the Town; and
NOW, THEREFORE BE IT RESOLVED THAT:
1. Leonard B. Berdan & Co., Inc. is hereby retained as an appraiser to the Town relating to the Grand Gorge/Roxbury Water District Projects.
2. The Town Supervisor is hereby authorized to execute the Retainer Agreement to retain Leonard B. Berdan & Co., Inc. as an appraiser for the Grand Gorge/Roxbury Water District Projects.
WHEREUPON, the Resolution was put to a vote and recorded as follows:
AYES-4 Raeder, Cronk, Murray, Hynes
NAYS-0
ABSTAIN-1 Hinkley (relation to landowner)
No action was taken on filling the vacancy for Planning Board Alternate Member.
A reminder was given that the current Highway contracts and Water/Sewer contracts expire 12/31/17 and new ones need to be in place by 9/1/17 for 2018 budgeting purposes.
The Highway Supt. requested a bill from Blake Equipment be added to the abstract of bills.
On motion of Edward Raeder second by Carol Murray the bills were audited, and after addingVoucher#117 Blake Equipment $535.50 to Highway Fund, all bills were ordered paid in the following amounts:
General Fund #172-217 – $134,168.19
Special Lights #7 – $2,163.90
Highway Fund #92-117 – $71,334.28
Capital Projects:
Roxbury Water #31-37 – $1,941.09
Roxbury Water Proj #3,5,6 – $4,728.26
Grand Gorge Water #34-41 – $2,496.09
GG Water Project #4,7,8 – $4,729.46
Denver Water District #33-39 – $10,024.27
Denver Water Proj. #9-10 – $24,552.01
Roxbury Sewer #25-31 – $7,221.44
Community Kitchen #11 – $2,600.00
Denver Sewer #42-52 – $17,498.03
AYES-5 Raeder, Murray, Cronk, Hinkley, Hynes
NAYS-0
On motion of Carol Murray second by Allen Hinkley the meeting adjourned at 9:33 pm.
THIS IS A TRUE COPY
_______________________________________
Diane Pickett, Town Clerk
Thomas S. Hynes, Supervisor
Gene Cronk, Councilman
Edward Raeder, Councilman
Allen Hinkley, Councilman
Carol Murray, Councilwoman
Roxbury Tuwn Board Meeting Agenda - May 8, 2017
Call To Order Public Hearings & Regular Meeting 7:30 pm
ROXBURY TOWN BOARD
Regular Meeting
May 8, 2017
Town Hall
Call To Order Public Hearings & Regular Meeting 7:30 pm
Minutes April 10th Meeting
Requests to Speak:
Mike Harrington-Water Projects
Rebecca Manning-Catskill Recreational Center
Department Reports:
Water / Sewer
Planning
Building & Grounds
Highway
Assessor
Building Inspector
Community Resources
Old Business
New Business
Letters to the Board:
James Brazie-Roxbury Water pressure
Discussion from residents
Audits
ISSUES FOR DISCUSSION
· Resolution-Town Clerk monthly report for April 2017
· Resolution-Supervisor’s monthly report for March 2017
· Resolution-Assessor’s monthly report for April 2017
· Resolution-Building Inspector monthly report for April 2017
· Resolution-monthly water receipts report for April 2017
· Resolution-Justice Court monthly report for February & March 2017
· Resolution-Tax Collector monthly report for April 2017
· Resolution-Bond Counsel agreement for Denver Water Project
· Resolution-Bond Counsel agreement for GG Water Project
· Resolution-Bond Counsel agreement for Roxbury Water Project
· Resolution-Liquor License Renewal Creekside Cafe
· Resolution-fill Planning Board Alternate term thru 12/31/19
· Resolution- GG/Roxbury Water Project bills-loan till bond?
· Building Inspector vacancy
· Contractor’s and UFPO notices (Agreement?)
OTHER REMINDERS
Highway Contract expires 12/31/17
Water & Sewer Operator Agreements (LVDV Operations) expire 12/31/17 (new ones need to be in place by 9/1/17 for 2018 budgeting purposes)
RHPC Unapproved Meeting Minutes - April 29, 2017
UNAPPROVED MINUTES
ROXBURY HISTORIC PRESERVATION COMMISSION
A meeting of the Roxbury Historic Preservation Commission was held April 29, 2017 at 10:07 a.m. at the Roxbury Town Hall. Present Michael Mathis – Chairman Commission Members Margaret Ellsworth and Doug McLaurine. Also present Carolynn Faraci, Commission Clerk.
On motion of Margaret Ellsworth second by Doug McLaurine the Roxbury Historic Preservation Commission approved the minutes of the January 21, 2017 regular quarterly meeting
AYES-3 Ellsworth, McLaurine, Mathis
NAYS-0
On motion of Margaret Ellsworth second by Doug McLaurine application submitted by Paul Zomchek property located at 2225 CTY Hwy 41, Roxbury, NY 12474. After further discussion the Certificate of Compatibility was approved
AYES-3 Ellsworth, McLaurine, Mathis
NAYES-0
On motion of Margaret Ellsworth second by Doug McLaurin application submitted by Margaretville Telephone Company property located at 53547 State Hwy 30, Roxbury, NY 12474. After further discussion the Certificate of Compatibility was approved
AYES-3 Ellsworth, McLaurine, Mathis
NAYES-0
On motion of Doug McLaurin second by Margaret Ellsworth application submitted by Bonnie Grocholl property located at 53752 State Hwy 30, Roxbury, NY 12474. After further discussion the Certificate of Compatibility was approved
AYES-3 McLaurine, Ellsworth, Mathis
NAYES-0
Margaret Ellsworth brought up that Bonnie Walker had not received her Historic Plaque for 65 Railroad Ave, Roxbury, NY 12474. This matter will be looked into by the Roxbury Historic Preservation Commission clerk and report back to Commission at the next meeting.
Lewis Wendell Commission member not present had sent an e-mail asking if the second round of Historic Plaques letters have been mailed out. The Commission Clerk stated that the Historic District had to be recreated and is almost done.
Phase one of the Historic Interpretive Signs are complete. The five signs will be unveiled on May 6, 2017. The first unveiling with be at the Ulster Delaware Depot, 101 Bridge Street, Roxbury, NY 12474 at 11:00.
Phase two for the Historic Interpretive signs could start. Margaret Ellsworth will write a grant application to The A. Lindsay & Olive B. O’Connor Foundation for funding for the next phase.
