Bid Notice - Materials Hauling

BID NOTICE

Please take notice that the Town Board, Town of Roxbury, is seeking sealed bids for hauling materials from Schoharie, Middleburgh, Lexington, Davenport, Ashland and Oneonta, on a per ton basis to the NYS Rt. 30 storage area and/or the Cty. Hwy. 41 storage area located in Roxbury.

Bids must include a Certificate of Liability Insurance in the amount of $1,000,000 and a Certificate of Non-Collusion.  Sealed bids shall be marked “MATERIAL HAULING”.

Sealed bids must be received at the Roxbury Town Clerk’s Office, PO Box 189, 53690 State Hwy. 30, Roxbury, NY  12474 before 2:15 pm on March 10, 2017 at which time they shall be opened.  The bids will be awarded/rejected at  the Regular Meeting of the Town Board to be held on March 13, 2017 at 7:30 pm at the Town Hall.

For questions regarding this bid or to receive a bid package, please contact Neil German, Highway Supt. at 607-326-4222 between the hours of 5:00 am and 1:30 pm Monday -Friday.  The Town Board reserves the right to reject any and all bids.

By Order of the Town Board
Town of Roxbury
Neil German, Hwy. Supt.
Dated: Feb. 13, 2017

Bid Notice - Diesel Fuel

BID NOTICE

Pursuant to Section 103 of the General Municipal Law, the Town Board, Town of Roxbury is soliciting sealed bids for the following materials to be delivered, unless otherwise stated, to the Town Highway Building located at 52508 State Hwy. 30, Roxbury as requested by the Highway Supt.

30,000 gallons +/- Diesel Fuel

All bids must meet New York State specifications and must be accompanied by a Certificate of Non-Collusion.  The Town Board reserves the right to reject any and all bids.  Sealed bids shall be marked “HIGHWAY FUELS”.  Sealed bids must be received at the Town Clerk’s Office, PO Box 189, 53690 State Hwy. 30, Roxbury, NY  12474 before 2:00 pm on March 10, 2017 at which time they shall be opened.

Bids will be awarded/rejected at the Town Board Meeting to be held March 13, 2017 at 7:30 pm at the Town Hall.

By Order of the Town Board
Town of Roxbury
Neil German, Hwy. Supt.
Dated:  Feb. 13, 2017

March 2017 Roxbury Library Association Tuesday Forum Program

FOR IMMEDIATE RELEASE
Contact Person: Dian Seiler, Director, Roxbury Library
Telephone and Fax: (607)-326-7901

For the Tuesday, March 14, 2017, Roxbury Library Association Tuesday Forum Program, at 1:00 p.m., at the Roxbury Library, Manhattan Country School Farm Program Coordinator and Farm Teacher Catherine Cammer will offer a slide presentation on Manhattan Country School Farm, with Manhattan Country School Farm 7th graders reflecting on their experiences at the farm.

Regular RLA Tuesday Forum attendees will provide refreshments following Ms. Cammer’s program.

The Roxbury Library Association welcomes the public to all RLA Tuesday Forum programs, activities, and gatherings, which are free of charge.

For information about upcoming RLA Tuesday Forum programs, activities, and gatherings, please contact Roxbury Library Director Dian Seiler or Roxbury
Library Clerk Helen Faraci at (607)-326-7901.

Located at 53742 State Highway 30, the Roxbury Library is directly opposite the town’s United Methodist Church on Main Street.

Roxbury Town Board Meeting Agenda - February 13, 2017

ROXBURY TOWN BOARD

Regular Meeting
February 13, 2017

Town Hall

Call To Order 7:30 pm Regular Meeting

Minutes January Organizational Meeting

Requests to Speak:

Department Reports:
Water / Sewer
Planning
Building & Grounds
Highway
Assessor
Building Inspector
Community Resources

Old Business

New Business

Letters to the Board:

Discussion from residents

Audits

ISSUES FOR DISCUSSION

·       Resolution-Town Clerk monthly report for December 2016
·       Resolution-Supervisor’s monthly report for December 2016
·       Resolution-Assessor’s monthly report for December 2016
·       Resolution-Building Inspector monthly report for December 2016
·       Resolution-monthly water receipts report for December 2016
·       Resolution-Justice Court monthly report for December 2016
·       Resolution-Tax Collector monthly report for January 2017
·       Resolution-approve payment to Roxbury Library Association $15,000 as budgeted
·       Resolution-agreement to spend highway moneys
·       Resolution-advertise for bids for Highway Material Hauling
·       Resolution-advertise for bids for Highway Diesel fuel
·       Resolution-radio station lease agreement extension
·       Resolution- bid for Denver Water PRV Building
·       Resolution-fill Planning Board Alternate term thru 12/31/19
·       Resolution-equipment destruction
·       Rick Scianablo water bill
·       Personnel Matters
·       Old Highway Garage roof repair
·       NYCDEP Collection System Assessment
·       GG Tire sewer hookup
·       Police Policy – any changes from review?

REMINDERS:

Highway Contract expires 12/31/17

Water & Sewer Operator Agreements expire 12/31/17

(new ones need to be in place by 9/15/17 for 2018 budgeting purposes)

February 7, 2017 - Roxbury Library Association Tuesday Forum Program, Bertha Rogers

FOR IMMEDIATE RELEASE

Contact Person: Dian Seiler, Director, Roxbury Library
Telephone and Fax: (607)-326-7901

For the Tuesday, February 7, 2017, Roxbury Library Association Tuesday Forum Program, from 1:00 p.m. to 3:00 p.m., at the Roxbury Library, New York State Council on the Arts (NYSCA) Decentralization Grant artist Bertha Rogers will offer a combined reading and book creation workshop, based on the artist’s 2016 NYSCA Decentralization Grant project “The Wild
Ones: Creatures of the Catskills.” Following Ms. Rogers’ February 7th interdisciplinary reading and workshop, the RLA will offer a miniature exhibit of Ms. Rogers’ 2016 interdisciplinary installation “The Wild Ones: Creatures of the Catskills” in the Roxbury Library, from Wednesday, February 8, 2017, through Wednesday, February 15, 2017.

Regular RLA Tuesday Forum attendees will provide refreshments following Ms. Rogers’ reading and workshop.

The Roxbury Library Association welcomes the public to all RLA Tuesday Forum programs, activities, and gatherings, which are free of charge.

For information about upcoming RLA Tuesday Forum programs, activities, and gatherings, please contact Roxbury Library Director Dian Seiler or Roxbury Library Clerk Helen Faraci at (607)-326-7901.

Located at 53742 State Highway 30, the Roxbury Library is directly opposite the town’s United Methodist Church on Main Street.

Roxbury Town Board Unapproved Meeting Minutes - January 3, 2017

UNAPPROVED MINUTES

January 3, 2017

A Public Hearing and Organizational Meeting of the Town Board were held January 3, 2017 beginning at 7:15 pm at the Town Hall.  Present: Supervisor Thomas S. Hynes, Councilmen Gene

Cronk, Edward Raeder, Allen Hinkley and Carol Murray, Building Inspector William Walcutt, Attorney Kevin Young and four residents.

The Public Hearing was called to order at 7:15 pm.  The notice was read calling for the hearing regarding the proposed increase and improvements to the Denver Water District.  Michael

Harrington of Lamont Engineers, P.C. discussed proposed work entailed in the project and options to reduce the amount of work to be done.  Wendy Nief, a resident of the Denver Water District spoke in favor of the proposed work.  Attorney Young discussed the debt service limit the District could handle so as to not overwhelm the residents in taxes.  Attorney Young also discussed the bonding process.

The Public Hearing closed at 7:30 pm.

The regular meeting was called to order at 7:30 pm.

The Minutes of the December meetings were approved on motion of Allen Hinkley second by Gene Cronk.

AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0

Further discussion took place on the proposed Denver Water project in terms of awarding the bid for the PRV building where the low bidder is amenable to not start the work until spring, grant funding applications, emergency need for tank controls and getting more well pumps working, General Fund possibly having to loan Denver Water money that would have to be repaid within one year and concerns with current costs incurred being eligible for reimbursement under the bond.  Attorney Young recommends not awarding the PRV building bid until he looks into the eligibility of the costs to be covered under the bond and Mr. Harrington was directed to get costs on the tank controls and electric for getting more of the well pumps into use to bring back to the Town Board.

A letter has been received from NYS Environmental Facilities Corporation (NYSEFC) approving hardship funding for the Grand Gorge/Roxbury Water District proposed project.  This is good news for grant funding.  Discussion took place on work that is needed, how much work the Town Board would like to put in for grant funding and the process for the loan.  Harrington requested being able to start the environmental work now.  Attorney Young discussed Lead Agency status and the SEQR process where the project would be considered a Type I project because it would include the development of a new well field.

RESOLUTION #1 – ROXBURY & GRAND GORGE WATER PROJECT SEQR LEAD AGENCY

On motion of Gene Cronk second by Carol Murray the following resolution was offered and adopted:

“WHEREAS, the Town Board of the Town of Roxbury is undertaking a project called the Roxbury and Grand Gorge Water Districts Water System Improvements Project (hereinafter referred to as ‘the Project’) that will include development of a new production well with control building and associated appurtenances, construction of a new filtration system and appurtenances for the existing springs source, replacement of existing controls systems, rehabilitation of existing distribution storage tanks, replacement of water mains and appurtenances, construction of emergency power systems, and miscellaneous site and building improvements; and

WHEREAS, the Town is applying to the New York State Environmental Facilities Corporation Drinking Water State Revolving Fund (DWSRF) for project funding, and may apply to other funding agencies.

NOW, THEREFORE BE IT RESOLVED BY THE TOWN BOARD OF THE TOWN OF ROXBURY AS FOLLOWS:

1.              The Town Board of the Town of Roxbury intends to proceed with the Water System Improvements Project to make improvements to the Roxbury and Grand Gorge Water Districts’ supply, treatment, and distribution infrastructure; and

2.              The Town Board hereby determines that the project is a Type I action pursuant to the State Environmental Quality Review Act (SEQRA), Article 8 of the New York Environmental Conservation law and its implementing regulations, 6 NYCRR Part 617 and pursuant to potential funding program requirements; and

3.              The Town Board hereby declares itself SEQRA Lead Agency; and

4.              The Town Board hereby instructs the Supervisor, with the assistance of the consulting engineer, to prepare a full Environmental Assessment Form and notify involved agencies of the Town Board’s intent to serve as SEQRA Lead Agency and to further initiate the coordinated review of the Project under the SEQRA regulations and authorizes the Supervisor to sign all environmental review documents; and

5.              The Town Board hereby authorizes the Supervisor to sign all funding applications for the Project on its behalf.”

