Notice - Public Hearing December 17, 2016 to Consider General Project Plan MTC Cable Broadband Upgrade Capital Project

LEGAL NOTICE

PLEASE TAKE NOTICE that the New York State Urban Development Corporation, doing business as Empire State Development (“ESD” or the “Corporation”), pursuant to Section 16(2) of the New York State Urban Development Corporation Act (Chapter 174, Section 1, Laws of 1968, as amended) (the “Act”), has adopted a General Project Plan (the “Plan”) with respect to the MTC Cable Broadband Upgrade Capital Project (the “Project”) on November 17, 2016.  Copies of the Plan are available without charge to any person who shall make a request for the same at the office of the Corporation.  The Corporation will file such Plan in the offices of the Delaware County Clerk; the Andes, Middletown and Roxbury Town Clerks; and the Margaretville and Fleischmanns Village Clerks.  A copy of the Plan is also on file at the principal office of the Corporation, 633 Third Avenue, New York, New York 10017, and is available for inspection by the general public Monday through Friday, between the hours of 9:00 a.m. and 5:30 p.m.

The Project will deploy an HFC Network, which is engineered to deliver 100 Mbps residential service, as well as up to 200 Mbps business class services within the towns of Andes, Middletown, and Roxbury; Villages of Fleishmanns and Margaretville by Heart of the Catskills Communications, Inc. (d/b/a MTC Cable).  This network will upgrade approximately 217-miles of facilities serving existing customers to meet New York State’s broadband service goals and objectives. Installation of 22-miles of new HFC facilities will extend broadband availability to residents not currently served by the HFC network. Total Project costs are expected to be approximately $1,749,922.  ESD proposes to make a $1,224,946 grant to Heart of the Catskills Communications, Inc. (d/b/a MTC Cable) to assist in the financing of the Project.

PLEASE TAKE FURTHER NOTICE, that, in accordance with Section 16(2) of the Act, a public hearing, open to all persons, will be held by the Corporation at the Town of Roxbury- Town Hall, Conference Room, 53690 State Highway 30, Roxbury, NY 12474 on Friday, December 16, 2016 from 11:00 AM to 12:00 PM, to consider the Plan.

DATED:   Tuesday, December 6, 2016
New York, New York
New York State Urban Development Corporation
By:  Eileen McEvoy, Corporate Secretary

Roxbury Town Board Approved Special Meeting Minutes - November 21, 2016

APPROVED MINUTES

November 21, 2016

A Special Meeting of the Town Board was held November 21, 2016 at 7:00 pm at the Town Hall. Present were:  Supervisor Thomas S. Hynes, Councilmen Gene Cronk, Edward Raeder, Allen Hinkley and Carol Murray and 1 resident.

The meeting was called to discuss matters concerning Denver Water District and any other business that may come before the Town Board.

Sealed bids for a Denver Water Pressure Reducing Valve (PRV) building were opened on November 17, 2016 at 3:00 pm at the Town Hall.  A total of four (4) bids were received and were as follows:

Michael Harrington of Lamont Engineers, PC discussed the bids and recommended awarding the base bid and go with a larger vault.  Different options were discussed regarding the deducts and further discussed tank telemetry and bonding for all.  The Town Board will meet with Roxbury Run Village Association’s Board to discuss the matter before a decision is made on awarding the bid.  Supervisor Hynes will set up the meeting.

RESOLUTION #87-AUCTION HIGHWAY GARAGE GAS TANK

On motion of Gene Cronk second by Edward Raeder the following resolution was offered and adopted:

“RESOLVED, the Town Board authorizes the Highway Supt. to place the highway garage gas tank on Auctions International site for bids.”

AYES-5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS-0

RESOLUTION #88-ORDER NEW HIGHWAY TRUCK

On motion of Allen Hinkley second by Carol Murray the following resolution was offered and adopted:

“RESOLVED, the Highway Supt. is authorized to order the new truck approved in the 2017 budget that will arrive and be paid for in 2017.”

AYES-5 Hinkley, Murray, Raeder, Cronk, Hynes
NAYS-0

RESOLUTION #89-SCHEDULE PUBLIC HEARING ON PROPOSED LOCAL LAW PROHIBITING SIGNS AT THE VETERANS MEMORIAL SITE

On motion of Carol Murray second by Gene Cronk the following resolution was adopted:

“RESOILVED, a public hearing will be held before the Town Board for the Town of Roxbury at the Roxbury Town Hall, 53690 State Hwy 30, Roxbury, New York on the 12th day of December 2016, at 7:15 p.m., regarding the adoption of a proposed Local Law prohibiting the posting of signs on the Veterans Memorial Site located at the corner of State Route 30 and County Route 41, thereby preserving and enhancing the aesthetics of this property that is located in the Town by prohibiting the desecration of a Public Monument due to the posting of signs on said property.  At such time and place all persons interested in the subject matter thereof will be heard concerning the same.”

AYES-5 Murray, Cronk, Raeder, Hinkley, Hynes
NAYS-0

On motion of Carol Murray second by Gene Cronk the meeting adjourned at 7:48 pm.

THIS IS A TRUE COPY
________________________________________

Diane Pickett, Town Clerk
Thomas S. Hynes, Supervisor
Gene Cronk, Councilman
Edward Raeder, Councilman
Allen Hinkley, Councilman
Carol Murray, Councilwoman

Notice - Annual Election of the Middletown-Hardenburgh Fire District, Tuesday, December 13, 2016

NOTICE

ANNUAL ELECTION OF MIDDLETOWN-HARDENBURGH FIRE DISTRICT

PLEASE TAKE NOTICE that the Annual Election of the Middletown-Hardenburgh Fire District (which includes the Village of Margaretville) will take place on Tuesday, December 13, 2016 between the hours of 6:00 PM and 9:00 PM at the Margaretville Fire Station located on 1st floor, 77 Church Street, Margaretville, NY for the purpose of electing one Commissioner for a five year term, commencing on January 1, 2017 and ending December 31, 2021.

Candidates for the District Office shall file their names with the Secretary of the Fire District, Barbara Funck, PO Box 201, Margaretville, NY  12455 no later than November 23, 2016.

Barbara Funck
Fire DistrictSecretary

Notice - Roxbury Historic Preservation Commission Special Meeting on December 10, 2016

NOTICE

The Town of Roxbury Historic Preservation Commission (RHPC) will hold a Special Meeting on December 10, 2016 at 10:00 am at the Roxbury Town Hall, 53690 State Highway 30, Roxbury, NY to discuss an application and any other business that may come before the Commission.