Commission had a discussion on the property located at 53568 State Highway 30, Roxbury, NY 12474. This property is the Reeds Hotel. Michael Mathis will be writing a letter to go to the Roxbury Town Board on the Commission concerns with this property.
On motion of Doug McLaurine second by Margaret Ellsworth meeting adjourned at 10:20.
May 9, 2017 - Tuesday Forum Program
For the Roxbury Library Association Tuesday Forum Program on Tuesday, May 9, 2017, at 1:00 p.m., at the Roxbury Library, Fleischmanns, N.Y., author Bill Birns will discuss his 2016 nonfiction publication I WAS CORNING A BEAVER, LIKE YOU DO: JOHN BURROUGHS, JOE HEWITT, MOUNTAIN CULTURE.
FOR IMMEDIATE RELEASE
Contact Person: Dian Seiler, Director, Roxbury Library
Telephone and Fax: (607)-326-7901
For the Roxbury Library Association Tuesday Forum Program on Tuesday, May 9, 2017, at 1:00 p.m., at the Roxbury Library, Fleischmanns, N.Y., author Bill Birns will discuss his 2016 nonfiction publication I WAS CORNING A BEAVER, LIKE YOU DO: JOHN BURROUGHS, JOE HEWITT, MOUNTAIN CULTURE.
Regular RLA Tuesday Forum attendees will provide refreshments following Mr. Birns’ program.
The Roxbury Library Association welcomes the public to all RLA Tuesday Forum programs, activities, and gatherings, which are free of charge.
For information about upcoming RLA Tuesday Forum programs, activities, and gatherings, please contact Roxbury Library Director Dian Seiler or Roxbury Library Clerk Helen Faraci at (607)-326-7901.
Located at 53742 State Highway 30, the Roxbury Library is directly opposite the town’s United Methodist Church on Main Street.
Roxbury Town Board Approved Meeting Minutes - April 10, 2017
Two Public Hearings and the regular monthly meeting of the Town Board were held April 10, 2017 beginning at 7:15 pm at the Grand Gorge Civic Center. Present: Superviosr Thomas S. Hynes, Councilmen Gene Cronk, Edward Raeder, Allen Hinkley and Carol Murray, Assessor Robert Breglio, Parks Clerk Carolynn Faraci, Town Attorney Kevin Young and 8 residents. Absent: Highway Supt. Neil German (due to illness).
APPROVED MINUTES
April 10, 2017
Two Public Hearings and the regular monthly meeting of the Town Board were held April 10, 2017 beginning at 7:15 pm at the Grand Gorge Civic Center. Present: Superviosr Thomas S. Hynes, Councilmen Gene Cronk, Edward Raeder, Allen Hinkley and Carol Murray, Assessor Robert Breglio, Parks Clerk Carolynn Faraci, Town Attorney Kevin Young and 8 residents. Absent: Highway Supt. Neil German (due to illness).
The Public Hearing regarding the Roxbury Water District Improvement Project was called to order at 7:15 pm. The notice calling for the Public Hearing was read. Michael Harrington of Lamont Engineers distributed handouts and discussed the proposed shared improvements, specific improvements for Roxbury Water and bonding of funds for same. Much of the work will be shared between Roxbury and Grand Gorge Water Districts, however there is specific work just for Roxbury Water District. Councilman Cronk stated he would like to see more testing for filtering PW2. Harrington responded that PW2 does not have adequate gallons/minute and the springs also have several months tested that show very low gallons/minute. Discussion also took place on funding sources.
With no other comments the hearing closed at 7:44 pm.
The Public Hearing regarding the Grand Gorge Water District Improvement Project was called to order at 7:44 pm. The notice calling for the Public Hearing was read. Having discussed the shared work during the Roxbury Water hearing, Mr. Harrington discussed proposed work specific to Grand Gorge Water District. Joseph Resch expressed concerns as to why water tank painting would take precedence over replacing water lines. Plans are for replacing 2000 ft of water main lines but service line replacement would still be the responsibility of the homeowner. Discussion also took place on funding sources.
With no other comments the hearing closed at 7:50 pm.
The regular meeting was called to order at 7:50 pm.
The Minutes of the March 13th regular meeting and the April 3rd Special Meeting were approved on motion of Carol Murray second by Gene Cronk.
AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0
Rita Karpoich of the Roxbury Business Association discussed the plans for the annual Sidewalk Festival which will now be the Roxbury Summer Festival. The event is expected to have more vendors, entertainment, a parade and horse drawn carriage rides. A permit application must be submitted to NYSDOT for events occurring on State Hwy 30.
Joseph Resch representing the Grand Gorge Community Action Group, requested the club be allowed to erect a plaque at the Civic Center playground in memory of Paul and David Martin who were instrumental in all they accomplished for Grand Gorge. The Town Board was in favor of the plaque. The club will design it for review by Councilmen Raeder and Murray before getting Town Board approval.
Representing the Grand Gorge Business Alliance, Mr. Resch stated they plan to hold a Business Expo at the Civic Center on September 30th and hope to have several local businesses represented.
Assessor Robert Breglio submitted a written monthly report to the Town Board and stated he is working on 2017 values for the Tentative Tax Roll, continues to compare the Town values to State values using models, questioned changing NYCDEP sewer line values per the appraisal as Town of Middletown is planning to change theirs and expressed concerns with not being notified other than by hearing second hand about DEP Conservation Easements on properties. Attorney Young discussed the conservation easement process and will look further into the matter of notification.
Requests for Proposals (RFP) were advertised for architectural services for a space in the Kirkside Park North barn to be developed as a community kitchen. A total of three proposals were received and were as follows:
Margaret Ellsworth discussed the proposals received and concerns with the great differences in price. Ms. Ellsworth stated she met will all of the company reps at the barns to discuss what is planned and recommends awarding to the low proposal contingent upon further interviews to make sure they will do as all work required by the RFP for the price as offered.
