Roxbury Town Planning Board Approved Meeting Minutes - April 20, 2016

Wednesday, April 20, 2016

Roxbury Town Planning Board Meeting

Present: Phil Zorda, Jean Stone, Dave Cowan, Brad Zambri, Jill Ribich, secretary/alternate. Nicole Franzese from DC Planning Board.

Absent: Ed Hinkley, Rob Cole, Joe Farleigh

Meeting called to order by Chairman Phil Zorda at 7:30

7:30: Motion to approve minutes of November 18, 2015 meeting by Jean Stone, seconded by Dave Cowan

No Old Business

New Business:

There was a general discussion regarding Commercial Solar Installations being proposed in the area. Nicole Franzese advised that land owners need to be diligent when signing leases regarding taxes and other inherent obligations that occur if and when the solar company abandons the installation.

Phil Zorda stated that one of the responsibilities of the Roxbury Town Planning Board is site plan review and that the Town’s attorney has indicated that commercial solar would fall under our review. Stephanie from the assessor’s office has suggested that parcels leased for solar installations be subdivided to protect the land owner and any ag exemptions they may have. Twenty acres is generally the minimum number of acres for a commercial solar installation.

The board was advised of a Land Acquisition Project by the state of New York on Hard Scrabble Road near Duggan Hill consisting of three small lots; NYC parcel # 8027 totaling 28.34 acres. The acquisition was review by the Delaware County Planning Board and no action is necessary by the town board.

The Delaware County Planning Board adjusted the town map for the Hamlet of Grand Gorge to reflect three parcels removed from the map at the request of the land owners. No action necessary by the town board.

There was a mention of what is involved to designate RT 30 as a scenic route. Apparently a group from Schoharie County has approached the town about the possibility.

8:30: Motion to adjourn by Jean Stone seconded by Dave Cowan

NOTES: Brad Zambri was appointed and Ed Hinkley was reappointed to the Roxbury Town Planning Board at the December 2015 meeting. Phil Zorda was appointed as chairman at the January 2016 meeting.

Town Board Meeting Agenda - April 11, 2016

ROXBURY TOWN BOARD
Regular Meeting
April 11, 2016
Grand Gorge Civic Center

Call To Order  7:30 pm

Minutes March 14th regular meeting

Requests to Speak:

Robert Allison-update on GG Flood Study
Nicole Franzese- Hamlet Designation maps

Department Reports:          
Water / Sewer
Planning
Building & Grounds
Highway
Assessor
Building Inspector

Community Resources

Old Business

New Business

Letters to the Board:

Discussion from residents

Audits

ISSUES FOR DISCUSSION

·       Resolution-Town Clerk monthly report for March 2016
·       Resolution-Supervisor’s monthly report for February 2016
·       Resolution-Assessor’s monthly report for March 2016
·       Resolution-Building Inspector monthly report for March 2016
·       Resolution-monthly water receipts report for March 2016
·       Resolution-Justice Court monthly report for February 2016
·       Resolution-Tax Collector monthly report for March 2016
·       Resolution – vacancy on Historic Commission 3 year term thru 12/31/18
·       Resolution – Office equipment destruction list
·       Chazen proposal re: NYCDEP assessments
·       Health Officer Issues

Roxbury Library Association Tuesday Forum Session "Making Your Own Herbs de Provence" - April 12, 2016

FOR IMMEDIATE RELEASE
Contact Person: Dian Seiler, Director, Roxbury Library
Telephone and Fax: (607)-326-7901

April 12, 2016, ROXBURY LIBRARY ASSOCIATION TUESDAY FORUM SESSION: “MAKING YOUR OWN HERBS DE PROVENCE”

On Tuesday, April 12, 2016, at 1:00 p.m., at the Roxbury Library, Roxbury Library Association Tuesday Forum attendees will participate in an informative program entitled “Making Your Own Herbs de Provence,” led by RLA Tuesday Forum Coordinator Susan Whittenburg. Ms. Whittenburg will provide participants with dried summer herbs but cordially requests that each attendee bring a container for the seasonings.

