Roxbury Town Board Approved Meeting Minutes - September 12, 2016

APPROVED MINUTES

September 12, 2016

Two Public Hearings and the regular meeting of the Town Board were held September 12, 2016 at 7:15 pm at the Town Hall.  Present were:  Supervisor Thomas S. Hynes, Councilmen Gene Cronk, Edward Raeder, Allen Hinkley and Carol Murray, Dpty. Hwy. Supt. William Sprague, Assessor Robert Breglio, Parks Clerk Carolynn Faraci, Attorney Kevin Young and 2 residents.  Absent: Hwy. Supt. Neil German (due to illness) and Building Inspector William Walcutt.

The Public Hearing for closeout of the 2012 Community Development Block Grant (CDBG) was called to order at 7:15 pm.  The notice calling for the hearing was read.  Margaret Ellsworth of the M-ARK Project Inc. discussed the project that funded 18 housing rehabilitation projects in the Town of Roxbury.  The total cost including administration fees was in the amount of $400,000.

No comments were heard in favor of or against closeout of the program.

The Hearing closed at 7:22 pm.

Four additional residents arrived.

The Public Hearing for comments on submission of an application to NYS Homes and Community Renewal for a new CDBG for housing rehab was called to order at 7:25 pm.  The notice calling for the hearing was read.  Margaret Ellsworth discussed the program and recommends submitting for only a $200,000 grant for 6-8 projects as there were only a few homeowners that were not able to be served by previous program funds. Maureen Sauveur expressed concerns with the homeowner application process and getting put on a waiting list.  Ellsworth will look into the matter.  Town Board members spoke in favor of submitting another application. No comments were heard against submitting the application.

The Hearing closed at 7:34 pm.

The regular meeting was called to order at 7:34 pm.

The Minutes of the August 8, 2016 meeting were approved on motion of Gene Cronk second by Allen Hinkley.

AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0

One additional resident arrived.

William and Patricia Davis were present to discuss issues they have with property they purchased next to their home in Grand Gorge.  They purchased the property from Federal National Mortgage Assoc. in March of 2016 for $4,500 and removed the house in May 2016.  Issues pertain to the house having been condemned and notice posted by the Building Inspector in 2013 and currently having an assessed value of $44,800 that they were unaware of upon the purchase and  that they will now be responsible for paying 2016 School Tax and 2017 Town/County taxes on.  Assessor Robert Breglio upheld his assessment referencing Real Property Tax Law as it pertains to the house still standing as of March 1, 2016 (taxable status date), conditions of the structures, value of the primary acre with municipal water and sewer and that the Building Inspector had stated at an October 2015 Town Board meeting that the property was now in acceptable condition to him per his inspection.  Breglio also added the owner’s were aware of the Grievance process having been in to speak with him regarding their primary residence assessment and further stated the assessment on the new property will decrease on March 1, 2017 due to the house being removed and will only reflect the primary acre and garage unless the owners decide to combine the two properties for taxable purposes which would further remove the second primary acre value. Attorney Young agreed with the Assessor’s interpretation of the tax law regarding the matter.  The Davis’s also had issues with the Building Inspector not returning calls and not responding with requests for copies of building permits and plans that would now make the property condition acceptable.  The Town Board will contact the Building Inspector regarding the issues raised and to attend the next meeting to discuss the matter further.

Assessor Robert Breglio spoke about items from his written report to the Town Board including issues with people not getting building permits for required work and therefore the Assessor not knowing about the work until viewing changes on real estate sale listings.  He also discussed issues with the STAR check program that is now being administered by the State.

Attorney Kevin Young stated having received a report from Chazen regarding NYCDEP sewer collection system values.  The matter will be discussed further at a later date for future assessments.

Highway Supt. Neil German was absent but Deputy Hwy. Supt. William Sprague reported stone and oiling for this year has been completed, the Hwy. Supt. would like to post an old tractor with mower and old garage light fixtures for sale on the Auctions International site, requested the Town sell the carriages being stored at the old highway garage because they have not been used in several years and it would clear storage space for highway materials/equipment,  the Highway Supt. is requesting Ralph Sprague to fill the Highway Mechanic vacancy and they are waiting on the rest of the parts to fix the truck damaged by the Town of Middletown.

RESOLUTION #64-USED MOWER & LIGHT FIXTURES TO ONLINE AUCTION

On motion of Gene Cronk second by Carol Murray the following resolution was offered and adopted:

“RESOLVED, The Town Board authorizes the Highway Supt. to post the 1972 Ford 2000 tractor & mower and the highway garage halogen light fixtures for sale on the online Auctions International site to obtain bids for same.”

AYES-5 Cronk, Murray, Raeder, Hinkley, Hynes
NAYS-0

RESOLUTION #65-UPGRADE RALPH SPRAGUE TO HWY. MECHANIC

On motion of Gene Cronk second by Carol Murray the following resolution was offered and adopted:

“WHEREAS, there exists a vacancy in the position of Highway Mechanic due to the retirement of Edward Docskalik; and

WHEREAS, Ralph Sprague currently holds the position of Mechanic’s Assistant;

NOW, THEREFORE BE IT RESOLVED, the Town Board appoints Ralph Sprague from Mechanic’s Assistant to the position of Mechanic effective September 13, 2016 at a rate of pay of $21.22/hour.”

AYES-5 Cronk, Murray, Raeder, Hinkley, Hynes
NAYS-0

Dpty. Supt. Sprague requested filling the current vacancy in the Highway Dept.  He was directed to have the Hwy. Supt. make his recommendation to the Town Board.

Parks Clerk Carolynn Faraci reported there are still four events booked for the pavilion this year, has six events already booked for next year, the flower boxes on Main Street will soon be getting filled with mums and stated the dollhouse windows are still out being repaired.

Brian Perazone expressed concerns with event signs being posted on the Veterans Memorial property and requested the Town Board enact a law with penalties that would prevent such posting.  The Attorney will look into doing a local law on the matter.

Supervisor Hynes stated the water running across the pony farm driveway in Grand Gorge was due to an open valve on the old Frevert Well waterline.  The valve has been shut off.

Supervisor Hynes also reported a leak still exists on the Roxbury waterline in between the school and Benecke residence and is expected to be repaired soon.

Attorney Young is still awaits a response from NYCDEP regarding costs for Grand Gorge Tire to hook up to the Grand Gorge DEP sewer line.

On motion of Edward Raeder second by Allen Hinkley the Town Board approved the Town Clerk’s monthly report for August 2016 in the amount of $2,647.16 (Town Clerk $1647.16 and Building Permits $1,000.00)

AYES-5 Raeder, Hinkley, Cronk, Murray, Hynes
NAYS-0

On motion of Gene Cronk second by Allen Hinkley the Town Board approved the Supervisor’s monthly reports for June and July 2016.

AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0

On motion of Gene Cronk second by Edward Raeder the Town Board approved the Assessor’s monthly report for August 2016.

