Town Board Approved Meeting Minutes - June 13, 2016
A Public Hearing and regular meeting of the Town Board were held June 13, 2016 at 7:15 pm at the Town Hall. The regular meeting of the Town Board was called to order at 7:30 pm.
APPROVED MINUTES
June 13, 2016
A Public Hearing and regular meeting of the Town Board were held June 13, 2016 at 7:15 pm at the Town Hall. Present were: Supervisor Thomas S. Hynes, Councilmen Gene Cronk, Edward Raeder, Allen Hinkley and Carol Murray, Assessor Robert Breglio, Parks Clerk Carolynn Faraci, Attorney Kevin Young and 11 residents. Absent: Highway Supt. Neil German.
The Public Hearing regarding draft Local Law #1-2016 Flood Prevention Law was called to order at 7:15 pm. The notice of the Public Hearing was read. Attorney Young stated the purpose of the law being for the Town to continue to be eligible for FEMA funds and added the law would restrict building in the flood plain. No one commented on the law but Charles Serrie requested to look at the proposed flood map regarding the Conro property in Grand Gorge where he determined it was not in the flood zone.
The hearing closed at 7:25 pm.
The regular meeting of the Town Board was called to order at 7:30 pm.
The Minutes of the May 9, 2016 meeting were approved on motion of Carol Murray second by Allen Hinkley.
AYES-5 Murray, Hinkley, Raeder, Cronk, Hynes
NAYS-0
Bill Morton conducted a presentation on the Adirondack Scenic Byway that would connect the Adirondack Trail to the Catskill Trail system. The byway would include the State Hwy 30 and 30A corridors and would be a positive designation on communities for promotion of businesses in along the byway via tourism. Discussion took place on pros and cons and on the input and responsibilities of the towns and villages which will also require approval from State DOT. Carol O’Beirne of the Catskill Mountain Scenic Byway offered support of the project and Margaret Ellsworth offered to represent the Town on the steering committee. Attorney Young questioned if an inter-municipal agreement would be required to which it was stated individual agreements with each town/village will be required.
Assessor Robert Breglio gave a written report to the Town Board. Discussion took place on the STAR program changes, Grievance Day has been re-scheduled for June 16, 2016 4-8 pm due to not having a quorum on May 26, 2016 and added, per the law, the Board of Assessment Review will consist of the County Board of Supv. Chairman, County Board of Supv. Clerk and County Treasurer. Applicants that had submitted Grievance forms for the May grievance have been notified of the June grievance day. Breglio also added the EQ Rate is staying at 100%.
Margaret Ellsworth requested a public hearing for the CDBG application of grant funds for the Grand Gorge Civic Center, stated the planning committee is getting started on the plans for the community kitchen that will be housed in the north barn of the park and reported the kiosk signs will be ready in two weeks.
RESOLUTION #45-SCHEDULE PUBLIC HEARING ON GG CIVIC CENTER CDBG APPLICATION
On motion of Carol Murray second by Edward Raeder the following resolution was offered and adopted:
“WHEREAS, The Town of Roxbury intends to apply for up to $600,000 in financial assistance to NYS Homes and Community renewal via a 2016 Consolidated Funding Application under the Community Development Block Grant program for public facilities; and
WHEREAS, said funds are to be used for improvements to the Grand Gorge Civic Center,
NOW, THEREFORE BE IT RESOLVED, The town of Roxbury authorizes the MARK Project to apply for up to $600,000 in financial assistance to NYS Homes and Community renewal via a 2016 Consolidated Funding Application under the Community Development Block Grant program for public facilities, with funds to be used for improvements to the Grand Gorge Civic Center; and
BE IT FURTHER RESOLVED a public hearing is called for July 11, 2016, at 7:15 at the Roxbury Town Hall to solicit public comment and input to this application process.”
AYES-5 Murray, Raeder, Hinkley, Cronk, Hynes
NAYS-0
Parks Clerk Carolynn Faraci reported the dollhouse windows are in Oneonta being repaired and the park building is booked through the beginning of August.
Cherie Serrie questioned why the Conro property was not taken out of the hamlet designation. It was stated because it is a large parcel in the center of the hamlet.
Richard Davis of the Grand Gorge Community Action Group (GGCAG) requested Town Board support for an application for grant funds to purchase additional chairs and tables for the Civic Center as it is being used more. The Town Board had no objections and suggested he speak with Peg Ellsworth for grant information. He also stated the group has discussed having a carnival on the ball field. The Town Board expressed concerns with noise, lights, parking, emergency vehicle access, etc. and requested more information from the group. Davis also commented how nice the field has been taken care of. The Town will be removing the excess dirt and old soccer goals.
Supv. Hynes stated the water leak on Ridge Rd. Spur has been repaired and is at the cost of the District as it was at the main.
Steve Cammer is to begin work at the Transfer Station on July 12th after the noon closing so it will be closed on Wednesday July 13th as well. Councilman Hinkley will contact B&B Construction to see if they can do the concrete work at the same time.
Highway Supt. Neil German was absent but requested that he sell some highway equipment on an auction site and requested approval to dispose of the old refrigerator at the garage.
RESOLUTION #46 – LIST HIGHWAY EQUIPMENT TO SELL ON AUCTION SITE
On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and approved:
“RESOLVED, the Town Board authorizes the Highway Supt. to list the following equipment for sale on the Auctions International site: 2001 Ford F550 pickup, 2004 Chevrolet 3500 pickup, 1979 International Dump Truck and Lincoln welder.”
AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0
On motion of Edward Raeder second by Allen Hinkley the Town Board approved the disposal of the GE Refrigerator at the Highway Garage as it does not work.
AYES-5 Raeder, Hinkley, Cronk, Murray, Hynes
NAYS-0
A letter was received from Patricia Keith regarding a violation received from the Building Inspector. The matter will be discussed when the Building Inspector is present.
On motion of Allen Hinkley second by Carol Murray the Town Board approved the Town Clerk’s monthly report for May 2016 in the amount of $2,724.64 (Town Clerk $464.64 and Building Permits $2,260.00)
AYES-5 Hinkley, Murray, Cronk, Raeder, Hynes
NAYS-0
On motion of Gene Cronk second by Edward Raeder the Town Board approved the Supervisor’s monthly report for April 2016.
AYES-5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS-0
On motion of Allen Hinkley second by Gene Cronk the Town Board approved the Assessor’s monthly report for May 2016.
AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0
On motion of Allen Hinkley second by Gene Cronk the Town Board approved the Building Inspector’s monthly report for May 2016.
AYES-Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0
On motion of Edward Raeder second by Carol Murray the Town Board approved the monthly water receipts report for May 2016 in the following amounts: Denver $790.02, Grand Gorge $493.90 and Roxbury $612.33.
AYES-5 Raeder, Murray, Cronk, Hinkley, Hynes
NAYS-0
On motion of Allen Hinkley second by Carol Murray the Town Board approved the Justice Court monthly report for February 2016 in the amount of $3,389.00.
AYES-5 Hinkley, Murray, Cronk, Raeder, Hynes
NAYS-0
No final report was received from the Tax Collector.
Discussion took place on the proposed draft flood maps. Attorney Young reiterated the Town must adopt them to remain in the FEMA flood program for funds.