WHEREUPON, the Resolution was put to a vote and recorded as follows:

AYES-5  Cronk, Murray, Raeder, Hinkley, Hynes
NAYS-0

Attorney Young discussed the  Public Interest Order and Bond Resolution for the  Denver Water proposed project.

The following resolution was offered by Councilman Allen Hinkley who moved its adoption, seconded by Councilman Gene Cronk, to-wit:

RESOLUTION #2
In the Matter
of
the Increase and Improvement of the Facilities
of the Denver Water District in the
Town of Roxbury, Delaware County, New York

PUBLIC INTEREST ORDER

WHEREAS, the Town Board of the Town of Roxbury, Delaware County, New York, has duly caused Lamont Engineers, engineers duly licensed in the State of New York, to prepare a Preliminary Engineering Report, dated August 31, 2016, constituting a map, plan and an estimate of cost, pursuant to Section 202‑b of the Town Law (the “Report”), relating to the increase and improvement of the facilities of the Town’s Denver Water District, consisting of various capital improvements to the facilities of the Denver Water District, including wellfield electrical improvements, pumping and treatment improvements, controls system improvements, pressure reducing valve vault replacement, water main and service replacements, hydrant and valve replacements, storage tank rehabilitation, emergency generators, and various building and site improvements, all as more fully described in the Report, which Report is on file in the office of the Town Clerk where it is available for public inspection during normal business hours; and

WHEREAS, the Denver Water District is entirely contained with the Town; and

WHEREAS, the maximum amount proposed to be expended for said increase and improvement is $1,000,000, which amount shall be allocated and charged as the cost of various capital improvements to the facilities of the Denver Water District, and shall be borne by the Denver Water District; and

WHEREAS, the capital project heretofore described, based on information supplied to the Town Board, has been determined by the Town Board to be a Type II Action pursuant to the regulations of the New York State Department of Environmental Conservation promulgated pursuant to the State Environmental Quality Review Act, the implementation of which will not result in any significant environmental effects; and

WHEREAS, at a meeting of said Town Board on December 12, 2016, an order was duly adopted by it and entered in the minutes specifying that the said Board would meet to consider the increase and improvement of the facilities of the Town’s Denver Water District, in said Town at an estimated maximum cost of $1,000,000, and to hear all persons interested in the subject thereof concerning the same at the Town Hall, in Roxbury, New York, in said Town, on January 3, 2017, at 7:15 o’clock P.M., Prevailing Time; and

WHEREAS, a notice of adoption of said order duly certified by the Town Clerk was duly published and posted as required by law, to‑wit:  a duly certified copy thereof was published in the official newspaper of this Town, on December 21, 2016 and a copy of such notice was posted on December 19, 2016, on the signboard maintained by the Town Clerk of the Town of Roxbury, pursuant to Section 30, subdivision 6 of the Town Law; and

WHEREAS, a public hearing was duly held at the time and place set forth in said notice, at which all persons desiring to be heard were duly heard; NOW, THEREFORE, BE IT

ORDERED, by the Town Board of the Town of Roxbury, Delaware County, New York, as follows:

Section 1.         Upon the evidence given at the aforesaid public hearing, it is hereby found and determined that it is in the public interest to increase and improve the facilities of the Town’s Denver Water District, consisting of various capital improvements to the facilities of the Denver Water District, including wellfield electrical improvements, pumping and treatment improvements, controls system improvements, pressure reducing valve vault replacement, water main and service replacements, hydrant and valve replacements, storage tank rehabilitation, emergency generators, and various building and site improvements, in the Town of Roxbury, Delaware County, New York, including incidental expenses in connection therewith, at an estimated maximum cost of $1,000,000.

Section 2.         This order shall take effect immediately.

The question of the adoption of the foregoing order was duly put to a vote on roll, which resulted as follows:

Thomas S. Hynes                    VOTING          AYE
Gene Cronk                              VOTING          AYE
Edward Raeder                          VOTING          AYE
Allen Hinkley                          VOTING          AYE
Carol Murray                           VOTING          AYE

The order was thereupon declared duly adopted.

The following resolution was offered by Councilman Edward Raeder who moved its adoption, seconded by Councilman Carol Murray, to-wit:

RESOLUTION #3 -BOND RESOLUTION DATED JANUARY 3, 2017. A RESOLUTION AUTHORIZING THE ISSUANCE OF $400,000 BONDS OF THE TOWN OF ROXBURY, DELAWARE COUNTY, NEW YORK, TO PAY PART OF THE $1,000,000 MAXIMUM ESTIMATED COST OF THE INCREASE AND IMPROVEMENT OF THE FACILITIES OF THE TOWN’S DENVER WATER DISTRICT, IN AND FOR SAID TOWN.

RESOLVED, by the Town Board of the Town of Roxbury, Delaware County, New York, as follows:

Section 1.         For the specific object or purpose of paying part of the cost of the increase and improvement of the facilities of the Town’s Denver Water District, consisting of various capital improvements to the facilities of the Denver Water District, including wellfield electrical improvements, pumping and treatment improvements, controls system improvements, pressure reducing valve vault replacement, water main and service replacements, hydrant and valve replacements, storage tank rehabilitation, emergency generators, and various building and site improvements, in the Town of Roxbury, Delaware County, New York, there are hereby authorized to be issued $400,000 bonds of said Town pursuant to the provisions of the Local Finance Law.

Section 2.        It is hereby determined that the maximum estimated cost of the aforesaid specific object or purpose is $1,000,000, and the plan for the financing thereof is by the issuance of the $400,000 bonds of the Town of Roxbury, Delaware County, New York, authorized to be issued pursuant to this resolution, together with a grant from the State of New York under the New York State Water Infrastructure Improvement Act in the amount of $600,000.

Section 3.         It is hereby determined that the period of probable usefulness of the aforesaid specific object or purpose is forty years, pursuant to subdivision one of paragraph a of Section 11.00 of the Local Finance Law.  It is hereby further determined that the maximum maturity of the bonds authorized shall exceed five years, and that the foregoing is an assessable improvement.

Section 4.        Subject to the provisions of the Local Finance Law, the power to authorize the issuance of and to sell bond anticipation notes in anticipation of the issuance and sale of the  bonds herein authorized, including renewals of such notes, is hereby delegated to the Town Supervisor, the chief fiscal officer.  Such notes shall be of such terms, form and contents, and shall be sold in such manner, as may be prescribed by said Town Supervisor, consistent with the provisions of the Local Finance Law.

Section 5.         The faith and credit of said Town of Roxbury, Delaware County, New York, are hereby irrevocably pledged for the payment of the principal of and interest on such obligations as the same respectively become due and payable.  An annual appropriation shall be made in each year sufficient to pay the principal of and interest on such obligations becoming due and payable in such year.  To the extent not paid by the assessment of assessable properties in the Denver Water District, there shall annually be levied on all the taxable real property in said Town a tax sufficient to pay the principal of and interest on such obligations as the same become due and payable.

Section 6.         Such bonds shall be in fully registered form and shall be signed in the name of the Town of Roxbury, Delaware County, New York, by the manual or facsimile signature of the Town Supervisor and a facsimile of its corporate seal shall be imprinted thereon and may be attested by the manual or facsimile signature of the Town Clerk.

Section 7.         The powers and duties of advertising such bonds for sale, conducting the sale and awarding the bonds, are hereby delegated to the Town Supervisor, who shall advertise such bonds for sale, conduct the sale, and award the bonds in such manner as he or she shall deem best for the interests of the Town, provided, however, that in the exercise of these delegated powers, he or she shall comply fully with the provisions of the Local Finance Law and any order or rule of the State Comptroller applicable to the sale of municipal bonds.  The receipt of the Town Supervisor shall be a full acquittance to the purchaser of such bonds, who shall not be obliged to see to the application of the purchase money.

Section 8.         All other matters, except as provided herein relating to such bonds, including determining whether to issue such bonds having substantially level or declining annual debt service and all matters related thereto, prescribing whether manual or facsimile signatures shall appear on said bonds, prescribing the method for the recording of ownership of said bonds, appointing the fiscal agent or agents for said bonds, providing for the printing and delivery of said bonds (and if said bonds are to be executed in the name of the Town by the facsimile signature of its Town Supervisor, providing for the manual countersignature of a fiscal agent or of a designated official of the Town), the date, denominations, maturities and interest payment dates, place or places of payment, and also including the consolidation with other issues, shall be determined by the Town Supervisor.  It is hereby determined that it is to the financial advantage of the Town not to impose and collect from registered owners of such bonds any charges for mailing, shipping and insuring bonds transferred or exchanged by the fiscal agent, and, accordingly, pursuant to paragraph c of Section 70.00 of the Local Finance Law, no such charges shall be so collected by the fiscal agent.  Such bonds shall contain substantially the recital of validity clause provided for in section 52.00 of the Local Finance Law and shall otherwise be in such form and contain such recitals in addition to those required by section 52.00 of the Local Finance Law, as the Town Supervisor shall determine.

Section 9.         This resolution shall constitute a statement of official intent for purposes of Treasury Regulations Section 1.150 ‑ 2.  Other than as specified in this resolution, no monies are, or are reasonably expected to be, reserved, allocated on a long‑term basis, or otherwise set aside with respect to the permanent funding of the object or purpose described herein.

Section 10.       The validity of such bonds and bond anticipation notes may be contested only if:

1)        Such obligations are authorized for an object or purpose for which said Town is not authorized to expend money, or
2)        The provisions of law which should be complied with at the date of publication of this resolution are not substantially complied with, and an action, suit or proceeding contesting such validity is commenced within twenty days after the date of such publication, or
3)        Such obligations are authorized in violation of the provisions of the Constitution.

Section 11.      This resolution, which takes effect immediately, shall be published in summary in the Catskill Mountain News the official newspaper of the Town, together with a notice of the Town Clerk in substantially the form provided in Section 81.00 of the Local Finance Law.