RESOLUTION #45- RESOLUTION BY THE TOWN BOARD OF THE TOWN OF ROXBURY
RETAINING DADRAS ARCHITECTS FOR KIRKSIDE KITCHEN PROJECT
On motion of Gene Cronk second by Edward Raeder the following resolution was offered and adopted:
“WHEREAS, the Town of Roxbury desires to improve the north barn in Kirkside to be developed as a commercial, community kitchen to serve the agricultural community as well as artisan food producers (the “Project”); and
WHEREAS, Dadras Architects of Liberty, New York submitted a Proposal for Professional Consulting Services: Architectural Services dated April 3, 2017 (the “Proposal”), identifying tasks associated with the Proposal (“Architectural Services”) and costs associated with the Proposal (“Costs”); and
WHEREAS, the Town desires to retain Dadras Architects to perform the Architectural Services identified in the Proposal based on the estimated Costs in the Proposal; and
NOW THEREFORE BE IT RESOLVED THAT The Town Board of the Town of Roxbury hereby retains Dadras Architects of Liberty, New York to perform the Architectural Services identified in the Proposal based on the estimated Costs in the Proposal; and
BE IT FURTHER RESOLVED The Town Board of the Town of Roxbury authorizes the Town Supervisor to execute the necessary paperwork to retain Dadras Architects for the Project.”
WHEREUPON, the Resolution was put to a vote and recorded as follows:
AYES-5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS-0
Ellsworth also added she has begun the income surveys required for the proposed home rehabilitation grant application and Grand Gorge Civic Center renovation grant application.
Parks Clerk, Carolynn Faraci reported Hayden O’Shaughnessy took a picture of the Kirkside Park buildings for her school photography class and it will be used on the cover of the next MTC Telephone book. Congratulations to Hayden.
Michael Harrington distributed a handout of status and updated the Town Board on status of Denver Water improvements stating the work for a new Pressure Reducing Valve (PRV) vault is expected to begin next week. Discussion took place on NYS Dept. of Health (DOH) comments on the proposed well electric and tank telemetry work. Harrington requested advertising for bids for the well electric and tank telemetry upon DOH approval. NYS Environmental Facilities Corporation (EFC) is also requiring MWBE information to be added to Lamont Engineering agreements for the water projects.
RESOLUTION #46- RESOLUTION OF THE TOWN BOARD OF THE TOWN OF ROXBURY AUTHORIZING LAMONT ENGINEERS TO PREPARE NEXT PHASE BID DOCUMENTS AND ENGINEERING DESIGN DOCUMENTS RELATED TO DENVER WATER SYSTEM IMPROVEMENT PROJECT
On motion of Edward Raeder second by Allen Hinkley the following resolution was offered and adopted:
“WHEREAS, the Town of Roxbury’s Denver Water District (“DWD”) has entered into contracts for improvements to the Denver Water System (the “Project”); and
WHEREAS, the DWD and Lamont Engineers (“Lamont”) entered into an initial contract for project development services related to improvements to be made to the Denver Water System (the “Contract”);
WHEREAS, the next phases of the Project include final design and bidding phase services related to the Phase I Controls and Wellfield electrical construction contracts (Contracts 2 and 3); and
WHEREAS, Lamont shall prepare the final design and bidding phase services documents upon approval of the Town Board of the Town of Roxbury; and
NOW THEREFORE BE IT RESOLVED THAT The Town Board of the Town of Roxbury authorizes Lamont Engineers to proceed with the preparation of the final design and bidding phase services related to Phase I Controls and Wellfield electrical construction contracts (Contracts 2 and 3).”
WHEREUPON, the Resolution was put to a vote and recorded as follows:
AYES-5 Raeder, Hinkley, Cronk, Murray, Hynes
NAYS-0
RESOLUTION #47-GENERAL FUND LOAN TO DENVER WATER DISTRICT
On motion of Allen Hinkley second by Gene Cronk, the following resolution was offered and adopted:
“WHEREAS, the Town Board, on January 3, 2017, adopted a resolution authorizing the issuance of $400,000 bonds of the Town of Roxbury to pay part of the $1,000,000 maximum estimated cost of the increase and improvement of the facilities of the Town’s Denver Water District, in and for said Town; and
WHEREAS, no bonds have been obtained as of this date; and
WHEREAS, the Town Board, on February 13, 2017, awarded a bid to Evergreen Mountain Contractors, Inc. for installing a new Pressure Reducing Valve (PRV) vault in the amount of $47,550.00; and
WHEREAS, said work is scheduled to begin next week; and
WHEREAS, no bond funds have been obtained as of this date;
NOW, THEREFORE BE IT RESOLVED, the Town Board authorizes costs for the Denver Water District PRV work to be paid by the Town’s General Fund which will be reimbursed upon the receipt of bond monies when obtained; and
BE IT FURTHER RESOLVED, General Fund shall be reimbursed the funds used for the PRV costs within one year of the date loaned.
AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0
RESOLUTION #48- RESOLUTION OF THE TOWN BOARD OF THE TOWN OF ROXBURY AUTHORIZING THE TOWN SUPERVISOR TO EXECUTE AN AMENDMENT TO THE
CONTRACT WITH THE DENVER WATER DISTRICT WITH LAMONT ENGINEERS TO INCLUDE AN ADDENDUM
On motion of Gene Cronk second by Edward Raeder the following resolution was offered and adopted:
“WHEREAS, the Denver Water District (“DWD”) and Lamont Engineers (“Lamont”) entered into an agreement for improvements to be made to the Denver Water System (the “Contract”);
WHEREAS, the State of New York (the “State”) is funding a portion of the improvements to be made to the Denver Water System; and
WHEREAS, the State requires an addendum to the Contract relating to minority/woman-owned business; and
WHEREAS, the addition of the addendum to the Contract relating to minority/woman-owned business shall require an amendment to the Contract; and
WHEREAS, the Town of Roxbury has prepared an amendment to the Contract to add the addendum to the Contract relating to minority/woman-owned business; and
NOW THEREFORE BE IT RESOLVED THAT
The Town Board of the Town of Roxbury authorizes the Town Supervisor to execute the amendment to the Contract to add the addendum to the Contract relating to minority/woman-owned business.”
WHEREUPON, the Resolution was put to a vote and recorded as follows:
AYES-Cronk, Raeder, Hinkley, Murray, Hynes
NAYS-0
Supervisor Hynes stated the pumping issues with Roxbury/Grand Gorge PW1 pump house have improved.