RESOLUTION #47- RESOLUTION OF THE TOWN BOARD OF THE TOWN OF ROXBURY DETERMINING THAT THERE ARE NO ADVERSE IMPACTS ON THE ENVIRONMENT FROM ADOPTION OF THE FLOOD DAMAGE PREVENTION LAW
On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:
WHEREAS, the Town Board is adopting a local law that repeals and supersedes Local Law No. 1 of the year 2012 entitled “Flood Damage Prevention” in order to maintain the community’s eligibility to participate in the National Flood Insurance Program (“NFIP”);
WHEREAS, the possible environmental impacts of the adoption of this Law have been considered by the Town Board;
NOWTHEREFORE BE IT RESOLVED, that the Town Board has determined that the adoption of new local law entitled “Flood Damage Prevention Law” will not have significant adverse impacts on the environment; and
WHEREUPON, the Resolution was put to a vote and recorded as follows:
AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0
RESOLUTION #48-RESOLUTION OF THE TOWN BOARD OF THE TOWN OF ROXBURY ADOPTING LOCAL LAW #1-2016 FLOOD DAMAGE PREVENTION LAW
“In the Matter of the Adoption of Local Law No. 1 of 2016 entitled “Flood Damage Prevention Law
WHEREAS, the Town Board has reviewed and considered the proposed Local Law No. 1 of 2016;
WHEREAS, the Local Law was presented to the Town Board at least 10 days prior to the Town
Board meeting on June 13, 2016;
WHEREAS, the Town Board adopted a resolution on May 9, 2016 scheduling a public hearing on the proposed Local Law No. 1 of 2016;
WHEREAS, the public hearing was properly noticed in the Town’s official newspaper on May 25, 2016;
WHEREAS, the public hearing on the proposed Local Law was held on June 13, 2016 at the Town Hall;
WHEREAS, the Town Board reviewed and considered all public comments received on the proposed Local Law;
WHEREAS, the proposed Local Law was on file for inspection at the Town Clerk’s office prior to the hearing and during the public review process;
WHEREAS, the proposed Local Law maintains the Town’s eligibility to participate in the National Flood Insurance Program (“NFIP”) and serves to strengthen and protect the Town’s environmental resources, public safety, health and welfare;
WHEREAS, the Town Board has caused to be prepared a Short Environmental Assessment Form (EAF) pursuant to the mandates for the State Environmental Quality Review Act (ECL Article 8 and 6 NYCRR Part 617) for the proposed adoption of Local Law No. 1 of 2016;
WHEREAS, the Town board has duly considered the contents of the EAF for the adoption of Local Law No. 1 of 2016 and completed Parts 2 and 3 thereof;
WHEREAS, the Town Board has identified the relevant areas of environmental inquiry and taken a hard look at them for the adoption of the proposed Local Law No. 1 of 2016; and
WHEREAS, the Town Board has issued a negative declaration under SEQRA for the adoption of the proposed Local Law No. 1 of 2016 thereby complying with the mandates of the State Environmental Quality Review Act.
NOW THEREFORE, BE IT RESOLVED AS FOLLOWS BY THE TOWN BOARD OF ROXBURY, DELAWARE COUNTY, NEW YORK:
THAT THE Town Board of the Town of Roxbury hereby determines that proposed Local Law No. 1 of 2016, attached hereto and made a part hereof, is hereby adopted as a Local Law entitled “Flood Damage Prevention Law”; and
IT IS FURTHER RESOLVED, that the Town Clerk and the Attorney for the Town are hereby directed to take such actions as are necessary to implement this resolution and effect adoption of the Local Law.”
Town Board Member Carol Murray so moved; Town Board Member Edward Raeder Seconded, and the Town Board voted as follows:
AYES-5 Murray, Raeder, Cronk, Hinkley, Hynes
NAYS-0
RESOLUTION #49-TRANSFER GOOD NEIGHBOR FUNDS TO GENERAL FUND
On motion of Allen Hinkley second by Edward Raeder the following resolution was offered and adopted:
“RESOLVED, the Town Board approves the transfer of $15,101.55 from Good Neighbor Fund to General Fund to cover highway generator costs.”
AYES-5 Hinkley, Raeder, Cronk, Murray, Hynes
NAYS-0
RESOLUTION #50-TRANSFER HWY FUNDS TO HWY EQUIPMENT RESERVE
On motion of Edward Raeder second by Carol Murray the following resolution was offered and adopted:
“RESOLVED, the Town Board approves the transfer of $50,000 from the Highway Fund to the Highway Equipment Reserve Fund.”
AYES-5 Raeder, Murray, Cronk, Hinkley, Hynes
NAYS-0
RESOLUTION #51-TRANSFER HIGHWAY EQUIPMENT RESERVE FUNDS TO HIGHWAY FUND
On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:
“RESOLVED, the Town Board approves the transfer of $47,062.50 from the Highway Equipment Reserve Fund to the Highway Fund towards one half of the cost of the new 2016 Ford F550 with dump body and plow.”
AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0
RESOLUTION #52-BOARD OF ASSESSMENT REVIEW PAY
On motion of Carol Murray second by Edward Raeder the following resolution was offered and adopted:
“WHEREAS, the Board of Assessment Review is currently paid on payroll;
NOW, THEREFORE BE IT RESOLVED, the Town Board approves changing the Board of Assessment Review pay from payroll to contractual by voucher effective 1/1/2017.”
AYES-5 Murray, Raeder, Cronk, Hinkley, Hynes
NAYS-0
RESOLUTION #53-BUTLER HIRED TO TRANSFER STATION
On motion of Gene Cronk second by Edward Raeder the following resolution was offered and adopted:
“WHEREAS, the Transfer Station is short on help due to health issues;
BE IT RESOLVED, the Town Board hires Ronald Butler retroactive to May 25, 2016 as extra help to fill in at the Transfer Station as Manager or Laborer as needed; and
BE IT FURTHER RESOLVED, the rate of pay shall be reflective of Manager $17.53/hr or Laborer $11.80/hr.”
AYES-5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS-0
The Annual Water Quality Reports for the year 2015 for Denver, Grand Gorge and Roxbury Water Districts have been mailed to all customers and a copy of each is on file at the Town Clerk’s Office.
Attorney Young stated he is still waiting for a written response from NYC DEP regarding Grand Gorge Tire sewer hookup. CWC will pay 75% of the cost and the Town has requested that NYCDEP pay 25%.
Supervisor Hynes stated a new vehicle for the Constable is available in Binghamton. The lights and radio will need to be installed.
RESOLUTION #54-PURCHASE NEW CONSTABLE VEHICLE
On motion of Allen Hinkley second by Edward Raeder the following resolution was offered and adopted:
“RESOLVED, the Town Board approves the purchase of a 2016 Chevrolet Tahoe as a Constable Vehicle on State bid from Matthews Auto at a cost of $39,199.89; and
BE IT FURTHER RESOLVED, per the 2016 Town Budget, the Town Board directs the Town Clerk to request NYCDEP approval to use Good Neighbor Funds in the amount of $32,000 towards the cost of the vehicle; and
BE IT FURTHER RESOLVED, per the 2016 Town Budget, and upon approval from NYC DEP to use $32,000 from Good Neighbor Fund, approves the transfer of same from Good Neighbor Fund to General Fund.”
AYES-5 Hinkley, Raeder, Cronk, Murray, Hynes
NAYS-0
Congratulations from the Town Board were bestowed on Constable Stephen Williamson on having now been chosen Law Officer of the Year by the 6th District of the American Legion. His name will be submitted for the state selection process.
On motion of Carol Murray second by Edward Raeder the bills were audited and ordered paid in the following amounts:
General #226-300 – $133,437.65
Roxbury Sewer #36-44 – $42,582.23
Highway #117-143 – $190,789.42
Denver Sewer #41-47 – $13,878.67
Roxbury Water #34-46 – $10,025.27
Special Lights #8-9 – $2,087.52
GG Water #36-45 – $3,431.86
Capital Projects:
Denver Water #34-41 – $2,545.29
GEIS Project #12 – $2,202.34
AYES-5 Murray, Raeder, Cronk, Hinkley, Hynes
NAYS-0
On motion of Gene Cronk second by Edward Raeder the meeting adjourned at 8:56 pm.