The question of the adoption of the foregoing resolution was duly put to a vote on roll call, which resulted as follows:

Thomas S. Hynes                    VOTING          AYE
Gene Cronk                              VOTING          AYE
Edward Raeder                          VOTING          AYE
Allen Hinkley                          VOTING          AYE
Carol Murray                           VOTING          AYE

The order was thereupon declared duly adopted.

Supervisor Hynes stated a sewer grinder pump had to be replaced at the Doroski home in Grand Gorge.

Building Inspector William Walcutt requested the Town Board approve Patrick Davis as Deputy Building Inspector and reported, with assistance from the Assessor Clerk, he is in the process of mailing out notices to open permit holders in an effort to get permits closed out.  When questioned what violation he had posted on the Merwin apartment house in Grand Gorge last fall, Mr. Walcutt stated it was an Unsafe Structure after having been contacted by the Fire Inspector who had written up the building with multi-violations  and the owner not having done anything with repairing problems found by the Building Inspector during his inspection in the spring.

RESOLUTION #4 – APPOINTMENTS AND COMMITTEES

On motion of Carol Murray second by Allen Hinkley the following resolution was offered and

adopted:

RESOLVED the Town Board approves the following appointments and committees for the year 2017:

AYES-5 Murray, Hinkley, Cronk, Raeder, Hynes
NAYS-0

On motion of Allen Hinkley second by Gene Cronk the Town Board approved the Town Supervisor’s appointment of Edward Raeder as Deputy Supervisor for the term 1/1/17-12/31/17.

AYES – 5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS – 0

On motion of Gene Cronk second by Edward Raeder the Town Board approved the Town Supervisor’s appointment of Carolynn J. Faraci as Supervisor Bookkeeper for the term 1/1/17-12/31/17.

AYES – 5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS – 0

On motion of Carol Murray second by Gene Cronk the Town Board approved the Highway Supt.’s appointment of William Sprague as Deputy Hwy. Supt. for the term 1/1/17-12/31/17.

AYES – 5 Murray, Cronk, Hinkley, Raeder, Hynes
NAYS – 0

On motion of Edward Raeder second by Allen Hinkley the Town Board approved the Town Clerk’s appointment of Carolynn J. Faraci as Deputy Town Clerk #1 for the term 1/1/17-12/31/17.

AYES – 5 Raeder, Hinkley, Cronk, Murray, Hynes
NAYS – 0

RESOLUTION #5 OFFICIAL UNDERTAKING

On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:

“RESOLVED the Town Board approves the Official Undertaking of elected and appointed positions as to its form and manner of execution and the sufficiency of the insurance, as surety as prepared for the Town of Roxbury for the year 2017”

AYES – 5 Hinkley, Murray, Cronk, Raeder, Hynes
NAYS – 0

RESOLUTION #6– TOWN BOARD MEETING SCHEDULE

On motion of Allen Hinkley second by Carol Murray the following resolution was offered and adopted:

“RESOLVED the Town Board for the year 2017 will meet the second Monday of each month for their Regular Monthly Meeting, except for January when they shall meet January 3, 2017 and  except for November when they shall meet on Thursday November 9, 2017.  All meetings will begin at 7:30 pm and will be held at the Town Hall, 53690 State Hwy 30, Roxbury, NY except for April and August when they will meet at the Grand Gorge Civic Center, 60933 State Hwy. 30, Grand Gorge, NY.”

AYES – 5 Murray, Raeder, Cronk, Hinkley, Hynes
NAYS – 0

RESOLUTION #7– PLANNING BOARD MEETING SCHEDULE

On motion of Carol Murray second by Edward Raeder the following resolution was offered and adopted:

“RESOLVED the Planning Board for the year 2017 will meet the third Wednesdays of each month for their Regular Monthly Meeting.  All meetings shall begin at 7:30 pm and will be held at the Town Hall, 53690 State Hwy. 30, Roxbury, NY.”

AYES – 5 Hinkley, Raeder, Cronk, Murray, Hynes
NAYS – 0

RESOLUTION #8– HISTORIC COMMISSION MEETING SCHEDULE

On motion of Edward Raeder second by Allen Hinkley the following resolution was offered and adopted:

“RESOLVED the Historic Preservation Commission for the year 2017 will hold meetings quarterly on the third Saturdays of January, April, July and October at 10:00 am at the Town Hall for their regular meetings.”

AYES – 5 Murray, Raeder, Cronk, Hinkley, Hynes
NAYS – 0

RESOLUTION #9– PROCUREMENT POLICY

On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:

“WHEREAS, the Town Board has reviewed the current Procurement Policy and finds no changes are needed:

NOW, THEREFORE BE IT RESOLVED the Town Board approves use of the current Procurement Policy for the year 2017.”

AYES – 5 Hinkley, Raeder, Cronk, Murray, Hynes
NAYS – 0

RESOLUTION #10 – INVESTMENT POLICY

On motion of Edward Raeder second by Carol Murray the following resolution was offered and

adopted:

“WHEREAS, the Town Board has reviewed the current Investment Policy and finds no changes

are needed;

NOW, THEREFORE BE IT RESOLVED, the Town Board approves use of the current

Investment Policy for the year 2017.”

AYES – 5 Murray, Raeder, Cronk, Hinkley, Hynes
NAYS – 0

RESOLUTION #11- SEXUAL HARASSMENT POLICY

On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:

“WHEREAS, the Town Board has reviewed the current Sexual Harassment Policy and finds no changes are needed;

NOW, THEREFORE BE IT RESOLVED the Town Board approves use of the current Sexual Harassment Policy for the year 2017.”

AYES – 5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS – 0

RESOLUTION #12- COMPUTER USE POLICY

On motion of Carol Murray second by Edward Raeder the following resolution was offered and adopted:

“WHEREAS, the Town Board has reviewed the current Computer Use Policy and finds no changes are needed;

NOW, THEREFORE BE IT RESOLVED the Town Board approves use of the current Computer Use  Policy for the year 2017.”

AYES – 5 Raeder, Hinkley, Cronk, Murray, Hynes
NAYS – 0

RESOLUTION #13-LOCAL PRIVACY NOTIFICATION POLICY

On motion of Edward Raeder second by Allen Hinkley the following resolution was offered and adopted:

“WHEREAS, the Town Board has reviewed the current Local Privacy Notification Policy pertaining to security breaches of personal information and finds no changes are needed;

NOW, THEREFORE BE IT RESOLVED the Town Board approves use of the current Local Privacy Notification  Policy for the year 2017.”

AYES – 5 Raeder, Murray, Cronk, Hinkley, Hynes
NAYS – 0

RESOLUTION #14-CODE OF ETHICS

On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:

“WHEREAS, the Town Board has reviewed the current Code of Ethics and finds no changes are needed;

NOW, THEREFORE BE IT RESOLVED the Town Board approves use of the current Code of Ethics for the year 2017.”

AYES – 5 Hinkley, Raeder, Cronk, Murray, Hynes
NAYS – 0

RESOLUTION #15-TRAVEL REIMBURSEMENT POLICY

On motion of Edward Raeder second by Carol Murray the following resolution was offered and adopted:

“WHEREAS, the Town Board has reviewed the current Travel Reimbursement Policy and finds no changes are needed;

NOW, THEREFORE BE IT RESOLVED the Town Board approves use of the current Travel Reimbursement Policy for the year 2017.”

AYES – 5 Hinkley, Raeder, Cronk, Murray, Hynes
NAYS – 0

RESOLUTION #16-SECTION 504 GRIEVANCE PROCEDURE

On motion of Carol Murray second by Allen Hinkley the following resolution was offered and adopted:

“WHEREAS, the Town Board has reviewed the current Section 504 Grievance Procedure and finds no changes are needed;

NOW, THEREFORE BE IT RESOLVED the Town Board approves use of the current Section 504 Grievance Procedure for the year 2017.”

AYES – 5 Hinkley, Raeder, Cronk, Murray, Hynes
NAYS – 0

RESOLUTION #17-WORKPLACE VIOLENCE PREVENTION POLICY

On motion of Edward Raeder second by Carol Murray the following resolution was offered and adopted:

“WHEREAS, the Town Board has reviewed the current Workplace Violence Prevention Policy and finds no changes are needed;

NOW, THEREFORE, BE IT RESOLVED the Town Board approves use of the current Workplace Violence Prevention Policy for the year 2017; and

BE IT FURTHER RESOLVED, The Town Board directs the Town Clerk to distribute the Policy to all employees and approves signed confirmation from all employees that they have received and reviewed said policy to be in lieu of conducting formal annual training on said Policy.”

AYES – 5 Raeder, Hinkley, Cronk, Murray, Hynes
NAYS – 0

RESOLUTION #18-EMPLOYEE HANDBOOK

On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:

“WHEREAS, the Town Board has reviewed the current Employee Handbook and finds no changes are needed;

NOW, THEREFORE BE IT RESOLVED the Town Board approves use of the current Employee Handbook for the year 2017.”

AYES – 5 Hinkley, Murray, Raeder, Cronk, Hynes
NAYS – 0

RESOLUTION #19-POLICE POLICY

On motion of Allen Hinkley second by Edward Raeder the following resolution was offered and adopted:

NOW, THEREFORE BE IT RESOLVED the Town Board approves use of the current Police Policy for the year 2017 contingent upon further review by Councilman Hinkley and the Town Attorney.”

AYES – 5 Hinkley, Murray, Raeder, Cronk, Hynes
NAYS – 0

RESOLUTION #20-BUILDING INSPECTOR AGREEMENT

On motion of Gene Cronk second by Allen Hinkley the following resolution was offered and adopted:

“WHEREAS, the Town Board has reviewed the current Building Inspector Agreement and finds no changes are needed;

NOW, THEREFORE BE IT RESOLVED the Town Board approves use of the current Building Inspector Agreement for the year 2017.”