Lewis Wendell, Chairman RHPC
Dated: 11/28/16

Notice - Public Hearing December 12, 2016

NOTICE OF PUBLIC HEARING
Town of Roxbury, New York

NOTICE IS HEREBY GIVEN that a public hearing will be held before the Town Board for the Town of Roxbury at the Roxbury Town Hall, 53690 State Hwy 30, Roxbury, New York on the 12th day of December 2016, at 7:15 p.m., regarding the adoption of a proposed Local Law prohibiting the posting of signs on the Veterans Memorial Site located at the corner of State Route 30 and County Route 41, thereby preserving and enhancing the aesthetics of this property that is located in the Town by prohibiting the desecration of a Public Monument due to the posting of signs on said property.  At such time and place all persons interested in the subject matter thereof will be heard concerning the same.

Copies of the proposed law shall be available at the time of the hearing and shall be available at times prior to and after the hearing at the Town Clerk’s Office during normal business hours for the purpose of inspection or procurement by interested persons.

Any and all citizens are invited to attend this Public Hearing.  It is the policy of the Town of Roxbury not to discriminate on the basis of disability.  Please contact Diane Pickett, Town Clerk, at 607-326-7641 if you need any special accommodations and the Town will make appropriate arrangements to ensure that you can participate in this public meeting.

By Order of Town Board
Town of Roxbury
Dated: November 28, 2016

Notice - Annual Election of Grand Gorge Fire District, December 13, 2016

LEGAL NOTICE FOR ANNUAL ELECTION
OF THE GRAND GORGE FIRE DISTRICT
ON DECEMBER 13, 2016

NOTICE IS HEREBY GIVEN that the Annual Election of the Grand Gorge Fire District will take place on December 13, 2016 between the hours of 6:00 P.M. and 9:00 P.M. at the Grand Gorge Fire House located at 60753 State Hwy 30 South, Grand Gorge New York 12434 for the purpose of electing one Commissioner for a five (5) year term, commencing January 1, 2017 and ending December 31, 2021.  All voters registered with the Delaware County Board of Elections on or before November 20, 2016 or residing in the Grand Gorge Fire District on or before November 13,  2016 shall be eligible to vote.  Candidates for District Office shall file their names with the Secretary of the Grand Gorge Fire District at PO Box 5, Grand Gorge, New York, 12434, no later than November 25, 2016.

November 4, 2016

Gail Miner, Secretary
Board of Fire Commissioners
Grand Gorge Fire District
PO Box 5
Grand Gorge NY  12434

Roxbury Town Board Approved Meeting Minutes - November 10, 2016

APPROVED MINUTES

November 10, 2016

A Public Hearing and regular monthly meeting of the Town Board was held November 10, 2016 at 7:00 pm at the Town Hall.  Present were: Supervisor Thomas S. Hynes, Councilmen Gene Cronk, Edward Raeder, Allen Hinkley and Carol Murray, Dpty. Hwy. Supt. William Sprague and 1 resident.  Absent were:  Hwy. Supt. Neil German, Assessor Robert Breglio, Building Inspector William Walcutt and Attorney Kevin Young.

The Public Hearing on the 2017 Preliminary Budget was called to order at 7:00 pm.  The notice calling for the hearing was read.  Budget Officer, Carolynn Faraci explained three proposed changes to the budget that include: General Fund Appropriations #7510.4 Historian contractual increase from $500 to $1,000 and #3120.4 Constable contractual decrease from $30,000 to $17,000.  General Fund Revenues #1081 PILOT decrease from $2,451 to $2,417 and #2770 Election Reimb. decrease from $8,520 to $8,450.

Discussion took place on needed repairs on the old highway garage but is for nominal costs. Supervisor Hynes reported the 2017 County budget is expected to increase approximately 2%.

With no other comments being made, the hearing closed at 7:15 pm.

The regular meeting was called to order at 7:20 pm.

On motion of Gene Cronk second by Carol Murray the Minutes of the October 10th regular meeting and October 17th special meeting were approved.

AYES-5 Cronk, Murray, Raeder, Hinkley, Hynes
NAYS-0

Glenn Faulkner of MTC Cable updated the Town Board on the progress of expanding broadband service in the area where State grant funds will be used towards costs.  400 homes have just been hooked up and Denver valley is expected to be completed by year end.   They are also in the process of submitting applications to the State for funding four other projects and are requesting a letter of support from the Town.

Steve Finch of MTC Cable reported that the 180 foot tower being installed in Grand Gorge is a little behind schedule but is moving along with the pinned rock anchor foundation being installed currently.  The tower will be in partnership with the County for use as well.  There is also a wireless provider very interested in signing on for cell service.

Supervisor Hynes questioned the building that MTC was to install in the Town parking lot.  MTC reported it will be installed as part of the next phase of work.  They will also check into the problems the Assessor’s office is having with the speed of their computers and issues with cameras at the park.

Dpty. Hwy. Supt. William Sprague requested putting the old gas tank at the highway garage on the Auctions International site to sell which no Board member was against, requested ordering the new truck now that is in the 2017 proposed budget and which the Board has no problem with ordering, stated having received one quote for stone & oil for the highway garage parking lot but will wait for a second quote and stated NYS DOT is requiring a resolution to confirm four Town roads for the purposes of CHIPS funding.

RESOLUTION #80-RESOLUTION FOR THE ADOPTION OF FOUR PUBLIC TOWN HIGHWAYS IN THE TOWN OF ROXBURY

On motion of Allen Hinkley second by Edward Raeder the following resolution was offered and adopted:

“WHEREAS; pursuant to §189 of New York State Highway Law, in order to establish a public town highway it must be demonstrated that the roadway has been kept in repair or taken in charge by public authorities for a period of ten years or more;

WHEREAS, the Town Highway Superintendent has advised the Town Board of the existence of four town roads that have been utilized as public highways and have been continually maintained by the Town Highway Department for a period of at least 10 years; and

WHEREAS, pursuant to New York State Highway Law, §140(8) Town Highway Superintendents are required to maintain an inventory that sufficiently describes and records highways in the Town Clerk’s office.

NOW THEREFORE BE IT RESOLVED that the Town Board hereby authorizes the Town Highway Superintendent to add the following dead end roads to the Town’s highway inventory pursuant to New York State Law:

1.         Tom Hinkley Road (from Lower Meeker Hollow Road to dead end, a distance of .30 mile)

2.         Eber Cartwright Road (from County Hwy 36 to dead end, a distance of .14 mile)

3          Fairway Drive (from Burroughs Memorial Road to dead end, a distance of .51 mile)

4.         Shepard Lane (from Park Street to dead end, a distance of .14 mile)

WHEREUPON, the Resolution was put to a vote, and recorded as follows:

AYES-5 Hinkley, Raeder, Cronk, Murray, Hynes
NAYS-0

RESOLUTION #81-MTC CABLE SUPPORT LETTER

On motion of Gene Cronk second by Allen Hinkley the following resolution was offered and adopted:

“WHEREAS, MTC Cable (MTC) is preparing to submit four grant funding applications to the New NY Broadband Program; and

WHEREAS, the projects will include bringing broadband to new local areas and to upgrade existing lines to other local areas; and

WHEREAS, the Town supports the benefits of broadband availability;

NOW, THEREFORE BE IT RESOLVED, the Town Board, Town of Roxbury supports the applications being submitted by MTC to the New NY Broadband Program for four broadband projects in local communities.”

AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0

Discussion took place on filling the vacancy on the highway department.  Per Dpty. Hwy. Supt. William Sprague, Highway Supt. Neil German requests hiring Colin Oliver as HEO effective December 1, 2016.

RESOLUTION #82-HIRE OLIVER FOR HIGHWAY DEPT.

On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:

“WHEREAS, a vacancy exists in the Highway Dept.; and

WHEREAS, the Highway Supt. requests hiring Colin Oliver as a Heavy Equipment Operator (HEO);

NOW, THEREFORE BE IT RESOLVED, the Town Board hires Colin Oliver as HEO on the Highway Dept., full-time, effective 12/1/16 or after per Hwy. Supt.,  at the reduced pay rate of $18.25 per hour plus benefits.”

AYES-5Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0

Dpty. Supt. Sprague also stated the highway dept. is planning to do some work for the Town of Halcott and them for us so it has been requested by the Halcott Supt. Alan Reynolds to add each other to our Shared Services Agreements.

RESOLUTION #83-ADD TOWN OF HALCOTT TO SHARED SERVICES AGREEMENT

On motion of Gene Cronk second by Allen Hinkley the following resolution was offered and adopted:

“WHEREAS, the Town Board, Town of Roxbury, adopted a resolution on December 14, 2015 authorizing the Town of Roxbury Chief Executive Officer to sign a contract for shared highway services to permit the Town of Roxbury highway department head to share services with highway department heads in other municipalities; and

WHEREAS, said Shared Services contract included services with the Towns of Stamford, Town of Andes, Town of Harpersfield, Town of Middletown, Town of Gilboa, Village of Delhi and County of Delaware; and

WHEREAS, on December 29, 2015 the Town Board added NYS Dept. of Transportation (NYSDOT) to the Shared Services contract; and

WHEREAS, said Shared Services contract expires 12/13/20;

NOW, THEREFORE BE IT RESOLVED, the Town Board, Town of Roxbury, hereby amends the Town of Roxbury Shared Services Agreement to include shared services with the Town of Halcott; and

BE IT FURTHER RESOLVED this resolution shall take effect immediately.”

AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0

Parks Clerk Carolynn Faraci reported the dollhouse window sashes are expected to be completed next week, but due to being more labor intensive than originally thought, the cost will be $43 per sash compared to $32 as quoted.  No Board member opposed the increase.  Mrs. Faraci added the park bridge repairs should begin soon.

A report has been received from Lamont Engineers PC regarding the Denver Water work for tank telemetry and adding bids for the PRV building are scheduled to be opened November 17th at 3:00 pm at the Town Hall.

RESOLUTION #84-SCHEDULE SPECIAL MEETING ON DENVER WATER

On motion of Edward Raeder second by Carol Murray the following resolution was offered and adopted:

“RESOLVED, the Town Board schedules a Special Meeting to be held November 21, 2017 at 7:00 pm at the Town Hall to discuss Denver Water District issues and any other business that may come before the Town Board.”

AYES-Raeder, Murray, Cronk, Hinkley, Hynes
NAYS-0

Councilman Hinkley, having received a call from Building Inspector William Walcutt, discussed issues with the amount of fees to be charged to NYCDEP for upgrades/repairs to the Grand Gorge Sewer Plant building. Questions arise with what part of the work actually requires a permit.  The Board’s decision was to have the Building Inspector get the plans/specs of the project from DEP before a decision on a fee can be determined. The matter was also discussed in a written report from the Town Attorney.

The Board also discussed issues with the Building Inspector taking unannounced vacations and no deputy to fill in for him.  It was stated that his contract requires him to appoint a deputy, subject to Town Board approval, to make determinations in his absence.  The Town Board made no decisions in the matter.

On motion of Allen Hinkley second by Gene Cronk the Town Board approved the Town Clerk’s monthly report for October 2016 in the amount of $2,846.18 (Town Clerk $786.18 and Building  Permits $2,060.00)

AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0

On motion of Edward Raeder second by Carol Murray the Town Board approved the Supervisor’s monthly report for September 2016.

AYES-5 Raeder, Murray, Cronk, Hinkley, Hynes
NAYS-0

A written Assessor’s Report was distributed to the Town Board.

On motion of Gene Cronk second by Edward Raeder the Town Board approved the Assessor’s monthly report for October 2016.

AYES-5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS-0

On motion of Allen Hinkley second by Gene Cronk the Town Board approved the Building Inspector’s monthly report for October 2016.

AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0

On motion of Carol Murray second by Allen Hinkley the Town Board approved the monthly report of water receipts for October 2016 in the following amounts: Denver $3,602.78; Grand Gorge $4,024.61 and Roxbury $5,159.02.

AYES-5 Murray, Hinkley, Cronk, Raeder, Hynes
NAYS-0

There is no Justice Court report for September or October 2016 as invoices have not yet been received from the State.

The Board discussed the 2017 Preliminary Town Budget and the previously discussed proposed changes to General Fund Appropriations and Revenues.

RESOLUTION #85-ADOPT 2017 TOWN BUDGET

On motion of Allen Hinkley second by Edward Raeder the following resolution was offered and adopted:

“WHEREAS, the Town Board has reviewed and discussed the 2017 Preliminary Town Budget; and

WHEREAS, the proposed changes to the 2017 Preliminary Budget include the following: General Fund Appropriations #7510.4 Historian contractual increase from $500 to $1,000 and #3120.4 Constable contractual decrease from $30,000 to $17,000.  General Fund Revenues #1081 PILOT decrease from $2,451 to $2,417 and #2770 Election Reimb. decrease from $8,520 to $8,450.

NOW, THEREFORE BE IT RESOLVED, the Town Board adopts the 2017 Town Budget, which includes the changes listed above and authorizes the filing of same with the appropriate agencies.”

AYES-5 Hinkley, Raeder, Cronk, Murray, Hynes
NAYS-0

The Town Board thanked the Budget Officer for her work on the budget and added that the 2017 Town Budget stayed below the allowable tax cap levy for 2017.

RESOLUTION #86-UNPAID WATER BALANCES TO TAXES

On motion of Carol Murray second by Allen Hinkley the following resolution was offered and adopted:

“WHEREAS, pursuant to subdivision 3 of Section 198 of the Town Law, all unpaid water balances due and owing for the period ending September 30th of each year are to be paid by November 1st of that same year; and

WHEREAS, any unpaid water balances for the period ending September 30th shall be added to the taxes levied for the next year; and

NOW, THEREFORE BE IT RESOLVED the Town Board authorizes the unpaid water balances due and owing through the period ending September 30, 2017 be added to the taxes to be levied for the year 2017 in the following amounts: Denver Water $1,581.80; Grand Gorge Water $9,884.20 and Roxbury Water $4,064.96.”