AYES-5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS-0

On motion of Allen Hinkley second by Gene Cronk the Town Board approved the Building Inspector’s report for August 2016.

AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0

On motion of Carol Murray second by Gene Cronk the Town Board approved the Water Receipts monthly reports for August 2016 in the following amounts: Denver $651.42; Grand Gorge $487.64 and Roxbury $1,061.07.

AYES-5 Murray, Cronk, Raeder, Hinkley, Hynes
NAYS-0

On motion of Edward Raeder second by Allen Hinkley the Town Board approved the Justice Court monthly reports for July 2016 in the amount of $2,667.00 and August 2016 in the amount of $3,855.50.

AYES-5 Raeder, Hinkley, Cronk, Murray, Hynes
NAYS-0

No action was taken on hiring a School Crossing Guard as no applications have been received.

RESOLUTION #66-SCHEDULE BUDGET WORKSHOP

On motion of Gene Cronk second by Carol Murray the following resolution was offered and adopted:

“RESOLVED, the Town Board will hold a Special Meeting on October 17, 2016 at 7:00 pm at the Town Hall to conduct a Budget Workshop on the 2017 Tentative Budget and to discuss any other business that may come before the Town Board.”

AYES-5 Cronk, Murray, Raeder, Hinkley, Hynes
NAYS-0

RESOLUTION #67-ADVERTISE BIDS FOR FUEL OIL

On motion of Gene Cronk second by Edward Raeder the following resolution was offered and adopted:

“RESOLVED, the Town Board authorizes advertising for sealed bids for fuel oil for the 2016/2017 heating season; and

BE IT FURTHER RESOLVED, said bids must be received before 2:00 pm on October 7, 2016 at which time they shall be opened; and

BE IT FURTHER RESOLVED, any award will be made at the regular monthly meeting of the Town Board to be held October 10, 2016.”

AYES-5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS-0

RESOLUTION #68-RE-APPOINT GOCKEL TO BOARD OF ASSESSMENT REVIEW

On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:

“RESOLVED, the Town Board re-appoints Henry Gockel to the Board of Assessment Review for the five year term 10/1/16-9/30/21.”

AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0

No action was taken on renewing the health insurance plans as the State has not yet accepted the proposed rates.

RESOLUTION #69-CLOSEOUT OF 2012 CDBG PROGRAM

On motion of Gene Cronk second by Carol Murray the following resolution was offered and adopted:

“WHEREAS, in 2012 the Town of Roxbury was awarded a Community Development Block Grant (CDBG) Project #1004HR64-12 for owner occupied housing rehabilitation from NYS Homes and Community Renewal in the amount of $400,000; and

WHEREAS, the program was administered by the M-ARK Project, Inc. on behalf of the Town of Roxbury; and

WHEREAS, all work was completed and final funds were dispersed in October 2015; and

WHEREAS, funds were dispersed to eighteen homeowners in the amount of $351,000 and for administration in the amount of $49,000; and

WHEREAS, a Public Hearing on closeout of the program was advertised in the Catskill Mountain News; and

WHEREAS, the Public Hearing was held September 12, 2016 at 7:15 pm at the Town Hall; and

WHEREAS, no negative comments were heard on the closeout of the 2012 CDBG Program,

NOW, THEREFORE BE IT RESOLVED, the Town Board of the Town of Roxbury officially closes out 2012 CDBG Project #1004HR64-12.”

AYES-5 Cronk, Murray, Raeder, Hinkley, Hynes
NAYS-0

RESOLUTION #70-NEW APPLICATION FOR CDBG PROGRAM FUNDS

On motion of Carol Murray second by Allen Hinkley the following resolution was offered and adopted:

“WHEREAS, the Town Board Town of Roxbury wishes to submit an application to NYS Housing and Community Renewal for a Community Development Block Grant (CDBG) for owner occupied home repair in the amount of $200,000; and

WHEREAS, the notice of the Public Hearing was advertised in the Catskill Mountain News; and

WHEREAS, the Public Hearing was held September 12, 2016 at 7:25 pm at the Town Hall; and

WHEREAS, there were no negative comments heard at the Public Hearing for application to NYS Housing and Community Renewal;

NOW, THEREFORE BE IT RESOLVED, the Town Board authorizes an application to NY Homes and Community Renewal for a Community Development Block Grant (CDBG) for owner occupied home repair not to exceed $200,000; and

BE IT FURTHER RESOLVED, the Town Board authorizes the M-ARK Project, Inc. as a sub-recipient to administer the program.”

AYES-5 Murray, Hinkley, Cronk, Raeder, Hynes
NAYS-0

RESOLUTION #71-EQUIPMENT DESTRUCTION LIST

On motion of Gene Cronk second by Edward Raeder the following resolution was offered and adopted:

“RESOLVED, the Town Board authorizes the following equipment for destruction as non-working from the Highway Dept Office: Brother Model 575 Fax Machine Serial #U61227A4W711923.”

AYES-5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS-0

To apply for the County Clean Sweep Program for hazardous wastes applicants must register with the program through September 15, 2016.

A Tire Day has been scheduled for October 15, 2016, 8:00 am -4:00 pm at the Roxbury Highway Garage.  It is being done jointly with the Town of Middletown.  Requirements for use: Town of Roxbury or Town of Middletown residents only, Transfer Station Permit required, will take tires fitting up to 17” wheels, rims must be removed and a limit of 10 tires per household.

Attorney Young stated Attorney Beebe acknowledges that he will receive no payment for the NYCDEP collection system assessment work until completed and the Town Board accepts the terms of the agreement.

Joseph Resch requested the Town Board have the Civic Center gym floor refinished and to have the gym repainted the original school colors of green and white.  Supervisor Hynes will check with Alan Davis of Roxbury School regarding the matter on what materials to use on the floor.

Sam Maniscalco’s car received bumper and gas tank damage from stones that came from a Town of Roxbury dump truck when the tailgate opened unknowingly to the truck driver.  Attorney Young was directed to prepare General Release papers for the car owner to sign, based upon his copies of estimates, and the Town will pay the damages outright to the owner.

On motion of Gene Cronk second by Allen Hinkley the bills were audited and ordered paid in the following amounts:

General #422-475 – $49,480.10
Denver Water #54-59 – $2,081.00
Highway #186-209 – $321,359.38
Roxbury Sewer #57-67 – $30,075.12
Roxbury Water #66-74 – $4,035.56
Denver Sewer #77-85 – $16,263.33
Grand Gorge Water #68-76 – $3,381.85
Special Lights #13-14 – $2,087.84

AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0

On motion of Allen Hinkley second by Gene Cronk the meeting adjourned at 8:41 pm.