AYES – 5 Hinkley, Murray, Raeder, Cronk, Hynes
NAYS – 0

RESOLUTION #21- RESOLUTION BY THE TOWN BOARD OF THE TOWN OF ROXBURY REQUIRING THE TOWN’S CONSULTANT CODE ENFORCEMENT OFFICER TO EMPLOY A DEPUTY CODE ENFORCEMENT OFFICE

VIA SUBCONTRACT

On motion of Allen Hinkley second by Carol Murray the following resolution was offered and adopted:

“WHEREAS, in January of 2014 the Town Board of the Town of Roxbury resolved to enter into a

Consulting Agreement with William Walcutt for performance of the duties of Code Enforcement Officer (“CEO”) for the Town; and

WHEREAS, said Consulting Agreement requires the Code Enforcement Officer to appoint a Deputy Code Enforcement Officer subject to Town Board approval; and

WHEREAS, pursuant to Local Law No. 1 of 2007,  the Town Board may appoint  a Deputy Code Enforcement Officer (“DCEO”) in the event that the CEO is unable to serve as such for any reason; and

WHEREAS, the CEO desires to appoint Patrick Davis as DCEO; and

WHEREAS, the Town Board of the Town of Roxbury approves the CEO’s appointment of Patrick Davis for the position of DCEO; and

WHEREAS, the Town Board has determined that it is necessary for the Town’s Consultant CEO to enter into a Subcontract with its appointed DCEO; and

WHEREAS, the Town’s CEO will be responsible for any compensation due to the DCEO who will function in an as needed capacity to be determined by the Town’s Consultant CEO as a subcontractor to the Town’s Consultant CEO; and

NOW THEREFORE BE IT RESOLVED THAT The Town Board of the Town of Roxbury hereby authorizes William Walcutt, Town of Roxbury Consultant CEO to personally enter into a Subcontract with Patrick Davis who will perform the as needed duties of the DCEO as determined by the Town’s Consultant CEO and as a subcontractor to the Town’s Consultant CEO.”

WHEREUPON, the Resolution was put to a vote and recorded as follows:

AYES-5 Hinkley, Murray, Raeder, Cronk, Hynes
NAYS-0

On motion of Carol Murray second by Allen Hinkley the Town Board designates the Town Supervisor and Deputy Supervisor as official check signers for the year 2017.

AYES – 5 Cronk, Murray, Cronk, Raeder, Hynes
NAYS – 0

On motion of Edward Raeder second by Gene Cronk the Town Board approved Atlantic-Inland of Cortland as Fire Inspector for commercial buildings for the year 2017.

AYES – 5 Murray, Hinkley, Cronk, Raeder, Hynes
NAYS – 0

On motion of Allen Hinkley second by Gene Cronk the Town Board approved Catskill Mountain News official newspaper for Town business for the year 2017.

AYES – 5 Raeder, Cronk, Hinkley, Murray, Hynes
NAYS – 0

On motion of Carol Murray second by Edward Raeder  the Town Board approved NBT Bank N.A. and Wayne Bank for Town business for the year 2017.

AYES -5 Hinkley, Murray, Cronk, Raeder, Hynes
NAYS – 0

On motion of Carol Murray second by Allen Hinkley the Town Board approved Mostert, Manzanero & Scott, LLP as Town CPA’s for the year 2017.

AYES – 5 Raeder, Murray, Hinkley, Cronk, Hynes
NAYS – 0

On motion of Allen Hinkley second by Edward Raeder the Town Board approved a mileage rate of $.535/ mile for employees using their own vehicle for Town business for the year 2017.

AYES – 5 Hinkley, Raeder, Cronk, Murray, Hynes
NAYS – 0

On motion of Edward Raeder  second by Carol Murray the Town Board approved the payment of $150 each to the Ralph S. Ives and Earl B. Dudley American Legion Posts for parades for the year 2017 as approved in the budget.

AYES – Murray, Cronk, Hinkley, Raeder, Hynes
NAYS – 0

On motion of Edward Raeder second by Carol Murray the Town Board approved payment of $300 rent to the Roxbury Fire District as a polling site for the year 2017 as approved in the budget.

AYES – 4 Hinkley, Murray, Raeder, Cronk, Hynes
NAYS – 0

On motion of Gene Cronk second by Allen Hinkley the Town Board approved the payment of $500 each to Roxbury & Grand Gorge Senior Clubs for the year 2017 as approved in the budget.

AYES – 5 Hinkley, Murray, Raeder, Cronk, Hynes
NAYS – 0

RESOLUTION #22 – DELAWARE COUNTY PLANNING DEPT. AGREEMENT

On motion of Edward Raeder second by Gene Cronk the following resolution was offered and adopted:

“RESOLVED, the Town Board approves the agreement with the Delaware County Planning Dept. in the amount of $3,500 for services in the year 2017.”

AYES-5 Raeder, Murray, Cronk, Hinkley, Hynes
NAYS –0

On motion of Allen Hinkley second by Carol Murray the Town Board approved the Town Clerk’s monthly report for December 2016 in the amount of $1,187.50 (Town Clerk $987.50 and Building Permits $200.00)

AYES-5 Hinkley, Murray, Raeder, Cronk, Hynes
NAYS-0

On motion of Edward Raeder second by Allen Hinkley the Town Board approved the Supervisor’s monthly report for December 2016.

AYES-5 Raeder, Hinkley, Cronk, Murray, Hynes
NAYS-0

There was no monthly report from the Assessor for December 2016.

On motion of Allen Hinkley second by Gene Cronk the Town Board approved the Building Inspector monthly report for December 2016.

AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0

On motion of Carol Murray second by Gene Cronk the Town Board approved the monthly report of Water District receipts for December 2016 in the following amounts: Denver $34.10; Grand Gorge $467.68 and Roxbury $266.01.

AYES-5 Murray, Cronk, Raeder, Hinkley, Hynes
NAYS-0

There was no Justice Court monthly report for December 2016 due to not having received an invoice from the State yet.

No action was taken on filling the vacancy on the Planning Board for an Alternate member or secretary.

The annual report of Planning Board member training hours through December 31, 2016 was distributed to the Town Board.

The annual list of open building permits through December 31, 2016 was distributed to the Town Board.

The annual report of building permits issued and income for the year 2016 was distributed to the Town Board.

The annual Town Clerk report for the year 2016 was distributed to the Town Board.

Discussion took place on the Grand Gorge Tire sewer hookup.  Attorney Young stated NYCDEP is expected to change their policy in 2018 whereby a small business having less than 20 employees would be eligible for 100% of costs to be paid by DEP for failing septic or modifications if the owner can wait that long.

The work on the old highway garage roof is expected to begin next week.

No new information is available regarding the NYCDEP Collection System assessment.

A reminder was given that the Roxbury Highway Worker’s Association contract and the Water/Sewer agreements with LVDV Operations, Inc. expire 12/31/17.  These would have to be approved by September 2017 for 2018 Town Budget purposes.

On motion of Carol Murray second by Edward Raeder the bills were audited and ordered paid in the following amounts:

General #1-23 – $22,654.04
Denver Water #1-4 – $2,689.32
Highway #1-6 – $16,268.16
Roxbury Sewer #1-4 – $23,897.35
Roxbury Water #1-3 – $1,953.62
Denver Sewer #1-3 – $10,987.88
Grand Gorge Water #1-4 – $2,400.05
Cap. Proj-GEIS Project #1 – $331.50
AYES-5 Murray, Raeder, Cronk, Hinkley, Hynes
NAYS-0

Councilman Edward Raeder reported a window in the Civic Center cafeteria was cracked and had a hole.  The matter will be looked into for repairs.

On motion of Gene Cronk second by Carol Murray the meeting adjourned at 8:45 pm.

THIS IS A TRUE COPY
__________________________________

Diane Pickett, Town Clerk
Thomas S. Hynes, Supervisor
Gene Cronk, Councilman
Edward Raeder, Councilman
Allen Hinkley, Councilman
Carol Murray, Councilwoman

Notice - January 18, 2017, Planning Board Meeting Cancelled

NOTICE

The Town of Roxbury Planning Board regular monthly meeting scheduled for January 18, 2017 has been canceled due to having no business to discuss.  The next regular meeting of the Planning Board will be held February 15, 2017 at 7:30 pm at the Town Hall.

By Order of the Planning Board
Phillip Zorda, Chairman
Dated: Jan. 12, 2017

Notice - Town Board 2017 Meeting Schedule

NOTICE

Notice is hereby given that the Town Board, Town of Roxbury, Delaware County, New York, for the year 2017 will meet the second Monday of each month for their Regular Monthly Meeting, except for January when they shall meet on January 3, 2017 and except for November when they shall meet on November 9, 2017.  All meetings will begin at 7:30 pm and will be held at the Town Hall, 53690 State Hwy 30, Roxbury, NY except for April and August when they will meet at the Grand Gorge Civic Center, 60933 State Hwy. 30, Grand Gorge, NY.

By Order of the Town Board
Diane Pickett, Town Clerk
Dated:  Jan. 3, 2017

Notice - Planning Board 2017 Meeting Schedule

NOTICE

Notice is hereby given that the Planning Board, Town of Roxbury, Delaware County, New York, for the year 2017 will meet the third Wednesdays of each month for their Regular Monthly Meeting.  All meetings shall begin at 7:30 pm and will be held at the Town Hall, 53690 State Hwy. 30, Roxbury, NY.

By Order of the Town Board
Diane Pickett, Town Clerk
Dated: Jan. 3, 2017

Notice - Historic Preservation Commission 2017 Meeting Schedule

NOTICE

Notice is hereby given that the Historic Preservation Commission, Town of Roxbury, Delaware County, New York, for the year 2017 will hold quarterly meetings the third Saturdays of January, April, June and October at 10:00 am at the Town Hall for their Regular Meeting.

By Order of the Town Board
Diane Pickett, Town Clerk
Dated:  Jan. 3, 2017

Public Notice

LEGAL NOTICE OF ESTOPPEL

NOTICE IS HEREBY GIVEN that the resolution, a summary of which is published herewith, has been adopted by the Town Board of the Town of Roxbury, Delaware County, New York, on January 3, 2017, and the validity of the obligations authorized by such resolution may be hereafter contested only if such obligations were authorized for an object or purpose for which said Town is not authorized to expend money, or if the provisions of law which should have been complied with as of the date of publication of this notice were not substantially complied with, and an action, suit or proceeding contesting such validity is commenced within twenty days after the date of publication of this notice, or such obligations were authorized in violation of the provisions of the Constitution.