AYES-5 Murray, Hinkley, Cronk, Raeder, Hynes
NAYS-0

Attorney Kevin Young was absent but submitted a written report for the Town Board including:

NYCDEP Collection System Assessment-Atty. Beebe has submitted the appraisal figures to DEP who is in the process of reviewing them to decide if they will withdraw their action.

Building Inspector-same issue as discussed earlier regarding a proposed NYCDEP building permit application.

Signs at Veteran’s Memorial-a draft Local Law was distributed to the Town Board to review and decide if they want to proceed with a public hearing.

GEIS Project-a proposed amended application has been submitted to CWC and is currently also being reviewed by DEP.

Grand Gorge Tire Sewer Hookup-the owner can apply for funds through CWC to cover costs with 100% of costs to be paid if DEP decides to eliminate the local match on the Business Septic Fund.

Supervisor Hynes stated he has spoken with the Tax Collector regarding the April 2016 bank interest and we should expect a check from her in a couple of days.

On motion of Gene Cronk second by Allen Hinkley the bills were audited and ordered paid in the following amounts:

General Fund #512-577 – $36,222.33
Denver Water #69-77 – $3,220.96
Highway Fund #234-251 – $39,766.56
Roxbury Sewer #77-85 – $8,997.04
Roxbury Water #84-93 – $3,716.39
Denver Sewer #95-105 – $13,819.35
Grand Gorge Water #85-95 – $3,862.88
Special Lights #16-17 – $2,087.84
AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0

On motion of Carol Murray second by Gene Cronk the meeting adjourned at 8:25 pm.

THIS IS A TRUE COPY
________________________________________

Diane Pickett, Town Clerk
Thomas S. Hynes, Supervisor
Gene Cronk, Councilman
Edward Raeder, Councilman
Allen Hinkley, Councilman
Carol Murray, Councilwoman

Roxbury Planning Board Meeting Minutes - September 21, 2016

Roxbury Town Planning Board Meeting
Roxbury Town Hall
September 21, 2016

Present: Rob Cole, Phil Zorda, Dave Cowan, Jean Stone, Ed Hinkley, Joe Farleigh and Nicole Franzese of Delaware Co Planning Dept.
Absent: Jill Ribich, Brad Zambri

Chair Phil Zorda opened the Public Hearings at 7:30 pm.

a. MapNo.157.2-1-20.1
Dennis Slater – 2 lot subdivision on Old Route #30
Applicant submitted: proof of mailing, copies of public hearing notices, final application, Short Environmental Assessment Form, survey map, metes and bounds description of new parcel and $10.00 of the remaining fee due.
b. MapNo.92.-1-8.11
Van Aiken – 3 lot subdivision represented by Rob Allison.
Applicant submitted: waiver for the soils tests, proof of mailing, Ag Data Statement sent with the public hearing notice, final application. Short Form EAF and fee submitted last month.
143.58 acre parcel proposed to be subdivided into 3 lots. 39.94 & 79.23 acre parcels to be sold to NYC Department of Environmental Protection (NYCDEP) and 24.41 acres to be retained with the house. General discussion of NYCDEP land acquisition process. Due to the property being located adjacent to the Grand Gorge Waste Water Treatment Plant the applicant has requested a waiver of the soils tests.

c. Map No. 91.2-9-13
Dollar General Site Plan – Represented by Larry Marshall of Mecurio-Norton-Tarolli- Marchall Engineering & Land Surveying
Applicant submitted: full site plan, landscaping plan, lighting plan that is dark sky compliant.
7,500 square feet (85 x 85) Dollar General to be constructed on the corner of West side of State Route #23 and South side of School House Drive. Site plan contains 27 parking spaces and is ADA compliant. The site will be served by public water and sewer. The lighting plan has five poles in the parking lot and on the building. The lights will be dark sky compliant and facing down to avoid affecting adjoining properties. The existing structure and macadam/gravel will be removed from site and a detailed landscaping plan that includes size, species number of plants has been prepared.
The applicant has contacted NYCDEP for WWTP hook-up and stormwater pollution prevention plan details. They are awaiting comments.
The building aesthetics are similar to the town highway garage.

Questions:
? When will construction start? Spring 2017.
? How will the structure be heated? Propane.
? How long will construction take? 3-4 months. Hope to open by 7/4/17. Primax Properties who owns the property will hire a general contractor to build the store and they have a policy to use local contractors whenever possible.
? How many employees? There will be a total of 8-10 full-time and part-time employees.
? What are the hours? The store will be open 8 am to 10 pm 7 days a week.
? Is this a franchise? No, this is corporate – Dollar General will have a long-term lease from Primax Properties.
? Can how the structure looks be improved? In some areas Dollar General makes the stores look more aesthetically pleasing, is this possible? The ability to improve the appearance of the store is tied to the calculated market strength and location of the store.

As there were no additional questions/comments from the public Chair Phil Zorda closed the Public Hearings at 8 pm.

1. Chair Zorda called the regular Roxbury planning board meeting to order at 8:00 pm.

2. Motion to approve the August 2016 planning board minutes by Dave Cowan, second by Ed Hinkley. Motion passed unanimously.

3. Old Business

a. Map No. 157.-2-1-20.1
Dennis Slater Subdivision – Planning board reviewed the Short Form EAF and identified no potential negative impacts.
Motion by Joe Farleigh to issue a Negative Declaration, second by Dave Cowan. Motion passed unanimously.
Motion to approve subdivision by Ed Hinkley, second by Rob Cole. Motion passed unanimously.

Chair Zorda signed the maps and informed Mr. Slater he had 62 days to file the maps.

b. MapNo.92.-1-8.11
Van Aiken Subdivision – Motion to waive the soils tests for the subdivision due to the proximity to public WWTP hook-up made by Jean Stone, second by Rob Cole. Motion passed unanimously.
Planning board reviewed the Short Form EAF and identified no negative impacts. Motion by Ed Hinkley to issue a Negative Declaration, second by Dave Cowan. Motion passed unanimously.
Motion to approve the subdivision by Joe Farleigh, second by Dave Cowan. Motion passed unanimously.

Chair Zorda signed the maps.

c. Map No. 91.2-9-13
Dollar General – Represented by Larry Marshall
Applicant received comments from NYS Department of Transportation (DOT) on the width of the entrance. DOT wants a narrower opening. Due to truck deliveries this could be an issue so the applicant will continue to work with DOT on a viable entrance. DOT also asked for road shoulder reconstruction however that is not necessary as the WWTP hook-up is on the site and the shoulder will not be disturbed.
The applicant is waiting for comments from NYCDEP on the stormwater plan and the board informed the applicant to contact the Catskill Watershed Corporation to explore potential funding assistance.
No sidewalks will be added to the site.
The aesthetics of the building should be improved and the planning board will like to see examples of other designs for consideration. Mr. Marshall will bring them next month.
General discussion of the proposed signage at the site. The applicant wants to erect a ‘lollipop’ sign. The planning board determined this type of sign isn’t suitable for the site & road and speed location. The applicant will provide designs for a monument sign on the site.
The applicant will continue to forward all correspondence for the project to the Chair. Average septic usage for the building is 30 gpd.
Dollar General will be back next month with the requested information.
4. Motion to adjourn the meeting at 9:15 pm by Joe Farleigh, second by Ed Hinkley. Motion passed unanimously.
Next planning board meeting scheduled for October 19, 2016 at 7:30 pm at the Roxbury Town Hall.