The following resolution was offered by Councilman Allen Hinkley who moved its adoption, seconded by Councilwoman Carol Murray, to-wit:
RESOLUTION #49
In the Matter
of
the Increase and Improvement of the Facilities of the Grand Gorge Water District in the Town of Roxbury, Delaware County, New York
PUBLIC INTEREST ORDER
WHEREAS, the Town Board of the Town of Roxbury, Delaware County, New York, has duly caused Lamont Engineers, engineers duly licensed in the State of New York, to prepare a Preliminary Engineering Report, dated September 1, 2016, constituting a map, plan and an estimate of cost, pursuant to Section 202‑b of the Town Law (the “Report”), relating to the increase and improvement of the distribution facilities of the Town’s Grand Gorge Water District, including storage tank painting and site improvements, water main replacement, selected valve and hydrant replacement, emergency generators for the Pressure Reducing Valve Vault and the storage tank site, and miscellaneous equipment procurement, and the increase and improvement of the water supply facilities of the Roxbury Water District for the joint benefit of the Grand Gorge Water District and the Roxbury Water District, including a new well, a new well control building and appurtenances and the rehabilitation of the PW-1 well house, together with emergency generators for PW-1, PW-3, the Roxbury Reservoir and the Roxbury Springs Station, a new chlorine contact main for PW-1 and PW-3, filtration for the Roxbury Spring Source to improve water quality, associated booster pumping, and controls system replacement, all as more fully described in the Report, which Report is on file in the office of the Town Clerk where it is available for public inspection during normal business hours; and
WHEREAS, the Grand Gorge Water District is entirely contained with the Town; and
WHEREAS, the maximum amount proposed to be expended for said increase and improvement is $1,705,500, which amount shall be allocated and charged as the cost of various capital improvements to the facilities of the Grand Gorge Water District, and shall be borne by the Grand Gorge Water District; and
WHEREAS, the capital project heretofore described, based on information supplied to the Town Board, has been determined by the Town Board to be a Type I Action pursuant to the regulations of the New York State Department of Environmental Conservation promulgated pursuant to the State Environmental Quality Review Act, the implementation of which the Town Board has determined will not result in any significant environmental effects; and
WHEREAS, at a meeting of said Town Board on March 13, 2017, an order was duly adopted by it and entered in the minutes specifying that the said Board would meet to consider the increase and improvement of the facilities of the Town’s Grand Gorge Water District, in said Town at an estimated maximum cost of $1,705,500, and to hear all persons interested in the subject thereof concerning the same at the Civic Center, in Grand Gorge, New York, in said Town, on April 10, 2017, at 7:20 o’clock P.M., Prevailing Time; and
WHEREAS, a notice of adoption of said order duly certified by the Town Clerk was duly published and posted as required by law, to‑wit: a duly certified copy thereof was published in the official newspaper of this Town, on March 29, 2017 and a copy of such notice was posted on March 29, 2017, on the signboard maintained by the Town Clerk of the Town of Roxbury, pursuant to Section 30, subdivision 6 of the Town Law; and
WHEREAS, a public hearing was duly held at the time and place set forth in said notice, at which all persons desiring to be heard were duly heard; NOW, THEREFORE, BE IT
ORDERED, by the Town Board of the Town of Roxbury, Delaware County, New York, as follows:
Section 1. Upon the evidence given at the aforesaid public hearing, it is hereby found and determined that it is in the public interest to increase and improve the facilities of the Town’s Grand Gorge Water District, consisting of the increase and improvement of the distribution facilities of the Town’s Grand Gorge Water District, storage tank painting and site improvements, water main replacement, selected valve and hydrant replacement, emergency generators for the Pressure Reducing Valve Vault and the storage tank site, and miscellaneous equipment procurement, and the increase and improvement of the water supply facilities of the Roxbury Water District for the joint benefit of the Grand Gorge Water District and the Roxbury Water District, including a new well, a new well control building and appurtenances and the rehabilitation of the PW-1 well house, together with emergency generators for PW-1, PW-3, the Roxbury Reservoir and the Roxbury Springs Station, a new chlorine contact main for PW-1 and PW-3, filtration for the Roxbury Spring Source to improve water quality, associated booster pumping, and controls system replacement, in the Town of Roxbury, Delaware County, New York, including incidental expenses in connection therewith, at an estimated maximum cost of $1,705,500.
Section 2. This order shall take effect immediately.
The question of the adoption of the foregoing order was duly put to a vote on roll, which resulted as follows:
Allen Hinkley VOTING AYE
Carol Murray VOTING AYE
Gene Cronk VOTING AYE
Edward Raeder VOTING AYE
Thomas S. Hynes VOTING AYE
The order was thereupon declared duly adopted.
RESOLUTION #50
In the Matter
of
the Increase and Improvement of the Facilities of the Roxbury Water District in the Town of Roxbury, Delaware County, New York
PUBLIC INTEREST ORDER
WHEREAS, the Town Board of the Town of Roxbury, Delaware County, New York, has duly caused Lamont Engineers, engineers duly licensed in the State of New York, to prepare a Preliminary Engineering Report, dated September 1, 2016, constituting a map, plan and an estimate of cost, pursuant to Section 202‑b of the Town Law (the “Report”), relating to the increase and improvement of the distribution facilities of the Town’s Roxbury Water District, including water main replacement, selected valve and hydrant replacement, and miscellaneous equipment procurement, and the increase and improvement of the water supply facilities of the Roxbury Water District for the joint benefit of the Roxbury Water District and the Grand Gorge Water District, including a new well, a new well control building and appurtenances and the rehabilitation of the PW-1 well house, together with emergency generators for PW-1, PW-3, the Roxbury Reservoir and the Roxbury Springs Station, a new chlorine contact main for PW-1 and PW-3, filtration for the Roxbury Spring Source to improve water quality, associated booster pumping, and controls system replacement, in the Town of Roxbury, Delaware County, New York, all as more fully described in the Report, which Report is on file in the office of the Town Clerk where it is available for public inspection during normal business hours; and
WHEREAS, the Roxbury Water District is entirely contained with the Town; and
WHEREAS, the maximum amount proposed to be expended for said increase and improvement is $1,794,500, which amount shall be allocated and charged as the cost of various capital improvements to the facilities of the Roxbury Water District, and shall be borne by the Roxbury Water District; and
WHEREAS, the capital project heretofore described, based on information supplied to the Town Board, has been determined by the Town Board to be a Type I Action pursuant to the regulations of the New York State Department of Environmental Conservation promulgated pursuant to the State Environmental Quality Review Act, the implementation of which the Town Board has determined will not result in any significant environmental effects; and