Regular RLA Tuesday Forum attendees will provide refreshments following Ms. Whittenburg’s program.

The Roxbury Library Association welcomes the public to all RLA Tuesday Forum programs, activities, and gatherings, which are free of charge.

Located at 53742 State Highway 30, the Roxbury Library is directly opposite the town’s United Methodist Church on Main Street.

For details about the April 12, 2016, RLA Tuesday Forum program and about upcoming RLA Tuesday Forum programs, activities, and gatherings, please contact Roxbury Library Director Dian Seiler or Roxbury Library Clerk Helen Faraci at (607)-326-7901.

Public Information Meeting Minutes - March 19, 2016

March 19, 2016

A Public Information meeting was advertised and held March 19, 2016 at 10:00 am at the Grand Gorge Civic Center to discuss the status of the GEIS Project/Flood Study for the hamlet of Grand Gorge.  Present were: Supervisor Thomas S. Hynes, Councilman Edward Raeder, Engineers Robert Allison and Richard Woidt and nine residents.

Robert Allison of Catskill Region Surveying Services and Rick Woidt of Woidt Engineers discussed their respective roles in the study process, further discussed the project objective and methodology.  A draft map was displayed per their findings of elevations.  The map will be amended as needed based on resident’s knowledge of where past water issues have been and buildings that now show as being in the flood zone but have never gotten any water.  Those areas will be looked at again.   A question & answer period took place.

The meeting closed at 11:45 am.

THIS IS A TRUE COPY
____________________________________

Diane Pickett, Town Clerk

Approved Town Board Meeting Minutes - March 14, 2016

APPROVED MINUTES

March 14, 2016

The regular meeting of the Town Board was held March 14, 2016 at 7:30 pm at the Town Hall.  Present were: Supervisor Thomas S. Hynes, Councilmen Gene Cronk, Edward Raeder, Allen Hinkley and Carol Murray, Highway Supt. Neil German, Dpty. Highway Supt. William Sprague, Assessor Robert Breglio, Assessor Clerk Stephanie Seminara, Attorney Kevin Young and 8 residents.

The Minutes of the February 8, 2016 meeting were approved on motion of Gene Cronk second by Carol Murray.

AYES-5 Cronk, Murray, Raeder, Hinkley, Hynes
NAYS-0

Nicole Franzese of the Delaware County Planning Dept. was present with draft Hamlet Designation maps for Grand Gorge delineating the six  parcels requested by owners to be removed,  discussed  parcel review criteria to be used in determining if a parcel should be removed from the designation (including slope, lot size, road access, water bodies, community facilities & flood hazard area) and discussed the process for adopting the new maps that would require a Public Hearing and adoption of a Local Law of which a draft has been submitted to NYSDEC for review.  Franceze and County Planning do not recommend removing any parcels from the designation but she does see where some of the parcels requested for removal would not be an issue due to the review criteria.  Attorney Young stressed again that selling to NYCDEP is permanent and can never be reclaimed for building. Discussion took place on the requests of Moore, Krom and Serrie (representing Conro) to have their parcels removed from the designation.  The Town Clerk was directed by the Town Board to notify County planning to revise the draft maps as follows: Moore-remove both parcels (Tax Map #92.-1-1 and #92.-1-2); Krom-remove the two parcels on the north side of State Hwy 23 (Tax Map #72.-1-28 and #72.-1-61); Krom- parcel on south side of State Hwy 23 will remain in the designation (Tax Map #72.-1-58) because it is beside the trail; Conro-parcel will remain in the designation (Tax Map #91.-1-52.11) because it is in the center of the hamlet.