Respectfully submitted, Nicole Franzese

Notice - Public Hearing December 21, 2016

Town of Roxbury
PO Box 189 – 53690 State Hwy 30
Roxbury, NY  12474
Phone 607-326-7641           FAX 607-326-7641

Public Hearing

PLEASE TAKE NOTICE that the Town of Roxbury Planning Board will hold a Public Hearing, pursuant to Section 276 of the Town Law on the application(s) of

Rikard Living Trust – Tax Map #136.-1-10.1 – Johnson Hollow Rd. – 2 lot subdivision for the approval of a subdivision plat.

SAID HEARINGS will be held on December 21, 2016 at the Roxbury Town Hall, 53690 St. Hwy. 30, Roxbury, NY at 7:30 pm, at which time all interested persons will have the opportunity to be heard.

It is the policy of the Town of Roxbury not to discriminate on the basis of disability.  Please contact Diane Pickett, Town Clerk at (607) 326-7641 if you need any special accommodations and the Town will make the appropriate arrangements to ensure that you can participate in this public meeting.

By Order of the Roxbury Planning Board
Phillip Zorda, Chairman
Dated: November 16, 2016

Notice - Special Meeting November 21, 2016

NOTICE

The Town Board, Town of Roxbury will hold a Special Meeting on November 21, 2016 at 7:00 pm at the Town Hall to discuss matters pertaining to Denver Water District projects and any other business that may come before the Board.

Diane Pickett, Town Clerk
Town of Roxbury
Dated: 11/10/16

Notice - Annual Election of Roxbury Fire District

LEGAL NOTICE
ANNUAL ELECTION OF ROXBURY FIRE DISTRICT

PLEASE TAKE NOTICE that the Annual Election of the Roxbury Fire District will take place on Tuesday, December 13, 2016 between the hours of 6 PM and 9 PM at the basement of the Roxbury Fire Hall, 53613 Main Street, Roxbury, NY  12474 for the purpose of electing one Commissioner for a five year term, commencing on January 1, 2017 and ending December 31, 2021.

Candidates for the District Office shall file their names with the Secretary of the Fire District, Nicole Haroldson, Roxbury Fire District, PO Box 421, Roxbury, NY  12474 no later than November 23, 2016.

Nicole Haroldson
Fire District Secretary

Town of Roxbury Board Meeting Agenda - November 10, 2016

ROXBURY TOWN BOARD

Public Hearing
Regular Meeting
November 10, 2016
Town Hall

Call To Order 7:00 pm Public Hearing on 2017 Preliminary Budget

7:30 pm Regular Meeting

Minutes October 10th & 17th meetings

Requests to Speak:  MTC Cable re: update broadband project

Department Reports:
Water / Sewer
Planning
Building & Grounds
Highway
Assessor
Building Inspector
Community Resources

Old Business

New Business

Letters to the Board:

Discussion from residents

Audits

ISSUES FOR DISCUSSION

·       Resolution-Town Clerk monthly report for October 2016 (Town Clerk $786.18: Bldg Permits $2,060.00)
·       Resolution-Supervisor’s monthly report for September 2016
·       Resolution-Assessor’s monthly report for October 2016
·       Resolution-Building Inspector monthly report for October 2016
·       Resolution-monthly water receipts report for October 2016 (Denver $3,602.78; GG $4,024.61; Roxb $5,159.02)
·       Resolution-Justice Court monthly report for September & October 2016
·       Resolution- 2017 Budget
·       Resolution-unpaid water balances to 2017 tax bills
·       Resolution-Highway Dept. vacancy
·       Resolution-confirm Town Roads Shepard Lane, Fairway Dr., Eber Cartwright Rd. & Tom Hinkley Rd.
·       Denver Water District valve replacement
·       NYCDEP Collection System Assessment
·       April 2016 Tax Collection bank interest
·       GG Tire sewer hookup

Roxbury Library Association Tuesday Forum program session "Making Your Own Herbs de Provence," Tuesday, November 8, 2016

FOR IMMEDIATE RELEASE
Contact Person: Dian Seiler, Director, Roxbury Library
Telephone and Fax: (607)-326-7901

“Making Your Own Herbs de Provence” is the scheduled activity for the Tuesday, November 8, 2016, Roxbury Library Association Tuesday Forum program session at 1:00 p.m., at the Roxbury Library. RLA Tuesday Forum Coordinator and session leader Susan Whittenburg cordially requests that each attendee bring a container for storing the herbs.

Regular RLA Tuesday Forum attendees will provide refreshments following Ms. Whittenburg’s demonstration.

The Roxbury Library Association welcomes the public to all RLA Tuesday Forum programs, activities, and gatherings, which are free of charge.

Located at 53742 State Highway 30, the Roxbury Library is directly opposite the town’s United Methodist Church on Main Street.

For details about the November 8, 2016, RLA Tuesday Forum program and about upcoming RLA Tuesday Forum programs, activities, and gatherings, please contact Roxbury Library Director Dian Seiler or Roxbury Library Clerk Helen Faraci at (607)-326-7901.

Legal Notice of Public Hearing, Grand Gorge Fire District - November 1, 2016

GRAND GORGE FIRE DISTRICT
LEGAL NOTICE OF PUBLIC HEARING
ON 2017 BUDGET

NOTICE IS HEREBY GIVEN that the Proposed Budget of the Grand Gorge Fire District of the Town of Roxbury, State of New York, will be presented to the Board of Fire Commissioners of the Grand Gorge Fire District, for its consideration.

A PUBLIC HEARING will be held from 6:00 p.m. to 7:30 p.m. at the Grand Gorge Fire Hall, 60753 St. Hwy 30, Grand Gorge NY  12434, in the Town of Grand Gorge, State of New York on the 1st day of November, 2016.

Pursuant to Town Law 105, the Board of Fire Commissioners must hold a public hearing on the budget, make the proposed budget available to the public prior to the public hearing, allow the public to comment on the budget at the public hearing.  This public hearing must be held to allow maximum public participation in the hearing.

The purpose of the public hearing is to allow any person to be heard in favor of or against the proposed budget as it is submitted, or for or against any item or items contained in the proposed budget, and hearing all persons interested in the subject  concerning same.

That a copy of the proposed budget is available at the Office of the Town Clerk of the Town of Roxbury at Main Street, Roxbury NY 12474 and Fire District Secretary at 60753 St. Hwy 30, Grand Gorge NY  12434 where it may be inspected by any interested person during office hours.