WHEREAS, at a meeting of said Town Board on March 13, 2017, an order was duly adopted by it and entered in the minutes specifying that the said Board would meet to consider the increase and improvement of the facilities of the Town’s Roxbury Water District, in said Town at an estimated maximum cost of $1,794,500, and to hear all persons interested in the subject thereof concerning the same at the Civic Center, in Grand Gorge, New York, in said Town, on April 10, 2017, at 7:15 o’clock P.M., Prevailing Time; and
WHEREAS, a notice of adoption of said order duly certified by the Town Clerk was duly published and posted as required by law, to‑wit: a duly certified copy thereof was published in the official newspaper of this Town, on March 29, 2017 and a copy of such notice was posted on March 29, 2017, on the signboard maintained by the Town Clerk of the Town of Roxbury, pursuant to Section 30, subdivision 6 of the Town Law; and
WHEREAS, a public hearing was duly held at the time and place set forth in said notice, at which all persons desiring to be heard were duly heard; NOW, THEREFORE, BE IT
ORDERED, by the Town Board of the Town of Roxbury, Delaware County, New York, as follows:
Section 1. Upon the evidence given at the aforesaid public hearing, it is hereby found and determined that it is in the public interest to increase and improve the facilities of the Town’s Roxbury Water District, consisting of the increase and improvement of the distribution facilities of the Town’s Roxbury Water District, including water main replacement, selected valve and hydrant replacement, and miscellaneous equipment procurement, and the increase and improvement of the water supply facilities of the Roxbury Water District for the joint benefit of the Roxbury Water District and the Grand Gorge Water District, including a new well, a new well control building and appurtenances and the rehabilitation of the PW-1 well house, together with emergency generators for PW-1, PW-3, the Roxbury Reservoir and the Roxbury Springs Station, a new chlorine contact main for PW-1 and PW-3, filtration for the Roxbury Spring Source to improve water quality, associated booster pumping, and controls system replacement, in the Town of Roxbury, Delaware County, New York, including incidental expenses in connection therewith, at an estimated maximum cost of $1,794,500.
Section 2. This order shall take effect immediately.
The question of the adoption of the foregoing order was duly put to a vote on roll, which resulted as follows:
Carol Murray VOTING AYE
Edward Raeder VOTING AYE
Gene Cronk VOTING AYE
Allen Hinkley VOTING AYE
Thomas S. Hynes VOTING AYE
The order was thereupon declared duly adopted.
The following resolution was offered by Councilman Allen Hinkley, who moved its adoption, seconded by Councilman Gene Cronk to‑wit:
RESOLUTION #51
BOND RESOLUTION DATED APRIL 10, 2017.
A RESOLUTION AUTHORIZING THE ISSUANCE OF $1,705,500 BONDS OF THE TOWN OF ROXBURY, DELAWARE COUNTY, NEW YORK, TO PAY THE $1,705,500 MAXIMUM ESTIMATED COST OF THE INCREASE AND IMPROVEMENT OF THE FACILITIES OF THE TOWN’S GRAND GORGE WATER DISTRICT, IN AND FOR SAID TOWN.
RESOLVED, by the Town Board of the Town of Roxbury, Delaware County, New York, as follows:
Section 1. For the class of objects or purposes of paying part of the cost of the increase and improvement of the distribution facilities of the Town’s Grand Gorge Water District, including storage tank painting and site improvements, water main replacement, selected valve and hydrant replacement, emergency generators for the Pressure Reducing Valve Vault and the storage tank site, and miscellaneous equipment procurement, and the increase and improvement of the water supply facilities of the Roxbury Water District for the joint benefit of the Grand Gorge Water District and the Roxbury Water District, including a new well, a new well control building and appurtenances and the rehabilitation of the PW-1 well house, together with emergency generators for PW-1, PW-3, the Roxbury Reservoir and the Roxbury Springs Station, a new chlorine contact main for PW-1 and PW-3, filtration for the Roxbury Spring Source to improve water quality, associated booster pumping, and controls system replacement, in the Town of Roxbury, Delaware County, New York, there are hereby authorized to be issued $1,705,500 bonds of said Town pursuant to the provisions of the Local Finance Law.
Section 2. It is hereby determined that the maximum estimated cost of the aforesaid class of objects or purposes is $1,705,500, and the plan for the financing thereof is by the issuance of the $1,705,500 bonds of the Town of Roxbury, Delaware County, New York, authorized to be issued pursuant to this resolution.
Section 3. It is hereby determined that the period of probable usefulness of the aforesaid class of objects or purposes is forty years, pursuant to subdivision one of paragraph a of Section 11.00 of the Local Finance Law. It is hereby further determined that the maximum maturity of the bonds authorized shall exceed five years, and that the foregoing is an assessable improvement.
Section 4. Subject to the provisions of the Local Finance Law, the power to authorize the issuance of and to sell bond anticipation notes in anticipation of the issuance and sale of the bonds herein authorized, including renewals of such notes, is hereby delegated to the Town Supervisor, the chief fiscal officer. Such notes shall be of such terms, form and contents, and shall be sold in such manner, as may be prescribed by said Town Supervisor, consistent with the provisions of the Local Finance Law.
Section 5. The faith and credit of said Town of Roxbury, Delaware County, New York, are hereby irrevocably pledged for the payment of the principal of and interest on such obligations as the same respectively become due and payable. An annual appropriation shall be made in each year sufficient to pay the principal of and interest on such obligations becoming due and payable in such year. To the extent not paid by the assessment of assessable properties in the Grand Gorge Water District, there shall annually be levied on all the taxable real property in said Town a tax sufficient to pay the principal of and interest on such obligations as the same become due and payable.
Section 6. Such bonds shall be in fully registered form and shall be signed in the name of the Town of Roxbury, Delaware County, New York, by the manual or facsimile signature of the Town Supervisor and a facsimile of its corporate seal shall be imprinted thereon and may be attested by the manual or facsimile signature of the Town Clerk.
Section 7. The powers and duties of advertising such bonds for sale, conducting the sale and awarding the bonds, are hereby delegated to the Town Supervisor, who shall advertise such bonds for sale, conduct the sale, and award the bonds in such manner as he or she shall deem best for the interests of the Town, provided, however, that in the exercise of these delegated powers, he or she shall comply fully with the provisions of the Local Finance Law and any order or rule of the State Comptroller applicable to the sale of municipal bonds. The receipt of the Town Supervisor shall be a full acquittance to the purchaser of such bonds, who shall not be obliged to see to the application of the purchase money.