Mike Jonker and Judy Pangman of Lamont Engineers were present to discuss possible funding for water repair projects and application requirements.  The Drinking Water State Revolving Fund (DWSRF) would be a 60% grant and 40% loan at 0% interest and a Water Infrastructure funds would be a 60% grant, both running for 30 years.  The funding would be sought for Roxbury and Grand Gorge water districts combined as they are fed from the same source.  With recent issues getting the springs back on line, well sources and aging infrastructure problems it was agreed we should look into the programs, especially since there are new changes in scoring for funding it is now felt we have an excellent chance of being approved under hardship eligibility.  Concerns were raised with current high debt in the Grand Gorge Water District, but if approved, it is figured to be an approximate $64/year increase per household.  They also discussed an agreement with Lamont Engineers to get started on putting together paperwork for the funding application at a cost of $7,500.  The DWSRF application is due for submittal in August. The Town Board questioned applying for funding for Denver Water District, who has also had problems with infrastructure this year, but it was determined due to grant scoring it would probably not be approved for hardship funding.

RESOLUTION #26-APPROVE LAMONT ENGINEERING AGREEMENT FOR WATER DISTRICT FUNDING APPLICATION

On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:

“WHEREAS, the Town of Roxbury plans to submit a grant application to the Drinking Water State Revolving Fund (DWSRF); and

WHEREAS, engineering assistance is needed to complete required documents for said application;

NOW, THEREFORE BE IT RESOLVED the Town of Roxbury Town Board approves an agreement with Lamont Engineers, PC for initial work needed for submission of the application to DWSRF with said cost of services in the amount of $7,500; and

BE IT FURTHER RESOLVED, the Town Board agrees any additional engineering services needed relating to the grant will be at the discretion of the Town Board and will be per the additional costs stated in the terms of the agreement.”

AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0

In February  the Denver Water District experienced frozen/busted service lines that drained the water tank causing resulting in customers being under a boil water notice for seven days.

Water problems currently exist in the Grand Gorge trailer park with two homeowners having no water and two others nearby having very low water pressure.  Although service lines in the park are the responsibility of the park owner, Water District operators have been authorized to try to help find the problem.

A leak has been detected on a service line in the Roxbury Water District on Ridge Rd. Spur that is being looked into.

An annual NYCDEP inspection of the Denver Sewer plant will be conducted tomorrow.  The microfiltration portion of the plant is showing signs of wear.  Attorney Young will research whether the repairs would be a DEP cost.

Assessor Robert Breglio gave the Town Board a written monthly report and also stated they have processed 500+/- exemption applications for the March 1st deadline.  Lengthy discussion took place on recent solar farm solicitation letters received by several landowners.  Breglio requested the Town Board adopt a policy as soon as possible that would require review by the Town and would put it under a Payment In Lieu of Tax (PILOT) program.  Joseph Resch, a local electrician, explained issues with solar panel conductivity and possible dangers to nearby properties.  Attorney Young will draft a resolution for Town review and PILOT provisions and will also look into amending the current Site Plan Review law to accommodate solar farms.  Breglio also discussed concerns with the Reported Conditions they have been sending to the Building Inspector and Town Board for construction they have found during their assessing work.  Of the several conditions reported, only a few have been addressed.  He is concerned that, with the construction not having a permit, it may come back on the Town.  The Town Board did not take any action for the Building Inspector to require permits for said construction.

Attorney Young discussed the current status of the NYCDEP assessments where they will be calculated by a template to be used by the Assessor when one is approved by the Town Board.

Highway Supt. Neil German reported crews have been cutting brush and cleaning out sluice pipes, have started working roads for repairs, have rented a chipper for two months, stated the new broom is in use and the Town of Stamford has accepted his offer of $5,500 for a used Oshkosh truck to be used for parts.  He also requested purchasing a chipper.  Prices he has gotten are $40K +/-.  He would like to purchase one from Montano at a cost of $38,509 but instead of going through a formal bid, it would be leased for 12 months at $3,209/month and then a payment of $1.00 at the end of the lease.

RESOLUTION #27-NEW CHIPPER LEASE TO OWN

On motion of Gene Cronk second by Allen Hinkley the following resolution was offered and adopted:

“WHEREAS, the Highway Supt. has requested the purchase of a new chipper; and

WHEREAS, a new Morbark 12R Brush drum type chipper with auto feed capability and 74 hp

Kubota Tier 3 diesel engine is available from A. Montano Company, Inc; and

WHEREAS, instead of formally bidding the chipper, said acquisition would require a 12 month lease at $3,209/month with payment of $1.00 at lease end;

NOW, THEREFORE BE IT RESOLVED, the Town Board authorizes the purchase of a 2015 Morbark 12R brush chipper from A. Montano Company, Inc. on the lease to own plan stated above with payment of $1.00 at lease end.”

AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0

Joseph Resch, Vice President of the newly formed Grand Gorge Business Alliance (GGBA) submitted a letter from the group and also discussed who they are and what they hope to achieve for the Grand Gorge community.  The Town Board was invited to attend an Unveiling and Award Ceremony for their logo contest to be held at the Civic Center on April 9, 2016 at 3:00 pm.  The group looks forward to working with the Grand Gorge Community Action Group, Town Board and community.  Mr. Resch also stated they will be submitting a grant application for Main Street Funding and requested use of the Civic Center to hold a Public Meeting on March 25th as a requirement of the application.  Approval was given to use the building.

Supv. Hynes stated the Constable vehicle has been down for repairs that Councilman Cronk is completing.  Supv. Hynes has contacted a few dealerships looking into availability of a new police vehicle but no action was taken by the Town Board to purchase.

In January 2016, per the Town Board’s direction, a letter was sent to Shawn Smith regarding reimbursement to the Grand Gorge Water District for repair of his service line in the amount of $4,315 to be paid by March 1, 2016 or the amount would be added to his 2017 taxes.  Mr. Smith has requested to make payments.

RESOLUTION #28-SMITH PAYMENT PLAN FOR GRAND GORGE WATER REPAIR

On motion of Gene Cronk second by Edward Raeder the following resolution was offered and adopted:

“WHEREAS, on January 18, 2016,  a letter was sent to Shawn Smith requiring him to make payment of $4,315 to the Grand Gorge Water District for repair of his water service line; and

WHEREAS, payment was to be received by March 1, 2016; and

WHEREAS, Mr. Smith has requested that he be able to make payments over a few months;

NOW, THEREFORE BE IT RESOLVED the Town Board will allow Mr. Smith to make payments to the Grand Gorge Water District  in whatever amounts he wants as reimbursement of the $4,315 owed; and

BE IT FURTHER RESOLVED, if a balance remains on November 1, 2016, said amount will be placed on the 2017 Town/County tax bill as unpaid water.”

AYES-5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS-0

A letter was received from MTC stating monthly subscription rates will be increasing for cable television and broadband services effective April 1, 2016.

No action was taken on the Police Policy.

On motion of Edward Raeder second by Allen Hinkley the Town Board approved the monthly report of the Town Clerk  for February 2016 in the amount of $1,431.54 (Town Clerk $316.54 and Building Permits $1,115.00)

AYES-5 Raeder, Hinkley, Cronk, Murray, Hynes
NAYS-0

On motion of Carol Murray second by Edward Raeder the Town Board approved the monthly report of the Supervisor for January 2016.

AYES-5 Murray, Raeder, Cronk, Hinkley, Hynes
NAYS-0

On motion of Allen Hinkley second by Edward Raeder the Town Board approved the monthly report of the Assessor for February 2016.

AYES-Hinkley, Raeder, Cronk, Murray, Hynes
NAYS-0

On motion of Gene Cronk second by Allen Hinkley the Town Board approved the monthly report of the Building Inspector for February 2016.

AYES-Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0

On motion of Carol Murray second by Edward Raeder the Town Board approved the monthly report of Water District receipts in the following amounts: Denver $809.04; Grand Gorge $1,322.91 and Roxbury $765.74.

AYES-5 Murray, Raeder, Cronk, Hinkley, Hynes
NAYS-0

No action was taken on the Justice monthly report as the invoice has not been received from the State yet.

On motion of Edward Raeder second by Allen Hinkley the Town Board approved the monthly report of the Tax Collector for January and February 2016.

AYES-5 Raeder, Hinkley, Cronk, Murray, Hynes
NAYS-0

No action was taken on filling the vacancy on the Historic Preservation Commission.