A summary of the aforesaid resolution is set forth below.  The resolution provides as follows:  that the faith and credit of the Town of Roxbury, Delaware County, New York (the “Town”), are irrevocably pledged for the payment of the principal of and interest on such obligations as the same respectively become due and payable; that an annual appropriation shall be made in each year sufficient to pay the principal of and interest on such obligations becoming due and payable in such year; that the power to authorize the issuance of and to sell bond anticipation notes in anticipation of the issuance and sale of the serial bonds authorized by such resolution including renewals of such notes, is delegated to the Supervisor; that all other matters, except as provided in such resolution relating to the serial bonds authorized, including the date, denominations, maturities and interest payment dates, within the limitations prescribed in such resolution and the manner of the execution of the same and also including the consolidation with other issues, and the authority to issue such obligations on the basis of substantially level or declining annual debt service, is delegated to and shall be determined by the Supervisor; and that this LEGAL NOTICE shall be published.

A summary of the bond resolution follows:

BOND RESOLUTION DATED JANUARY 3, 2017.

A RESOLUTION AUTHORIZING THE ISSUANCE OF $400,000 BONDS OF THE TOWN OF ROXBURY, DELAWARE COUNTY, NEW YORK, TO PAY PART OF THE $1,000,000 MAXIMUM ESTIMATED COST OF THE INCREASE AND IMPROVEMENT OF THE FACILITIES OF THE TOWN’S DENVER WATER DISTRICT, IN AND FOR SAID TOWN.

The period of probable usefulness of the aforesaid specific object or purpose is forty years, pursuant to subdivision one of paragraph a of Section 11.00 of the Local Finance Law.

THE FULL TEXT OF THIS BOND RESOLUTION IS AVAILABLE FOR PUBLIC INSPECTION AT THE OFFICE OF THE TOWN CLERK LOCATED AT MAIN STREET, ROXBURY, NEW YORK, DURING NORMAL BUSINESS HOURS.

Dated:  Roxbury, New York
January 3, 2017
Diane Pickett
Town Clerk

Roxbury Town Board Meeting Agenda - January 3, 2016

ROXBURY TOWN BOARD

Public Hearing
Regular Meeting

January 3, 2017

Town Hall

Call To Order  7:15 pm Public Hearing-Denver Water Bonding

7:30 pm Regular Meeting

Minutes December Meetings (12th and 28th)

Requests to Speak:

Department Reports:
Water / Sewer
Planning
Building & Grounds
Highway
Assessor
Building Inspector
Community Resources

Old Business

New Business

Letters to the Board:

Discussion from residents

Audits

ISSUES FOR DISCUSSION

·       Resolution – Appointments & Committees
·       Resolution-Supv. appointment of Deputy Supv.
·       Resolution-Supv. appointment of Bookkeeper
·       Resolution-Hwy. Supt. appointment of Dpty. Hwy. Supt.
·       Resolution-Town Clerk appointment of Dpty. Town Clerk #1
·       Resolution-Official Undertaking manner and verbiage for Elected & Appointed officials
·       Resolution-Town Board Meeting Schedule for 2017 (2nd Mondays @ 7:30 pm @ Town Hall, April & August @ GG Civic Center and November meeting is Thursday Nov. 9th)
·       Resolution-Planning Board meeting schedule for 2017 (third Wednesday of month @ 7:30 pm @ Town Hall)
·       Resolution-Historic Preservation meeting schedule for 2017 (Jan, Apr, Jun, Oct the 3rd Saturday @ 10:00 am @ Town Hall)
·       Resolution-Procurement Policy reviewed and re-adopt or changes needed
·       Resolution-Investment Policy reviewed and re-adopt or changes needed
·       Resolution-Sexual Harassment Policy reviewed and re-adopt or changes needed
·       Resolution-Computer Use Policy reviewed and re-adopt or changes needed
·       Resolution-Local Privacy Notification Policy reviewed and re-adopt or changes needed
·       Resolution-Code of Ethics reviewed and re-adopt or changes needed
·       Resolution-Travel Reimbursement Policy reviewed and re-adopt or changes needed
·       Resolution-Section 504 Grievance Procedure reviewed and re-adopt or changes needed
·       Resolution-Workplace Violence Prevention policy reviewed and re-adopt or changes
·       Resolution-Employee Handbook reviewed and re-adopt or changes needed
·       Resolution-Police Policy reviewed and re-adopt or changes needed
·       Resolution-Building Inspector agreement reviewed and re-adopt or changes
·       Resolution-designate Supervisor & Deputy Supervisor as check signers
·       Resolution-Atlantic Inland of Cortland as Fire Inspector
·       Resolution-Catskill Mountain News official newspaper
·       Resolution-NBT Bank, N.A. and National Bank of Delaware County for banking
·       Resolution-Mostert, Manzanaro & Scott, LLP as Town CPA
·       Resolution-mileage rate $.535/mile (down from $.54)
·       Resolution-payment to Legion Posts $150 each as budgeted
·       Resolution-payment to Roxbury Fire District for polling site $300 as budgeted
·       Resolution-payment to Roxbury & GG Sr. Clubs $500 each as budgeted
·       Resolution-Delaware County Planning Dept.  contract for 2017in the amount of $3,500
·       Resolution-Town Clerk monthly report for December 2016
·       Resolution-Supervisor’s monthly report for December 2016
·       Resolution-Assessor’s monthly report for December 2016
·       Resolution-Building Inspector monthly report for December 2016
·       Resolution-monthly water receipts report for December 2016
·       Resolution-Justice Court monthly report for December 2016
·       Resolution-Denver Water Public Interest Order
·       Resolution-Denver Water Bond Resolution
·       Resolution- bid for Denver Water PRV Building
·       Resolution-fill Planning Board Alternate term thru 12/31/19
·       Planning Board training hours report thru 12/31/16 distributed to Town Board
·       Open Building Permit list thru 12/31/16 distributed to Town Board
·       Annual Building Permit report thru 12/31/16 distributed to Town Board
·       Town Clerk Annual report thru 12/31/16 distributed to Town Board
·       Old Highway Garage roof repair
·       NYCDEP Collection System Assessment
·       GG Tire sewer hookup

REMINDERS:

Highway Contract expires 12/31/17

Water & Sewer Operator Agreements expire 12/31/17

(new ones need to be in place by 9/15/17 for 2018 budgeting purposes)

Roxbury Town Board Year End Meeting Agenda - December 28, 2016

ROXBURY TOWN BOARD
Year End Meeting

December 28, 2016
Town Hall

Call To Order   4:00 PM

Requests to Speak:

Old Business

New Business

Letters to the Board:

Discussion from residents

Audits

ISSUES FOR DISCUSSION

·       Resolution-accept Jill Ribich Planning Board resignation effective 12/8/16
·       Resolution-fill Planning Board Alternate term thru 12/31/19
·       Resolution-reappoint Phillip Zorda and Robert Cole to Planning Board (1/1/17-12/31/21)
·       Resolution-reappoint Margaret Ellsworth and Nicole Haroldson to Historic Commission (1/1/17-12/31/19)
·       Resolution-approve year end budget transfers and amendments as needed
·       Resolution-Supervisor’s monthly report for November 2016
·       Resolution-approve Justice Court monthly report for November 2016
·       Dennis Slater request for 30 MPH on Hubbell Corner’s Rd

REMINDERS:

·      1/3/17   Public Hearing on Denver Water bonding @ 7:15 pm

Organizational Meeting @ 7:30

This is the only meeting for January unless a Special Meeting is called for some purpose

·      The Highway Worker’s Contract expires 12/31/17

COLLECTOR’S NOTICE OF RECEIPT OF TAX ROLL & WARRANT

COLLECTOR’S NOTICE OF RECEIPT OF TAX ROLL & WARRANT

I, the undersigned Collector of Taxes for the Town of Roxbury, County of Delaware, State of New York, have duly received the Tax Roll & Warrant for the year 2017.  I will be in attendance at the Town Hall, 53690 State Hwy. 30, Roxbury, NY on January 4th, 11th, 18th and 25th (Wednesdays) from 10:00 am – 4:00 pm for the purpose of receiving the taxes listed on such roll, or please mail.

Take further notice that taxes may be paid on or before January 31, 2017 without interest or charge.  All taxes received after such date, there shall be added interest of one percent (1%) per month.  February (1%), March (2%), April (3%).  After April 15th, all checks must be certified.  All unpaid taxes after April 30, 2017 will be returned to the County Treasurer pursuant to law.

Nicole Haroldson, Tax Collector
Town of Roxbury

Roxbury Planning Board Meeting Minutes - November 16, 2016

Click here to read the meeting minutes

Roxbury Town Board Approved Meeting Minutes - December 12, 2016

APPROVED MINUTES

December 12, 2016

A Public Hearing and regular meeting of the Town Board were held December 12, 2016 at 7:15 pm at the Town Hall.  Present were: Supervisor Thomas S. Hynes, Councilmen Gene Cronk, Edward Raeder and Allen Hinkley, Highway Supt. Neil German, Building Inspector William Walcutt, Assessor Clerk Stephanie Seminara,  Attorney Kevin Young and 6 residents. Absent: Councilwoman Carol Murray (arrived late).

The Public Hearing was called to order at 7:15 pm.  The notice was read calling for the meeting to receive comments on proposed Local Law #2 of 2016 entitled “A Local Law Prohibiting the Posting of Signs on the Veterans Memorial Located at the Corner of State Route 30 and County Route 41”.  No comments were heard in favor of or against the proposed law.

The Hearing closed at 7:19 pm.

Councilwoman Murray arrived at 7:25 pm.

The regular meeting was called to order at 7:30 pm.

The Minutes of the November 10th regular meeting and the November 21st Special Meeting were approved on motion of Gene Cronk second by Allen Hinkley.

AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0

Highway Supt. Neil German reported crews have been busy plowing, doing maintenance, truck repairs and cutting brush when weather permits, the old gas tank has been placed on the Auction’s International site, removed part of the old highway building to make roof repairs and the new highway employee is working out well.