THIS IS A TRUE COPY
______________________________________
Diane Pickett, Town Clerk
Thomas S. Hynes, Supervisor
Gene Cronk, Councilman
Edward Raeder, Councilman
Allen Hinkley, Councilman
Carol Murray, Councilwoman
First RLA Silent Auction at the July 2nd Roxbury Sidewalk Festival
The Roxbury Library Association will be featuring the first RLA Silent Auction on Saturday, July 2,2016, from 9:30 a.m. to 12:30 p.m., at the Roxbury Library
FOR IMMEDIATE RELEASE
Contact Person: Dian Seiler, Director, Roxbury Library
Telephone and Fax: (607)-326-7901
The Roxbury Library Association will be featuring the first RLA Silent Auction on Saturday, July 2,2016, from 9:30 a.m. to 12:30 p.m., at the Roxbury Library, as part of the July 2016 Roxbury Sidewalk Festival. To register for the silent auction and to receive a bidding number, please contact Roxbury Library Director Dian Seiler or Roxbury Library Clerk Helen Faraci at (607)-326-7901. Individuals may also register to bid on July 2nd beginning at 9:30 a.m. . The RLA will be offering a preview of the beautiful silent auction items on Thursday, June 30th, from 10:00 a.m. to 5:00 p.m. . The RLA Silent Auction Overseer Catherine Cammer will announce the winning bids promptly at 1:30 p.m. on July 2nd. Winning bidders must be present to claim a won item, with remittance due to the RLA on July 2nd. All proceeds from the First RLA Silent Auction will benefit the Roxbury Library.
In addition to participating in the RLA silent auction, Roxbury Library patrons and visitors will have the opportunity to purchase quality RLA Thrift Shoppe merchandise, Irma Mae Griffin’s HISTORY OF THE TOWN OFROXBURY, and RLA quilt raffle tickets for the 2016 RLA queen-size “Happy” Quilt, expertly crafted by the Roxbury Library Quilters.
Located at 53742 State Highway 30, the Roxbury Library is directly opposite the town’s United Methodist Church on Main Street.
Notice of Completed Assessment Roll
Pursuant to Section 516 of the Real Property Tax Law, notice is hereby given that the Final Assessment Roll for the Town of Roxbury, County of Delaware, for the year 2016 has been completed
NOTICE OF COMPLETED ASSESSMENT ROLL
Pursuant to Section 516 of the Real Property Tax Law, notice is hereby given that the Final Assessment Roll for the Town of Roxbury, County of Delaware, for the year 2016 has been completed by the undersigned Assessor. A certified copy thereof will be filed in the office of the Town Clerk on the 1st day of July 2016 where the same will remain open to public inspection.
Dated: June 29, 2016
Robert Breglio, Assessor
Town of Roxbury
Notice - Public Hearing July 11,2016 at Roxbury Town Hall
The Town of Roxbury, Delaware County, New York intends to apply for up to $600,000 in financial assistance to NYS Homes and Community renewal via a 2016 Consolidated Funding Application under the Community Development Block Grant program for public facilities
NOTICE
The Town of Roxbury, Delaware County, New York intends to apply for up to $600,000 in financial assistance to NYS Homes and Community renewal via a 2016 Consolidated Funding Application under the Community Development Block Grant program for public facilities, with funds to be used for improvements to the Grand Gorge Civic Center. A public hearing is called for July 11, 2016, at 7:15 at the Roxbury Town Hall to solicit public comment and input to this application process.
By Order of the Town Board
Diane Pickett, Town Clerk
Dated: June 21, 2016
Roxbury Town Board June 13, 2016, Meeting Agenda
ROXBURY TOWN BOARD
Public Hearing
Regular Meeting
June 13, 2016
Town Hall
Call To Order 7:15 pm Public Hearing Local Law Flood Maps
7:30 pm Regular Meeting
Minutes May 9th regular meeting
Requests to Speak:
Bill Morgan – Adirondack Scenic Byway Presentation
Nicole Franzese- flood maps
Cherie Serrie – ?
Department Reports:
Water / Sewer
Planning
Building & Grounds
Highway
Assessor
Building Inspector
Community Resources
Old Business
New Business
Letters to the Board:
Patricia Keith re: violation
Discussion from residents
Audits
ISSUES FOR DISCUSSION
· Resolution-Town Clerk monthly report for May 2016
· Resolution-Supervisor’s monthly report for April 2016
· Resolution-Assessor’s monthly report for May 2016
· Resolution-Building Inspector monthly report for May 2016
· Resolution-monthly water receipts report for May 2016
· Resolution-Justice Court monthly report for February 2016
· Resolution-Tax Collector final report
· Resolution-Flood Maps
· Resolution-transfer GNF to General Fund for Hwy generator
· Resolution-transfer $50,000 from Hwy Fund to Hwy Equipment Reserve
· Resolution-transfer $47,062.50 from Hwy Equipment Reserve to Highway Fund for new truck
· Resolution-change BAR members to be paid contractually instead of on payroll effective 1/1/17
· Transfer Station closed for repairs Wednesday July 13th
· 2015 Annual Water Reports sent to customers
· Grand Gorge & Roxbury Water project
· Grand Gorge Tire sewer hookup
· Constable vehicle
Notice-Town of Roxbury Transfer Station Closed on July 13, 2016
for repairs. No garbage will be accepted!
NOTICE
TOWN OF ROXBURY
TRANSFER STATION WILL BE CLOSED FOR REPAIRS WEDNESDAY JULY 13, 2016
No garbage will be accepted on that day.
The Transfer Station will be re-open its regular hours on
Friday July 15, 2016 9:00 am – 5:00 pm.
Diane Pickett, Town Clerk
Luncheon Buffet at the Otesaga Resort Hotel for June 2016 RLA Tuesday Forum Gathering
The Roxbury Library Association will close the 2015-2016 RLA Tuesday Forum season with a buffet luncheon at the Otesaga Resort Hotel in Cooperstown, New York, on Tuesday, June 14, 2016.
FOR IMMEDIATE RELEASE
Contact Person: Dian Seiler, Director, Roxbury Library
Telephone and Fax: (607)-326-7901
LUNCHEON BUFFET AT THE OTESAGA RESORT HOTEL FOR JUNE 2016 RLA TUESDAY FORUM GATHERING
The Roxbury Library Association will close the 2015-2016 RLA Tuesday Forum season with a buffet luncheon at the Otesaga Resort Hotel in Cooperstown, New York, on Tuesday, June 14, 2016. RLA Tuesday Forum Coordinator Susan Whittenburg cordially requests that all buffet luncheon attendees meet in the Roxbury Library parking lot at 10:15 a.m. on June 14th for carpool
transport to Cooperstown.
To reserve a place at the June 14th luncheon, please contact RLA Tuesday Forum Coordinator Susan Whittenburg at (607)-326-5955.
The Roxbury Library Association welcomes the public to all RLA Tuesday Forum programs, activities, and gatherings, which are free of charge.
Located at 53742 State Highway 30, the Roxbury Library is directly opposite the town’s United Methodist Church on Main Street.
For information about upcoming RLA Tuesday Forum programs, activities, and gatherings, please contact Roxbury Library Director Dian Seiler or Roxbury Library Clerk Helen Faraci at (607)-326-7901.
Notice - Change in 2016 Grievance Day
The Acting Board of Assessment Review will meet on Thursday June 16, 2016 between the hours of 4 PM and 8 PM at the Roxbury Town Hall, in said Town to hear and examine all complaints in relationship to assessments on the written application, correctly filled out, accompanied with the required data of any person believing himself to be aggrieved.
NOTICE OF CHANGE OF GRIEVANCE DAY
Pursuant to Section 527 of the Real Property Tax Law.
NOTICE IS HEREBY GIVEN that due to unforeseen circumstances that the Hearing of Complaints, (GRIEVANCE DAY) originally scheduled to be held on Thursday, May 26, 2016, at the Roxbury Town Hall has been re-scheduled.
HEARING OF COMPLAINTS
The Acting Board of Assessment Review will meet on Thursday June 16, 2016 between the hours of 4 PM and 8 PM at the Roxbury Town Hall, in said Town to hear and examine all complaints in relationship to assessments on the written application, correctly filled out, accompanied with the required data of any person believing himself to be aggrieved.
Written complaint forms will be accepted until 8:00 PM on Thursday, June 16, 2016 and should be filed with the town assessor or with the Delaware County Real Property Tax Services Office at 111 Main Street, Suite 8, Delhi, New York 13753.
Inquiries may be addressed by calling the Assessor’s Office at 607-326-4362.
Dated this 3rd day of June 2016
Michael Sabansky, Director
Delaware County Real Property Tax Services
“On Your Mark, Get Set, Read” - Roxbury Library Association's July 2016 Summer Reading Program
This summer the Roxbury Library presents “On Your Mark, Get Set, Read” during the Roxbury Library Association July 2016 Summer Reading Program. Activities include games from around the world, 1950’s dances, jump rope and hula hoop contests, engineering and science projects, and more.