THIS IS A TRUE COPY
___________________________________

Diane Pickett, Town Clerk
Thomas S. Hynes, Supervisor
Gene Cronk, Councilman
Edward Raeder, Councilman
Allen Hinkley, Councilman
Carol Murray, Councilwoman

Notice - 2016 Tire Day

NOTICE
TOWN OF MIDDLETOWN AND TOWN OF ROXBURY RESIDENTS
TIRE DAY

Saturday October 15, 2016
8:00 am – 4:00 pm
Roxbury Highway Garage
52508 State Hwy. 30, Roxbury, NY

Conditions for acceptance:  Town of Middletown or Roxbury residents only, Transfer Station Permit required, will take tires fitting up to 17 inch wheels, rims must be removed, limit 10 tires per household.

Patricia Kelly, Town Clerk                                                                     Diane Pickett, Town Clerk
Town of Middletown                                                                                  Town of Roxbury
845-586-4566                                                                                        607-326-7641

Roxbury Town Board Special Meeting - October 17, 2016

NOTICE

The Town Board, Town of Roxbury, will hold a Special Meeting on October 17, 2016 at 7:00 pm at the Town Hall for the purpose of conducting a Budget Workshop on the 2017 Tentative Budget and to discuss any other business that may come before the Town Board.

Diane Pickett
Town Clerk
Dated:  September 14, 2016

Bid Notice - Sealed bids for approximately 6,000 gallons +/- of No. 2 Fuel Oil

BID NOTICE

Pursuant to Section 103 of the General Municipal Law, the Town Board, Town of Roxbury, will receive sealed bids for approximately 6,000 gallons +/- of No. 2 Fuel Oil to be delivered as needed to various buildings in the Town.  This bid will be for the 2016 / 2017 heating season.

All bids must meet New York State specifications and must be accompanied by a certificate of non-collusion.

Bids shall be marked “FUEL OIL BID” and must be received at the Town Clerk’s Office, PO Box 189, 53690 State Hwy. 30, Roxbury, NY  12474 no later than 2:00 pm on October 7, 2016 at which time they shall be opened.  The bid will be awarded at the Regular Monthly Meeting of the Town Board to be held October 10, 2016 at 7:30 pm at the Town Hall.

The Town Board reserves the right to reject any and all bids.

By Order of the Town Board
Town of Roxbury
Diane Pickett, Town Clerk
Dated: September 14, 2016

Roxbury Town Board Public Hearing and Regular Meeting Agenda - September 12, 2016

ROXBURY TOWN BOARD
Public Hearing
Regular Meeting
September 12,  2016
Town Hall

Call To Order 7:15 pm  Public Hearing – CDBG Program Closeout

7:25 pm Public Hearing – application for new CDBG Program

7:30 pm Regular Meeting

Minutes August 8th meeting

Requests to Speak:
Patricia Davis – property purchase

Department Reports:
Water / Sewer
Planning
Building & Grounds
Highway
Assessor
Building Inspector
Community Resources
Old Business
New Business
Letters to the Board
Discussion from residents

Audits

ISSUES FOR DISCUSSION

·       Resolution-Town Clerk monthly report for August 2016
·       Resolution-Supervisor’s monthly report for June & July 2016
·       Resolution-Assessor’s monthly report for August 2016
·       Resolution-Building Inspector monthly report for August 2016
·       Resolution-monthly water receipts report for August 2016
·       Resolution-Justice Court monthly report for July  2016
·       Resolution-hire new school crossing guard
·       Resolution-schedule budget workshop in October
·       Resolution-advertise bids for 2016/2017 fuel oil to be opened October 7th @ 2:00 pm
·       Resolution-reappoint Henry Gockel Brd of Assessement Review 10/1/16-9/30/21
·       Resolution-health insurance rates
·       Resolution – closeout of 2012 CDBG housing repair program
·       Resolution – application for new CDBG housing repair program
·       Resolution-equipment destruction list
·       Resolution-Hwy. Supt. request for filling Hwy. Mechanic vacancy
·       Highway Dept. vacancy
·       Clean Sweep-residences must register by Sept. 15th
·       Schedule Tire Day
·       Beebe invoices
·       Status Grand Gorge Tire sewer hookup

Potluck luncheon at the Roxbury Library on Tuesday, September 13, 2016

FOR IMMEDIATE RELEASE
Contact Person: Dian Seiler, Director, Roxbury Library
Telephone and Fax: (607)-326-7901

The Roxbury Library Association will open the 2016-2017 RLA Tuesday Forum season with a potluck luncheon at the Roxbury Library on Tuesday, September 13, 2016, at 12:00 noon. RLA Tuesday Forum Coordinator Susan Whittenburg cordially requests that each attendee bring a covered dish to pass, as well as a place setting. Following the potluck luncheon,
September 2016 RLA Tuesday Forum attendees will plan and schedule programs and activities for the upcoming 2016-2017 RLA Tuesday Forum season.

The Roxbury Library Association welcomes the public to all RLA Tuesday Forum programs, activities, and gatherings, which are free of charge.

Located at 53742 State Highway 30, the Roxbury Library is directly opposite the town’s United Methodist Church on Main Street.

For details about the September 13, 2016, potluck luncheon and about upcoming RLA Tuesday Forum programs, activities, and gatherings, please contact Roxbury Library Director Dian Seiler or Roxbury Library Clerk Helen Faraci at (607)-326-7901.

Notice of Special Election - Grand Gorge Fire District

NOTICE OF SPECIAL ELECTION

GRAND GORGE FIRE DISTRICT IN THE TOWN OF ROXBURY, DELAWARE COUNTY, NEW YORK

NOTICE IS HEREBY GIVEN pursuant to the Town Law of the State of New York that a special election of the qualified voters of the Grand Gorge Fire District in the Town of Roxbury, Delaware County, New York will be held at the Grand Gorge Fire House located at 60753 State Hwy 30 South, Grand Gorge New York 12434 in the Town of Roxbury, New York on September 20, 2016, between the hours of 6:00 o’clock p.m. and 9:00 o’clock p.m. to vote on the Bond Resolution of the Board of Fire Commissioners adopted August 3, 2016, with the ballot to be in substantially the following form:

Shall the resolution entitled “BOND RESOLUTION DATED AUGUST 3, 2016. A RESOLUTION AUTHORIZING THE ACQUISITION OF A CUSTOM PUMPER TANKER TRUCK AT A MAXIMUM COST OF $325,000 WITH A PERIOD OF PROBABLE USEFULNESS OF 20 YEARS; AUTHORIZING THE ISSUANCE OF SERIAL BONDS OF THE GRAND GORGE FIRE DISTRICT, IN THE TOWN OF ROXBURY, DELAWARE COUNTY, NEW YORK IN AN AGGREGATE PRINCIPAL AMOUNT NOT TO EXCEED $325,000 PURSUANT TO THE LOCAL FINANCE LAW TO FINANCE SUCH COST; AND DELEGATING CERTAIN POWERS IN CONNECTION THEREWITH TO THE FIRE DISTRICT TREASURER” be approved?