Greg Henderson and Joseph Massa were present to express their concerns with a proposed sign to be erected near their Stratton Falls property in memory of a teenager who perished at the falls in the 1970’s and requested the Town Board not allow the sign to be erected.  Liability and insurance coverage are factors.  They stated having spoken with the family on several occasions to try to work out a compromise on size options and feel the sign the family would like to put up would reflect negatively on their property where they are in the process of refurbishing the house as a resort.  The family has requested to erect the sign through Delaware County DPW but the Town would have to request it through the County on the family’s behalf.  Councilman Hinkley was against allowing the sign to be erected because it is against the wishes of the property owner and feels the Town Board shouldn’t be infringing on that.  Attorney Young discussed different options the Town Board could take.

Michael Harrington of Lamont Engineers, PC was present to discuss the proposed water project, funding and requirements for bonding up to $1M for 30 years. A public hearing would have to be held before a bond resolution could be approved by the Town Board and the bond resolution must be in place before any work can begin. Attorney Young discussed the bonding and SEQR process. Discussion also took place on bonds if grant funding is denied.  It has been agreed the work on the Pressure Reducing Valve (PRV) is a priority and options were discussed to have General Fund loan money to Denver water and have it paid back in one year.  The Town Board directed Mr. Harrington to wait on doing anymore on the tank telemetry until spring. No action was taken on awarding the bid for the PRV building.

Mr. Harrington thinks the Town should expect to get a hardship letter on the Grand Gorge/Roxbury Water project in February that would mean a water grant may not be needed.

A written report was distributed to the Town Board from the Assessor.  Assessor Clerk Stephanie Seminara had nothing further to report.

Building Inspector William Walcutt reported having been to court on the Dugan Hill matter, Christopher Doyle had begun cleaning out some of the cars on his property but has halted now due to health issues, the old hardware building owned by David Merwin has been condemned due to fire code issues and he has inspected an apartment house owned by Rosa Siltanen per the request of the Roxbury Fire Chief.  He also stated NYCDEP is okay with the $60,000 building permit fee for work to be done on the Grand Gorge Sewer Plant upgrades for electrical, HVAC and plumbing.  The Town Board questioned the fee of $60,000 and inspection responsibility.  Mr. Walcutt stated the fee was per the fee schedule and figured as 1% of the total cost of the work.  Councilman Cronk disagreed that the Building Inspector could do the inspection of the boilers because he is not certified.  Supervisor Hynes also requested the Building Inspector submit a name for Deputy Building Inspector for Town Board approval as specified in his contract to fill in when he’s on vacation.

A letter was received from Dennis & Jackie Slater requesting the Town place a 30 mph speed sign on Hubbell Corners Rd. due to the high rate of speeds.  No action taken.

A letter was received from the Catskill Mountain Quilters Hall of Fame expressing sincere apologies for hanging their Quilt Show banner at the Veteran’s Memorial site in the square.

Rich Davis of the Grand Gorge Community Action Group (GGCAG) has measured the swing heights at the Civic Center playground and found they are 15 inches too high.  He has checked into pricing at $3.50/foot.  Councilman Raeder will check the prices at Stamford Farmers Co-Op to see if cheaper.  Mr. Davis volunteered to hang new chains when received.   The GGCAG community Christmas party will be held at the Civic Center on Dec. 17th 2-4:30 pm.  Mr. Davis expressed concerns with the cafeteria lock at the Civic Center.  Supervisor Hynes stated he will contact Stinson Lock to make repairs.

On motion of Gene Cronk second by Edward Raeder the Town Board approved the Town Clerk’s monthly report for November 2016 in the amount of $2,507.97 (Town Clerk $1,572.97 and Building Permits $935.00)

AYES-5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS-0

On motion of Carol Murray second by Allen Hinkley the Town Board approved the Supervisor’s monthly report for October 2016.

AYES-5 Murray, Hinkley, Cronk, Raeder, Hynes
NAYS-0

On motion of Gene Cronk second by Edward Raeder the Town Board approved the Assessor’s monthly report for November 2016.

AYES-5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS-0

On motion of Allen Hinkley second by Gene Cronk the Town Board approved the Building Inspector’s monthly report for November 2016.

AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0

On motion of Allen Hinkley second by Carol Murray the Town Board approved the water receipts monthly report for November 2016 in the following amounts: Denver $604.34; Grand Gorge $290.73 and Roxbury $512.82.

AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0

On motion of Edward Raeder second by Gene Cronk the Town Board approved the Justice Court monthly report for September 2016 in the amount of $5,782.50 and October 2016 in the amount of $3,034.00.

AYES-5 Raeder, Cronk, Hinkley, Murray, Hynes
NAYS-0

RESOLUTION #90-SCHEDULE SPECIAL YEAR END MEETING

On motion of Gene Cronk second by Allen Hinkley the following resolution was offered and adopted:

“RESOLVED, the Town Board will hold a Special Meeting on December 28, 2016 at 4:00 pm at the Town Hall for the purpose of concluding all  business for the year 2016”.

AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0

RESOLUTION #91-SCHEDULE 2017 ORGANIZATIONAL MEETING

On motion of Allen Hinkley second by Edward Raeder the following resolution was offered and adopted:

“RESOLVED, the Town Board will hold the annual Organizational Meeting on January 3, 2017 at 7:30 pm at the Town Hall”.

AYES-5 Hinkley, Raeder, Cronk, Murray, Hynes
NAYS-0

RESOLUTION #92-REVISE EMPLOYEE HANDBOOK SECTION 807 INSURANCE BUYOUT PAYMENTS

On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:

“WHEREAS, the Town Board of the Town of Roxbury adopted an Employee Handbook on October 13, 2003; and

WHEREAS, the Town Board has revised certain sections of the Employee Handbook on October 25, 2004, January 6, 2014 and December 8, 2014; and

WHEREAS, Section 807 Medical/Dental Insurance Buy-Out states “Method and Form of Payment – Payment of the buy-out will be made in monthly increments, to be included in the first paycheck of each month.” and

WHEREAS, the Roxbury Highway Worker’s Contract allows for payment of the buy-out to be made in the first two paychecks of each month; and

WHEREAS, the Town Board would like uniformity of buy-out payments to all employees on the buy-out;

NOW, THEREFORE BE IT RESOLVED, the Town Board revises Employee Handbook Section 807 Medical /Dental Insurance Buy-Out to read as follows: “Method and Form of Payment – Payment of the buy-out will be made in monthly increments, to be included in the first two paychecks of each month.”

AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0

Discussion took place on the proposed Local Law #2 of 2016 that would prohibit posting of signs at the Veterans Memorial site located at the corner of State Route 30 and County Route 41.

RESOLUTION #93-RESOLUTION OF THE TOWN BOARD FOR THE TOWN OF ROXBURY

In the Matter of the Adoption of Local Law No. 2 of 2016 entitled “A Local Law Prohibiting the Posting of Signs on the Veterans Memorial Site Located at the Corner of State Route 30 and County Route 41”.

On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:

“WHEREAS, the Town of Roxbury maintains a Veterans Memorial Site located at the corner of State Route 30 and County Route 41; and

WHEREAS, in order to preserve and enhance the aesthetics of property located in the

Town the Town Board determined the necessity of the adoption of a local law to prohibit the posting of signs at the Veterans Memorial Site in order to prohibit the desecration of a Public Monument due to posting of signs on said property; and

WHEREAS, the proposed Law was presented to the Town Board at least 11 days prior to the Special Town Board Meeting on November 21, 2016; and

WHEREAS, the Town Board adopted a resolution on November 21, 2016 scheduling a public hearing on the proposed Law for December 12, 2016; and

WHEREAS, the public hearing on the proposed Local Law was held on December 12, 2016 at the Town Hall; and

WHEREAS, the Town Board reviewed and considered all public comments received on the proposed Law; and

WHEREAS, the proposed Law was on file for inspection at the Clerk’s office prior the hearing and

during the public review process; and

NOW THEREFORE, BE IT RESOLVED AS FOLLOWS BY THE TOWN BOARD OF ROXBURY, DELAWARE COUNTY, NEW YORK:

The Town of Roxbury Local Law entitled “A Local Law Prohibiting the Posting of Signs at the Veterans Memorial Site Located at the Corner of State Route 30 and County Route 41”, being Local Law No. 2 of 2016 is hereby adopted; and

IT IS FURTHER RESOLVED, that the Town Clerk is hereby directed to take such actions as are necessary to implement this resolution and effect adoption of the Local Law.”

WHEREUPON, the Resolution was put to a vote and recorded as follows:

AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0

Discussion took place on bonding for the Denver Water District improvements.

RESOLUTION #94- In the Matter of the Increase and Improvement of the Facilities of the Denver Water District in the Town of Roxbury, Delaware County, New York at an Estimated Maximum Cost of $1,000,000

On motion of Carol Murray second by Gene Cronk the Town Board adopted the following Order:

ORDER CALLING PUBLIC HEARING

In the Matter of
the Increase and Improvement of the
Facilities of the Denver Water District in the
Town of Roxbury, Delaware County, New York
at an Estimated Maximum Cost of $1,000,000

WHEREAS, the Town Board of the Town of Roxbury, Delaware County, New York, has duly caused Lamont Engineers, engineers duly licensed in the State of New York, to prepare a Preliminary Engineering Report, dated August 31, 2016, constituting a map, plan and an estimate of cost, pursuant to Section 202‑b of the Town Law (the “Report”), relating to the increase and improvement of the facilities of the Town’s Denver Water District, consisting of various capital improvements to the facilities of the Denver Water District, including wellfield electrical improvements, pumping and treatment improvements, controls system improvements, pressure reducing valve vault replacement, water main and service replacements, hydrant and valve replacements, storage tank rehabilitation, emergency generators, and various building and site improvements all as more fully described in the Report, which Report is on file in the office of the Town Clerk where it is available for public inspection during normal business hours; and

WHEREAS, the Denver Water District is entirely contained within the Town; and

WHEREAS, the maximum amount proposed to be expended for said increase and improvement is $1,000,000, which amount shall be allocated and charged as the cost of various capital improvements to the facilities of the Denver Water District, and shall be borne by the Denver Water District; and

WHEREAS, the capital project heretofore described, based on information supplied to the Town Board, has been determined by the Town Board to be a Type II Action pursuant to the regulations of the New York State Department of Environmental Conservation promulgated pursuant to the State Environmental Quality Review Act, the implementation of which will not result in any significant environmental effects; and

WHEREAS, it is now desired to call a public hearing on the question of such increase and improvement of the facilities of the Denver Water District in the manner described above, and to hear all persons interested in the subject thereof, in accordance with the provisions of Section 202‑b of the Town Law; NOW, THEREFORE, IT IS HEREBY

ORDERED, by the Town Board of the Town of Roxbury, Delaware County, New York, as follows:

Section 1. A public hearing will be held at the Roxbury Town Hall, in Roxbury, New York, in said Town, on January 3, 2017, at 7:15 o’clock P.M., Prevailing Time, on the question of the increase and improvement of the facilities of the Town’s Denver Water District, consisting of various capital improvements to the facilities of the Denver Water District, including wellfield electrical improvements, pumping and treatment improvements, controls system improvements, pressure reducing valve vault replacement, water main and service replacements, hydrant and valve replacements, storage tank rehabilitation, emergency generators and various building and site improvements, in the Town of Roxbury, Delaware County, New York, in the manner described in the preambles hereof, and to hear all persons interested in the subject thereof, concerning the same, and to take such action thereon as is required or authorized by law.