FOR IMMEDIATE RELEASE
Contact Person: Dian Seiler, Director, Roxbury Library
Telephone and Fax: (607)-326-7901
“ON YOUR MARK, GET SET, READ” 2016 SUMMER READING PROGRAM THEME
This summer the Roxbury Library presents “On Your Mark, Get Set, Read” during the Roxbury Library Association July 2016 Summer Reading Program. Activities include games from around the world, 1950’s dances, jump rope and hula hoop contests, engineering and science projects, and more.
Children in grades 1 through 8 will explore sports and fitness with storytimes, craft activities, prizes, and more session offerings. Students enrolled in the Roxbury Central School CROP Program are automatically registered. Summer resident children may register at the Roxbury Library for sessions.
For more information, call the library at (607) 326-7901 or visit the RLA website, http://www.roxburylibraryonline.org.
All programs are free of charge.
Notice-June 15, 2016, Roxbury Planning Board Meeting Canceled
due to having no business to discuss.
NOTICE
The regular monthly meeting of the Town of Roxbury Planning Board scheduled for June 15, 2016 is canceled due to having no business to discuss.
The next regular monthly meeting is scheduled to be held July 20, 2016 at 7:30 pm at the Town Hall.
By Order of the Roxbury Planning Board
Phillip Zorda, Chairman
Dated: June 2, 2016
Notice-Completion of 2015 Annual Water Quality Reports
NOTICE
Notice is hereby given that the Town of Roxbury, Delaware County, New York, has completed the 2015 Annual Water Quality Reports required by NYS Dept. of Health, for the Roxbury, Grand Gorge and Denver Water Districts. Copies of the reports are available for inspection at the Town Clerk’s Office, 53690 State Hwy. 30, Roxbury, NY, during regular business hours.
Diane Pickett, Town Clerk
Dated: May 24, 2016
Town Board Approved Meeting Minutes - May 9, 2016
The regular meeting of the Town Board was held May 9, 2016 at 7:30 pm at the Town Hall. Present: Supervisor Thomas S. Hynes, Councilmen Gene Cronk, Edward Raeder, Allen Hinkley and Carol Murray, Highway Supt. Neil German, Attorney Kevin Young & 7 residents.
APPROVED MINUTES
May 9, 2016
The regular meeting of the Town Board was held May 9, 2016 at 7:30 pm at the Town Hall. Present: Supervisor Thomas S. Hynes, Councilmen Gene Cronk, Edward Raeder, Allen Hinkley and Carol Murray, Highway Supt. Neil German, Attorney Kevin Young & 7 residents.
The Minutes of the April 11, 2016 regular meeting were approved on motion of Gene Cronk second by Allen Hinkley.
AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0
Robert Allison and Rick Woidt were present to discuss the revised flood study maps for the hamlet of Grand Gorge under the GEIS Project that were modified after the March Public Information meeting and further elevation studies. Issues discussed include restricted water flow at the bridge on State Hwy. 30 due to the water line in the stream, approving and filing the study map with FEMA, flood insurance rates and mitigation measures for the trailer park and the water line in the stream. The Town Board must decide whether or not they will approve the flood study maps to be turned into FEMA. The Board would like to discuss the matters presented with Nicole Franzese of the Delaware County Planning Dept. before making a decision on the flood study map.
Carol O’Beirne was present to discuss the East Branch Delaware River Recreation Access Plan. Binders were distributed to the Town Board at the April meeting for review and feedback. The plan reflects recreational concepts specific to each town & village in Delaware County that includes water use, trails, fishing, etc. Municipalities would be able to obtain funding for projects and help is available for creating an information kiosk. Four projects are currently planned throughout Delaware County under the program. A Stewardship Program is also underway for each community using their own people. The program also welcomes community feedback.
Highway Supt. Neil German reported crews are cleaning ditches and patching holes and added they have finished Carr George Rd. Discussion took place regarding the sand pile and Item 4 pile running into the nearby stream. A block wall will be built to prevent further run off. The Hwy. Supt. was approved to purchase blocks for the retaining wall at $62/block. The Hwy. Supt. and Councilman Hinkley have also met with ZS Security for installing cameras at the highway garage and a quote has been received for same in the amount of $6,334.86.
RESOLUTION #38 –APPROVE CAMERAS FOR HIGHWAY GARAGE
On motion of Gene Cronk second by Allen Hinkley the following resolution was offered and adopted:
“RESOLVED, the Town Board approves the quote of ZS Security to install eight (8) cameras and necessary apparatus at the highway garage in the amount of $6,334.86.”
AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0
Assessor Robert Breglio submitted a written report to the Town Board for April 2016. Assessor Clerk, Stephanie Seminara was present to discuss some of the items reporting the Town should be receiving State reimbursement soon for the re-valuation in the amount of $12,000 +/-, STAR changes for new applicants this year will be that approved applicants will have to apply to State Taxation & Finance under the “STAR Check” program, where if approved as eligible, they would have to pay the full school tax bill and then receive reimbursement from the State for the STAR amount which will also be reportable on the owners income tax. There will be no changes for existing Basic or Enhanced STAR owners or existing Basic STAR owners that upgrade to the Enhanced STAR due to age.
Parks Clerk, Carolynn Faraci reported getting two quotes for repair of the glass in 21 window sashes broken out in the Kirkside Park dollhouse building and are as follows: Tri-County Glass $100/sash and Ace Glass $36/sash, renovations in the north barn for the Community Kitchen is expected to begin next year, several more plaques have been ordered for Roxbury Historic District homes that will be paid with owner and grant funds and will be installed by Gary Faraci at no cost to the owner, 30 cedar planters are expected to be distributed on Main Street Roxbury under a community sponsorship program with additional funds being sought through Go Fund Me and stated one of the park bridges is expected to be replaced in late summer.
Supv. Hynes reported Roxbury Water PW-1 has experienced a decrease in pumping capacity from 180 gpm to 130 gpm. Titan Drilling has replaced a broken pipe and will also replace the pump.
A letter was received from Dennis Slater requesting to hook up one of the trailers in his trailer park to the Grand Gorge Water District line in Hubbell Corners due to rising Dept. of Health testing costs. Mr. Slater stated he would like to hook up all five trailers in that section but the water charges (ad valorem and usage charges) would be $3,000/year. He is planning to subdivide his park to break off the one trailer for water. All trailers in the park are hooked to municipal sewer.
RESOLUTION #39- RESOLUTION OF THE TOWN BOARD OF THE TOWN OF ROXBURY CONSENTING TO ALLOW ONE TRAILER LOT IN THE D & J TRAILER COURT TO CONNECT TO THE GRAND GORGE WATER DISTRICT
On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:
“WHEREAS, the Town of Roxbury adopted its existing “Water Use Law” (“WUL”) in November of 2012; and
WHEREAS, the Town Board has received a request for permission for one trailer lot in the D&J Trailer Court (the “Trailer Park”), known as Lot # 1 (“Lot #1), to Connect to the Town’s Grand Gorge Water District; and
WHEREAS, according to the Town of Roxbury’s WUL the Trailer Park could connect Lot #1 to the water main pursuant to a contract with the Water District; and
WHEREAS, the Trailer Park will be responsible for all costs associated with the water connection including the cost of installing a lateral, a pressure reducing valve, and any other equipment required for the connection; and
WHEREAS, the Trailer Park would be responsible for obtaining any and all permits required for the installation of the lateral; and
WHEREAS, the Trailer Park will have to comply with the Town’s WUL and will have to reimburse the Town for all out-of-pocket expenses associated with the requested water connection; and
WHEREAS, the Trailer Park will be charged by the Water District with the current water rate structure for system; and
THEREFORE, NOW BE IT RESOLVED THAT:
1. The Town Board of the Town of Roxbury has evaluated the request of D&J Trailer Court to connect to the Town of Roxbury’s Grand Gorge Water District and hereby gives its consent to the Trailer Park to make the requested connection for Lot No. 1; and
2. The Town Board requires that the Trailer Park make no connection until Lot #1 is subdivided from the other lots as a separate tax parcel; and
3. The Owner complies with all applicable laws and rules relating to the water system connection.”
WHEREUPON, the Resolution was put to a vote and recorded as follows:
AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0
Dennis Slater also reported, as part of an Eagle Scout project, 27 of the fire hydrants have been painted and the remaining 27 are to be painted very soon.