Yes ________
No ________

A copy of the text of such bond resolution may be obtained from the Fire District Secretary.

Those who are qualified to vote on the aforementioned proposition are registered voters of the Grand Gorge Fire District who shall have resided in said Fire District for the period of thirty (30) days next preceding such election.

Dated: August 17, 2016

By Order of the Board of Fire
Commissioners of the
Grand Gorge Fire District in the Town of Roxbury, Delaware County, New York

By: Gail Miner, Fire District Secretary

Roxbury Planning Board Minutes - July 20, 2016 Meeting

July 20, 2016 Meeting Minutes

Public Hearing - September 12, 2016

NOTICE OF PUBLIC HEARING

PLEASE TAKE NOTICE the Town Board, Town of Roxbury, will hold a Public Hearing on September 12, 2016 at 7:25 pm at the Roxbury Town Hall, 53690 State Hwy. 30, Roxbury, NY to answer questions and to receive comments on a proposed application to the NYS Homes and Community Renewal for a Community Development Block Grant (CDBG) for repairs to owner occupied, income eligible applicants residing in the Town of Roxbury.

It is the policy of the Town of Roxbury not to discriminate on the basis of disability.  Please contact Diane Pickett, Town Clerk, at (607) 326-7641 if you need any special accommodations and the Town will make appropriate arrangements to ensure that you can participate in this public meeting.

Diane Pickett, Town Clerk
Town of Roxbury
Dated: Aug. 23, 2016

Public Hearing - Roxbury Planning Board, September 21, 2016

PUBLIC HEARING

PLEASE TAKE NOTICE that the Town of Roxbury Planning Board will hold a Public Hearing, pursuant to Section 274-a of the Town Law on the application of

Edward Slicer – Tax Map #91.2-9-13 – State Hwy 23 – Site Plan Review

for the approval of Site Plan Review for Dollar General.

SAID HEARING will be held on September 21, 2016 at the Roxbury Town Hall, 53690 St. Hwy. 30, Roxbury, NY at 7:30 pm, at which time all interested persons will have the opportunity to be heard.

By Order of the Roxbury Planning Board
Phillip Zorda, Chairman
Dated: August 16, 2016

Public Hearings - Roxbury Planning Board, September 21, 2016

PUBLIC HEARINGS

PLEASE TAKE NOTICE that the Town of Roxbury Planning Board will hold Public Hearings, pursuant to Section 276 of the Town Law on the application(s) of

Marion VanAken – Tax Map #92.-1-8.11 – VanAken Rd. – 2 lot subdivision

Dennis Slater – Tax Map #157.2-1-20.1 – DJ Court Rd. – 2 lot subdivision

for the approval of a subdivision plat.

SAID HEARINGS will be held on September 21, 2016 at the Roxbury Town Hall, 53690 St. Hwy. 30, Roxbury, NY at 7:30 pm, at which time all interested persons will have the opportunity to be heard.

By Order of the Roxbury Planning Board
Phillip Zorda, Chairman
Dated: August 16, 2016

Roxbury Town Board Approved Meeting Minutes - August 8, 2016

APPROVED MINUTES

August 8, 2016

The regular meeting of the Town Board was held August 8, 2016 at 7:30 pm at the Grand Gorge Civic Center.  Present: Supervisor Thomas S. Hynes, Councilmen Gene Cronk,  Edward Raeder, Allen Hinkley and Carol Murray, Assessor Robert Breglio and 6 residents.  Absent:  Highway Supt. Neil German and Attorney Kevin Young.

On motion of Edward Raeder second by Allen Hinkley the Town Board approved the Minutes of the July 11, 2016  Public Hearing and regular meeting.

AYES-5 Raeder, Hinkley, Cronk, Murray, Hynes
NAYS-0

Margaret Ellsworth reported the grant application for the Grand Gorge Civic Center work has been submitted for a Community Development Block Grant (CDBG) and should hear if awarded or not in December, a grant has been submitted for repairs to the north tower of the Gould Church, an audit was performed by the State on the CDBG housing rehabilitation grant with no major issues found, a public hearing must be held to close out the CDBG housing rehab grant and will be scheduled for Sept. and Katie Camillone was acknowledged for her good work on the CDBG housing rehab project. Peg also suggested the Town apply again for another CDBG housing rehab grant as there was interest last time from residents who were too late for the program funds.  Joe Resch questioned possibly getting historic preservation grant funds for Civic Center repairs due to the building being historic.  Peg discussed the matter.

Parks Clerk, Carolynn Faraci reported events for Sept. 4th of Labor Day weekend include a concert  and fireworks in the park at 6:00 pm and 8:30 pm respectively, Hinkley electric will look more into installing additional lights in the park, the park bridge repairs should be completed in September, a new girl has started work as part of the summer youth program in the park and Town Hall and stated the youth program staff this year has done an excellent job.  Discussion took place on the recent vandalism to the park dollhouse, possibly boarding up the building so no other damage could occur, and removing a problem tree.   The Town Board decision was the dollhouse would not be boarded up because now that cameras are there they should be a deterrent for future damage.  The Town is still waiting for information from the State regarding the community kitchen.

Robert Breglio submitted a written monthly report to the Town Board and stated a summer youth intern has been working in the Assessor’s office with filing, etc, the State has been more forthcoming with information on the new STAR Check program, he has not had any more problems with the Real Property data base since the County finally updated the State file from Sept. 2015 and he continues to work on the 2017 roll changes and expects field work to be completed in October.  Mr. Breglio also discussed issues with Roxbury School who is upset with the Town’s agreement with the County where the School would only get 25% of proceeds from PILOT Programs on commercial solar farms.  To date, no applications have been received for a commercial solar farm.  It was stated the breakdown, Town 50%, County 25% and School 25% was decided because the Town would have to do most of the work pertaining to solar farms.

Supv. Hynes reported in the Grand Gorge Water District on the service line of Sean Smith who plans to repair his own line and chlorine has now been found in the constant stream of water running across the driveway of the mini horse barn that appears to be an old valve from the Frevert well line.

The Town Board discussed repairs to a sewer line servicing Roxbury Run Village #8-2 that was backing up into the unit.  The owner is requesting mold remediation and cleanout of his crawl space that  still contains small amounts of sewage.  Lime will be spread and further cleanout will be looked into.

Repairs to the building at the Transfer Station have been completed.  Concrete work is expected to be completed in the fall.  Councilman Hinkley will schedule the  concrete work with B&B Construction.

Highway Supt. Neil German was absent because he was meeting with Soil & Water personnel regarding issues on Johnson Hollow Rd.  He submitted a written report for the Board which includes: stone and oil is almost completed for the year, Ed Docskalik’s last day of work will be August 25, 2016 due to retirement, damage to a Roxbury truck in the estimated amount of $24,604 will be paid for by the Town of Middletown who caused the damage, he is okay with the bid submitted for the 1979 International truck and all high bids submitted to Auctions International for sale of several pieces of equipment.

