Notice to Bidders

NOTICE TO BIDDERS

1.     Sealed bids will be received by the Town of Roxbury, hereinafter referred to as the “Owner,” until 3:00 PM, Thursday, May 18, 2017, at the Town Clerk’s Office, 53690 State Highway 30, Main Street, Roxbury, NY 12474, at which time said bids will be publicly opened and read aloud for:

Denver Water District Water System Improvements Project

Contract No. 2 – Phase 1 Controls

Contract No. 3 – Wellfield Electrical

Contract No. 2 shall include all tools, labor, material and equipment necessary to: Provide radio based tank level monitoring controls and appurtenances; provide related site work and restoration. Contract No. 2 may also include the following Alternate:

Deductive Alternate No. 1 – Cost Reduction for Substitute Controls.
Contract No. 3 shall include all tools, labor, material and equipment necessary   to:

Provide new secondary wiring to Wells 3 and 5, including all appurtenances; provide related site work and restoration. Contract No. 3 may also include the following Alternates:

Additive Alternate No. 1 – New Wiring to Wells 1 & 6.

Additive Alternate No. 2 – New Secondary Wiring to Well 4.

2.     All bids must be made on the blank form of proposal attached hereto.

3.     A bidder may withdraw any proposal submitted prior to the hour set for the closing of the bids provided the request is signed in a manner identical with the proposal being withdrawn.

4.     The Owner will be responsible for payment in accordance with the terms of the contract when the work is completed.

5.     The Owner is exempt from New York State sales taxes on material, supplies, and equipment to be permanently incorporated in the Work.  Tax Exemption No. 15-6001121.  Said taxes shall not be included in the Bid.

6.     A complete set of Bidding and Contract Documents may be obtained from Lamont Engineers upon payment of a $50.00 deposit.  Full deposit refund for the returned set will be made provided that the complete set of Bidding and Contract Documents (Project Manual) is returned to Lamont Engineers, postage paid and in good condition within 30 days after Bid Opening.  Any sets returned after the 30-day period are non-refundable. Additional sets of Bidding and Contract Documents may be obtained upon payment of a $25.00 deposit for each set.  Deposits for additional sets will be returned less the actual cost of reproduction if the complete sets are returned in good condition within the 30-day period. Requests for delivered sets of Bidding and Contract Documents will be honored overnight upon receipt of a non-refundable fee of $25.00 per set for handling and delivery.

7.     Prospective bidders who obtain electronic project documents are responsible to contact Lamont Engineers, P.C. to register their contact information on the project documents distribution list for the purposes of receiving bidding Addenda and other bidding information.

8.     The Contractor will be required to meet funding agency provisions as identified in Document 00823.

9.     The Town Board of the Town of Roxbury reserves the right to waive any informalities or irregularities in the bids received and to reject any or all bids without explanation.

10.  The existing Tank, Pumphouse, and Wellfield sites will be open for review by bidders on Tuesday, May 9, 2017 from 10:00 AM – 11:00 AM. If bidders are unable to make this time, they may try to schedule an appointment with the operator Robert Payne at (607) 326-3141 (WWTP) or (518) 231-9955 (cell).

11.  Please refer all questions to Michael D. Harrington, Principal Engineer, Lamont Engineers, P.C., (518) 234-4028.

April 26, 2017                                                              Town Board
Date                                                                             Town of Roxbury

Notice - Roxbury Historic Preservation Commission Special Meeting on April 29, 2017

NOTICE

The Town of Roxbury Historic Preservation Commission (RHPC) will hold a Special Meeting on April 29, 2017 at 10:00 am at the Town Hall to discuss any business that may come before the Commission.

The next regular quarterly meeting of the RHPC will be held July 15, 2017 at 10:00 am at the Town Hall.

By Order of the RHPC
Michael Mathis, Chairman
Dated:4/17/17

Town of Roxbury Planning Board April 19, 2017, Meeting is Canceled

NOTICE

The regular monthly meeting of the Town of Roxbury Planning Board scheduled for April 19, 2017 is canceled due to having no business to discuss.  The next meeting will be held May 17, 2017 at 7:30 pm at the Town Hall.

By Order of the Planning Board
Phillip Zorda, Chairman
Dated:4/17/17

Notice - Roxbury Historic Preservation Commission April 15, 2017 Meeting Canceled

NOTICE

The Town of Roxbury Historic Preservation Commission regular quarterly meeting scheduled for April 15, 2017 has been canceled due to lack of a quorum of members.  The next regular quarterly meeting will be held July 15, 2017 at 10:00 am at the Town Hall.

Diane Pickett, Town Clerk
Town of Roxbury
Dated: April 7, 2017

Roxbury Town Board Meeting Agenda - April 10, 2017

ROXBURY TOWN BOARD

Public Hearings
Regular Meeting

April 10, 2017

Grand Gorge Civic Center

Call To Order 7:15 pm Public Hearing Roxbury Water Improvements

7:20 pm Public Hearing Grand Gorge Water Improvements

7:30 pm Regular Meeting

Minutes March Meeting

Requests to Speak:
Mike Harrington-Water Projects

Department Reports:
Water / Sewer
Planning
Building & Grounds
Highway
Assessor
Building Inspector
Community Resources

Old Business

New Business

Letters to the Board:
Larry Truesdell-resignation

Discussion from residents

Audits

ISSUES FOR DISCUSSION

·       Resolution-Town Clerk monthly report for March 2017
·       Resolution-Supervisor’s monthly report for February 2017
·       Resolution-Assessor’s monthly report for March 2017
·       Resolution-Building Inspector monthly report for March 2017
·       Resolution-monthly water receipts report for March 2017
·       Resolution-Justice Court monthly report for February 2017
·       Resolution-Tax Collector monthly report for March 2017
·       Resolution- RFP Architect Kirkside Barns Kitchen
·       Resolution-GG water Order after public hearing
·       Resolution-Roxbury Water Order after public hearing
·       Resolution-fill Planning Board Alternate term thru 12/31/19
·       Resolution-Larry Truesdell resignation from TFS effective 3/23/17
·       Resolution-Town sponsor Sidewalk Festival Application to NYSDOT
·       Resolution-Tax Collector Records Destruction List
·       Denver Water Bonding
·       GG/Roxbury Water Project

OTHER REMINDERS

Highway Contract expires 12/31/17

Water & Sewer Operator Agreements (LVDV Operations) expire 12/31/17

(new ones need to be in place by 9/1/17 for 2018 budgeting purposes)

Roxbury Town Board Special Meeting Approved Minutes - April 3, 2017

APPROVED MINUTES

April 3, 2017

A Special Meeting of the Town Board was held April 3, 2017 at 7:00 pm at the Town Hall. Present were: Supervisor Thomas S. Hynes, Councilmen Gene Cronk, Edward Raeder, Allen Hinkley and Carol Murray, Attorney Kevin Young and 2 residents.

The meeting was called to discuss a personnel issue and any other business that may come before the Town Board.

RESOLUTION #43- RESOLUTION TO GO INTO EXECUTIVE SESSION TO DISCUSS A PERSONNEL ISSUE

On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:

“Motion to go into Executive Session at 7:02 pm to address a personnel issue and related legal issues with the Town Attorney. The communications will be privileged and confidential and protected by the attorney/client privilege.”

Present in Executive Session: Supervisor Hynes, Councilmen Hinkley, Cronk, Raeder, Murray and Attorney Young.

AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0

On motion of Gene Cronk second by Carol Murray the Town Board returned to the Special Meeting at 7:58 pm.

AYES-Cronk, Murray, Raeder, Hinkley, Hynes
NAYS-0

RESOLUTION #44- RESOLUTION BY THE TOWN BOARD OF THE TOWN OF ROXBURY

REQUIRING THE TERMINATION OF THE MONTH TO MONTH 2015 CONSULTING AGREEMENT OF CODE ENFORCEMENT OFFICER WILLIAM WALCUTT

On motion of Edward Raeder second by Carol Murray the following resolution was offered and adopted:

“WHEREAS, pursuant to the 2015 Consulting Agreement, the Town contracted with William Walcutt to serve as CEO on a month-to-month basis, beginning on January 1, 2015 (Consulting Agreement, ¶1); and

WHEREAS, the Agreement expressly provides that the month-to-month contract is “terminable by either party on thirty (30) days notice” (Consulting Agreement, ¶1).

NOW THEREFORE BE IT RESOLVED THAT

1. The Town Board hereby terminates the Agreement without cause.

2. The Town Board hereby directs the Town Supervisor to notify the CEO by Certified Mail (Return Receipt) and Regular First Class Mail and/or by hand delivery on April 4, 2017 that the Agreement is terminated and that he will be paid in advance through May 4, 2017, that he must return the key to his office and vacate his office immediately.”