Richard Davis of the Grand Gorge Community Action Group reported the group has decided to postpone the Grand Gorge Festival until next year. Davis also presented the Town Board with storage building plans and a site location map for a proposed 18’ X 26’ building that they would like to house beside the Grand Gorge Civic Center propane tanks. They would apply for grant funding to purchase the building. The Town Board will review the plans but stated no objections with the proposed location.
Joseph Resch of the Grand Gorge Business Alliance showed the new logo for their group.
Attorney Kevin Young discussed the grant application for Roxbury & Grand Gorge Water Districts and possibly purchasing property that would allow for a new well and an expanded area of protection around the two current pump houses on the lands owned by Michael Hinkley. The property would need to be subdivided and an appraisal would also be needed. Further discussion took place on the process.
RESOLUTION #40- RESOLUTION OF THE ROXBURY TOWN BOARD AUTHORIZING TOWN ATTORNEY TO ARRANGE FOR AN APPRAISAL OF REAL PROPERTY
On motion of Gene Cronk second by Edward Raeder the following resolution was offered and adopted:
“WHEREAS, the Town Board for the Town of Roxbury adopted Local Law No. 1 of 2010 entitled “Water Supply Law” governing the operation of the Roxbury and Grand Gorge Water Districts; and
WHEREAS, certain real property located at 54400 State Hwy 30, Roxbury, NY (the “Property”) may need to be acquired for protecting and securing the Roxbury Water Supply; and
WHEREAS, the Town Board has determined that an appraisal of the Property is needed to determine the value of the lands; and
THEREFORE, NOW BE IT RESOLVED THAT:
The Town Board of the Town of Roxbury authorizes YOUNG/SOMMER, LLC, Town Attorney, to proceed with ordering an appraisal of the Property.”
WHEREUPON, the Resolution was put to a vote and recorded as follows:
AYES-5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS-0
On motion of Allen Hinkley second by Gene Cronk the Town Board approved the Town Clerk’s monthly report for April 2016 in the amount of $2,564.68 (Town Clerk $514.68 and Building Permits $2,050.00)
AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0
On motion of Carol Murray second by Edward Raeder the Town Board approved the Supervisor’s monthly report for March 2016.
AYES-5 Murray, Raeder, Cronk, Murray, Hynes
NAYS-0
On motion of Gene Cronk second by Edward Raeder the Town Board approved the Assessor’s monthly report for April 2016.
AYES-5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS-0
On motion of Gene Cronk second by Allen Hinkley the Town Board approved the Building Inspector’s monthly report for April 2016.
AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0
On motion of Edward Raeder second by Carol Murray the Town Board approved the Water Receipts monthly report for April 2016 in the following amounts: Denver Water $3,023.80; Grand Gorge $3,649.15 and Roxbury $5,302.23.
AYES-5 Raeder, Murray, Cronk, Hinkley, Hynes
NAYS-0
On motion of Carol Murray second by Gene Cronk the Town Board approved the Justice Court’s monthly report for March 2016 in the amount of $2,356.00 and April 2016 in the amount of $1,721.00.
AYES-5 Murray, Cronk, Raeder, Hinkley, Hynes
NAYS-0
The February 2016 Justice Court invoice has not yet been received from the State.
On motion of Edward Raeder second by Allen Hinkley the Town Board approved the Tax Collector’s monthly report for April 2016.
AYES-5 Raeder, Hinkley, Cronk, Murray, Hynes
NAYS-0
RESOLUTION #41- RESOLUTION FOR PUBLIC HEARING ON THE ADOPTION OF A LOCAL LAW FOR FLOOD DAMAGE PREVENTION
“WHEREAS, the Town Board of the Town of Roxbury, New York (the “Town”) deems it advisable to maintain its eligibility to participate in the National Flood Insurance Program (“NFIP”);
WHEREAS, new Flood Insurance Study and Flood Insurance Rate Maps establishing 100 year base flood elevations for the Town have been completed by the Federal Emergency Management Agency (“FEMA”);
WHEREAS, to maintain eligibility in the NFIP it is necessary for the Town to adopt the new Flood Insurance Study and Flood Insurance Rate Maps into its floodplain management regulations;
WHEREAS, the New York State Department of Environmental Conservation (“NYSDEC”) has also instructed the Town Board to update its Flood Plain Local Law to conform to the current rules and regulations required by FEMA; and
WHEREAS, the Town Board deems it advisable to adopt a local law that repeals and supersedes Local law No. 1 of the year 2012 of the Town of Roxbury entitled “Flood Damage Prevention Local Law” to adopt the new maps and to incorporate the current FEMA regulations regarding flood plain management.
NOW, THEREFORE, BE IT RESOLVED, that said Town Board shall meet at the 53690 State Highway 30, Main Street. PO Box 189, Roxbury New York, on June 13, 2016, at 7:15 P.M. to hear all persons interested in the manner of the adoption of the local law, and be it
FURTHER RESOLVED, that the Town Clerk is hereby authorized and directed to publish notice of said hearing in the Catskill Mountain News, the official newspaper of the town, and to post copies of such notice in the manner provided by law.”
Town Board Member Carol Murray so moved; Town Board Member Edward Raeder Seconded, and the Town Board voted as follows:
AYES-5 Murray, Raeder, Cronk, Hinkley, Hynes
NAYS-0
Discussion took place on commercial solar farms and the terms of the County resolution on same. Attorney Young also explained the matter in terms of making them subject to Payment In Lieu Of Tax (PILOT).
RESOLUTION #42-RESOLUTION AUTHORIZING ENTRY INTO HOST COMMUNITY BENEFIT AGREEMENTS AS PAYMENTS IN LIEU OF TAXES FOR COMMERCIAL SOLAR INSTALLATIONS IN THE TOWN OF ROXBURYREAL PROPERTY TAX SERVICES
On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:
“WHEREAS, the Town of Roxbury, Town Board, wishes to cooperate and partner with the County of Delaware and school districts in creating a unified policy to deal with the taxable status of commercial solar installations; and
WHEREAS, the real estate parcels that contain those solar installations will fall into overlapping taxing districts; and
WHEREAS; New York State Real Property Tax Law Section 487 (9) states that solar, wind and farm waste energy projects are exempt from property taxes for a period of 15 years, but are eligible to contribute to their host community through PILOT agreements; and
WHEREAS, the Town of Roxbury, the County of Delaware and many towns, villages and school districts agree that residential and agricultural solar projects should be tax exempt, but commercial solar projects should pay their fair share of the costs of municipal expenses; and
WHEREAS, residential solar projects are defined as projects located at inhabited dwellings, connected to a single phase grid and no larger than 20 kw in size; and
WHEREAS; agricultural solar projects are defined as projects located on lands which qualifies for exemption under Real Property Tax Law § 483; and
WHEREAS, commercial solar projects are defined as any projects other than those defined above as residential or agricultural; and
THEREFORE, upon approval of this Resolution, it is understood that the Town of Roxbury authorizes that the Host Community Benefit Agreements will be put into place for all new commercial solar installations in the Town. It is further understood that taxing districts will need to adopt similar legislation to authorize the Host Community Benefit Agreements. In addition, it is expected that the Town of Roxbury will be the lead agency in negotiating and ensuring that Host Community Benefit Agreements are in place; and
WHEREAS, the Town, within a sixty (60) day period of the request for a building permit or any other formal notification received from an entity notifying the Town of Roxbury of intent to construct a commercial solar installation, will notify such commercial solar array owners that the Host Community Benefit Agreement (PILOT) is in place in the Town of Roxbury and will notify such other taxing districts as described within this resolution; and
FURTHERMORE, all commercial solar panel arrays will be subject to Host Community Benefit Agreements (PILOT) to be put into place by the Town of Roxbury and the proceeds of which will be shared by each taxing district on a pro-rated amount (50% town, 25% county, 25% school); and
WHEREAS, all residential and agricultural solar installations would remain as tax exempt for the 15-year period unless the law changes regarding tax-exempt status. This Resolution only applies to commercial installations; and
WHEREAS, under Section 487 (9) of the Real Property Tax Law, the Host Community Benefit Agreement must not exceed the amount of taxes that the entity would have paid on the new array if there were not tax exemption (For example, if a $100,000 solar farm is built on a $5,000 plot of land, the agreement cannot exceed what property taxes would have been on a $105,000 assessed value); and
WHEREAS, it is understood agreements made pursuant to this resolution shall be for 15 years and that the revenue will be divided among the taxing districts as described above.