A letter was received from Edward Docskalik stating he will be retiring and his last day of work will be August 25, 2016.

RESOLUTION #56-DOCSKALIK RETIREMENT

On motion of Allen Hinkley second by Carol Murray the following resolution was offered and adopted:

“WHEREAS, the Town Board has received a letter from Edward Docskalik, Mechanic, stating he will be retiring with his last day of work to be August 25, 2016; and

WHEREAS, Mr. Docskalik has 15+ years of full-time service with the Town of Roxbury; and

WHEREAS, per the highway contract, full-time employees with 15+ years of service retiring at the age of 62 shall be covered by the Town’s health/dental insurance until the age for Medicare (currently being 65 years of age);

NOW, THEREFORE BE IT RESOLVED, the Town Board accepts the retirement of Edward Docskalik effective August 25, 2016; and

BE IT FURTHER RESOLVED, the Town Board shall cover  the cost of his health/dental insurance until the age for Medicare (currently 65 years of age).”

AYES-Hinkley, Murray, Cronk, Raeder, Hynes
NAYS-0

Supv. Hynes stated he and Mike Harrington of Lamont Engineers met with Roxbury Run Village Association board members to discuss some of their concerns with Denver Water and Sewer operations and issues.  Mike Harrington of Lamont Engineers P.C. discussed a proposed grant funding application for work on the Denver Water  system to address issues with lines, valves and tank control system.  Lamont Eng. proposes doing a study and cost estimate of work at a cost of  $5,000 so an application can be submitted by Sept. 2nd.  Discussion also took place on needed repairs and upgrades for the Denver Sewer system.  Supv. Hynes will look into Catskill Watershed  Corp. (CWC) funding and Mike Harrington will look into NYCDEP funding for infrastructure repairs. Previous operator John Sanford will be contacted to assist Lamont Eng. with marking locations of said items to be worked on as there are no maps available for the system.

RESOLUTION #57-LAMONT ENG. DENVER WATER DISTRICT STUDY

On motion of Gene Cronk second by Edward Raeder the following resolution was offered and adopted:

“RESOLVED, the Town Board accepts the terms of the proposal from Lamont Engineers, PC for engineering and planning services related to preliminary engineering and funding applications for the development of a Water System Improvement Project for the Denver Water District at a cost of $5,000 as  initial work authorization.”

AYES-5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS-0

Discussion also took place on proposed land acquisition and infrastructure repairs in the Grand Gorge and Roxbury Water Districts.  The Town would like to use the Assessor’s value of the land needed as we have gone to 100% values unless the owner would rather  have a formal appraisal.  Supv. Hynes and Mr. Harrington will meet with the property owner to further discuss the matter. The infrastructure repairs would also require the services of a hydro geologist. Lamont Eng. was directed to continue with the funding application for Roxbury and Grand Gorge water that is due Sept. 2nd. Harrington recommended holding a workshop to discuss all work to be submitted for a total price.

Harrington gave an update on getting the Roxbury springs back into use for Roxbury and Grand Gorge Water District use.  NYS Dept. of Health (NYSDOH) required one year of testing to determine if the springs were under the influence of groundwater.  That testing has been completed but DOH is now requiring special testing for spikes in the data for once in the spring and once in the fall.  Therefore, it will be another year before knowing if the springs can be used again or not.  The other alternative would be to filter the springs which would also involve additional testing during operation.  Harrington will discuss the possible options further with DOH.

A letter was received from Ellen Wong requesting that she be allowed to hook up to the Roxbury Sewer.  Her residence is already in the water district but is not in the sewer district.  The Town will submit a request for sewer hookup to NYC DEP on her behalf.

On motion of Carol Murray second by Gene Cronk the Town Board approved the Town Clerk’s monthly report for July 2016 in the amount of $1,590.75 (Town Clerk $1,015.75 and Building Permits $575.00).

AYES-5 Murray, Cronk, Raeder, Hinkley, Hynes
NAYS-0

No Supervisor’s report was available for June 2016.

On motion of Allen Hinkley second by Gene Cronk the Town Board approved the Assessor’s report for July 2016.

AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0

On motion of Allen Hinkley second by Gene Cronk the Town Board approved the Building Inspector’s monthly report for July 2016.

AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0

On motion of Carol Murray second by Edward Raeder the Town Board approved the Water District Receipts reports for July 2016 in the following amounts: Denver $3,353.96; Grand Gorge $3,450.41 and Roxbury $4,365.65.

AYES-5 Murray, Raeder, Cronk, Hinkley, Hynes
NAYS-0

On motion of Edward Raeder second by Allen Hinkley the Town Board approved the Justice Court monthly report for June 2016 in the amount of $4,206.00.

AYES-5 Raeder, Hinkley, Cronk, Murray, Hynes
NAYS-0

On motion of Edward Raeder second by Carol Murray the Town Board approved the final report of the Tax Collector for 2016 collections.

AYES-5 Raeder, Murray, Cronk, Hynkley, Hynes
NAYS-0

RESOLUTION #58- JUSTICE COURT AUDIT

On motion of Carol Murray second by Allen Hinkley the following resolution was offered and adopted:

“RESOLVED, the Town Board, Town of Roxbury acknowledges that pursuant Section 2019-a of the Uniform Justice Court Act the records of the Town Justice Court for the year 2015 have been examined by the firm of Mostert, Manzanero & Scott, LLP; and

BE IT FURTHER RESOLVED, that said examination report shall be filed with the State of New York Unified Court System.”

AYES-5 Murray, Hinkley, Cronk, Raeder, Hynes
NAYS-0

Sealed bids for the sale of a 1979 International Truck without dump body was advertised and opened on August 5, 2016 at the 2:00 pm at the Town Hall.  Only one bid was received and was as follows:

Jason York       $1,555.00

RESOLUTION #59-BID AWARD SALE OF 1979 INTERNATIONAL TRUCK

On motion of Carol Murray second by Allen Hinkley the following resolution was offered and adopted:

“RESOLVED, the Town Board approves the sale of the 1979 International Truck to high bidder Jason York at a bid price of $1,555.00.”

AYES-5 Murray, Hinkley, Cronk, Raeder, Hynes
NAYS-0

The following highway equipment was placed for sale by bid on the Auction’s International site with bids closing on 8/5/16 at 6:15 pm : 2001 Ford F-550 pickup with dump & plow VIN#7474; 2003 Chevrolet Silverado 3500 Pickup with dump VIN#9004; Lincoln Arc Welder 225; 1999 Ford F-550 parts and ATD-7229 3 ton Capacity Bottle Jack.