WHEREUPON, the Resolution was put to a vote and recorded as follows:

AYES-3 Raeder, Murray, Hynes
NAYS-1 Cronk
ABSTAIN-1 Hinkley

No other business was discussed.

On motion of Carol Murray second by Edward Raeder the meeting adjourned at 8:04 pm.

THIS IS A TRUE COPY
____________________________________
Diane Pickett, Town Clerk
Thomas S. Hynes, Supervisor
Gene Cronk, Councilman
Edward Raeder, Councilman
Allen Hinkley, Councilman
Carol Murray, Councilwoman

Roxbury Town Board Approved Meeting Minutes - March 13, 2017

APPROVED MINUTES

March 13, 2017

The regular meeting of the Town Board was held March 13, 2017 at 7:30 pm at the Town Hall.  Present were: Supervisor Thomas S. Hynes, Councilmen, Gene Cronk, Edward Raeder, Allen Hinkley and Carol Murray, Hwy. Supt. Neil German, Assessor Robert Breglio, Building Inspector William Walcutt, Assessor Clerk Stephanie Seminara, Parks Clerk Carolynn Faraci and four residents.

Hwy. Supt. Neil German reported crews are cutting brush, patching holes and plowing, requested getting a credit card for on-line purchases and has purchased a 1970 Mack truck for $2,500  to be used as a water truck. Supv. Hynes will look into getting a credit card for purchases.

The Minutes of the February meeting were approved on motion of Gene Cronk second by Allen Hinkley.

AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0

Undersheriff Craig Dumond was present to discuss the drug epidemic in our area, the steps they are taking to try to control it, treatment and education issues and requested help from residents in the form of an anonymous tip line 888-914-9111. Mr. Dumond also discussed the jail itself which is a 124 bed facility having 3 male pods and 1 female pod and added that several inmates are being housed from other Counties.

Mike Jonker of Lamont Engineers was present to discuss the continuing issues with Roxbury Water’s PW1 system that has been experiencing problems with pumping. Discussion took place on possible repairs and it was requested something be done to clear out the beavers again as having them there is also causing a problem.

Mr. Jonker also stated Grand Gorge water has had the lowest pumping to date of only 50,000 gallons per day on average lately.

Peg Ellsworth reported the Request for Proposals (RFP) have been advertised for an architect on the park barns kitchen that is due before the April Town Board meeting and added  a good response has been received.  There will be a walk thru of the project this month.

Rita Karpoich is busy working on vendors and plans for the July Sidewalk Festival.

The M-ARK Project annual boot camp is April 3-4 at the Andes Hotel and will include discussion on Main Street Revitalization, signage, etc. Town Board members were invited to attend.

Mrs. Ellsworth again requested submitting an application for housing rehab which the Town Board seemed to be in favor of.

The application for Grand Gorge Civic Center repairs will require an income survey of Grand Gorge residents.  The Town Board wants to apply for funds so the M-ARK Project will do the income survey for the Town.  The process was discussed.

Parks Clerk Carolynn Faraci reported she would be helping at the boot camp and has begun showing the park pavilion for prospective events.

Assessor Robert Breglio supplied a written monthly report for the Board but hi-lited that taxable status date is March 1st, many exemption applications have been received and are being processed, stated there are changes to some exemptions, discussed the difference in property values determined by the Town and ORPS that is being worked out, the Town remains at a 100% EQ Rate, trends are steady for sale prices and discussed what things change assessed values from year to year.

Attorney Kevin Young stated NYCDEP has dropped their lawsuit regarding the assessed value of the Grand Gorge sewer collection system.  An appraisal came in higher than what the Town has it assessed for which was based on a template of value. The Town Assessor has requested a letter from DEP as to what they are agreeing to for the value but has received no response.  Attorney Young will follow up with DEP.

Building Inspector William Walcutt supplied a written monthly report to the Town Board and further reported he has taken a code course where he stated we must enforce the section of law regarding truss construction notification on the home in case of fire.  Attorney Young’s office is already looking into updating the current local law on building/fire code. The old Diversified supply building in Grand Gorge is expected to be taken down next week.  A cabin has been found built without a permit and a letter has been sent to the owner but no response has been received yet.

Attorney Young discussed solar exemptions where the Town requires a PILOT Program and also discussed the process for notification to any solar application received which includes a 60 day deadline.

Councilman Hinkley will speak with B&B Construction regarding the concrete work needed at the Transfer Station and Supervisor Hynes will speak to someone in regards to fixing the gate.

Joseph Resch of the Grand Gorge Business Alliance stated they would like to do a community expo of Delaware County businesses to be held at the Civic Center and requested use of the facility in the fall.  The County Chamber of Commerce is in favor of the project and will help them with promoting the event.  The Town Board also spoke in favor of the event.

Mr. Resch also expressed concerns with use of the Civic Center gym where damage has occurred.  Supv. Hynes and Councilman Raeder will look into the matter.

A letter was received from the Roxbury Sr. Citizen Club thanking the Town Board for the $500 budgeted for 2017.

A letter was received from the Delaware County Historical Society thanking the Town Board for support in the 2017 budget.

A letter was received from MTC Cable as notification of increases in services effective April 1, 2017.

On motion of Gene Cronk second by Allen Hinkley the Town Board approved the Town Clerk’s monthly report for February 2017 in the amount of $2,166.25 (Town Clerk $181.25 and Building Permits $1,985.00)

AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0

On motion of Carol Murray second by Edward Raeder the Town Board approved the Supervisor’s monthly report for January 2017.

AYES-5 Murray, Raeder, Cronk, Hinkley, Hynes
NAYS-0

On motion of Allen Hinkley second by Gene Cronk the Town Board approved the Assessor’s monthly report for February 2017.

AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0

On motion of Allen Hinkley second by Gene Cronk the Town Board approved the Building Inspector’s monthly report for February 2017.

AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0

On motion of Edward Raeder second by Carol Murray the Town Board approved the Water District Receipts monthly reports for February 2017 in the following amounts:  Denver $512.60; Grand Gorge $1,120.69 and Roxbury $643.13.

AYES-5 Raeder, Murray, Cronk, Hinkley, Hynes
NAYS-0

On motion of Allen Hinkley second by Carol Murray the Town Board approved the Justice Court monthly report for January 2017 in the amount of $5,859.00.

AYES-5 Hinkley, Murray, Cronk, Raeder, Hynes
NAYS-0

On motion of Edward Raeder second by Carol Murray the Town Board approved the Tax Collector monthly report for February 2017.

AYES-5 Raeder, Murray, Cronk, Hinkley, Hynes
NAYS-0

Sealed bids for Highway Diesel Fuel were advertised and opened on March 10, 2017 at 2:00 pm at the Town Hall.  A total of two bids were received and were as follows per gallon:

On motion of Carol Murray second by Gene Cronk the Town Board awarded the bids to Main Care Energy in the following amounts: Diesel Firm Price $1.9245/gallon and Winter Blend Firm Price $2.0195/gallon.

AYES-5 Murray, Cronk, Raeder, Hinkley, Hynes
NAYS-0

Sealed bids for Highway Material Hauling were advertised and opened on March 10, 2017 at 2:15 pm at the Town Hall.  A total of seven bids were received and were as follows on a per ton basis:

On motion of Gene Cronk second by Allen Hinkley the Town Board awarded the bids to the two lowest bidders for each material as follows on a per ton basis:

AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0

Attorney Young discussed how Roxbury Sewer charges are figured by a formula.  Based on the residential units, it has resulted in an overage that is to be collected from district taxes, which must be placed in a capital reserve fund for Roxbury Sewer.

RESOLUTION #34-ROXBURY SEWER OVERAGE TO CAPITAL RESERVE FUND

On motion of Carol Murray second by Edward Raeder the following resolution was offered and adopted:

On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:

“WHEREAS, the Roxbury Sewer O&M Budget for the year 2017 was approved by NYCDEP in the amount of $196,990.00 and

WHEREAS, NYCDEP’s portion has been determined to be $159,585.46; and

WHEREAS, the household and commercial charges (“Town Charges”) per the formula have been determined to be $37,404.54; and

WHEREAS, based on the actual household and commercial properties, the “Town Charges” to be collected is $41,471.70 causing an overpayment of $4,067.16;

NOW, THEREFORE BE IT RESOLVED, per approval by NYCDEP, the Town Board approves the transfer of $4,067.16 from Roxbury Sewer savings to the Roxbury Sewer Capital Reserve Fund.”

AYES-5 Murray, Raeder, Cronk, Hinkley, Hynes
NAYS-0

No action was taken on filling the vacancy for an Alternate Planning Board Member.