Dated:  October 20, 2016

Gail Miner, Secretary/Treasurer
Board of Fire Commissioners
Grand Gorge Fire District
60753 St. Hwy 30
Grand Gorge NY  12434

Notice to Bidders

NOTICE TO BIDDERS

1.     Sealed bids will be received by the Town of Roxbury, hereinafter referred to as the “Owner,” until 3:00 PM, Thursday, November 17th, 2016, at the Town Clerk’s Office, 53690 State Highway 30, Main Street, Roxbury, NY 12474, at which time said bids will be publicly opened and read aloud for:

Denver Water District Contract No. 1 – PRV Rehabilitation

Contract No. 1 shall include all tools, labor, material and equipment necessary to: Provide a new precast concrete valve vault with 6” and 2” pressure reducing valves and all related appurtenances; and provide all related demolition, site work, and restoration.

Deductive Alternate No. 1 – Cost Reduction for Re-use of Existing Vault.
Deductive Alternate No. 2  – Cost Reduction for Smaller Vault.

2.     All bids must be made on the blank form of proposal attached hereto.

3.     A bidder may withdraw any proposal submitted prior to the hour set for the closing of the bids provided the request is signed in a manner identical with the proposal being withdrawn.

4.     The Owner will be responsible for payment in accordance with the terms of the contract when the work is completed.

5.     The Owner is exempt from New York State sales taxes on material, supplies, and equipment to be permanently incorporated in the Work.  Tax Exemption No. 15-6001121.  Said taxes shall not be included in the Bid.

6.     A complete set of Bidding and Contract Documents may be obtained from Lamont Engineers upon payment of a $50.00 deposit.  Full deposit refund for the returned set will be made provided that the complete set of Bidding and Contract Documents (Project Manual) is returned to Lamont Engineers, postage paid and in good condition within 30 days after Bid Opening.  Any sets returned after the 30-day period are non-refundable. Additional sets of Bidding and Contract Documents may be obtained upon payment of a $25.00 deposit for each set.  Deposits for additional sets will be returned less the actual cost of reproduction if the complete sets are returned in good condition within the 30-day period. Requests for delivered sets of Bidding and Contract Documents will be honored overnight upon receipt of a non-refundable fee of $25.00 per set for handling and delivery.

7.     Prospective bidders who obtain electronic project documents are responsible to contact Lamont Engineers, P.C. to register their contact information on the project documents distribution list for the purposes of receiving bidding Addenda and other bidding information.

8.     The Contractor will be required to meet funding agency provisions as identified in Document 00823.

9.     The Town Board of the Town of Roxbury reserves the right to waive any informalities or irregularities in the bids received and to reject any or all bids without explanation.

10.  The existing PRV Vault site will be open for review by bidders on Tuesday, November 8th, 2016 from 10:00 AM-11:00 AM. If bidders are unable to make this time, they may try to schedule an appointment with the operator Robert Payne at (607) 326-3141 (WWTP) or (518) 231-9955 (cell).

11.  Please refer all questions to Michael D. Harrington, Principal Engineer, Lamont Engineers, P.C., (518) 234-4028.

October 26, 2016                                                                             Town Board
Date                                                                                         Town of Roxbury

Roxbury Town Board Approved Meeting Minutes - October 10, 2016

APPROVED MINUTES

October 10, 2016

The regular meeting of the Town Board was held October 10, 2016 at 7:30 pm at the Town Hall.  Present: Supervisor Thomas S. Hynes, Councilmen Gene Cronk, Edward Raeder, Allen Hinkley and Carol Murray, Highway Supt. Neil German, Assessor Robert Breglio, Assessor Clerk Stephanie Seminara, Parks Clerk Carolynn Faraci, Attorney Kevin Young and three residents.

On motion of Carol Murray second by Edward Raeder the Minutes of the September meeting were approved.

AYES-5 Murray, Raeder, Hinkley, Cronk, Hynes
NAYS-0

Rich Davis of the Grand Gorge Community Action Group stated their group will be holding the annual Halloween Party at the Civic Center on October 29th 2:00 pm – 4:30 pm and all are invited.

Assessor Robert Breglio provided a written monthly report for the Town Board and reported the following: there are issues with the new STAR check program where only Basic Star amounts were sent to several Enhanced eligible owners so additional checks will be sent to make up the difference, he has been visiting new building permit sites for valuation on next year’s roll and discussed the question by Supv. Hynes of whether a carport is assessable or not stating his determinations rests on permanency of the structure as installed/built.

Attorney Young discussed the Chazen report for assessment value of  NYC DEP’s Grand Gorge sewer collection system.  It has come in at $10M, higher than in the past, and negotiations will take place with DEP on how to make up the difference. The Town Board was agreeable with Attorney Beebe taking the Town Board’s offer to DEP.

Highway Supt. Neil German stated crews are replacing sluice pipes, cleaning ditches, brush cutting and getting ready for winter, stated the items placed on Auctions International for sale have come in as follows: 1972 tractor with mower $3,700 and the old highway garage lights $62.50, he requested hiring Colin Oliver to start 12/1/16, repairs need to be made to the water truck and some road signs need to be replaced.

Supv. Hynes reported a leak at Denver Water has been repaired and further discussed the need for upgrading the pressure reducing valve in the district.  Depending on whether the Town Board installs one or two valves, the two valves being recommended by the engineer, the cost would be $25,000 – $35,000 and a bond would be required to pay for it.

RESOLUTION #72-DENVER WATER DISTRICT VALVE VAULT REPLACEMENT

On motion of Gene Cronk second by Allen Hinkley the following resolution was offered and adopted:

“RESOLVED, the Town Board approves Lamont Engineers, P.C. to proceed with plans for rehabilitation/reconstruction of the Pressure Reducing Valve Vault with engineering costs to be charged as Additional Services to the District.”

AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0

LVDV Operations, Inc. has made a personnel change for the water/sewer operator, therefore, Dan Sperbeck is no longer the operator.  Mike Jonker will fill in until said time when a permanent operator is named.

Parks Clerk Carolynn Faraci reported there is one more event scheduled this month in the park and then the restrooms will be winterized and plans are to decorate four large round hay bales in the hamlet for Halloween with the hay bales being donated by Dickie Perry.

Supv. Hynes reported the leaking hot water tank at the Civic Center has been replaced, the gym floor will be sealed by Alan Davis of Roxbury School and concrete work at the Transfer Station is expected to be completed next year.  The swings at the Civic Center playground will also be lowered, which Grand Gorge Community Action Group members have offered to do for the Town.

Copies of the 2017 Tentative Town Budget were distributed to the Town Board on September 30, 2016.  A reminder was given a Budget Workshop on the 2017 Tentative Budget is scheduled for October 17, 2016 at 7:00 pm at the Town Hall.

A Dog Control Officer inspection was conducted by State Ag & Markets and has shown all items to be satisfactory.

Supv. Hynes reported receiving a price for replacing the fence at the Civic Center ball field in the amount of $9,500.  No decision was made.