RESOLUTION #60-BID AWARD EQUIPMENT THROUGH AUCTIONS INTERNATIONAL

On motion of Carol Murray second by Allen Hinkley the following resolution was offered and adopted:

“RESOLVED, the Town Board approves the sale of the following equipment to the highest bidders through Auctions International in the following amounts:

AYES-5 Murray, Hinkley, Cronk, Raeder, Hynes
NAYS-0

RESOLUTION #61-SCHOOL CROSSING GUARD RESIGNATION

On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:

“WHEREAS, School Crossing Guard, Kathryn Clark has not submitted a formal letter of resignation but rather has turned in her vest and STOP sign;

BE IT RESOLVED, the Town Board accepts these actions as a resignation of Kathryn Clark as School Crossing Guard effective immediately.”

AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0

No interest in the School Crossing Guard position has been received at this time.

On motion of Gene Cronk second by Edward Raeder the Town Board approved the following Tax Collector records for destruction:

AYES-5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS-0

RESOLUTION #62-SCHEDULE PUBLIC HEARING FOR CDBG CLOSEOUT

On  motion of Allen Hinkley second by Edward Raeder the following resolution was offered and adopted:

“RESOLVED, the Town of Roxbury will hold a Public Hearing on September 12, 2016 at 7:15 pm at the Town Hall, 53690 State Hwy 30, Roxbury, NY to discuss the locality’s Community Development Block Grant project, CDBG Project #1004HR64-12.  The purpose of this hearing is to receive citizen’s comments regarding close out of the CDBG Project.”

AYES-5 Hinkley, Raeder, Cronk, Murray, Hynes
NAYS-0

RESOLUTION #63-GENERAL FUND LOAN TO DENVER SEWER DISTRICT

On motion of Gene Cronk second by Allen Hinkley the following resolution was offered and adopted:

“RESOLVED. The Town Board authorizes the Bookkeeper to transfer funds from the General Fund to Denver Sewer District as needed to cover costs of the District through the end of the year 2016; and

BE IT FURTHER RESOLVED, Denver Sewer District shall reimburse General Fund all monies transferred within one (1) year of the transfer.”

AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0

No action was taken on Attorney Beebe’s invoices.

Attorney Young is still working on resolving the sewer hookup for Grand Gorge Tire through NYC DEP.

A water customer has requested a return envelope be included in the quarterly bills for Roxbury Water.  The matter was discussed by the Town Board and the decision was that no return envelope would be included with the bills.

The Budget Officer reminded the Personnel Committee to return the 2017 budget salaries to her by September 9th so they can be included on the Tentative Budget.

On motion of Gene Cronk second by Allen Hinkley the bills were audited and ordered paid in the following amounts:

General #355-421 – $53,593.76
Roxbury Sewer #52-56 – $6,766.04
Highway #166-185 – $77,862.53
Denver Sewer #63-76 – $22,390.99
Roxbury Water #57-65 – $4,182.53
Special Light Districts #12 – 2,087.84
Grand Gorge Water #55-67 – $35,885.47

Capital Projects:
Denver Water #48-53 – $1,787.97
GEIS Project #14 – $621.00

AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0

On motion of Carol Murray second by Gene Cronk the meeting adjourned at 8:57 pm.

THIS IS A TRUE COPY
___________________________________

Diane Pickett, Town Clerk
Thomas S. Hynes, Supervisor
Gene Cronk, Councilman
Edward Raeder, Councilman
Allen Hinkley, Councilman
Carol Murray, Councilwoman

Notice - Public Hearing September 12, 2016

NOTICE OF PUBLIC HEARING
CDBG PROGRAM CLOSE OUT

The Town of Roxbury will hold a Public Hearing on September 12, 2016 at 7:15 pm at the Town Hall, 53690 State Hwy 30, Roxbury, NY to discuss the locality’s Community Development Block Grant project, CDBG Project #1004HR64-12.  The purpose of this hearing is to receive citizen’s comments regarding close out of the CDBG Project.  The project was to provide housing rehabilitation and repairs for low-moderate income homeowners.  Any and all citizens are invited to attend this Public Hearing.  It is the policy of the Town of Roxbury not to discriminate on the basis of disability.  Please contact Diane Pickett, Town Clerk, at 607-326-7641 if you need any special accommodations and the Town will make appropriate arrangements to ensure that you can participate in this public meeting.

Diane Pickett, Town Clerk
Town of Roxbury
Dated: 8/8/16

Roxbury Town Board Meeting Agenda - August 8, 2016

ROXBURY TOWN BOARD
Regular Meeting
August 8, 2016

Grand Gorge Civic Center

Call To Order 7:30 pm  Regular Meeting

Minutes July 11th meeting

Requests to Speak:

Department Reports:
Water / Sewer
Planning
Building & Grounds
Highway
Assessor
Building Inspector
Community Resources

Old Business

New Business

Letters to the Board: Ed Docskalik-retirement notice

Discussion from residents

Audits

ISSUES FOR DISCUSSION

·       Resolution-Town Clerk monthly report for July 2016
·       Resolution-Supervisor’s monthly report for June 2016
·       Resolution-Assessor’s monthly report for July 2016
·       Resolution-Building Inspector monthly report for July 2016
·       Resolution-monthly water receipts report for July 2016
·       Resolution-Justice Court monthly report for June  2016
·       Resolution-Tax Collector Final Report
·       Resolution-School Crossing guard resignation
·       Resolution-hire new school crossing guard
·       Resolution-records destruction list (Tax Collector Files)
·       Resolution-schedule Public Hearing for close out of CDBG Hsg Rehab Program
·       Resolution – General Fund loan money to Denver Sewer to cover costs
·       Kirkside Park Dollhouse
·       Grand Gorge Tire sewer hookup
·       Return envelopes for water payments

REMINDER:  Personnel Committee-salary sheet due to Budget Officer by Sept. 9th

Notice of Bid - 1979 International Truck

NOTICE OF BID

The Town of Roxbury is seeking sealed bids for the sale of a 1979 International Truck, without dump body, 671 Detroit Diesel, 5 speed transmission and 2 speed rear end.  The vehicle is being sold “as is”.  Please contact Neil German, Hwy. Supt. 607-326-4222 for more information.  Bids must be received before 2:00 pm on August 5, 2016 at the Town Clerk’s Office, PO Box 189, 53690 State Hwy. 30, Roxbury, NY  12474 at which time they shall be opened.  Any award will be made at the August 8, 2016 Town Board meeting at 7:30 pm at the Grand Gorge Civic Center.  The Town Board reserves the right to reject any and all bids.

By Order of the Town Board
Neil German, Hwy. Supt.
Dated: July 25, 2016

Roxbury Town Board Approved Meeting Minutes- July 11, 2016

APPROVED MINUTES

July 11, 2016

A Public Hearing and regular meeting of the Town Board were held July 11, 2016 at 7:15 pm at the Town Hall.  Present were: Supervisor Thomas S. Hynes, Councilmen Gene Cronk, Edward Raeder, Allen Hinkley and Carol Murray, Highway Supt. Neil German, Assessor Robert Breglio, Parks Clerk Carolynn Faraci, Attorney Kevin Young and 2 residents.