RESOLUTION #35-LAMONT ENGINEERS AGREEMENT FOR ADDITIONAL SERVICES FOR DENVER WATER DISTRICT IMPROVEMENTS

On motion of Gene Cronk second by Allen Hinkley, the following resolution was offered and adopted:

“WHEREAS, Lamont Engineer’s, PC has submitted an Agreement for additional services pertaining to Denver Water District improvements; and

WHEREAS, said agreement will be for PRV Rehabilitation (Construction Phase Services); Phase 1 Controls (Design, Bidding, and Construction Phase Services; and Wellfield Electrical (Design, Bidding, and Construction Phase Services); and

WHEREAS; costs are expected to be not more than $25,000,

NOW, THEREFORE BE IT RESOLVED, the Town Board agrees to the terms of the Agreement with Lamont Engineer’s PC for additional Denver Water District Improvements and

authorizes the Town Supervisor to execute said Agreement in the amount of $25,000.”

AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0

RESOLUTION#36-YOUNG & SOMMER AGREEMENT FOR DENVER WATER DISTRICT IMPROVEMENTS

On motion of Allen Hinkley second by Edward Raeder the following resolution was offered and adopted:

“WHEREAS, Young & Sommer, LLC have submitted an Agreement for legal services pertaining to proposed upgrades to the Denver Water District;

NOW, THEREFORE BE IT RESOLVED the Town Board agrees to the terms of the Agreement with Young & Sommer, LLC for legal services pertaining to proposed upgrades to the Denver Water District and authorizes the Town Supervisor to execute said Agreement.”

AYES-5 Hinkley, Raeder, Cronk, Murray, Hynes
NAYS-0

RESOLUTION#37-YOUNG & SOMMER AGREEMENT FOR ROXBURY/GRAND GORGE WATER DISTRICT IMPROVEMENTS

On motion of Allen Hinkley second by Edward Raeder the following resolution was offered and adopted:

“WHEREAS, Young & Sommer, LLC have submitted an Agreement for legal services pertaining to proposed upgrades to the Roxbury/Grand Gorge Water Districts;

NOW, THEREFORE BE IT RESOLVED the Town Board agrees to the terms of the Agreement with Young & Sommer, LLC for legal services pertaining to proposed upgrades to the Roxbury/Grand Gorge Water Districts and authorizes the Town Supervisor to execute said Agreement.”

AYES-5 Hinkley, Raeder, Cronk, Murray, Hynes
NAYS-0

RESOLUTION #38-TRANSFER FUNDS TO HIGHWAY CAPITAL RESERVE

On motion of Gene Cronk second by Edward Raeder the following resolution was offered and adopted:

“WHEREAS, the Highway Fund savings account had a fund balance as of December 31, 2016,

NOW THEREFORE BE IT RESOLVED, the Town Board approves the transfer of $50,000 from Highway savings to the Highway Equipment Reserve Fund.”

AYES-5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS-0

The Annual Financial Report for the year 2016 has been filed with the State Comptroller.  A copy is also on file at the Town Clerk’s Office.

Attorney Young discussed the Town being lead agency on the Roxbury/Grand Gorge Water District improvements project and further discussed the SEQR/ EAF process which requires a negative declaration.

RESOLUTION #39 – SEQR NEGATIVE DECLARATION RESOLUTION FOR THE ROXBURY/GRAND GORGE WATER PROJECT

On motion of Edward Raeder second by Carol Murray the following resolution was offered and adopted:

“WHEREAS, the Town Board of the Town of Roxbury is undertaking a project called the Roxbury and Grand Gorge Water Districts-Water System Improvements Project (hereinafter referred to as ‘the Project’) that will include a new 350 gpm well (PW-3) with a new well control building and appurtenances, and the rehabilitation of the PW-1 well house. Emergency generators will be provided for PW-1, PW-3, the Roxbury Reservoir, and the Roxbury Springs Station. Other proposed project improvements include a new 24” chlorine contact main for PW-1 and PW-3, filtration of the Roxbury Spring Source to improve water quality and associated booster pumping, and controls system replacement. Improvements related to the Roxbury water distribution system include approximately 4,000 LF of 8” water main replacement, selected replacement of valves and hydrants, a leak survey, and leak detection equipment. Improvements related to the Grand Gorge water distribution system include replacement of approximately 2,000 LF of 8” water main, selected replacement of valves and hydrants, storage tank painting, a storage tank mixing system, and a storage tank security fence. The project will also include generators for the PRV Vault and the Grand Gorge Tank, a leak survey, and leak detection equipment; and

WHEREAS, the Town Board of the Town of Roxbury has designated itself as Lead Agency pursuant to the State Environmental Quality Review Act in the environmental review of the Project; and

WHEREAS the Town Board of the Town of Roxbury has prepared an Environmental Assessment Form and has provided copies of this document to the involved and interested agencies for the Project; and

WHEREAS, the probable environmental impacts of the Roxbury and Grand Gorge Water Districts-Water System Improvements Project have been carefully considered by the Town Board;

NOW, THEREFORE BE IT RESOLVED, that the Town Board of the Town of Roxbury adopts the findings and conclusions relating to the probable environmental impacts contained in the attached Environmental Assessment Form and files the Negative Declaration in accordance with the applicable provisions of the law; and

BE IT FURTHER RESOLVED, that the Town Board authorizes the Supervisor to take such further steps as might be necessary to the discharge of the Town Board’s responsibility as Lead Agency for this action.”

AYES-5 Raeder, Murray, Cronk, Hinkley, Hynes
NAYS-0

RESOLUTION #40- In the Matter of the Increase and Improvement of the Facilities of the Roxbury Water District in the Town of Roxbury, Delaware County, New York at an Estimated Maximum Cost of $1,794,500.

On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:

ORDER CALLING PUBLIC HEARING

In the Matter
of
the Increase and Improvement of the Facilities of the Roxbury Water District in the
Town of Roxbury, Delaware County, New York at an Estimated Maximum Cost of $1,794,500

WHEREAS, the Town Board of the Town of Roxbury, Delaware County, New York, has duly caused Lamont Engineers, engineers duly licensed in the State of New York, to prepare a Preliminary Engineering Report, dated September 1, 2016, constituting a map, plan and an estimate of cost, pursuant to Section 202‑b of the Town Law (the “Report”), relating to the increase and improvement of the distribution facilities of the Town’s Roxbury Water District, including water main replacement, selected valve and hydrant replacement, and miscellaneous equipment procurement, and the improvement of the water supply facilities of the Roxbury Water District for the joint benefit of the Roxbury Water District and the Grand Gorge Water District, including a new well, a new well control building and appurtenances and the rehabilitation of the PW-1 well house, together with emergency generators for PW-1, PW-3, the Roxbury Reservoir and the Roxbury Springs Station, a new chlorine contact main for PW-1 and PW-3, filtration for the Roxbury Spring Source to improve water quality, associated booster pumping, and controls system replacement, all as more fully described in the Report, which Report is on file in the office of the Town Clerk where it is available for public inspection during normal business hours; and

WHEREAS, the Roxbury Water District is entirely contained within the Town; and

WHEREAS, the maximum amount proposed to be expended for said increase and improvement is $1,794,500, which amount shall be allocated and charged as the cost of various capital improvements to the facilities of the Roxbury Water District, and shall be borne by the Roxbury Water District; and

WHEREAS, the capital project heretofore described, based on information supplied to the Town Board, has been determined by the Town Board to be a Type I Action pursuant to the regulations of the New York State Department of Environmental Conservation promulgated pursuant to the State Environmental Quality Review Act, the implementation of which will not result in any significant environmental effects; and

WHEREAS, it is now desired to call a public hearing on the question of such increase and improvement of the facilities of the Roxbury Water District in the manner described above, and to hear all persons interested in the subject thereof, in accordance with the provisions of Section 202‑b of the Town Law; NOW, THEREFORE, IT IS HEREBY

ORDERED, by the Town Board of the Town of Roxbury, Delaware County, New York, as follows:

Section 1.        A public hearing will be held at the Civic Center, in Grand Gorge, New York, in said Town, on April 10, 2017, at 7:15 o’clock P.M., Prevailing Time, on the question of the increase and improvement of the distribution facilities of the Town’s Roxbury Water District,

including water main replacement, selected valve and hydrant replacement, and miscellaneous equipment procurement, and the increase and improvement of the water supply facilities of the Roxbury Water District for the joint benefit of the Roxbury Water District and the Grand Gorge Water District, including a new well, a new well control building and appurtenances and the rehabilitation of the PW-1 well house, together with emergency generators for PW-1, PW-3, the Roxbury Reservoir and the Roxbury Springs Station, a new chlorine contact main for PW-1 and PW-3, filtration for the Roxbury Spring Source to improve water quality, associated booster pumping, and controls system replacement, in the Town of Roxbury, Delaware County, New York, in the manner described in the preambles hereof, and to hear all persons interested in the subject thereof, concerning the same, and to take such action thereon as is required or authorized by law.