On motion of Allen Hinkley second by Carol Murray the Town Board approved the Town Clerk’s monthly report for September 2016 in the amount of $3,403.08 (Town Clerk $2,878.08 and Building Permits $525.00)

AYES-5 Hinkley, Murray, Cronk, Raeder, Hynes
NAYS-0

On motion of Edward Raeder second by Allen Hinkley the Town Board approved the Supervisor’s monthly report for August 2016.

AYES-5 Raeder, Hinkley, Cronk, Murray, Hynes
NAYS-0

On motion of Carol Murray second by Edward Raeder the Town Board approved the Assessor’s monthly report for September 2016.

AYES-5 Murray, Raeder, Cronk, Hinkley, Hynes
NAYS-0

On motion of Allen Hinkley second by Gene Cronk the Town Board approved the Building Inspector’s monthly report for September 2016.

AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0

On motion of Carol Murray second by Allen Hinkley the Town Board approved the monthly report of water district receipts for September 2016 in the following amounts: Denver $696.52; Grand Gorge $137.36 and Roxbury $250.64.

AYES-5 Murray, Hinkley, Raeder, Cronk, Hynes
NAYS-0

No Justice Report was available for September 2016 as we have not yet received an invoice from the State.

RESOLUTION #73-HIRE ROE AS SCHOOL CROSSING GUARD

On motion of Gene Cronk second by Allen Hinkley the following resolution was offered and adopted:

“RESOLVED, the Town Board appoints Austin Roe as School Crossing Guard, retroactive to September 19, 2016 at a rate of pay of $10.28/hr.”

AYES-5  Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0

Sealed bids for fuel oil were opened October 7, 2016 at 2:00 pm at the Town Hall.  A total of three (3) bids were received and were as follows on a per gallon price:

RESOLUTION #74-AWARD FUEL OIL BID TO MAIN CARE

On motion of Edward Raeder second by Carol Murray the following resolution was offered and adopted:

“RESOLVED, the Town Board awards the 2016/2017 Fuel Oil bid to Main Care Energy at a fixed price of $1.749/gallon; and

BE IT FURTHER RESOLVED said deliveries shall begin November 1, 2016.”

AYES-5 Raeder, Murray, Cronk, Hinkley, Hynes
NAYS-0

The matter of overriding the Tax Cap Levy was discussed.  It is expected that the override will not be needed this year per proposed budget figures, therefore, no action was taken to schedule a Public Hearing on the matter.

RESOLUTION #75-SCHEDULE A PUBLIC HEARING ON THE 2017 PRELIMINARY BUDGET

On motion of Gene Cronk second by Allen Hinkley the following resolution was offered and adopted:

“RESOLVED, the Town Board schedules a Public Hearing on November 10, 2016 at 7:00 pm at the Town Hall for the purpose of hearing public comments on the 2017 Preliminary Town Budget; and

BE IT FURTHER RESOLVED, unless changed at the Budget Workshop, Pursuant to Section 108 of the Town Law, the proposed salaries of elected officials are as follows:  Councilman (4) $4,761.36 ea., Justice (2) $8,251.41 ea., Supervisor $14,866.50, Tax Collector $9,722.64, Town Clerk $41,827.20, Highway Supt. $54,343.56; and

BE IT FURTHER RESOLVED, copies of said Preliminary Budget will be available at the Town Clerk’s Office after the October 17th Budget Workshop and at the November 10th Public Hearing”

AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0

Discussion took place on the proposed health and dental rates for 2017.  To renew the current plans, health rates will  increase 12.78%  and dental rates will decrease 10%.

RESOLUTION #76-RENEW HEALTH & DENTAL PLANS

On motion of Gene Cronk second by Edward Raeder the following resolution was offered and adopted:

“RESOLVED, the Town Board approves renewal of the current health insurance plan with Excellus BlueCross BlueShield in the following amounts per month: Single $760.11; 2 person $1,520.22 and Family $2,166.31; and the dental plan with MVP Health Care in the following amounts per month: Single $41.49, 2 Person $84.43 and Family $150.44.

AYES-5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS-0

The Town has received a capital return check in the amount of $1,428.12 from New York Municipal Insurance Reciprocal (NYMIR) who insures the Town’s general coverage.

A Fiscal Stress Report has been received from the State showing the Town of Roxbury is not under fiscal stress.

No action was taken to fill the vacancy on the Highway Dept.

Grand Gorge Tire sewer hookup is still under review by NYCDEP.

A Tire Day for Town of Roxbury and Town of Middletown residents will be held Saturday October 15, 2016 between 8:00 am – 4:00 pm and will be at the Roxbury Highway garage.  Certain requirements must be met for tire drop off.

Discussion took place on the Town not yet having received the April bank interest from the Tax Collector. Supervisor Hynes will look into the matter.

The November meeting of the Town Board will be held Thursday November 10th at the Town Hall immediately following the Public Hearing or at 7:30 whichever is later.  Therefore, there will be no meeting Monday November 14th.

On motion of Gene Cronk second by Allen Hinkley the bills were audited and ordered paid in the following amounts:

General #476-511 – $25,182.97
Denver Water #60-68 – $12,983.52
Highway #210-233 – $42,778.96
Roxbury Sewer #68-76 – $14,842.35
Roxbury Water #75-83 – $5,838.27
Denver Sewer #86-94 – $13,019.70
Grand Gorge Water #77-84 – $6,009.57
Special Lights #15 – $2,087.84

AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0

On motion of Gene Cronk second by Allen Hinkley the meeting adjourned at 8:30 pm.

THIS IS A TRUE COPY
_________________________________

Diane Pickett, Town Clerk
Thomas S. Hynes, Supervisor
Gene Cronk, Councilman
Edward Raeder, Councilman
Allen Hinkley, Councilman
Carol Murray, Councilwoman

******************************************

October 17, 2016

A Special Meeting of the Town Board was held October 17, 2016 at 7:00 pm at the Town Hall to conduct a budget workshop and to hear any other business to come before the Board.  Present: Supervisor Thomas S. Hynes, Councilmen Gene Cronk, Edward Raeder, Allen Hinkley and Carol Murray, Hwy. Supt. Neil German, Dpty. Hwy. Supt. William Sprague,  Budget Officer Carolynn Faraci and four residents.

Michael Harrington of Lamont Engineers, PC updated the Town Board on the status of the Denver Water District project work that has been submitted for Drinking Water State Revolving Fund monies (DWSRF) in the amount of $1M where the District would be responsible for 40% of costs. A summary of work and costs was distributed to the Town Board.  One of the items submitted is to install a new Pressure Reducing Valve (PRV) building to house two valves.   Since the current PRV is not sufficient to handle the water pressure it is warranted to install the new valves now.  The Town Board would also like the engineer to look into costs to install an alarm on the water tank to notify of a low water level as it is desperately needed as soon as possible.  Harrington discussed the bidding process for the PRV building.  He also recommends applying for water grant funding as well.