The Public Hearing was called to order at 7:15 pm.  The notice was read calling for the hearing regarding a proposed grant application to NYS Homes & Community Renewal under a Community Development Block Grant Program for repairs and renovation work at the Grand Gorge Civic Center.  Margaret Ellsworh discussed the project which includes windows, repairing the roof over the cafeteria, reconstruction of the main entrance to make it more energy efficient and accessibility issues.  No comments were heard from the public for or against the project.

The Public Hearing closed at 7:26 pm.

The regular meeting was called to order at 7:30 pm.  Two additional residents arrived.

The Minutes of the June 13, 2016 meeting were approved on motion of Allen Hinkley second by Carol Murray.

AYES-5 Hinkley, Murray, Raeder, Cronk, Hynes
NAYS-0

Joseph Resch thanked the Town Board spreading new mulch on the Civic Center playground and expressed concerns with kids are using lighters to burn the insides of the playground equipment, issues with full garbage cans at the playground, kids using the gym are leaving it a mess, requested the swings be lowered, reported the fence at the ball field requires fixing and requested signs be posted as a Smoke Free / Drug Free zone.  The Board will have the Constable check the ball field more often and will look into the other matters discussed.

Assessor Robert Breglio gave a written report to the Town Board and reported the following items: the 2016 Final Assessment Roll was filed with the Town Clerk on July 1, the rescheduled Grievance Day was held June 16th where only a few applications were received, the Board of Assessment Review (BAR) was made up of  County personnel including the Board of Supervisor’s Chairman, the Board of Supervisor’s Clerk and the Treasurer as the Town’s Board of Assessment Review did not have a quorum due to illness and vacation, the Assessor had given the BAR write-ups on all applications and, except for one, reductions were given to all, stated the notice for 2017 Grievance Day will include Grievance Day and adjourned hearing dates and requested the Town Board consider going to a 5 person BAR in the future to avoid what happened this year. Mr. Breglio also discussed concerns with the new STAR Check program.

Highway Supt. Neil German stated crews have been stoning & oiling, mowing, readying roads for work, stated the cameras at the garage have been installed, stated the blacktop driveway at the garage will need to be sealed next year and an employee is out on medical leave.  Councilman Hinkley requested repairs be looked into on the Kirkside Park driveway.

Parks Clerk Carolynn Faraci stated the summer youth crew has begun work in the park, she may be getting 2 more kids for the youth program, 100 boy scouts will be using the park for a picnic this week on their way through Roxbury and she may be refunding a park renter for non-use due to extenuating circumstances.

Supv. Hynes stated a sewer line break was repaired in the Denver Sewer District and warned of a high cost of repair due to having to trace the line out slowly as the lines were laid out strangely and care had to be taken with electric and phone lines.  No maps were available showing where lines were.

Shawn Smith, who incurred a large water line service break earlier this year that the Grand Gorge Water District had repaired and paid for, requested to be able to make payments over the next couple of years instead of by November 1, 2016.  The Board did not change the requirement of being paid by November 1, 2016 and any balance will be placed on the taxes.

A letter was received from William & Patricia Davis regarding a water bill they received for property that they purchased from Fannie Mae.  The Town Board discussed the matter and the Town Attorney will further look into the matter and will respond to the Davis’s.

On motion of Allen Hinkley second by Carol Murray the Town Board approved the Town Clerk’s monthly report for June 2016 in the amount of $1,922.00 (Town Clerk $757.00 and Building Permits $1,165.00)

AYES-5 Hinkley, Murray, Cronk, Raeder, Hynes
NAYS-0

On motion of Edward Raeder second by Gene Cronk the Town Board approved the Supervisor’s monthly report for May 2016.

AYES-5 Raeder, Cronk, Hinkley, Murray, Hynes
NAYS-0

On motion of Allen Hinkley second by Carol Murray the Town Board approved the Assessor’s monthly report for June 2016.

AYES-5 Hinkley, Murray, Cronk, Raeder, Hynes
NAYS-0

On motion of Gene Cronk second by Carol Murray the Town Board approved the Building Inspector’s monthly report for June 2016.

AYES-5 Cronk, Murray, Raeder, Hinkley, Hynes
NAYS-0

On motion of Allen Hinkley second by Edward Raeder the Town Board approved the monthly water receipts report for June 2016 in the following amounts: Denver $225.72; Grand Gorge $167.17 and Roxbury $266.64.

AYES-5 Hinkley, Raeder, Cronk, Murray, Hynes
NAYS-0

On motion of Carol Murray second by Edward Raeder the Town Board approved the Justice Court monthly report for May 2016 in the amount of $3,316.00.

AYES-5 Murray, Raeder, Hinkley, Cronk, Hynes
NAYS-0

On motion of Allen Hinkley second by Gene Cronk the Town Board approved the Tax Collector’s revised monthly report for April 2016.

AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0

No final report was received from the Tax Collector.

On motion of Edward Raeder second by Allen Hinkley the Town Board approved the annual Good Neighbor Fund report filed with NYCDEP, for the period 7/1/15-6/30/16, and reflects a balance of $242,082.95.

AYES-5 Raeder, Hinkley, Cronk, Murray, Hynes
NAYS-0

On motion of Gene Cronk second by Edward Raeder the Town Board approved the following records to be destroyed per NYS MU-1 Retention and Disposition guidelines:

AYES-5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS-0

Attorney Young discussed SEQRA review required for the CDBG application for the Grand Gorge Civic Center.

RESOLUTION #55-CIVIC CENTER CDBG APPLICATION NEG DEC

“WHEREAS, the Town Board of the Town of Roxbury desires to make general repairs and renovations to the Grand Gorge Civic Center, including in-kind replacement of windows, roof repair, and redevelopment of entrance to improve accessibility (“Action”); and

WHEREAS, the Town Board of the Town of Roxbury has reviewed a Short Environmental Assessment Form (EAF) pursuant to the mandates of the State Environmental Quality Review Act (ECL Article 8 and 6 NYCRR Part 617); and

WHEREAS, the Town Board considered an Environmental Assessment Form (“EAF”), carefully considered the criteria set forth in 6 NYCRR 617.7; and

WHEREAS, the Town Board has considered all the questions in Parts 1 and 2 of the EAF, and has determined that the EAF identified and addressed all areas of concern and none of the potential environmental impacts associated with the proposed Action are significant.