Section 2.        The aforesaid hearing shall be noticed as follows:

NOTICE OF PUBLIC HEARING

NOTICE IS HEREBY GIVEN that the Town Board of the Town of Roxbury, Delaware County, New York, will meet at the Civic Center, in Grand Gorge, New York, in said Town, on April 10, 2017, at 7:15 o’clock P.M., Prevailing Time, for the purpose of conducting a public hearing in relation to the proposed increase and improvement of the distribution facilities of the Town’s Roxbury Water District, including water main replacement, selected valve and hydrant replacement, and miscellaneous equipment procurement, and the improvement of the water supply facilities of the Roxbury Water District for the joint benefit of the Roxbury Water District and the Grand Gorge Water District, including a new well, a new well control building and appurtenances and the rehabilitation of the PW-1 well house, together with emergency generators for PW-1, PW-3, the Roxbury Reservoir and the Roxbury Springs Station, a new chlorine contact main for PW-1 and PW-3, filtration for the Roxbury Spring Source to improve water quality, associated booster pumping, and controls system replacement, in the Town of Roxbury, Delaware County, New York, all as more fully described in the September 1, 2016 Preliminary Engineering Report of Lamont Engineers, Cobleskill, New York, and including incidental expenses in connection therewith, at an estimated maximum cost to the Roxbury Water District of $1,794,500.

The aforesaid project has been determined by the Town Board to be a “Type I” Action pursuant to the regulations of the New York State Department of Environmental Conservation promulgated pursuant to the State Environmental Quality Review Act, the implementation of which, as proposed, the Town Board has determined will not result in any significant environmental effects.

At said public hearing said Town Board will hear all persons interested in the subject matter thereof.

Section 3.        The Town Clerk is hereby authorized and directed to cause a copy of this order to be published once in the Catskill Mountain News, the official newspaper, and also to cause a copy thereof to be posted on the sign board of the Town Clerk, such publication and posting to be made not less than ten days, nor more than twenty days, before the date designated for the hearing, and shall constitute the notice required to be given under Section 202-b of the Town Law.

Section 4.        This order shall take effect immediately.

The question of the adoption of the foregoing resolution was duly put to a vote on roll call, which resulted as follows:

Gene Cronk VOTING Aye
Edward Raeder VOTING Aye
Allen Hinkley VOTING Aye
Carol Murray VOTING Aye
Thomas S. Hynes VOTING Aye

The resolution was thereupon declared duly adopted.

RESOLUTION #41- In the Matter of the Increase and Improvement of the Facilities of the Grand Gorge Water District in the Town of Roxbury, Delaware County, New York at an Estimated Maximum Cost of $1,705,500

On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:

ORDER CALLING PUBLIC HEARING

In the Matter
of
the Increase and Improvement of the Facilities of the Grand Gorge Water District in the
Town of Roxbury, Delaware County, New York at an Estimated Maximum Cost of $1,705,500

WHEREAS, the Town Board of the Town of Roxbury, Delaware County, New York, has duly caused Lamont Engineers, engineers duly licensed in the State of New York, to prepare a Preliminary Engineering Report, dated September 1, 2016, constituting a map, plan and an estimate of cost, pursuant to Section 202‑b of the Town Law (the “Report”), relating to the increase and improvement of the distribution facilities of the Town’s Grand Gorge Water District, including storage tank painting and site improvements,  water main replacement, selected valve and hydrant replacement, emergency generators for the Pressure Reducing Valve Vault and the storage tank site, and miscellaneous equipment procurement, and the increase and improvement of the water supply facilities of the Roxbury Water District for the joint benefit of the Grand Gorge Water District and the Roxbury Water District, including a new well, a new well control building and appurtenances and the rehabilitation of the PW-1 well house, together with emergency generators for PW-1, PW-3, the Roxbury Reservoir and the Roxbury Springs Station, a new chlorine contact main for PW-1 and PW-3, filtration for the Roxbury Spring Source to improve water quality, associated booster pumping, and controls system replacement, all as more fully described in the Report, which Report is on file in the office of the Town Clerk where it is available for public inspection during normal business hours; and

WHEREAS, the Grand Gorge Water District is entirely contained within the Town; and

WHEREAS, the maximum amount proposed to be expended for said increase and improvement is $1,705,500, which amount shall be allocated and charged as the cost of various capital improvements to the facilities of the Grand Gorge Water District, and shall be borne by the Grand Gorge Water District; and

WHEREAS, the capital project heretofore described, based on information supplied to the Town Board, has been determined by the Town Board to be a Type I Action pursuant to the regulations of the New York State Department of Environmental Conservation promulgated pursuant to the State Environmental Quality Review Act, the implementation of which will not result in any significant environmental effects; and

WHEREAS, it is now desired to call a public hearing on the question of such increase and improvement of the facilities of the Grand Gorge Water District in the manner described above, and to hear all persons interested in the subject thereof, in accordance with the provisions of Section 202‑b of the Town Law; NOW, THEREFORE, IT IS HEREBY

ORDERED, by the Town Board of the Town of Roxbury, Delaware County, New York, as follows:

Section 1.        A public hearing will be held at the Civic Center, in Grand Gorge, New York, in said Town, on April 10, 2017, at 7:20 o’clock P.M., Prevailing Time, on the question of the increase and improvement of the distribution facilities of the Town’s Grand Gorge Water District , including storage tank painting and site improvements,  water main replacement, selected valve and hydrant replacement, emergency generators for the Pressure Reducing Valve Vault and the storage tank site, and miscellaneous equipment procurement, and the increase and improvement of the water supply facilities of the Roxbury Water District for the joint benefit of the Grand Gorge Water District and the Roxbury Water District, including a new well, a new well control building and appurtenances and the rehabilitation of the PW-1 well house, together with emergency generators for PW-1, PW-3, the Roxbury Reservoir and the Roxbury Springs Station, a new chlorine contact main for PW-1 and PW-3, filtration for the Roxbury Spring Source to improve water quality, associated booster pumping, and controls system replacement, in the Town of Roxbury, Delaware County, New York, in the manner described in the preambles hereof, and to hear all persons interested in the subject thereof, concerning the same, and to take such action thereon as is required or authorized by law.

Section 2.        The aforesaid hearing shall be noticed as follows:

NOTICE OF PUBLIC HEARING

NOTICE IS HEREBY GIVEN that the Town Board of the Town of Roxbury, Delaware County, New York, will meet at the Civic Center, in Grand Gorge, New York, in said Town, on April 10, 2017, at 7:20 o’clock P.M., Prevailing Time, for the purpose of conducting a public hearing in relation to the proposed increase and improvement of the distribution facilities of the Town’s Grand Gorge Water District, including storage tank painting and site improvements,  water main replacement, selected valve and hydrant replacement, emergency generators for the Pressure Reducing Valve Vault and the storage tank site, and miscellaneous equipment procurement, and the increase and improvement of the water supply facilities of the Roxbury Water District for the joint benefit of the Grand Gorge Water District and the Roxbury Water District, including a new well, a new well control building and appurtenances and the rehabilitation of the PW-1 well house, together with emergency generators for PW-1, PW-3, the Roxbury Reservoir and the Roxbury Springs Station, a new chlorine contact main for PW-1 and PW-3, filtration for the Roxbury Spring Source to improve water quality, associated booster pumping, and controls system replacement, in the Town of Roxbury, Delaware County, New York, all as more fully described in the September 1, 2016 Preliminary Engineering Report of Lamont Engineers, Cobleskill, New York, and including incidental expenses in connection therewith, at an estimated maximum cost to the Grand Gorge Water District of $1,705,500.

The aforesaid project has been determined by the Town Board to be a “Type I” Action pursuant to the regulations of the New York State Department of Environmental Conservation promulgated pursuant to the State Environmental Quality Review Act, the implementation of which, as proposed, the Town Board has determined will not result in any significant environmental effects.

At said public hearing said Town Board will hear all persons interested in the subject matter thereof.

Section 3.        The Town Clerk is hereby authorized and directed to cause a copy of this order to be published once in the Catskill Mountain News, the official newspaper, and also to cause a copy thereof to be posted on the sign board of the Town Clerk, such publication and posting to be made not less than ten days, nor more than twenty days, before the date designated for the hearing, and shall constitute the notice required to be given under Section 202-b of the Town Law.

Section 4.        This order shall take effect immediately.

The question of the adoption of the foregoing resolution was duly put to a vote on roll call, which resulted as follows:

Gene Cronk VOTING Aye
Edward Raeder VOTING Aye
Allen Hinkley VOTING Aye
Carol Murray VOTING Aye
Thomas S. Hynes VOTING Aye

The resolution was thereupon declared duly adopted.

Supervisor Hynes stated the repairs at the old highway garage have been completed.

Attorney Young discussed NYCDEP law changes that would benefit Grand Gorge Tire sewer hookup to be paid 100% by DEP but the proposed new law has not been signed by DEP yet.