RESOLUTION #77-ADVERTISE BIDS FOR DENVER WATER PRV BUILDING & VALVES

On motion of Gene Cronk second by Allen Hinkley the following resolution was offered and adopted:

“RESOLVED, the Town Board authorizes Lamont Engineers, PC to proceed with work associated with advertising for bids for the new Pressure Reducing Valve (PRV) building for Denver Water District.”

AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0

Harrington reported Grand Gorge /Roxbury Water project is estimated at $3.5M for DWSRF grant funding and feels it should score well for funding which would be a 40% cost to the Districts.  A summary of work and costs was distributed to the Town Board.  The Town Board has decided to hold off on SEQRA work for now and the Hinkley property purchase is on hold as well until outcome of grant funding.  Part of the work under the application is filtration of the springs to which the Town Board authorizes Lamont Engineers, PC to prepare a plan for and submit to NYS Dept. of Health now.

Councilman Raeder questioned the costs for tank controls & generator cost differences between the Denver Water and Grand Gorge/Roxbury Water projects.  Harrington will look into the matter.

Budget Officer Carolynn Faraci stated the current 2017 Tentative Budget is well under the tax cap levy of .68%.

Councilwoman Murray questioned the General Fund Constable contractual line that will be looked into further by the Budget Officer for response.

A change was made to Roxbury Sewer for the amount to raise by tax being $41,471.70 per the DEP approved budget and rate formulas.

No changes were made to any salaries in the Tentative Budget.

Supervisor Hynes reported the County Budget is currently expected to increase 3% but it is being worked on to lower it.

The Town Board again discussed the Auctions International high bids for the 1972 Ford tractor with mower at $3,700 and the old lights from the highway garage at $62.50.

RESOLUTION#78-APPROVE EQUIPMENT & LIGHTS SALE AT AUCTION

On motion of Carol Murray second by Edward Raeder the following resolution was offered and adopted:

“RESOLVED, the Town Board approves the sale of the following items to the high bidders on the Auctions International site: 1972 Ford Tractor with mower $3,700 and several old lights from the highway garage for $62.50.”

AYES-5 Murray, Raeder, Cronk, Hinkley, Hynes
NAYS-0

Discussion took place on adopting a Grievance Procedure Policy per Section 504 of the Rehabilitation Act of 1973 pertaining to persons believing to have been subjected to discrimination on the basis of disability.  Said policy is required for future Office of Community Renewal funding.

RESOLUTION #79-ADOPT SECTION 504 GRIEVANCE PROCEDURE

On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:

“WHEREAS, Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794) of the U.S. Department of Health and Human Services prohibits discrimination due to disability to participate in any program or activity receiving Federal financial assistance ; and

WHEREAS it is the policy of the Town of Roxbury not to discriminate on the basis of disability;

NOW, THEREFORE BE IT RESOLVED, the Town of Roxbury adopts an internal grievance procedure providing for prompt and equitable resolution of complaints alleging any action prohibited by Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794) of the US Department of Health and Human Services.”

AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0

Supv. Hynes distributed a list of NYCDEP land purchases in Delaware County to date.

On motion of Edward Raeder second by Carol Murray the meeting adjourned at 8:45 pm.

THIS IS A TRUE COPY
__________________________________

Diane Pickett, Town Clerk
Thomas S. Hynes, Supervisor
Gene Cronk, Councilman
Edward Raeder, Councilman
Allen Hinkley, Councilman
Carol Murray, Councilwoman

Roxbury Historic Preservation Commission Unapproved Meeting Minutes - October 15, 2016

UNAPPROVED MINUTES

ROXBURY HISTORIC PRESERVATION COMMISSION

A meeting of the Roxbury Historic Preservation Commission was held October 15, 2016, at 10:15 a.m. at the Roxbury Town Hall.  Present Lewis Wendell, Chairman, Commission Members Nicole Haroldson and Doug McLaurine. Also present Carolynn Faraci, Commission Clerk.

Wayne Bank has not submitted their application on Phase Two for the sign on the front lawn.

Doug McLaurine asked questions about the work he will be doing after the purchase of Jerome Liberatore Property located at 53587 State Highway 30, Roxbury, New York 12474.

Kingdon Gould and the O’Connor Foundation each provide Five thousand for the five historical signs to be placed in Roxbury.  The signs will be located at Roxbury Arts Group, Enderland, Roxbury Railroad Depot, Jay Gould Memorial Reformed Church and Family Home (5005 Vega Mountain Road).

There will be paper maps showing where the Historical signs will be placed in the Town of Roxbury.

On motion of Doug McLaurine, seconded by Nicole Haroldson meeting adjourned at 10:30 am…

AYES-3 Doug McLaurine, Nicole Haroldson, Lewis Wendell
NAYS-0

Notice - Roxbury Planning Board October 19, 2016 Meeting Canceled

NOTICE

The Town of Roxbury Planning Board meeting scheduled for October 19, 2016 has been canceled due to having no business to discuss.  The next meeting of the Planning Board is scheduled to be held November 16, 2016 at 7:30 pm at the Town Hall.

By Order of the Planning Board
Phillip Zorda, Chairman
Dated: Oct. 13, 2016

Roxbury Town Board Meeting Agenda - October 10, 2016

ROXBURY TOWN BOARD
Regular Meeting
October 10, 2016
Town Hall

Call To Order 7:30 pm Regular Meeting

Minutes September 12th Public Hearings & meeting

Requests to Speak:

Department Reports:
Water / Sewer
Planning
Building & Grounds
Highway
Assessor
Building Inspector
Community Resources

Old Business

New Business

Letters to the Board:

Discussion from residents

Audits

ISSUES FOR DISCUSSION

·       Resolution-Town Clerk monthly report for September 2016
·       Resolution-Supervisor’s monthly report for August 2016
·       Resolution-Assessor’s monthly report for September 2016
·       Resolution-Building Inspector monthly report for September 2016
·       Resolution-monthly water receipts report for September 2016
·       Resolution-Justice Court monthly report for September 2016
·       Resolution-hire new school crossing guard
·       Resolution-Fuel Oil bids
·       Resolution-schedule Public Hearing Local Law to override tax cap levy for 2017 Budget November 10th @_______pm
·       Resolution-schedule Public Hearing 2017 Preliminary Budget for November 10th @_______pm
·       Resolution-health insurance rates
·       Reimbursement from NYMIR $1,428
·       2017 Tentative Budget has been distributed to Town Board
·       Fiscal Stress report from State
·       Highway Dept. vacancy
·       Quarterly Dog Control Officer Report-no issues found
·       April 2016 Tax Collection bank interest
·       GG Tire sewer hookup

REMINDER:    2017 Tentative Budget Workshop Monday October 17th @ 7:00 pm

November Regular Meeting is Thursday the 10th

Roxbury Planning Board Meeting Minutes - August 17, 2016

August 17, 2016 Meeting Minutes