NOW, THEREFORE, BE IT RESOLVED that the Town of Roxbury Town Board is in agreement with this multi-jurisdictional cooperation agreement.”
WHEREUPON, the Resolution was put to a vote and recorded as follows:
AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0
RESOLUTION #43-STANDARD WORK DAY AND REPORTING RESOLUTION FOR ELECTED AND APPOINTED OFFICIALS
On motion of Edward Raeder second by Carol Murray the following resolution was offered and adopted:
“BE IT RESOLVED, that the Town of Roxbury hereby establishes the following standard work days for these titles and will report the officials to the New York State and Local Retirement System based on their record of activities:
AYES-5 Raeder, Murray, Cronk, Hinkley, Hynes
NAYS-0
On motion of Carol Murray second by Allen Hinkley the Town Board approved submission of a non-utility application to NYS DOT for the July 2, 2016 Annual Sidewalk Festival which will be covered by Town insurance.
AYES-5 Murray, Hinkley, Cronk, Raeder, Hynes
NAYS-0
Attorney Young discussed the issues that Grand Gorge Tire has had in trying to hook up their building to the NYCDEP sewer extension. When sewer extension was being built DEP didn’t hook up that property due to unknown soil issues having been a auto repair garage at one time but installed a stub to the property. The owner at that time was okay with no hook up but now the new owner wants the hookup. Unfortunately, the stub is two feet too high so a grinder pump would have to be installed. Under the extension agreement, the Town feels the hook up should be at the expense of DEP and not the owner. The Town is waiting for a response in writing from DEP.
A card has been received from Cub Scouts Pack 41 Roxbury, NY thanking the Town Board for having allowed the use of the Grand Gorge Civic Center for the pinewood derby they held this year.
Supv. Hynes stated the vehicle being looked into for the Constable is not available until June 1st.
A report from the Health Inspector was submitted to the Town Board regarding the results of his inspection on 210 Ridge Rd.
The NYS Public Service Commission has scheduled meetings for public input on the Clean Energy Standard Program.
RESOLUTION #44- RESOLUTION TO GO INTO EXECUTIVE SESSION TO DISCUSS A PERSONNEL ISSUE
On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:
“RESOLVED, the Town Board agreed to enter into Executive Session at 9:45 pm to discuss a personnel issue. Present were: Supervisor Thomas S. Hynes, Councilmen Allen Hinkley, Edward Raeder, Gene Cronk and Carol Murray and Attorney Kevin Young.”
AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0
On motion of Gene Cronk second by Allen Hinkley the Town Board and Town Attorney returned to the Regular Meeting at 10:04 pm.
AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0
Supervisor Hynes stated no decisions were made as a result of Executive Session.
On motion of Edward Raeder second by Carol Murray the bills were audited and ordered paid in the following amounts:
General #177-225 – $32,329.39
Roxbury Sewer #28-35 – $7,877.75
Highway #92-116 – $73,456.99
Denver Sewer #33-40 – $12,835.37
Roxbury Water #27-33 – $2,752.51
Special Lights #7 – $2,082.38
Grand Gorge Water #29-35 – $6,848.17
Capital Projects:
Denver Water #28-33 – $6,170.69
GEIS Program #10-11 – $6,639.50
AYES-5 Raeder, Murray, Cronk, Hinkley, Hynes
NAYS-0
On motion of Gene Cronk second by Edward Raeder the meeting adjourned at 10:08 pm.
THIS IS A TRUE COPY
__________________________________
Diane Pickett, Town Clerk
Thomas S. Hynes, Supervisor
Gene Cronk, Councilman
Edward Raeder, Councilman
Allen Hinkley, Councilman
Carol Murray, Councilwoman
Notice - Public Hearing on Proposed Local Law entitled “Flood Damage Prevention Law", June 13, 2016
Notice is hereby given that a Public Hearing will be held by the Town of Roxbury Town Board on June 13, 2016 at 7:15 p.m. at the Town Hall, 53690 St. Hwy 30, PO Box 189, Roxbury, New York to hear all persons interested regarding a proposed Local Law entitled “Flood Damage Prevention Law” under consideration by the Town Board.
Notice of Public Hearing
Town of Roxbury
Town Hall
53690 St. Hwy 30, PO Box 189
Roxbury, New York
Notice is hereby given that a Public Hearing will be held by the Town of Roxbury Town Board on June 13, 2016 at 7:15 p.m. at the Town Hall, 53690 St. Hwy 30, PO Box 189, Roxbury, New York to hear all persons interested regarding a proposed Local Law entitled “Flood Damage Prevention Law” under consideration by the Town Board. The proposed local law is available for inspection at the Office of the Town Clerk. In summary, the proposed Local law repeals and supersedes Local law No. 1 of the year 2012 and adopts the new law recommended by the New York State Department of Environmental Conservation in order to maintain the community’s eligibility to participate in the National Flood Insurance program. The proposed Local law includes updated Flood Insurance Rate Maps.
By Order of the Roxbury Town Board
Diane Pickett, Town Clerk
Dated: May 16, 2016
Roxbury Town Board Meeting Agenda - May 9, 2016
ROXBURY TOWN BOARDRegular MeetingMay 9, 2016
ROXBURY TOWN BOARD
Regular Meeting
May 9, 2016
Town Hall
Call To Order 7:30 pm
Minutes April 11th regular meeting
Requests to Speak:
Robert Allison & Rick Woidt-update on GG Flood Study
Carol O’Beirne-East Branch Del. River Recreational Access Plan
Nicole Franzese- flood maps
Department Reports:
Water / Sewer
Planning
Building & Grounds
Highway
Assessor
Building Inspector
Community Resources
Old Business
New Business
Letters to the Board:
Dennis Slater-request to hookup trailer to Grand Gorge Water line
Discussion from residents
Audits
ISSUES FOR DISCUSSION
· Resolution-Town Clerk monthly report for April 2016
· Resolution-Supervisor’s monthly report for March 2016
· Resolution-Assessor’s monthly report for April 2016
· Resolution-Building Inspector monthly report for April 2016
· Resolution-monthly water receipts report for April 2016
· Resolution-Justice Court monthly report for February & March 2016
· Resolution-Tax Collector monthly report for April 2016
· Resolution-schedule Public Hearing for Flood Maps
· Resolution-commercial solar farms
· Resolution – retirement reporting days 2016
· Resolution – nonutility application to NYSDOT for Sidewalk Festival July 2nd
· Health Officer inspections
· Constable vehicle
· NYS Public Service Commission – schedule of public input on the Clean Energy Standard program
May 16, 2016 - ROXBURY LIBRARY ASSOCIATION TUESDAY FORUM SESSION: "TALES OF A NEW YORK CITY SCHOOL TEACHER"
For the Tuesday, May 10, 2016, Roxbury Library Association Forum Program, at 1:00 p.m., at the Roxbury Library, Roxbury resident Fannie Lippmann will offer a program entitled "Tales of a New York City School Teacher."
FOR IMMEDIATE RELEASE
Contact Person: Dian Seiler, Director, Roxbury Library
Telephone and Fax: (607)-326-7901
May 10, 2016, ROXBURY LIBRARY ASSOCIATION TUESDAY FORUM SESSION:
“TALES OF A NEW YORK CITY SCHOOL TEACHER”
For the Tuesday, May 10, 2016, Roxbury Library Association Forum Program, at 1:00 p.m., at the Roxbury Library, Roxbury resident Fannie Lippmann will offer a program entitled “Tales of a New York City School Teacher.”