Section 8. All other matters, except as provided herein relating to such bonds, including determining whether to issue such bonds having substantially level or declining annual debt service and all matters related thereto, prescribing whether manual or facsimile signatures shall appear on said bonds, prescribing the method for the recording of ownership of said bonds, appointing the fiscal agent or agents for said bonds, providing for the printing and delivery of said bonds (and if said bonds are to be executed in the name of the Town by the facsimile signature of its Town Supervisor, providing for the manual countersignature of a fiscal agent or of a designated official of the Town), the date, denominations, maturities and interest payment dates, place or places of payment, and also including the consolidation with other issues, shall be determined by the Town Supervisor. It is hereby determined that it is to the financial advantage of the Town not to impose and collect from registered owners of such bonds any charges for mailing, shipping and insuring bonds transferred or exchanged by the fiscal agent, and, accordingly, pursuant to paragraph c of Section 70.00 of the Local Finance Law, no such charges shall be so collected by the fiscal agent. Such bonds shall contain substantially the recital of validity clause provided for in section 52.00 of the Local Finance Law and shall otherwise be in such form and contain such recitals in addition to those required by section 52.00 of the Local Finance Law, as the Town Supervisor shall determine.
Section 9. This resolution shall constitute a statement of official intent for purposes of Treasury Regulations Section 1.150 ‑ 2. Other than as specified in this resolution, no monies are, or are reasonably expected to be, reserved, allocated on a long‑term basis, or otherwise set aside with respect to the permanent funding of the object or purpose described herein.
Section 10. The validity of such bonds and bond anticipation notes may be contested only if:
1) Such obligations are authorized for an object or purpose for which said Town is not authorized to expend money, or
2) The provisions of law which should be complied with at the date of publication of this resolution are not substantially complied with,
and an action, suit or proceeding contesting such validity is commenced within twenty days after the date of such publication, or
3) Such obligations are authorized in violation of the provisions of the Constitution.
Section 11. This resolution, which takes effect immediately, shall be published in summary in the Catskill Mountain News, the official newspaper of the Town, together with a notice of the Town Clerk in substantially the form provided in Section 81.00 of the Local Finance Law.
The question of the adoption of the foregoing resolution was duly put to a vote on roll call, which resulted as follows:
Allen Hinkley VOTING AYE
Gene Cronk VOTING AYE
Edward Raeder VOTING AYE
Carol Murray VOTING AYE
Thomas S. Hynes VOTING AYE
The resolution was thereupon declared duly adopted.
The following resolution was offered by Councilman Gene Cronk, who moved its adoption, seconded by Councilman Allen Hinkley, to‑wit:
RESOLUTION #52
BOND RESOLUTION DATED APRIL 10, 2017.
A RESOLUTION AUTHORIZING THE ISSUANCE OF $1,794,500 BONDS OF THE TOWN OF ROXBURY, DELAWARE COUNTY, NEW YORK, TO PAY THE $1,794,500 MAXIMUM ESTIMATED COST OF THE INCREASE AND IMPROVEMENT OF THE FACILITIES OF THE TOWN’S ROXBURY WATER DISTRICT, IN AND FOR SAID TOWN.
RESOLVED, by the Town Board of the Town of Roxbury, Delaware County, New York, as follows:
Section 1. For the class of objects or purposes of paying part of the cost of the increase and improvement of the distribution facilities of the Town’s Roxbury Water District, including water main replacement, selected valve and hydrant replacement, and miscellaneous equipment procurement, and the increase and improvement of the water supply facilities of the Roxbury Water District for the joint benefit of the Roxbury Water District and the Grand Gorge Water District, including a new well, a new well control building and appurtenances and the rehabilitation of the PW-1 well house, together with emergency generators for PW-1, PW-3, the Roxbury Reservoir and the Roxbury Springs Station, a new chlorine contact main for PW-1 and PW-3, filtration for the Roxbury Spring Source to improve water quality, associated booster pumping, and controls system replacement, in the Town of Roxbury, Delaware County, New York, there are hereby authorized to be issued $1,794,500 bonds of said Town pursuant to the provisions of the Local Finance Law.
Section 2. It is hereby determined that the maximum estimated cost of the aforesaid class of objects or purposes is $1,794,500, and the plan for the financing thereof is by the issuance of the $1,794,500 bonds of the Town of Roxbury, Delaware County, New York, authorized to be issued pursuant to this resolution.
Section 3. It is hereby determined that the period of probable usefulness of the aforesaid class of objects or purposes is forty years, pursuant to subdivision one of paragraph a of Section 11.00 of the Local Finance Law. It is hereby further determined that the maximum maturity of the bonds authorized shall exceed five years, and that the foregoing is an assessable improvement.
Section 4. Subject to the provisions of the Local Finance Law, the power to authorize the issuance of and to sell bond anticipation notes in anticipation of the issuance and sale of the bonds herein authorized, including renewals of such notes, is hereby delegated to the Town Supervisor, the chief fiscal officer. Such notes shall be of such terms, form and contents, and shall be sold in such manner, as may be prescribed by said Town Supervisor, consistent with the provisions of the Local Finance Law.
Section 5. The faith and credit of said Town of Roxbury, Delaware County, New York, are hereby irrevocably pledged for the payment of the principal of and interest on such obligations as the same respectively become due and payable. An annual appropriation shall be made in each year sufficient to pay the principal of and interest on such obligations becoming due and payable in such year. To the extent not paid by the assessment of assessable properties in the Roxbury Water District, there shall annually be levied on all the taxable real property in said Town a tax sufficient to pay the principal of and interest on such obligations as the same become due and payable.
Section 6. Such bonds shall be in fully registered form and shall be signed in the name of the Town of Roxbury, Delaware County, New York, by the manual or facsimile signature of the Town Supervisor and a facsimile of its corporate seal shall be imprinted thereon and may be attested by the manual or facsimile signature of the Town Clerk.