A list was distributed to the Town Board reflecting Highway Equipment as of December 31, 2016.

A report of Good Neighbor Funds was distributed to the Town Board reflecting a fund balance of $274,113.50 as of December 31, 2016.

The Delaware County Planning Dept. will be holding a Public Information Meeting on April 5, 2017 at 6:00 pm at the Town Hall regarding the ongoing study of the Roxbury Train Depot on Bridge St., Roxbury.  A regular monthly meeting of the County Planning Dept. will be held immediately after the information meeting.

A reminder was given the April monthly meeting of the Town Board will be held April 10, 2017 at the Grand Gorge Civic Center.

Attorney Young stated NYCDEP’s land acquisition impact study report should be out soon.  Most land acquired in the County has been in the Town of Roxbury.  Discussion took place on how DEP is making their determinations.

On motion of Edward Raeder second by Carol Murray the bills were audited and ordered paid in the following amounts:

General #90-128 – $40,549.37
Roxbury Sewer #11-18 – $8,117.86
Highway #40-62 – $34,726.83
Denver Sewer #21-29 – $14,302.09
Roxbury Water #12-17 – $3,850.63
Special Light Districts #4-5 – $2,171.40
Grand Gorge Water #13-17 – $6,785.21

Capital Projects
Denver Water #20-24 – $6,710.50
GEIS Project #2 – $554.00

AYES-5 Raeder, Murray, Cronk, Hinkley, Hynes
NAYS-0

RESOLUTION #42–RESOLUTION TO GO INTO EXECUTIVE SESSION TO DISCUSS A PERSONNEL ISSUE

On motion of Gene Cronk second by Allen Hinkley the following resolution was offered and adopted:

“RESOLVED, the Town Board agreed to enter into Executive Session at 9:32 pm to discuss a personnel issue and possible litigation. Present were: Supervisor Thomas S. Hynes, Councilmen Allen Hinkley, Edward Raeder, Gene Cronk and Carol Murray and Attorney Kevin Young.”

AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0

On motion of Gene Cronk second by Carol Murray the Town Board and Attorney exited Executive Session and returned to the regular meeting at 10:07 pm.

AYES-5 Cronk, Murray, Raeder, Hinkley, Hynes
NAYS-0

It was stated no action was taken in Executive Session.

On motion of Edward Raeder second by Gene Cronk the meeting adjourned at 10:09 pm.

THIS IS A TRUE COPY
____________________________

Diane Pickett, Town Clerk
Thomas S. Hynes, Supervisor
Gene Cronk, Councilman
Edward Raeder, Councilman
Allen Hinkley, Councilman
Carol Murray, Councilwoman

Roxbury Library Association Tuesday Forum Program - Tuesday, April 11, 2017

FOR IMMEDIATE RELEASE
Contact Person: Dian Seiler, Director, Roxbury Library
Telephone and Fax: (607)-326-7901

For the Roxbury Library Association Tuesday Forum Program on Tuesday, April 11, 2017, at 1:00 p.m., at the Roxbury Library, Roxbury Town Historian Anthony Liberatore will discuss the 2013 nonfiction book AROUND ROXBURY: IMAGES OF AMERICA, co-authored by Anthony Liberatore and Lynette Hinkley Liberatore.

Regular RLA Tuesday Forum attendees will provide refreshments following Mr. Liberatore’s program.

The Roxbury Library Association welcomes the public to all RLA Tuesday Forum programs, activities, and gatherings, which are free of charge.

For information about upcoming RLA Tuesday Forum programs, activities, and gatherings, please contact Roxbury Library Director Dian Seiler or Roxbury Library Clerk Helen Faraci at (607)-326-7901.

Located at 53742 State Highway 30, the Roxbury Library is directly opposite the town’s United Methodist Church on Main Street.

Notice - Special Meeting April 3, 2017

NOTICE

The Town of Roxbury Town Board will hold a Special Meeting on April 3, 2017 at 7:00 pm at the Town Hall to discuss a personnel matter and any other business that may come before the Board.

Diane Pickett, Town Clerk
Town of Roxbury
Dated: March 29, 2017

Notice - Public Hearing April 10, 2017

NOTICE IS HEREBY GIVEN that the Town Board of the Town of Roxbury, Delaware County, New York, will meet at the Civic Center, in Grand Gorge, New York, in said Town, on April 10, 2017, at 7:15 o’clock P.M., Prevailing Time, for the purpose of conducting a public hearing in relation to the proposed increase and improvement of the distribution facilities of the Town’s Roxbury Water District, including water main replacement, selected valve and hydrant replacement, and miscellaneous equipment procurement, and the improvement of the water supply facilities of the Roxbury Water District for the joint benefit of the Roxbury Water District and the Grand Gorge Water District, including a new well, a new well control building and appurtenances and the rehabilitation of the PW-1 well house, together with emergency generators for PW-1, PW-3, the Roxbury Reservoir and the Roxbury Springs Station, a new chlorine contact main for PW-1 and PW-3, filtration for the Roxbury Spring Source to improve water quality, associated booster pumping, and controls system replacement, in the Town of Roxbury, Delaware County, New York, all as more fully described in the September 1, 2016 Preliminary Engineering Report of Lamont Engineers, Cobleskill, New York, and including incidental expenses in connection therewith, at an estimated maximum cost to the Roxbury Water District of $1,794,500.

The aforesaid project has been determined by the Town Board to be a “Type I” Action pursuant to the regulations of the New York State Department of Environmental Conservation promulgated pursuant to the State Environmental Quality Review Act, the implementation of which, as proposed, the Town Board has determined will not result in any significant environmental effects.

At said public hearing said Town Board will hear all persons interested in the subject matter thereof.

Notice - Public Hearing April 10, 2017

NOTICE IS HEREBY GIVEN that the Town Board of the Town of Roxbury, Delaware County, New York, will meet at the Civic Center, in Grand Gorge, New York, in said Town, on April 10, 2017, at 7:20 o’clock P.M., Prevailing Time, for the purpose of conducting a public hearing in relation to the proposed increase and improvement of the distribution facilities of the Town’s Grand Gorge Water District, including storage tank painting and site improvements,  water main replacement, selected valve and hydrant replacement, emergency generators for the Pressure Reducing Valve Vault and the storage tank site, and miscellaneous equipment procurement, and the increase and improvement of the water supply facilities of the Roxbury Water District for the joint benefit of the Grand Gorge Water District and the Roxbury Water District, including a new well, a new well control building and appurtenances and the rehabilitation of the PW-1 well house, together with emergency generators for PW-1, PW-3, the Roxbury Reservoir and the Roxbury Springs Station, a new chlorine contact main for PW-1 and PW-3, filtration for the Roxbury Spring Source to improve water quality, associated booster pumping, and controls system replacement, in the Town of Roxbury, Delaware County, New York, all as more fully described in the September 1, 2016 Preliminary Engineering Report of Lamont Engineers, Cobleskill, New York, and including incidental expenses in connection therewith, at an estimated maximum cost to the Grand Gorge Water District of $1,705,500.

The aforesaid project has been determined by the Town Board to be a “Type I” Action pursuant to the regulations of the New York State Department of Environmental Conservation promulgated pursuant to the State Environmental Quality Review Act, the implementation of which, as proposed, the Town Board has determined will not result in any significant environmental effects.

At said public hearing said Town Board will hear all persons interested in the subject matter thereof.

Roxbury Library Association March 14 Tuesday Forum Rescheduled

FOR IMMEDIATE RELEASE
Contact Person: Dian Seiler, Director, Roxbury Library
Telephone and Fax: (607)-326-7901

The Roxbury Library Association has rescheduled the Tuesday, March 14th Roxbury Library Association Tuesday Forum Program. The new RLA Tuesday Forum Program date is Tuesday, March 28, 2017, at 1:00 p.m., at the Roxbury Library. The March 28th RLA Tuesday Forum will feature Manhattan Country School Farm Program Coordinator and Farm Teacher Catherine Cammer’s slide presentation on Manhattan Country School Farm.

Regular RLA Tuesday Forum attendees will provide refreshments following Ms. Cammer’s program.

The Roxbury Library Association welcomes the public to all RLA Tuesday Forum programs, activities, and gatherings, which are free of charge.

For information about upcoming RLA Tuesday Forum programs, activities, and gatherings, please contact Roxbury Library Director Dian Seiler or Roxbury Library Clerk Helen Faraci at (607)-326-7901.

Located at 53742 State Highway 30, the Roxbury Library is directly opposite the town’s United Methodist Church on Main Street.

Notice - March 15, 2017 Roxbury Planning Board Meeting Cancelled

NOTICE

The regular monthly meeting of the Town of Roxbury Planning Board scheduled for March 15, 2017 has been canceled due to having no business to discuss. The next monthly meeting of the Planning Board will be held Apr1l 19, 2017 at 7:30 pm at the Roxbury Town Hall.