Regular RLA Tuesday Forum attendees will provide refreshments following Ms. Lippmann’s program.
The Roxbury Library Association welcomes the public to all RLA Tuesday Forum programs, activities, and gatherings, which are free of charge.
Located at 53742 State Highway 30, the Roxbury Library is directly opposite the town’s United Methodist Church on Main Street.
For details about the May 10, 2016, RLA Tuesday Forum program and about upcoming RLA Tuesday Forum programs, activities, and gatherings, please contact Roxbury Library Director Dian Seiler or Roxbury Library Clerk Helen Faraci at (607)-326-7901.
Town Board Approved Meeting Minutes - April 11, 2016
APPROVED MINUTES
April 11, 2016
The regular meeting of the Town Board was held April 11, 2016 at 7:30 pm at the Town Hall. Present were: Supervisor Thomas S. Hynes, Councilmen Edward Reader, Gene Cronk, Allen Hinkley and Carol Murray, Highway Supt. Neil German, Assessor Robert Breglio, Attorney Kevin Young and 12 residents.
On motion of Edward Raeder second by Carol Murray the Town Board approved the minutes of the March 14, 2016 regular monthly meeting.
AYES-5 Raeder, Murray, Cronk, Hinkley, Hynes
NAYS-0
Minutes of the March 19, 2016 Public Information meeting for the Grand Gorge Flood Study were also distributed to the Town Board.
Nicole Franzese of the Delaware County Planning Department discussed the process for adopting the Hamlet designation maps and discussed the removal of four parcels. Every five years the Town Board must review the map and will have the chance to remove any parcels before a map is adopted. The next review process will be in 2021. The Town Clerk stated receiving a call from Cherie Serrie questioning if the property of Conro has been deemed to be in the flood zone per the current flood study being done in Grand Gorge, and therefore unbuildable, why can’t it be removed from the Hamlet Designation. The matter was discussed by the Town Board where it was stated there are expected to be changes to the draft flood study maps resulting from the information meeting and Attorney Young stated there is also a new flood acquisition program that the parcel might be eligible for. The Conro property will remain a parcel in the hamlet designation.
RESOLUTION # 32 of 2016 TOWN OF ROXBURY- HAMLET DESIGNATION
On motion of Gene Cronk second by Edward Raeder the following resolution was offered and adopted:
“WHEREAS, in December 24, 2010, the New York State Department of Environmental Conservation (“DEC”) issued a Water Supply Permit to the New York City Department of Environmental Protection (“DEP”) which authorizes DEP (and/or its agents) to purchase land in fee and to purchase conservation easements within the New York City Watershed West-of Hudson River subject to certain restrictions with a duration of 10 years (with a one five year renewal for a total duration of 15 years). A copy of the Water Supply Permit (Permit Now. 0-9999-00051/00001) is available online at http://www.dec.ny.gov/permits/70361.html.
WHEREAS, in order to protect the land that is most amendable for development, Special Condition 10 of the Water Supply Permit identifies two types of areas where the City may not purchase in fee or conservation easements: The 1997 Designated Areas and the 2011 Designated Areas: and
WHEREAS, June 13, 2011 the Town of Roxbury Town Board (“Town Board”) adopted Resolution #21 of 2011 under Special Condition 10 designating these areas ; and
WHEREAS, in 2016 and 2021 the Town Board can revisit both the areas designated and New York City’s purchase of in fee or conservation easement within these areas; and
WHEREAS, attached as Exhibit A is a listing of tax parcels within the proposed 2011 Designated Area as amended by the Town Board in April 2016; and
WHEREAS, attached as Exhibit B is a map showing the 1997 Designed Area and the 2011 Designated Area as amended by the Town Board in April 2016; and
NOW THEREFORE BE IT RESOLVED,
1. The Town Board adopts as the amended 2011 Designed Area the parcels identified in Exhibits A and B.
2. The Board reserves any and all rights under Special Conditions 7, 8, 9 and 10 to make new determinations in 2021 and 2026.”
WHEREUPON, the resolution was put to a vote and recorded as follows:
AYES-5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS-0
Ms. Franzese stated a Public Hearing must be held before adopting the new flood maps. Said hearing will be scheduled at the May Town Board meeting and the flood maps must be adopted by June 16, 2016.
Assessor Robert Breglio provided a written report to the Town Board for March 2016 and added work has been completed for the 2016 Tentative Tax Roll that will be available May 2nd , all exemptions have been processed, a notice will be advertised for appointments to meet with the Assessor to discuss figures on the tax roll, the notice will also state Grievance Day is the fourth Thursday in May and will be held on one day 4-8 pm as set by the Board of Assessment Review and the Assessor’s office continues to work on issues with commercial solar farms. Attorney Young discussed the current commercial solar exemption that is good for 15 years and the Town Board can either opt out or set up a PILOT (Payment In Lieu Of Tax) program. The County has a model resolution that would allow for 50% Town, 25% School and 25% County. The Town Board can choose to either go under the County resolution or have one of its own. The Town Board will wait to see what the County adopts as a final resolution. Discussion took place with concerns if a commercial solar company goes out of business and abandons the panels. Attorney Young stated the Town Board could require a bond be posted and added he has reviewed the current Site Plan Review law and it includes commercial solar farms. The County Planning Department has additional information available on solar farms for property owners. The Town Board is expected to adopt a resolution on solar farms at the May meeting.
Richard Davis of the Grand Gorge Community Action Group stated they are thinking about holding a Grand Gorge Community Day in the fall and requested use of the Civic Center building and grounds. They are also thinking of getting an 18’ X 26’ movable storage building to house their wreaths, flower baskets, etc. and requested being able to locate it out of the way behind the Civic Center. The Town Board requested plans on the storage bldg. All were invited to a pinewood derby to be held at the Civic Center this Saturday.
Joseph Resch of the Grand Gorge Business Alliance thanked the members of the Town Board who attended their art contest award ceremony for the new logo and requested Town Board support for their grant application for Main Street Funding.
Highway Supt., Neil German, stated the new chipper is here and crews are working to widen Carr George Rd. and getting ready for summer road work.
Carolynn Faraci, Parks Clerk, stated the Park is almost fully booked for weekends this summer and is already being booked into 2017. Councilman Hinkley questioned rates for resident and non-residents. Mrs. Faraci stated the Town Board last year changed the rates last year for that purpose and current rates are $125/day resident and $425/day non-resident.
The Town Board discussed the vacancy on the Historic Preservation Commission. Douglas McLaurine has expressed interest in the position.
Councilman Hinkley reported having spoken with ZS Security to obtain a quote on installing cameras at the highway garage and Supervisor Hynes has already visited the site with the security company.
Councilman Raeder expressed concerns with the thermostat setting in the Civic Center dining center as it is constantly set at 72 degrees. The Town Board discussed installing a lock over it but no decision was made.
Discussion took place on the failing Constable vehicle. Supv. Hynes has looked into a new one and all the 2015 leftovers have been purchased. A 2016 on State bid would require at least 6 weeks to get. Supv. Hynes requested approval for him to continue to look into locating and pricing a 2016 Chevrolet Tahoe or comparable vehicle.
RESOLUTION #33 – APPROVE LOCATING A 2016 CONSTABLE VEHICLE
On motion of Allen Hinkley second by Edward Raeder the following resolution was offered and adopted:
“RESOLVED, the Town Board authorizes the Town Supervisor to continue to locate and price a 2016 Chevrolet Tahoe Police vehicle, or comparable vehicle, and report back to the Town Board regarding same.”
AYES – 4 Hinkley, Raeder, Murray, Hynes
NAYS-1 Cronk
Councilmen Cronk and Hinkley added, if a new Constable vehicle is purchased, they would want restrictions on it.
On motion of Carol Murray second by Allen Hinkley the Town Board approved the Town Clerk’s monthly report for March 2016 in the amount of $771.30 (Town Clerk $521.30 and Building Permits $250.00)
AYES-5 Murray, Hinkley, Raeder, Cronk, Hynes
NAYS-0
On motion of Gene Cronk second by Edward Raeder the Town Board approved the Supervisor’s monthly financial report for February 2016.