Section 7. The powers and duties of advertising such bonds for sale, conducting the sale and awarding the bonds, are hereby delegated to the Town Supervisor, who shall advertise such bonds for sale, conduct the sale, and award the bonds in such manner as he or she shall deem best for the interests of the Town, provided, however, that in the exercise of these delegated powers, he or she shall comply fully with the provisions of the Local Finance Law and any order or rule of the State Comptroller applicable to the sale of municipal bonds. The receipt of the Town Supervisor shall be a full acquittance to the purchaser of such bonds, who shall not be obliged to see to the application of the purchase money.
Section 8. All other matters, except as provided herein relating to such bonds, including determining whether to issue such bonds having substantially level or declining annual debt service and all matters related thereto, prescribing whether manual or facsimile signatures shall appear on said bonds, prescribing the method for the recording of ownership of said bonds, appointing the fiscal agent or agents for said bonds, providing for the printing and delivery of said bonds (and if said bonds are to be executed in the name of the Town by the facsimile signature of its Town Supervisor, providing for the manual countersignature of a fiscal agent or of a designated official of the Town), the date, denominations, maturities and interest payment dates, place or places of payment, and also including the consolidation with other issues, shall be determined by the Town Supervisor. It is hereby determined that it is to the financial advantage of the Town not to impose and collect from registered owners of such bonds any charges for mailing, shipping and insuring bonds transferred or exchanged by the fiscal agent, and, accordingly, pursuant to paragraph c of Section 70.00 of the Local Finance Law, no such charges shall be so collected by the fiscal agent. Such bonds shall contain substantially the recital of validity clause provided for in section 52.00 of the Local Finance Law and shall otherwise be in such form and contain such recitals in addition to those required by section 52.00 of the Local Finance Law, as the Town Supervisor shall determine.
Section 9. This resolution shall constitute a statement of official intent for purposes of Treasury Regulations Section 1.150 ‑ 2. Other than as specified in this resolution, no monies are, or are reasonably expected to be, reserved, allocated on a long‑term basis, or otherwise set aside with respect to the permanent funding of the object or purpose described herein.
Section 10. The validity of such bonds and bond anticipation notes may be contested only if:
1) Such obligations are authorized for an object or purpose for which said Town is not authorized to expend money, or
2) The provisions of law which should be complied with at the date of publication of this resolution are not substantially complied with,
and an action, suit or proceeding contesting such validity is commenced within twenty days after the date of such publication, or
3) Such obligations are authorized in violation of the provisions of the Constitution.
Section 11. This resolution, which takes effect immediately, shall be published in summary in the Catskill Mountain News, the official newspaper of the Town, together with a notice of the Town Clerk in substantially the form provided in Section 81.00 of the Local Finance Law.
The question of the adoption of the foregoing resolution was duly put to a vote on roll call, which resulted as follows:
Gene Cronk VOTING AYE
Allen Hinkley VOTING AYE
Edward Raeder VOTING AYE
Carol Murray VOTING AYE
Thomas S. Hynes VOTING AYE
The resolution was thereupon declared duly adopted.
Highway Supt. Neil German was absent due to illness but sent a report stating crews have been sweeping roads, putting in culverts, cleaning ditches, hauling in materials and cutting brush. He also requested Town Board approval of upgrading the snowplow for the new truck that has been ordered at an additional cost of $522.
RESOLUTION #53-UPGRADE SNOW PLOW FOR NEW TRUCK
On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:
“WHEREAS, the Town Board authorizes the Highway Supt. to order a 2017 Ford Super Duty F-550 truck with dump body and snow plow unde National Joint Powers Alliance (NJPA) Bid #102811 at a cost of $99,068.00 as budgeted for 2017; and
WHEREAS, the Highway Supt. requests upgrading the snow plow under NJPA Bid #120716 at an additional cost of $522;
RESOLVED, the Town Board authorizes the upgrade of the snow plow ordered with the new 2017 Ford Super Duty F550 truck under NJPA Bid # 120716 at an additional cost of $522.”
AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0
The Town Board received a letter from Larry Truesdell resigning his fill-in position at the Transfer Station effective March 23, 2017.
On motion of Edward Raeder second by Gene Cronk the Town Board regretfully accepted the resignation of Larry Truesdell from the Transfer Station effective March 23, 2017.
AYES-5 Raeder, Cronk, Hinkley, Murray, Hynes
NAYS-0
A letter will be sent to Mr. Truesdell thanking him for his years of service at the Transfer Station.
A card was received from the family of Vernon Pickett, Jr. thanking the Town Board and employees for flowers and sympathy cards sent.
On motion of Carol Murray second by Gene Cronk the Town Board approved the Town Clerk’s monthly report for March 2017 in the amount of $1,232.74 (Town Clerk $252.74 and Building Permits $980.00)
AYES-5 Murray, Cronk, Raeder, Hinkley, Hynes
NAYS-0
On motion of Edward Raeder second by Allen Hinkley the Town Board approved the Supervisor’s monthly report for February 2017.
AYES-5 Raeder, Hinkley, Cronk, Murray, Hynes
NAYS-0
On motion of Gene Cronk second by Allen Hinkley the Town Board approved the Assessor’s monthly report for March 2017.
AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0
On motion of Allen Hinkley second by Gene Cronk the Town Board approved the Building Inspector’s monthly report for March 2017 and April through April 4, 2017.
AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0
On motion of Carol Murray second by Edward Raeder the Town Board approved the Water District monthly report of water receipts in the following amounts: Denver Water $139.92; Grand Gorge Water $262.26 and Roxbury Water $446.34.
AYES-5 Murray, Raeder, Cronk, Hinkley, Hynes
NAYS-0
No monthly reports were approved for the Justice Court for February and March as invoices have not yet been received from the State.
On motion of Edward Raeder second by Carol Murray the Town Board approved the Tax Collector’s monthly report for March 2017.
AYES-5 Raeder, Murray, Cronk, Hinkley, Hynes
NAYS-0
RESOLUTION #54-NYSDOT PERMIT APPLICATIONS FOR MEMORIAL DAY PARADE AND SUMMER FESTIVAL
On motion of Allen Hinkley second by Edward Raeder the following resolution was offered and adopted:
“RESOLVED, the Town Board agrees to sponsor the Memorial Day Parades and Roxbury Summer Festival; and
BE IT FURTHER RESOLVED, the Town Board authorizes PERM 33 permit applications to be submitted to NYS Dept. of Transportation (NYSDOT) as required under the insurances of tne Town of Roxbury.”