Phillip Zorda, Chairman
Roxbury Planning Board

Roxbury Town Board Meeting Agenda - March 13, 2017

ROXBURY TOWN BOARD
Regular Meeting
March 13, 2017

Town Hall

Call To Order 7:30 pm Regular Meeting

Minutes February Meeting

Requests to Speak:

Mike Harrington-Water Projects
County Undersheriff Dumond-drug interdiction program

Department Reports:
Water / Sewer
Planning
Building & Grounds
Highway
Assessor
Building Inspector
Community Resources

Old Business

New Business

Letters to the Board:

Roxbury Senior Citizen Club

Discussion from residents

Audits

ISSUES FOR DISCUSSION

·       Resolution-Town Clerk monthly report for February 2017
·       Resolution-Supervisor’s monthly report for January 2017
·       Resolution-Assessor’s monthly report for February 2017
·       Resolution-Building Inspector monthly report for February 2017
·       Resolution-monthly water receipts report for February 2017
·       Resolution-Justice Court monthly report for January 2017
·       Resolution-Tax Collector monthly report for February 2017
·       Resolution-award/reject bids for Highway Material Hauling
·       Resolution-award/reject bids for Highway Diesel Fuel
·       Resolution-transfer $4,067.16 from Roxbury Sewer to Roxbury Sewer Capital Reserve
·       Resolution-fill Planning Board Alternate term thru 12/31/19
·       Resolution-Lamont Eng Agreement for Denver Water Design Phase Tank Controls & Well Electric
·       Resolution-Young & Sommer Agreement for Denver Water Improvements
·       Resolution-transfer $50,000 from Highway Fund to Highway Equip. Reserve Fund
·       MTC price increases effective 4/1/17
·       2016 Annual Financial Report has been filed with the State Comptroller
·       Start bidding for sand outside of County Bid
·       Denver Water Bonding
·       GG/Roxbury Water Project
·       Old Highway Garage roof repair
·       NYCDEP Collection System Assessment
·       GG Tire sewer hookup
·       Town Equipment List as of 12/31/16 distributed to Town Board
·       Good Neighbor Fund balance as of 12/31/16  distributed to Town Board
·       Cty Planning Public Hearing 4/5/17 at Town Hall 6:00 pm re: Train Depot study

April 10th regular meeting @ GG Civic Center

OTHER REMINDERS

Highway Contract expires 12/31/17
Water & Sewer Operator Agreements (LVDV Operations) expire 12/31/17
(new ones need to be in place by 9/1/17 for 2018 budgeting purposes)

Notice - Request for Proposal for Architectural Services

The Town of Roxbury is requesting proposal for architectural services for a space in the north barn in Kirkside to be developed as a community kitchen. The facility is located just off Main Street in the hamlet of Roxbury, behind Kirkside Retirement Home. The finished space will be approximately 1100 Square feet.

The kitchen will serve the agricultural community as well as artisan food producers  The goal of the space is allow for the kitchen to be rented to farmers and food producers to start or extend their line of value added products, packaged for resale.

Firms submitting proposals should include a coordinated effort with an experienced Ag and Markets/Commercial Kitchen Planner and this should be part of the final design.

The proposal should include costs for the following elements:

1. Preliminary design and layout
2. Kitchen equipment design and placement
3. Final specs for electric needed for lighting and equipment, plumbing, heating, and all other mechanical aspects needed for any Board of Health/Ag and Markets certifications.
4. Cost estimates for the entire project including but not limited to

• construction/renovation
• interior  design and layout
• equipment costs
• interior and exterior finishes

5. Bids specifications for any construction activity

For interested firms, there will be a walk through of the property on Wednesday, March 15th at 2pm.

Proposal should be submitted to the Town of Roxbury no later than Thursday April 6th at 4:00 pm. Proposals will be reviewed at the April 10th Town Board Meeting. The successful firm should be prepared to begin work immediately and have the aforementioned documents in place by July 15th 2017.

For questions concerning this RFP please contact Peg Ellsworth, Executive Director of the MARK Project at 845 586 3500.

The Town of Roxbury is an Equal Opportunity Provider and Employer and does not discriminate against race, color, religion, sex, national origin, disability, age, genetics or gender identity.

Notice - Inventory and Valuation Data

NOTICE OF INVENTORY AND VALUATION DATA
(Pursuant to Section 501 of the Real Property Tax Law)

Pursuant to Section 501 of the Real Property Tax Law, the Assessor for the Town of Roxbury, Delaware County, New York has inventory and valuation data available for review of the assessments in the Township.  An appointment may be made to review this information by phoning 607-326-4362.

Robert Breglio, Sole Assessor
Town of Roxbury
Dated: March 3, 2016

Roxbury Historic Preservation Commission Unapproved Meeting Minutes - January 21, 2017

UNAPPROVED MINUTES

ROXBURY HISTORIC PRESERVATION COMMISSION

A meeting of the Roxbury Historic Preservation Commission was held January 21, 2017 at 10:05 a.m. at the Roxbury Town Hall.  Present Michael Mathis – Chairman Commission Members Lewis Wendell and Doug McLaurine. Also present Carolynn Faraci, Commission Clerk.

On motion of Michael Mathis second by Lewis Wendell the Roxbury Historic Preservation Commission approved the minutes of the October 15, 2016 regular quarterly meeting

AYES-4 Mathis, Wendell, Haroldson, McLaurine
NAYS-0

On motion of Lewis Wendell second by Doug McLaurin the Roxbury Historic Preservation Commission Chairman is

Michael Mathis for the year of 2017

AYES-3 Wendell, McLaurin, Mathis
NAYES-0

On motion of Michael Mathis and second by Lewis Wendell the meetings for 2017 will be on the third Saturdays in January, April, July, and October at 10:00 am at the Town Hall.

AYES-3 Mathis, Wendell, McLaurin
NAYES-0

Roxbury’s Historic District plaque program that was started in 2015 with the help of M-ARK Project and the O’Connor Foundation.  As of January 2017 thirty residents have ordered and installed the plaques on their home.  A second round of letters will be going out to residents that are on the National Register of Historic Places that did not order the plaque.

The original letter that was sent will be sent to Lewis Wendell for update before mailing.

Roxbury Historic signs design is finished.  The next step is to have them fabricated.  Placement for each sign will have to be determined

On motion of Michael Mathis second by Lewis Wendell meeting adjourned at 10:31

Roxbury Town Board Approved Meeting Minutes - February 13, 2017

APPROVED MINUTES

February 13, 2017

The regular monthly meeting of the Roxbury Town Board was held February 13, 2017 at 7:30 pm at the Town Hall.  Present were: Supervisor Thomas S. Hynes, Councilmen Gene Cronk, Edward Raeder, Allen Hinkley and Carol Murray, Parks Clerk/Bookkeeper Carolynn Faraci, Assessor Clerk Stephanie Seminara, Attorney Kevin Young and 6 residents.  Absent: Highway Supt. Neil German and Building Inspector William Walcutt.

The Minutes of the January 2017 Organizational Meeting were approved on motion of Gene Cronk second by Allen Hinkley.

AYES-5 Cronk, Hinkley, Raeder. Murray, Hynes
NAYS-0

Jeffrey Laban of Lamont Engineers, PC was present to discuss the next steps for the Denver Water Project of which a packet of information was distributed to the Town Board.  The bid on the PRV Building needs to be awarded as recommended, to the low bidder, Evergreen Mountain Construction, and tank telemetry and well field electric work was also found to be needed as soon as possible.

RESOLUTION #23- AWARDING BID FOR PRESSURE REDUCING VALVE REHABILITATION PROJECT AT THE DENVER WATER DISTRICT SYSTEM

On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:

“WHEREAS, the Town Board of the Town of Roxbury has determined the necessity of a project named Denver Water District Water System Improvements Project to repair and replace critical water system infrastructure of the Denver Water District; and

WHEREAS, said Denver Water District Water System Improvements Project is subject to the requirements of the New York State Environmental Quality Review Act (6 NYCRR Part 617) and regulations enacted pursuant thereto; and

WHEREAS, the Town Board has carefully considered the likely environmental impacts of the Denver Water District Water System Improvements Project and determined that the Denver Water District Water System Improvements is a Type II Action pursuant to SEQR; and

WHEREAS, the Denver Water District solicited bids for the installation of a pressure reducing valve as a critical repair requiring immediate action;

WHEREAS, Evergreen Mountain Contracting, Inc. was the lowest qualified bidder;

Whereas, Lamont Engineers have reviewed the bid documents and confirmed that Evergreen Mountain Contracting, Inc. bid is qualified;

NOW, THEREFORE BE IT RESOLVED by the Town Board of the Town of Roxbury that the Pressure Reducing Valve Rehabilitation Project at the Denver Water District Water System be awarded to Evergreen Mountain Contracting, Inc. and that the Town Supervisor is authorized to execute the documents necessary for implementation of that project including the construction contract.”

AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0

RESOLUTION #24-PROCEED WITH DESIGN OF DENVER WATER TANK TELEMETRY AND WELL REPAIRS

On motion of Carol Murray, second by Edward Raeder the following resolution was offered and adopted:

“WHEREAS, the Town Board of the Town of Roxbury has determined the necessity of a project named Denver Water District Water System Improvements Project to repair and replace critical water system infrastructure of the Denver Water District; and

WHEREAS, said Denver Water District Water System Improvements Project is subject to the

requirements of the New York State Environmental Quality Review Act (6 NYCRR Part 617) and regulations enacted pursuant thereto; and

WHEREAS, the Town Board has carefully considered the likely environmental impacts of the Denver Water District Water System Improvements Project and determined that the Denver Water District Water System Improvements is a Type II Action pursuant to SEQR; and

WHEREAS, based on the engineering study conducted to date and consulting with the Denver Run HOA, the Town Board has determined that it is in the best interest of the Denver Water District to implement certain well repairs (primarily electrical work) and to install water tank telemetry (provide control over water level in water tank);

NOW,THEREFORE BE IT RESOLVED, the Town Board of the Town of Roxbury authorizes Lamont Engineers to prepare the design for the well repairs and to install water tank telemetry.”

AYES-5 Murray, Raeder, Cronk, Hinkley, Hynes
NAYS-0

Richard Davis of the Grand Gorge Community Action Group discussed the chain needed for the swings at the playground to lower them.  28 feet of 3/16 inch chain will be needed and will be purchased at Stamford Family Co-Op at $1.59/foot.

The Town Board received a written report from the Assessor.  Assessor Clerk Stephanie Seminara raised concerns with two new wedding venues in old barns that have been reported to the Building Inspector. Discussion also took place on State distributed checks for the tax freeze and new STAR owners. Eligibility for new owner STAR’s is determined by the State and not the local Assessor’s office, however,  a proposed law will require the State to notify the local assessor of who they have approved for STAR.

Parks Clerk, Carolynn Faraci reported the vandalism on the park dollhouse has been beautifully repaired by David Condliffe at a cost of $1,500.  It was also reported there are currently eleven events scheduled for the park in 2017 and four in 2018. The annual business Boot Camp is scheduled to be held in Andes on April 3-4 and Town Board members were encouraged to attend one.

Peg Ellsworth was absent due to illness, but needed to know if the Town Board would like to use the same architect for the Kirkside Park barn kitchen or put out a Request for Proposal (RFP).  The Town Board’s decision was to get a quote from the previous architect used before they make a decision.

Ellsworth will also be applying again to the O’Conner Foundation for funding for the Grand Gorge Civic Center.

Highway Supt. Neil German was absent and there were no issues or problems known of.

Major repairs were made to Denver water and sewer lines at Cluster 44.  Repairs were also needed on electric service lines that were hit during the repair of the water & sewer lines.

Discussion took place on a sink hole beside Van’s Variety Store in Grand Gorge possibly being due to the old bank building removal or a big leak.  A rep from Rural Water has been called to look into the matter with the Water Operator.

Major leaks have occurred at two homes in the Roxbury Water District after completing the monthly water readings.  Said leaks used a total of 330,000 gallons.

Further discussion took place on local barns being turned into wedding venues where there are no building permits for renovations or change of occupancy.  Water and septic issues are also a concern.

Attorney Young discussed houses being rented out are now being considered commercial and not residential but it is up to the Building Inspector to enforce.  Seminara stated there are 100-105 rentals known of in the Town of Roxbury that fall under the County bed tax.

The Town Board was given a copy of a letter to David Merwin from the Building Inspector stating all Fire Code violations have been lifted on his apartment building in Grand Gorge.

Attorney Young discussed news from the Coalition of Watershed Towns where NYCDEP will temporarily suspend land purchases in area Towns for 3-6 months while they conduct a study on the  impact to the area.  DEP is also expected to update their policy on covering costs for small businesses, with less than 20 employees, who need to undergo septic repairs.

Bookkeeper Carolynn Faraci made the Town Board aware she had to purchase a new Quick Books payroll program. Because the Town does not have a credit card she purchased it using her own credit card at a cost of $610 which the Town has  reimbursed her for.  However, when she got her statement, the charge to her account was only $562 and she has refunded the Town the difference. She also had to purchase another upgrade to the payroll program at a cost of $299 because her computer had to be updated.

Mrs. Faraci also requested the Town Board approve a resolution to have General Fund loan Denver Sewer money for Abstract #2-2017 bills as no tax money has been received from the Tax Collector.

On motion of Gene Cronk second by Carol Murray the Town Board approved the Town Clerk’s monthly report for January 2017 in the amount of $799.37 (Town Clerk $124.34 and Building Permits $675.00)

AYES-5 Cronk, Murray, Raeder, Hinkley, Hynes
NAYS-0

On motion of Allen Hinkley second by Edward Raeder the Town Board approved the Supervisor’s monthly report for December 2016.

AYES-5 Hinkley, Raeder, Cronk, Murray, Hynes
NAYS-0

On motion of Carol Murray second by Edward Raeder the Town Board approved the Assessor’s monthly report for January 2017.

AYES-5 Murray, Raeder, Cronk, Hinkley, Hynes
NAYS-0

On motion of Carol Murray second by Allen Hinkley the Town Board approved the monthly water receipts report for January 2017 in the following amounts: Denver $3,514.70; Grand Gorge $2,996.72 and Roxbury $5,589.90.

AYES-5 Murray, Hinkley, Cronk, Raeder, Hynes
NAYS-0

On motion of Gene Cronk second by Allen Hinkley the Town Board approved the Tax Collector’s monthly report for January 2017.

AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0

On motion of Gene Cronk second by Carol Murray the Town Board approved to pay Roxbury Library Association $15,000 as budgeted in the 2017 Town Budget.

AYES-5 Cronk, Murray, Raeder, Hinkley, Hynes
NAYS-0

RESOLUTION #25-AGREEMENT FOR THE EXPENDITURE OF HIGHWAY MONEYS

On motion of Gene Cronk second by Edward Raeder the following resolution was offered and adopted:

“WHEREAS, pursuant to the provisions of Section 284 of the Highway Law, the Town Board agrees that moneys levied and collected in the Town for repair and improvement of highways and moneys received from the State for State Aid for the repair and improvement of highways shall be expended as follows for the year 2017;

NOW, THEREFORE BE IT RESOLVED, the sum of $182,125 shall be set aside to be expended for primary work and general repairs upon 112 miles of Town highways, including sluices, culverts and bridges having a span of less than five feet and boardwalks of renewals thereof; and

BE IT FURTHER RESOLVED, the sum of $567,875 shall be set aside to be expended for the permanent improvement of Town highways that include Johnson Hollow Rd., Jump Brook Rd., Turk Hill Rd., S. Montgomery Hollow Rd. Grant Morse Rd., Howard Greene Rd., New Kingston Mtn. Rd., Thompson Hollow Rd., Roxbury Run roads and Rossman Rd.”

AYES-5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS-0

RESOLUTION #26-ADVERTISE BIDS FOR HIGHWAY MATERIAL HAULING

On motion of Edward Raeder second by Carol Murray the following resolution was offered and adopted:

“RESOLVED, the Town Board authorizes the Town Clerk to advertise for sealed bids for hauling materials from Schoharie, Middleburgh, Lexington, Davenport, Ashland and Oneonta, on a per ton basis to the Salt Shed storage area located on NYS Rt. 30 Roxbury, to be opened March 10, 2017 at 2:15 pm at the Town Hall.”

AYES-5 Raeder, Murray, Cronk, Hinkley, Hynes
NAYS-0

RESOLUTION #27-ADVERTISE BIDS FOR HIGHWAY DIESEL

On motion of Edward Raeder second by Carol Murray the following resolution was offered and adopted:

“RESOLVED, the Town Board authorizes the Town Clerk to advertise for sealed bids for the 30,000 gallons +/- Diesel Fuel to be delivered, unless otherwise stated, to the Town Highway Building located at 52508 State Hwy. 30, Roxbury as requested by the Highway Supt., to be opened March 10, 2017 at 2:00 pm at the Town Hall.”