Section 2. The aforesaid hearing shall be noticed as follows:

NOTICE OF PUBLIC HEARING

NOTICE IS HEREBY GIVEN that the Town Board of the Town of Roxbury, Delaware County, New York, will meet at the Roxbury Town Hall, in Roxbury, New York, in said Town, on January 3, 2017 at 7:15 o’clock P.M., Prevailing Time, for the purpose of conducting a public hearing in relation to the proposed increase and improvement of the facilities of the Town’s Denver Water District, consisting of various capital improvements to the facilities of the Denver Water District, including wellfield electrical improvements, pumping and treatment improvements, controls system improvements, pressure reducing valve vault replacement, water main and service replacements, hydrant and valve replacements, storage tank rehabilitation, emergency generators, and various building and site improvements, in the Town of Roxbury, Delaware County, New York, all as more fully described in the August 31, 2016 Preliminary Engineering Report of Lamont Engineers, Cobleskill, New York, and including incidental expenses in connection therewith, at an estimated maximum cost of $1,000,000.

The aforesaid project has been determined by the Town Board to be a “Type II” Action pursuant to the regulations of the New York State Department of Environmental Conservation promulgated pursuant to the State Environmental Quality Review Act, the implementation of which, as proposed, the Town Board has determined will not result in any significant environmental effects.

At said public hearing said Town Board will hear all persons interested in the subject matter thereof.

Section 3. The Town Clerk is hereby authorized and directed to cause a copy of this Notice of Public Hearing to be published once in the Catskill Mountain News, the official newspaper, and also to cause a copy thereof to be posted on the sign board of the Town Clerk, such publication and posting to be made not less than ten days, nor more than twenty days, before the date designated for the hearing, and shall constitute the notice required to be given under Section 202-b of the Town Law.

Section 4. This order shall take effect immediately.

The question of the adoption of the foregoing resolution was duly put to a vote on roll call, which resulted as follows:

Carol Murray, Councilwoman VOTING AYE
Gene Cronk, Councilman VOTING AYE
Edward Raeder, Councilman VOTING AYE
Allen Hinkley, Councilman VOTING AYE
Thomas S. Hynes, Supervisor VOTING AYE

RESOLUTION #95-DENVER WATER PROJECT SEQR TYPE II ACTION

On motion of Edward Raeder second by Allen Hinkley the following resolution was offered and adopted:

“WHEREAS, the Town Board of the Town of Roxbury has determined the necessity of a project named Denver Water District Water System Improvements Project to repair and replace critical water system infrastructure of the Denver Water District; and

WHEREAS, said Denver Water District Water System Improvements Project is subject to the requirements of the New York State Environmental Quality Review Act (6 NYCRR Part 617) and regulations enacted pursuant thereto; and

WHEREAS, the Town Board has carefully considered the likely environmental impacts of the Denver Water District Water System Improvements Project;

THEREFORE BE IT RESOLVED by the Town Board of the Town of Roxbury that the Denver Water District Water System Improvements is a Type II Action pursuant to SEQR and no further environmental review is required”.

AYES-5 Raeder, Hinkley, Cronk, Murray, Hynes
NAYS-0

RESOLUTION #96-COMMUNITY KITCHEN GRANT #C1000672

On motion of Gene Cronk second by Edward Raeder the following resolution was offered and adopted:

“WHEREAS, the Town of Roxbury Town Board acknowledges receipt of grant #C1000672 from the NYS Department of State; and

WHEREAS, these funds will be issued for the purposes of developing a Community Kitchen in Kirkside Park; and

WHEREAS, the Town of Roxbury Town Board also appoints the MARK Project, Inc. to administer the grant and conduct project oversight;

NOW, THEREFORE BE IT RESOLVED the Town of Roxbury Town Board authorizes the Town Supervisor, Thomas S. Hynes to serve as the signatory on any and all grant related documents.”

AYES-5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS-0

RESOLUTION #97-ADOPT LIMITED ENGLISH PROFICIENCY PLAN (LEP)

On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:

“WHEREAS, organizations receiving Federal financial assistance for projects are required to adopt a Limited English Proficiency (LEP Plan; and

WHEREAS, the LEP Plan will direct Town employees who need to assist residents with limited English skills requiring Town of Roxbury services; and

WHEREAS, the Town of Roxbury receives Federal financial assistance for projects as needed (ie: loans from USDA-Rural Development, etc.);

NOW, THEREFORE BE IT RESOLVED, the Town Board, Town of Roxbury adopts a Limited English Proficiency (LEP) Plan that will assist residents with limited English skills, on a case to case basis, in obtaining services from the municipality.”

AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0

It was reported Judge Gockel will be the only Judge for the period of January – April.

The Town Board received word that Jill Ribich has resigned as Planning Board alternate/Secretary effective 12/8/16. The Town Board will await a recommendation from the Planning Board for appointment.

The Town Board discussed the roof repairs needed on the old Highway garage.  The Highway Dept. has removed much of the damaged area.  A quote was received from Douglas Cronk to make the necessary repairs in the amount of $2,300 for labor and materials.

RESOLUTION #98-ACCEPT QUOTE FOR GARAGE REPAIRS

On motion of Allen Hinkley second by Edward Raeder the following resolution was offered and adopted:

“RESOLVED, the Town Board accepts the quote of Douglas Cronk, in the amount of $2,300 for repairs needed at the old highway garage.”

AYES-4 Hinkley, Raeder, Murray, Hynes
NAYS-0
ABSTAIN-1 Cronk (relative to contractor)

Attorney Kevin Young distributed and discussed the report on NYC DEP land purchases showing where more land has been purchased in Delaware County than elsewhere due to lower land prices and also discussed a moratorium on DEP land purchases. DEP is expected to do another study on the impact of the sales on each community and will not solicit purchasing land in some communities.

RESOLUTION #99-RESOLUTION BY THE TOWN BOARD OF THE TOWN OF ROXBURY REQUESTING THAT THE NYCDEP EXTEND ITS LAND ACQUISITION MORATORIUM TO INCLUDE THE TOWN OF ROXBURY

On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:

“WHEREAS, the New York City Department of Environmental Protection (“NYCDEP”) has implemented  a Land Acquisition Program (“LAP”) in the watershed of the New York City water supply as part of a comprehensive watershed protection program intended to protect the City’s water supply by reserving open space and prohibiting residential and/or commercial development by future generations; and

WHEREAS, of the thirty-one (31) towns participating in the LAP, fifteen (15) of those towns are located in the County of Delaware; and

WHEREAS, during the time period from January 1, 2010 to date, 2,698 acres in the Town of Roxbury have been acquired by the NYCDEP; and

WHEREAS, during the period from January 1, 2010 to date, the NYCDEP has acquired 1,667 acres in the Town of Windham located in Greene County and 1,886 acres in the Town of Bovina located in Delaware County; and

WHEREAS, the NYCDEP has instituted a voluntary moratorium on active solicitation of land acquisition in the Towns of Windham and Bovina in order to take time to evaluate the impacts on these communities from the continued land acquisition; and

WHEREAS, Delaware County has requested that NYCDEP consider placing a temporary moratorium on solicitation, as well,  in the Towns of Roxbury, Walton and Kortright, all of which are located in Delaware County in order to take time to complete their impact evaluation; and

WHEREAS, it is the desire of the Town Board of the Town of Roxbury that the NYCDEP place a temporary moratorium on the solicitation of land within the Town of Roxbury; and

WHEREAS, a moratorium on solicitation, however, will not preclude the NYCDEP from responding to inquiries from property owners desiring to have their land purchased by the NYCDEP;

NOW, THEREFORE, BE IT RESOLVED THAT the Town Board officially requests that the NYCDEP institute a voluntary moratorium upon its solicitation of land under its Land Acquisition Program within the borders of the Town of Roxbury, County of Delaware, State of New York pending completion of their impact evaluation.”

WHEREUPON, the Resolution was put to a vote and recorded as follows:

AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0

RESOLUTION #100- RESOLUTION BY THE TOWN BOARD OF THE TOWN OF ROXBURY THAT IT WILL NOT SEEK AUTHORIZATION FROM THE COUNTY TO PLACE A PLAQUE ON COUNTY PROPERTY NEAR STRATTON FALLS

On motion of Allen Hinkley second by Edward Raeder the following resolution was offered and adopted:

“WHEREAS, the Town Board of the Town of Roxbury received a letter from Wayne D. Reynolds, P.E., Commissioner of the Delaware County Department of Public Works requesting authorization from the Town to allow Sue Brase to place a plaque on County property; and

WHEREAS, the County is not in favor of placing anymore signs within the County Highway right-of-way other than those required by Federal Manual of Traffic Control Devices for the safety and motoring public; and

WHEREAS, the Town generally is not in favor of placing anymore signs on Town and/or County Roads  other than those signs necessary for public safety; and

NOW THEREFORE BE IT RESOLVED THAT The Town Board of the Town of Roxbury will not seek authorization from the County to place a plaque on County property near Stratton Falls.”

WHEREUPON, the Resolution was put to a vote and recorded as follows:

AYES-5 Hinkley, Raeder, Cronk, Murray, Hynes
NAYS-0

Nothing has been received from NYCDEP regarding the Grand Gorge Tire Sewer hookup.