AYES-5 Hinkley, Raeder, Cronk, Murray, Hynes
NAYS-0
RESOLUTION #55-TAX COLLECTOR RECORDS DESTRUCTION
On motion of Gene Cronk second by Allen Hinkley the following resolution was offered and adopted:
“RESOLVED, the Town Board authorizes the following Tax Collector records to be destroyed pursuant to Records & Retention Schedules:
AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0
Notification has been received from Shepard Hills Events, LLC, located at Shepard Hills Golf Course, that they are applying for a NYS liquor license for that location and have requested waiving the 30 day hold for the license.
RESOLUTION #56-LIQUOR LICENSE SHEPARD HILLS EVENTS, LLC
On motion of Gene Cronk second by Allen Hinkley the following resolution was offered and adopted:
“WHEREAS, the Town Board has received notification that Shepard Hills Events, LLC, to be located at Shepard Hills Golf Course, will be applying for a NYS Liquor License; and
WHEREAS, Shepard Hills Events, LLC has requested waiving the 30 day hold on said license;
NOW, THEREFORE BE IT RESOLVED, the Town Board has no objections with the issuance of a liquor license to Shepard Hills Events, LLC; and
BE IT FURTHER RESOLVED, the Town Board approves waiving the 30 day license hold.”
AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0
No action was taken on filling the vacancy of Planning Board Alternate member.
A Catskill Watershed Corp. (CWC) report shows they have repaired 7,128 septics in the area and have awarded $152,000 in grants for organizations in the area.
RESOLUTION #57- RESOLUTION TO GO INTO EXECUTIVE SESSION TO DISCUSS PERSONNEL ISSUES
On motion of Allen Hinkley second by Edward Raeder the following resolution was offered and adopted:
“Motion to go into Executive Session at 8:48 pm to address personnel issues and related legal issues with the Town Attorney. The communications will be privileged and confidential and protected by the attorney/client privilege.”
Present in Executive Session: Supervisor Hynes, Councilmen Hinkley, Cronk, Raeder, Murray, Attorney Young and Michael Muller.
AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0
Michael Muller exited Executive Session at 9:05 pm and Constable Stephen Williamson entered Executive Session.
On motion of Carol Murray second by Edward Raeder the Town Board returned to the Regular Meeting at 9:20 pm.
AYES-Cronk, Murray, Raeder, Hinkley, Hynes
NAYS-0
RESOLUTION #58- RESOLUTION BY THE TOWN BOARD OF THE TOWN OF ROXBURY
RETAINING MICHAEL MULLER AS CODE ENFORCEMENT OFFICER
On motion of Edward Raeder second by Carol Murray the following resolution was offered and adopted:
“WHEREAS, the Town of Roxbury (“Town”) desires to retain Michael G. Muller, with an address of 111 Cartwright Road, Denver, New York, as Code Enforcement Officer (“CEO”) for the Town of Roxbury; and
WHEREAS, the Town has prepared an Employment Agreement dated April 11, 2017, to retain Michael G. Muller as CEO; and
NOW THEREFORE BE IT RESOLVED THAT The Town Board of the Town of Roxbury authorizes the Town Supervisor to execute the Employment Agreement to retain Michael G. Muller as CEO of the Town.”
WHEREUPON, the Resolution was put to a vote and recorded as follows:
AYES-5 Raeder, Murray, Cronk, Hinkley, Hynes
NAYS-0
On motion of Gene Cronk second by Carol Murray the bills were audited and ordered paid in the following amounts:
General #129-171 – $34,217.23
Denver Water #25-32 – $3,547.88
Highway #63-91 – $68,975.80
Roxbury Sewer #19-24 – $23,615.97
Roxbury Water #18-30 – $11,404.33
Denver Sewer #30-41 – $16,018.58
Grand Gorge Water #18-33 – $15,476.15
Special Light Districts #6 – $2,169.57
AYES-5 Cronk, Murray, Cronk, Hinkley, Hynes
NAYS-0
Supervisor Hynes stated the Constable car phone has been changed to a different plan and future invoices should reflect a decrease in monthly costs.
On motion of Edward Raeder second by Carol Murray the meeting adjourned at 9:25 pm.
THIS IS A TRUE COPY
___________________________________
Diane Pickett, Town Clerk
Thomas S. Hynes, Supervisor
Gene Cronk, Councilman
Edward Raeder, Councilman
Allen Hinkley, Councilman
Carol Murray, Councilwoman
Notice of Completion of 2017 Tentative Assessment Roll and Hearing of Complaints
NOTICE OF COMPLETION OF 2017 TENTATIVE ASSESSMENT ROLL & HEARING OF COMPLAINTS
NOTICE IS HEREBY GIVEN THAT THE ASSESSOR OF THE TOWN OF ROXBURY, DELAWARE COUNTY, NEW YORK, HAS COMPLETED THE TENTATIVE ASSESSMENT ROLL FOR THE CURRENT YEAR; THAT A COPY THEREOF WILL BE FILED ON OR BEFORE MAY 1ST, 2017 WITH THE TOWN CLERK, AT WHOSE OFFICE IT MAY BE SEEN AND EXAMINED BY ANY PERSON INTERESTED THEREIN UNTIL THE FOURTH THURSDAY IN MAY. FURTHER, THE ASSESSOR WILL BE IN ATTENDANCE WITH SUCH TENTATIVE ASSESSMENT ROLL AT:
Town of Roxbury
Assessor’s Office
53690 State Hwy 30
Wednesday 5/10/2017 4pm – 8pm
Monday 5/15/2017 9am – 1pm
Saturday 5/20/2017 12pm – 4pm
Monday 5/22/2017 4pm – 8pm
ON THURSDAY, MAY 25, 2017, FOR A PERIOD OF FOUR HOURS, THE BOARD OF REVIEW WILL MEET AT THE ROXBURY TOWN HALL FROM 4-8PM IN SAID TOWN, TO HEAR AND EXAMINE ALL COMPLAINTS ON THE APPLICATION OF ANY PERSON BELIEVING HIMSELF AGGRIEVED THEREBY. A PUBLICATION CONTAINING PROCEDURES FOR CONTESTING AN ASSESSMENT (RP-524INST AND RP-524) IS AVAILABLE AT THE ASSESSOR’S OFFICE OR ONLINE AT
https://www.tax.ny.gov/pdf/current_forms/orpts/rp524_fill_in.pdf
Robert Breglio, Assessor