AYES-5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS-0
On motion of Allen Hinkley second by Carol Murray the Town Board approved the Assessor’s monthly report for March 2016.
AYES-5 Hinkley, Murray, Raeder, Cronk, Hynes
NAYS-0
On motion of Allen Hinkley second by Gene Cronk the Town Board approved the Building Inspector’s monthly report for March 2016.
AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0
On motion of Edward Raeder second by Carol Murray the Town Board approved the monthly water receipts reports for March 2016 as follows: Denver $102.30; Grand Gorge $180.42 and Roxbury $133.92.
AYES-5 Raeder, Murray, Cronk, Hinkley, Hynes
NAYS-0
On motion of Edward Raeder second by Carol Murray the Town Board approved the Tax Collector’s monthly report for March 2016.
AYES-5 Raeder, Murray, Cronk, Hinkley, Hynes
NAYS-0
RESOLUTION #34-APPOINT MCLAURINE TO HISTORIC COMMISSION
On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:
“WHEREAS, a vacancy exists on the Roxbury Historic Preservation Commission (RHPC) as of 12/31/15; and
WHEREAS, the new three year term of service will expire 12/31/18
NOW, THEREFORE BE IT RESOLVED, the Town Board appoints Douglas McLaurine to fill the vacancy on the RHPC effective immediately; and
BE IT FURTHER RESOLVED, said term shall be for three years and expire 12/31/18.”
AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0
On motion of Carol Murray second by Gene Cronk the Town Board approved the destruction of the following office equipment due to being inoperative:
AYES –5 Murray, Cronk, Hinkley, Raeder, Hynes
NAYS-0
RESOLUTION #35-SUPPORT GGBA MAIN STREET FUNDING APPLICATION
On motion of Carol Murray second by Edward Raeder the following resolution was offered and adopted:
“RESOLVED, the Town of Roxbury Town Board supports the application of the Grand Gorge Business Alliance for funding through the M-ARK Project, Inc. Regional Main Street Program for the Grand Gorge Crossroad Cluster application.”
AYES-5 Murray, Raeder, Cronk, Hinkley, Hynes
NAYS-0
It was stated the proposal from The Chazen Companies for tax assessment support for expanded review of the NYC DEP Roxbury/Grand Gorge sanitary sewer collection system has been executed. A copy has been given to the Town Board.
Congratulations were bestowed to Constable Stephen Williamson who has been awarded the 2016 Delaware County American Legion Law Enforcement Officer of the Year. His name will now be submitted for a State award.
After having received a complaint on issues at 185 Cronk Lane, the Health Officer inspected the residence and submitted a written report of his findings to the Town Board. No action was taken by the Town Board.
RESOLUTION #36- RESOLUTION TO GO INTO EXECUTIVE SESSION TO DISCUSS A PERSONNEL ISSUE
On motion of Gene Cronk second by Allen Hinkley the following resolution was offered and adopted:
“RESOLVED, the Town Board agreed to enter into Executive Session at 8:32 pm to discuss a personnel issue . Present were: Supervisor Thomas S. Hynes, Councilmen Allen Hinkley, Edward Raeder, Gene Cronk and Carol Murray, Attorney Kevin Young and Transfer Station Manager David Dumond.”
AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0
On motion of Gene Cronk second by Carol Murray the Town Board and Town Attorney returned to the Regular Meeting at 9:10 pm.
AYES-5 Cronk, Murray, Raeder, Hinkley, Hynes
NAYS-0
Supervisor Hynes stated the Town Board has turned over the matter discussed in Executive Session to the Personnel Committee and added that no decisions were made.
RESOLUTION #37-TRANSFER GOOD NEIGHBOR FUNDS
On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:
“WHEREAS, the Town Board submitted a request to NYCDEP to use $25,000 of Good Neighbor Funds (GNF) towards the cost of a new generator at the highway garage; and
WHEREAS, NYCDEP has approved the use of $25,000 in GNF for the generator; and
WHEREAS, the Town Board had previously approved the transfer of $7,299.51 from GNF to General Fund for the generator;
NOW, THEREFORE BE IT RESOLVED, The Town Board approves the transfer of the remaining $17,700.49 from GNF to General Fund for the generator.”
AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0
On motion of Carol Murray second by Edward Raeder the bills were audited and ordered paid in the following amounts:
General #122-176 – $68,620.03
Roxbury Sewer #23-27 – $6,664.26
Highway #65-91 – $34,169.86
Denver Sewer #27-32 – $12,290.53
Roxbury Water #21-26 – $1,910.58
Special Lights #6 – $2,091.93
Grand Gorge Water #24-28 – $2,666.85
Capital Projects –
Denver Water #24-27 – $1,543.30
GEIS Project #9 – $4,867.98
AYES-5 Murray, Raeder, Cronk, Hinkley, Hynes
NAYS-0
On motion of Carol Murray second by Edward Raeder the meeting adjourned at 9:15 pm.
THIS IS A TRUE COPY
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Diane Pickett, Town Clerk
Thomas S. Hynes, Supervisor
Gene Cronk, Councilman
Edward Raeder, Councilman
Allen Hinkley, Councilman
Carol Murray, Councilwoman
NOTICE OF COMPLETION OF 2016 TENTATIVE ASSESSMENT ROLL & HEARING OF COMPLAINTS
NOTICE OF COMPLETION OF
2016 TENTATIVE ASSESSMENT ROLL &
HEARING OF COMPLAINTS
NOTICE IS HEREBY GIVEN THAT THE ASSESSOR OF THE TOWN OF ROXBURY, DELAWARE COUNTY, NEW YORK, HAS COMPLETED THE TENTATIVE ASSESSMENT ROLL FOR THE CURRENT YEAR; THAT A COPY THEREOF WILL BE FILED ON OR BEFORE MAY 1ST, 2016 WITH THE TOWN CLERK, AT WHOSE OFFICE IT MAY BE SEEN AND EXAMINED BY ANY PERSON INTERESTED THEREIN UNTIL THE FOURTH THURSDAY IN MAY. FURTHER, THE ASSESSOR WILL BE IN ATTENDANCE WITH SUCH TENTATIVE ASSESSMENT ROLL AT:
Town of Roxbury
Assessor’s Office
53690 State Hwy 30
Saturday 5/14/2016 10am – 2pm
Monday 5/16/2016 4pm – 8pm
Friday 5/20/2016 9am – 1pm
Monday 5/23/2016 9am – 1pm
ON THURSDAY, MAY 26, 2016, FOR A PERIOD OF FOUR HOURS, THE BOARD OF REVIEW WILL MEET AT THE ROXBURY TOWN HALL FROM 4-8PM IN SAID TOWN, TO HEAR AND EXAMINE ALL COMPLAINTS ON THE APPLICATION OF ANY PERSON BELIEVING HIMSELF AGGRIEVED THEREBY. A PUBLICATION CONTAINING PROCEDURES FOR CONTESTING AN ASSESSMENT (RP-524INST AND RP-524) IS AVAILABLE AT THE ASSESSOR’S OFFICE OR ONLINE AT
https://www.tax.ny.gov/pdf/current_forms/orpts/rp524_fill_in.pdf
Robert Breglio, Assessor
Notice - Town of Roxbury Historic Preservation Commission (RHPC) Meeting scheduled for April 16, 2016 has been Canceled
A Special Meeting of the RHPC will be held Saturday May 7, 2016 at 10:00 am at the Town Hall
NOTICE
The regular quarterly meeting of the Town of Roxbury Historic Preservation Commission (RHPC) scheduled for April 16, 2016 has been canceled. A Special Meeting of the RHPC will be held Saturday May 7, 2016 at 10:00 am at the Town Hall. The next regular quarterly meeting of the RHPC is scheduled for Saturday July 16, 2016 at 10:00 am at the Town Hall.
By Order of the Roxbury Historic Preservation Commission
Lewis Wendell, Chairman
Dated: April 8, 2016