Councilman Cronk expressed concerns with the quarterly costs being charged for the Town C&D box at the Transfer Station and feels owners and/or contractors doing large construction projects should be getting their own box to have on site. No decisions were made on how to rectify the situation.

On motion of Gene Cronk second by Allen Hinkley the bills were audited and ordered paid in the following amounts:

General #578-622 – $113,836.37
Denver Water #78-87 – $14,910.65
Highway #252-272 – $115,978.15
Roxbury Sewer #86-93 – $6,748.34
Roxbury Water #94-100 – $3,829.64
Denver Sewer #106-120 – $15,955.20
Grand Gorge Water #96-101 – $4,175.90
Special Lights #18 – $2,087.84

AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0

Councilman Hinkley discussed the phone plan of the Constable and requested the plan be upgraded for additional minutes/calls.  The matter will be looked into.

On motion of Allen Hinkley second by Carol Murray the meeting adjourned at 9:08 pm.

THIS IS A TRUE COPY
_____________________________

Diane Pickett, Town Clerk
Thomas S. Hynes, Supervisor
Gene Cronk, Councilman
Edward Raeder, Councilman
Allen Hinkley, Councilman
Carol Murray, Councilwoman

Notice - Public Hearing January 3, 2017

At a regular Town Board meeting of the
Town Board of the Town of Roxbury, Delaware County, New York,
held at the Roxbury Town Hall, in Roxbury, New York,
in said Town on December 12, 2016, at 7:30 o’clock P.M., Prevailing Time.

PRESENT:

Thomas S. Hynes
Supervisor

Gene Cronk
Councilman

Edward Raeder
Councilman

Allen Hinkley
Councilman

Carol Murray
Councilwoman

ORDER CALLING PUBLIC HEARING

In the Matter of
the Increase and Improvement of the
Facilities of the Denver Water District in the
Town of Roxbury, Delaware County, New York
at an Estimated Maximum Cost of $1,000,000

WHEREAS, the Town Board of the Town of Roxbury, Delaware County, New York, has duly caused Lamont Engineers, engineers duly licensed in the State of New York, to prepare a Preliminary Engineering Report, dated August 31, 2016, constituting a map, plan and an estimate of cost, pursuant to Section 202‑b of the Town Law (the “Report”), relating to the increase and improvement of the facilities of the Town’s Denver Water District, consisting of various capital improvements to the facilities of the Denver Water District, including wellfield electrical improvements, pumping and treatment improvements, controls system improvements, pressure reducing valve vault replacement, water main and service replacements, hydrant and valve replacements, storage tank rehabilitation, emergency generators, and various building and site improvements all as more fully described in the Report, which Report is on file in the office of the Town Clerk where it is available for public inspection during normal business hours; and

WHEREAS, the Denver Water District is entirely contained within the Town; and

WHEREAS, the maximum amount proposed to be expended for said increase and improvement is $1,000,000, which amount shall be allocated and charged as the cost of various capital improvements to the facilities of the Denver Water District, and shall be borne by the Denver Water District; and

WHEREAS, the capital project heretofore described, based on information supplied to the Town Board, has been determined by the Town Board to be a Type II Action pursuant to the regulations of the New York State Department of Environmental Conservation promulgated pursuant to the State Environmental Quality Review Act, the implementation of which will not result in any significant environmental effects; and

WHEREAS, it is now desired to call a public hearing on the question of such increase and improvement of the facilities of the Denver Water District in the manner described above, and to hear all persons interested in the subject thereof, in accordance with the provisions of Section 202‑b of the Town Law; NOW, THEREFORE, IT IS HEREBY

ORDERED, by the Town Board of the Town of Roxbury, Delaware County, New York, as follows:

Section 1.        A public hearing will be held at the Roxbury Town Hall, in Roxbury, New York, in said Town, on January 3, 2017, at 7:15 o’clock P.M., Prevailing Time, on the question of the increase and improvement of the facilities of the Town’s Denver Water District, consisting of various capital improvements to the facilities of the Denver Water District, including wellfield electrical improvements, pumping and treatment improvements, controls system improvements, pressure reducing valve vault replacement, water main and service replacements, hydrant and valve replacements, storage tank rehabilitation, emergency generators and various building and site improvements, in the Town of Roxbury, Delaware County, New York, in the manner described in the preambles hereof, and to hear all persons interested in the subject thereof, concerning the same, and to take such action thereon as is required or authorized by law.

Section 2.        The aforesaid hearing shall be noticed as follows:

NOTICE OF PUBLIC HEARING

NOTICE IS HEREBY GIVEN that the Town Board of the Town of Roxbury, Delaware County, New York, will meet at the Roxbury Town Hall, in Roxbury, New York, in said Town, on January 3, 2017 at 7:15 o’clock P.M., Prevailing Time, for the purpose of conducting a public hearing in relation to the proposed increase and improvement of the facilities of the Town’s Denver Water District, consisting of various capital improvements to the facilities of the Denver Water District, including wellfield electrical improvements, pumping and treatment improvements, controls system improvements, pressure reducing valve vault replacement, water main and service replacements, hydrant and valve replacements, storage tank rehabilitation, emergency generators, and various building and site improvements, in the Town of Roxbury, Delaware County, New York, all as more fully described in the August 31, 2016 Preliminary Engineering Report of Lamont Engineers, Cobleskill, New York, and including incidental expenses in connection therewith, at an estimated maximum cost of $1,000,000.

The aforesaid project has been determined by the Town Board to be a “Type II” Action pursuant to the regulations of the New York State Department of Environmental Conservation promulgated pursuant to the State Environmental Quality Review Act, the implementation of which, as proposed, the Town Board has determined will not result in any significant environmental effects.

At said public hearing said Town Board will hear all persons interested in the subject matter thereof.

Section 3.        The Town Clerk is hereby authorized and directed to cause a copy of this Notice of Public Hearing to be published once in the Catskill Mountain News, the official newspaper, and also to cause a copy thereof to be posted on the sign board of the Town Clerk, such publication and posting to be made not less than ten days, nor more than twenty days, before the date designated for the hearing, and shall constitute the notice required to be given under Section 202-b of the Town Law.

Section 4.        This order shall take effect immediately.

The question of the adoption of the foregoing resolution was duly put to a vote on roll call, which resulted as follows:

Carol Murray, Councilwoman   VOTING           AYE
Gene Cronk, Councilman            VOTING           AYE
Edward Raeder, Councilman      VOTING           AYE
Allen Hinkley, Councilman          VOTING           AYE
Thomas S. Hynes, Supervisor      VOTING           AYE

The resolution was thereupon declared duly adopted.

Notice of Public Hearing - January 3, 2017

NOTICE OF PUBLIC HEARING

NOTICE IS HEREBY GIVEN that the Town Board of the Town of Roxbury, Delaware County, New York, will meet at the Roxbury Town Hall, in Roxbury, New York, in said Town, on January 3, 2017 at 7:15 o’clock P.M., Prevailing Time, for the purpose of conducting a public hearing in relation to the proposed increase and improvement of the facilities of the Town’s Denver Water District, consisting of various capital improvements to the facilities of the Denver Water District, including wellfield electrical improvements, pumping and treatment improvements, controls system improvements, pressure reducing valve vault replacement, water main and service replacements, hydrant and valve replacements, storage tank rehabilitation, emergency generators, and various building and site improvements, in the Town of Roxbury, Delaware County, New York, all as more fully described in the August 31, 2016 Preliminary Engineering Report of Lamont Engineers, Cobleskill, New York, and including incidental expenses in connection therewith, at an estimated maximum cost of $1,000,000.

The aforesaid project has been determined by the Town Board to be a “Type II” Action pursuant to the regulations of the New York State Department of Environmental Conservation promulgated pursuant to the State Environmental Quality Review Act, the implementation of which, as proposed, the Town Board has determined will not result in any significant environmental effects.

At said public hearing said Town Board will hear all persons interested in the subject matter thereof.

Dated:    Roxbury, New York
December 12, 2016
BY ORDER OF THE TOWN BOARD
OF THE TOWN OF ROXBURY,
DELAWARE COUNTY, NEW YORK
By Diane Pickett,Town Clerk

Notice - Roxbury Town Board Special Meeting, December 28, 2016

NOTICE

The Town Board, Town of Roxbury, will hold a Special Meeting on December 28, 2016 at 4:00 pm at the Town Hall for the purpose of concluding all business for the year 2016.  The Organizational Meeting will be held on January 3, 2017 at 7:30 pm at the Town Hall.

By Order of the Town Board
Diane Pickett, Town Clerk
Dated:  Dec. 12, 2016

Roxbury Town Board Meeting Agenda - December 12, 2016

ROXBURY TOWN BOARD
Public Hearing
Regular Meeting
December 12, 2016
Town Hall

Call To Order  7:15 pm Public Hearing-Proposed Local Law re: Veteran’s Memorial Site signs

7:30 pm Regular Meeting

Minutes  November Meetings

Requests to Speak:
Everett Farrell-Engineering RFQ
Greg Henderson/Joe Massa-memorial sign @ Stratton Falls
Michael Harrington-Denver Water project

Department Reports:
Water / Sewer
Planning
Building & Grounds
Highway
Assessor
Building Inspector

Community Resources

Old Business

New Business

Letters to the Board:

Discussion from residents

Audits

ISSUES FOR DISCUSSION

·       Resolution-Town Clerk monthly report for November 2016
·       Resolution-Supervisor’s monthly report for October 2016
·       Resolution-Assessor’s monthly report for November 2016
·       Resolution-Building Inspector monthly report for November 2016
·       Resolution-monthly water receipts report for November 2016
·       Resolution-Justice Court monthly report for September & October 2016
·       Resolution-schedule Year End Meeting December 28th @ 4:00 pm?
·       Resolution-schedule Organizational Meeting January 3rd @7:30 pm?
·       Resolution-award bid for Denver Water PRV Building
·       Resolution-revise Employee Handbook Section 807 (…to be included in the first TWO paychecks of each month.)
·       Resolution-Draft Local Law re: signs at the memorial
·       Resolution-authorize Supv. to execute DOS grant for Community Kitchen
·       Resolution-Denver Water District Project set Public Hearing
·       Resolution-Denver Water District bonding
·       Moratorium on NYCDEP land purchases
·       Denver Water District work update
·       NYCDEP Collection System Assessment
·       GG Tire sewer hookup