NOW, THEREFORE, BE IT RESOLVED, that based upon the Town Board’s review of the EAF and evaluation of the criteria for determining significance found at 6 NYCRR Part 617.7, the Town Board hereby finds that the Action will not have a significant impact on the environment; and

BE IT FURTHER RESOLVED, that this determination of significance shall be considered a Negative Declaration made pursuant to Article 8 of the Environmental Conservation Law, and the Town hereby determines that the requirements of the SEQRA regulations, 6 NYCRR § 617.7, have been met; and it is

FURTHER RESOLVED, that the Town Board hereby determines that the Action will not result in significant adverse environmental effects and that no environmental impact statement or further SEQRA consideration is required; and it is

WHEREUPON, this Resolution was declared adopted by the Town Board of the Town of Roxbury:

Town Board Member Allen Hinkley so moved; Town Board Member Gene Cronk Seconded, and the Town Board voted as follows:

AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0

An inspection was conducted by NYS Ag & Markets on the Heart of the Catskills Humane Society building in June 2014.  The inspection report was distributed to the Town Board and no problems were found.

The Transfer Station will be closed Wednesday July 13th to undergo repairs.  Notices have been posted at the Station and advertised in the paper.

Attorney Young discussed the status Grand Gorge Tire’s request for sewer hookup where we are now trying to get CWC to pick up 100% of the cost.

An annual audit has been conducted by the CPA’s for the year 2015 and no problems were found.  A final copy of the audit will be on file at the Town Clerk’s Office when received.

On motion of Gene Cronk second by Allen Hinkley the bills were audited and ordered paid in the following amounts:

General #301-354 – $79,526.75
Roxbury Sewer #45-51 – $8,967.85
Highway #144-165 – $75,627.70
Denver Sewer #48-62 – $33,967.95
Roxbury Water #47-56 – $4,778.47
Special Lights #10-11 – $2,087.76
Grand Gorge Water #46-54 – $5,007.29

Capital Projects:
Denver Water #42-47 – $1,620.08
GEIS Project #13 – $1,560.00

AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0

The School Crossing Guard has turned in her equipment but the Town awaits a formal resignation letter.

Attorney Young discussed new federal laws regarding handicapped accessibility of all municipal owned buildings.

A reminder was given the August 8, 2016 Town Board meeting will be held at the Grand Gorge Civic Center at 7:30 pm.
On motion of Gene Cronk second by Allen Hinkley the meeting adjourned at 8:48 pm.

THIS IS A TRUE COPY
_________________________________

Diane Pickett, Town Clerk
Thomas S. Hynes, Supervisor
Gene Cronk, Councilman
Edward Raeder, Councilman
Allen Hinkley, Councilman
Carol Murray, Councilwoman

Position Available for PT School Crossing Guard

POSITION AVAILABLE  SCHOOL CROSSING GUARD

The Town of Roxbury is seeking to fill the part-time position of School Crossing Guard.  Applicants must be at least 16 years of age.  Interested persons please contact the Roxbury Town Clerk’s Office at 607-326-7641 for salary, application and other information. Applications must be received at the Town Clerk’s Office, PO Box 189, Roxbury, NY  12474 by August 5, 2016.  The Town of Roxbury is an Equal Opportunity Provider and Employer.

Notice- July 16, 2016, Meeting of the Roxbury Historic Preservation Commission Cancelled

NOTICE

The quarterly meeting of the Roxbury Historic Preservation Commission (RHPC) scheduled for Saturday July 16, 2016 has been canceled due to having no business to discuss.  The next quarterly meeting of the RHPC will be held Saturday October 15, 2016 at 10:00 am at the Town Hall.

By Order of the RHPC
Lewis Wendell, Chairman
Dated: 7/11/16

Roxbury Town Board Meeting Agenda - July 11, 2016

ROXBURY TOWN BOARD
Public Hearing
Regular Meeting

July 11, 2016

Town Hall

Call To Order 7:15 pm  Public Hearing CDBG Grant Civic Center

7:30 pm  Regular Meeting

Minutes June 13th  regular meeting

Requests to Speak:

Department Reports:          
Water / Sewer
Planning
Building & Grounds
Highway
Assessor
Building Inspector
Community Resources

Old Business

New Business

Letters to the Board:

Discussion from residents

Audits

ISSUES FOR DISCUSSION

·       Resolution-Town Clerk monthly report for June 2016
·       Resolution-Supervisor’s monthly report for May 2016
·       Resolution-Assessor’s monthly report for June 2016
·       Resolution-Building Inspector monthly report for June 2016
·       Resolution-monthly water receipts report for June 2016
·       Resolution-Justice Court monthly report for May  2016
·       Resolution-Tax Collector Final Report
·       Resolution – Annual Good Neighbor Fund Report to NYCDEP
·       Resolution-School Crossing guard resignation
·       Resolution-hire new school crossing guard
·       Resolution-records destruction list
·       Resolution – Neg Dec Civic Center upgrades
·       NYS Ag & Markets Municipal Shelter Inspection Report (Heart of Catskills HS)
·       Transfer Station closed for repairs Wednesday July 13th
·       Grand Gorge Tire sewer hookup
·       Constable vehicle

REMINDER:  August 8th meeting at the Grand Gorge Civic Center

Roxbury Planning Board Unapproved Meeting Minutes - May 18, 2016

UNAPPROVED MINUTES

Roxbury Town Planning Board Meeting

Wednesday, May 18, 2016

Present: Phil Zorda, Jean Stone, Dave Cowan, Brad Zambri, Ed Hinkley, Rob Cole, Nicole Franzese from DC Planning Board.

Absent: Joe Farleigh, Jill Ribich, secretary/alternate

Meeting called to order by at 7:30

Motion to approve minutes of April 20, 2016 meeting – Jean Stone moved, seconded by Dave Cowan, Motion approved unanimously.

Present at the meeting were Rob Allison – Catskill Region Surveying Services, Greg Henderson and Joe Massa – The Roxbury Motel. As required by the Board’s approval of the Site Plan for The Roxbury at Stratton Falls, Rob presented the Board with updated site plan drawings showing final locations of stormwater discharge, sewer and water supply systems. Also, copies of letters from NYCDEP’s approval of the SWPPP and sewage treatment system, NYS Department of Health’s approval of the water supply and sewage systems, NYSDEC’s approval of the permit for trails along Stratton Falls, and OPRHP’s letter of No Adverse Impact were presented to the Board.

Our Site Plan Law states that a site plan approval is only in effect for one year and an extension can be requested in writing. As our original approval was given at the May 2015 meeting, Greg presented the Board with a letter requesting a two-year extension of the approval. Regulatory approval delays and grant delays were among several reasons construction has been delayed.

A letter will be sent to Greg and Joe indicating receipt of the above documents and the extension of the site plan approval.

Motion to approve a two-year extension – Dave Cowan moved, seconded by Ed Hinkley, Motion approved unanimously.

Commercial Solar – Phillip Zorda stated that the county and town have approved resolutions approving PILOT agreements for commercial solar “farms”.

NYCDEP Land Acquisition – the Board reviewed LAP #8999, 243.-3-17, a 6.57 acre parcel located off Red Kill Rd. The county will be reviewing this acquisition and will make any comments necessary to the town.

Motion to Adjourn – Jean Stone moved, seconded by Dave Cowan, Motion approved unanimously.