AYES-5 Raeder, Murray, Cronk, Hinkley, Hynes
NAYS-0

RESOLUTION#28-RESOLUTION OF THE TOWN OF ROXBURY REGARDING RADIO STATION LEASE AGREEMENT

On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:

“WHEREAS, the Town of Roxbury (“Town”) and WSKG Public Telecommunications Council (“WSKG”) entered into a Lease Agreement dated January 2014 (“Lease Agreement”), wherein the Town leased to WSKG the right to access and use of Real Property located at the Town Highway Garage, 52508 State Highway 30, Town of Roxbury, County of Delaware, State of New York, (“Premises”) to be used/operated as the transmission space for broadcasting of Station WIOX(FM), Channel 217; and

WHEREAS, pursuant to Section Three of the Lease Agreement, the original lease term was a period of three (3) years, ending on January 28, 2017; and

WHEREAS, WSKG wishes to extend the lease term for one (1) year, commencing on January 29, 2017, and ending on January 28, 2018; and

NOW THEREFORE, BE IT RESOLVED, the Town Board of the Town of Roxbury authorizes the Town to enter into an Amendment to Lease Agreement to extend the Lease Term for one (1) year; and

BE IT FURTHER RESOLVED, the Town Board authorizes the Town Supervisor to execute an Amendment to Lease Agreement to extend the Lease Term for one (1) year.”

WHEREUPON, the Resolution was put to a vote and recorded as follows:

AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0

No action was taken on filling the Planning Board Alternate/Secretary vacancy.

RESOLUTION #29-RENEW JUNKYARD LICENSE FOR MARTY BUILT, INC

On motion of Edward Raeder second by Gene Cronk the following resolution was offered and adopted:

“WHEREAS, an application and payment has been received from Marty Built, Inc. requesting renewal of their Junkyard License; and

WHEREAS, the Town Board has no objections to renewal of the junkyard license;

NOW, THEREFORE BE IT RESOLVED, the Town Board approves renewal of the junkyard license of Marty Built, Inc. for one year to expire April 1, 2018.”

AYES-5 Raeder, Cronk, Hinkley, Murray, Hynes
NAYS-0

RESOLUTION #30-EQUIPMENT DESTRUCTION

On motion of Carol Murray second by Edward Raeder the following resolution was offered and adopted:

“RESOLVED, the Town Board approves the destruction of the following equipment:

Building Inspector        Canon PC920 Copier   Serial #TVB17682       Reason: Extremely light copies, parts would be more than a new copier”

AYES-5 Murray, Raeder, Cronk, Hinkley, Hynes
NAYS-0

Supv. Hynes stated Delaware County Soil & Water Conservation has reviewed engineering firms for the Hardscrabble stream bank restoration project and requests a resolution from the Town approving them to hire an engineer on the project.

RESOLUTION #31- Resolution of Support for the selection of an Engineering consultant to The Delaware County Soil and Water Conservation District’s Stream Management Program for use within the Town of Roxbury

On motion of Edward Raeder second by Allen Hinkley the following resolution was offered and adopted:

“WHEREAS, the DCSWCD is a governmental entity established in NYS Municipal Law Book 52-B to provide technical support to Delaware County, including the Delaware Stream Corridor Management Program (DSCMPr) (“Program”); and

WHEREAS, pursuant to Section 4.6 of the 2007 Filtration Avoidance Determination, New York City Department of Environmental Protection committed to a locally-driven stream management plan implementation process; and

WHEREAS, pursuant to the 2009 agreement (20090018734) between the Delaware County Soil and Water Conservation District and the New York City Department of Environmental Protection (NYCDEP) which established a Stream Management Plan Implementation Program, including staff support and funding to pay for stream management plan implementation in the West of Hudson Watershed; and

WHEREAS, the Town of Roxbury has entered into a Memorandum of Understanding with the DCSWCD to provide administrative and technical assistance for the Implementation of the East Branch Delaware River Stream Management Plan

WHEREAS, the Town of Roxbury has reviewed the 3 engineering consultants that the DCSWCD has under direct contract with the Stream Management Program

NOW, THEREFORE, BE IT RESOLVED that the Town of Roxbury supports the DCSWCD by selecting the engineering services of Milone & MacBroom, Inc. for the implementation of the Stream Management Implementation grant awarded for the Hardscrabble Streambank Restoration project within the Town of Roxbury (as needed) through the direct contract between the DCSWCD and Milone & MacBroom, Inc.”

AYES-5 Raeder, Hinkley, Cronk, Murray, Hynes
NAYS-0

RESOLUTION #32-GENERAL FUND LOAN TO DENVER SEWER DISTRICT

On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and

adopted:

“WHEREAS, the Denver Sewer District bills for Abstract #2-2017 total $32,321.64; and

WHEREAS, the Town has not yet received any 2017 tax money from the Tax Collector; and

WHEREAS, the Denver Sewer District does not have the funds to pay the bills on Abstract #2-2017;

NOW, THEREFORE BE IT RESOLVED, the Town Board approves the transfer of $32,321.64 from General Fund to Denver Sewer District, if needed, to pay Abstract #2-2017 bills if no tax money is received in time; and

BE IT FURTHER RESOLVED, said funds shall be reimbursed to the General Fund upon receipt of tax money.”

AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0

On motion of Allen Hinkley second by Gene Cronk the Town Board approved the Building Inspector monthly report for January 2017.

AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0

Attorney Young reported on status of the NYCDEP sewer collection system assessment.  The appraisal, that has come in higher than their current assessment, has been sent to DEP for review to which a response is still awaited.

The Water Clerk discussed the request of Richard Scianablo for reimbursement to his water bill because the meter could not be read one month which put the reading for the next month over the 4,000 gallon usage for one month.  The excessive reading was for 6,800 gallons at a charge of $11.90.

On motion of Carol Murray second by Edward Raeder the Town Board approved the water account of Richard Scianablo to be credited $4.90 due to an unread meter for one month causing the reading the next month to be over the minimum usage of 4,000 gallons.

AYES-5 Murray, Raeder, Cronk, Hinkley, Hynes
NAYS-0

Supervisor Hynes reported materials have been received for the old highway garage roof and repairs are expected to begin soon.

Councilman Hinkley has reviewed the current Police Policy and offers no changes.

Reminders were given the Highway Contract and Water/Sewer contracts expire 12/31/17 and must be in place by September 1st for 2018 budgeting purposes.

RESOLUTION #33 – RESOLUTION TO GO INTO EXECUTIVE SESSION TO DISCUSS A PERSONNEL ISSUE

On motion of Gene Cronk second by Allen Hinkley the following resolution was offered and adopted:

“RESOLVED, the Town Board agreed to enter into Executive Session at 8:45 pm to discuss a personnel issue. Present were: Supervisor Thomas S. Hynes, Councilmen Allen Hinkley, Edward Raeder, Gene Cronk and Carol Murray and Attorney Kevin Young.”

AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0

On motion of Gene Cronk second by Allen Hinkley the Town Board exited Executive Session and returned to the regular meeting at 9:08 pm.

AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0

Supervisor Hynes stated no action was taken in Executive Session.

Discussion took place on the abstract bills relating to the Denver Water Project.

On motion of Edward Raeder second by Carol Murray the bills were audited, Denver Water bill #18 Young & Sommer in the amount of 148.50 was removed from the abstract, and all other bills were ordered paid in the following amounts:

General #24-89 – $117,566.96
Denver Water #5-19 – $11,673.50
Highway #7-39 – $99,149.81
Roxbury Sewer #5-10 – $10,064.62
Roxbury Water #4-11 – $1,760.92
Denver Sewer #4-20 – $32,321.64
Grand Gorge Water #5-12 – $2,351.36
Special Lights #1-3 – $5,504.57

AYES-5 Raeder, Murray, Cronk, Hinkley, Hynes
NAYS-0

On motion of Allen Hinkley second by Edward Raeder the Town Board approved the Justice Court monthly report for December 2016 in the amount of $4,800.

AYES-5 Hinkley, Raeder, Cronk, Murray, Hynes
NAYS-0

A note was received from the Grand Gorge Community Action Group thanking the Town Board for allowing use of the Civic Center for their annual community Christmas Party.

On motion of Gene Cronk second by Edward Raeder the meeting adjourned at 9:15 pm.

THIS IS A TRUE COPY
_____________________________________

Diane Pickett, Town Clerk
Thomas S. Hynes, Supervisor
Gene Cronk, Councilman
Edward Raeder, Councilman
Allen Hinkley, Councilman
Carol Murray, Councilwoman

Notice - Annual Financial Update Document for the Town of Roxbury, Delaware County, New York has been Filed

NOTICE

Notice is hereby given that the Annual Financial Update Document for the Town of Roxbury, Delaware County, New York, for the period beginning January 1, 2016 and ending December 31, 2016 has been filed in the office of the Town Clerk where it is available for public inspection by all interested persons.  The Annual Financial Update Document has been duly filed with the Comptroller of the State of New York pursuant to General Municipal Law.

Diane Pickett. Town Clerk
Town of Roxbury
Dated: 2/27/17

Historic Preservation Commission Approved Meeting Minutes - December 10, 2016

Click here to read the meeting minutes.