Sealed bids for Highway Diesel fuel were opened on March 11, 2016 at 2:00 pm at the Town Hall.  A total of two (2) bids were received and were as follows per gallons:

RESOLUTION #29-AWARD HIGHWAY DIESEL BID
On motion of Gene Cronk second by Carol Murray the following resolution was offered and adopted:
“RESOLVED, the Town Board awards the bids for highway diesel to the lowest combined price as follows: Regular to Main Care Energy at a fixed price of $1.6451/gallon and Winter Blend to Main Care Energy at a fixed price of $1.7160/gallon; and
BE IT FURTHER RESOLVED said deliveries shall begin April 1, 2016.”
AYES-5 Cronk, Murray, Raeder, Hinkley, Hynes
NAYS-0

Sealed bids for Highway Material Hauling were opened on March 11, 2016 at 2:15 pm at the Town Hall. A total of five (5) bids were received and were as follows on a per ton basis:

RESOLUTION #30-AWARD HIGHWAY MATERIAL HAULING BID
On motion of Gene Cronk second by Allen Hinkley the following resolution was offered and adopted:
“RESOLVED, the Town Board awards the bids for Highway Material Hauling to the two lowest bidders for each material as follows: Sand from Davenport to DG Construction at $7.25/ton and Carl D. Schulz, Jr. at $7.50/ton; Sand from Oneonta to DG Construction at $7.50/ton and Carl D. Schulz, Jr. at $7.90/ton; Stone & Item 4 from Schoharie to DG Construction at $7.00/ton and Carl D. Schulz, Jr. at $7.20/ton; Stone & Item 4 from Middleburgh to DG Construction at $7.00/ton and Carl D. Schulz, Jr. at $7.10/ton (awarded to Schulz instead of Carver Sand & Gravel because Schulz was low on other materials); Stone & Item 4 from Ashland to DG Construction at $6.50/ton and Carl D. Schulz, Jr. at $6.75/ton; Item 4 from Lexington to Cobleskill Stone Products at $5.75/ton and DG Construction at $6.50/ton.”

AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0

RESOLUTION #31-ADOPT MOU FOR IMPLEMENTATION OF THE EAST BRANCH DELAWARE RIVER STREAM CORRIDOR MANAGEMENT PLAN

On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:
“WHEREAS, the Town of Roxbury has adopted by resolution the East Branch Delaware River (EBDR) Stream corridor Management Plan (SCMP); and
WHEREAS, the EBDR SCMP is consistent with the Statement of Stream Stewardship Principles with which the Town of Roxbury, Delaware County Soil & Water Conservation District (DCSWCD) and Delaware Basin Project Advisory Committee agree; and
WHEREAS, the DCSWCD and the Town of Roxbury desire to work cooperatively to implement the EBDR SCMP for the common benefit of both parties, protection of the natural resources and the interests of the broader watershed stakeholders; now
THEREFORE BE IT RESOLVED, the Town of Roxbury Town Board agrees to work with the DCSWCD by the terms set forth in the Memorandum of Understanding For Implementation of the East Branch Delaware River Stream Corridor Management Plan; and
BE IT FURTHER RESOLVED, the Town Board appoints Supervisor Thomas S. Hynes as the Town’s representative for the Delaware Watershed Project Advisory Committee (PAC) as related to the MOU.”

AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0

The Town has received an application from Martin Haggerott of Marty Built, Inc. for renewal of his Junkyard License for his facility on Charcoal Rd. No objections were stated from the Town Board.

On motion of Gene Cronk second by Edward Raeder the Town Board approved the renewal of a Junkyard License for Marty Built, Inc. for one year to expire April 1, 2017.

AYES-5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS-0

RESOLUTION #32-CHANGE ORDER #1 HIGHWAY GARAGE GENERATOR PROJECT

On motion of Allen Hinkley second b y Gene Cronk the following resolution was offered and adopted:
“RESOLVED, the Town Board approves Change Order #1 on the Highway Garage Generator Project as follows: replace existing residential grade transfer switch for the radio station with new commercial grade transfer switch that is capable of communicating with new commercial grade generator; and
BE IT FURTHER RESOLVED, Change Order #1 will be an increase of $3,183.00.”

AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0

An East Branch Delaware River Enhanced Recreational Access Plan was distributed to the Town Board for review. Carol O’Beirne is planning to be at the May Town Board meeting to discuss further.

Industrial Appraisal Reports for the Town’s Inventory and Insured Values through December 31, 2015 have been received and is on file at the Town Clerk’s office for inspection.

The Annual Financial Report for the year 2015 was completed and submitted to the State by March 1, 2016. A copy is on file at the Town Clerk’s Office for inspection.

A letter has been sent to Barbara Redmond in Denver Water District Cluster 5 Unit 9 to notify her that the leak in her crawl space was repaired by a plumber contacted by the District to repair and that the cost of said repair is her responsibility to pay directly to the plumber.

The Town Board has been given a copy of the minutes of the January 2016 meeting that Supv. Hynes and Attorney Young attended at Mountainside Farms regarding odor issues and trailers being stored on Teichman Rd. Attorney Young was present for sludge pumping and reported the only odor seems to be present when the cap is removed from the tank and/or truck to accommodate the pumping. Attorney Young will draft a letter to Mountainside Farms regarding the matter.

A written report from Health Officer Daniel Sullivan was given to the Town Board. The report updates the Board on his inspections in Grand Gorge relating to the rat problem.

A Public Information Meeting will be held at the Grand Gorge Civic Center on March 19, 2016 at 10:00 am to discuss the GEIS Project/Flood Study for the hamlet of Grand Gorge. The engineers will be in attendance to discuss the maps and their progress with work.

The next regular monthly meeting of the Town Board will be held April 11, 2016 at 7:30 pm at the Grand Gorge Civic Center.

No action was taken on revising the Grand Gorge and Roxbury Water District bylaws.

The dollhouse at Kirkside Park has again been vandalized with graffiti inside. Pictures have been given to the Town Board and the Town Constable is aware of the situation.

Supv. Hynes was congratulated on an award from the Catskill Mountain News as being voted #1 in the Elected Officials category for the year 2015.

On motion of Edward Raeder second by Carol Murray the bills were audited and ordered paid in the following amounts:

General #80-121 – $97,793.47
Denver Sewer #14-26 – $25,083.23
Highway #32-64 – $72,312.82
Special Light Districts #4-5 – $2,094.64
Roxbury Water #12-20 – $3,583.30

Capital Projects:

Grand Gorge Water #13-23 – $7,019.96
GEIS Project #4-7 – $16,838.53
Denver Water #13-23 – $4,707.16
DEP Land Acquisition #8 – $764.70
Roxbury Sewer #12-22 – $30,474.90

AYES-5 Raeder, Murray, Cronk, Hinkley, Hynes
NAYS-0

On motion of Gene Cronk second by Carol Murray the meeting adjourned at 10:10 pm.

THIS IS A TRUE COPY
_______________________________
Diane Pickett, Town Clerk
Thomas S. Hynes, Supv.
Gene Cronk, Councilman
Edward Raeder, Councilman
Allen Hinkley, Councilman
Carol Murray, Councilman

Notice - Inventory and Valuation Data

NOTICE OF INVENTORY AND VALUATION DATA

(Pursuant to Section 501 of the Real Property Tax Law)

Pursuant to Section 501 of the Real Property Tax Law, the Assessor for the Town of Roxbury, Delaware County, New York has inventory and valuation data available for review of the assessments in the Township.  An appointment may be made to review this information by phoning 607-326-4362.

Robert Breglio, Sole Assessor
Town of Roxbury
Dated: March 16, 2016

Planning Board Meeting Scheduled for March 16, 2016 Cancelled

Click to Read the Notice

Town of Roxbury Planning Board Meeting scheduled for March 16, 2016, has been Canceled

NOTICE

The Town of Roxbury Planning Board monthly meeting scheduled for March 16, 2016 has been canceled due to having no business to discuss.  The next monthly meeting of the Planning Board will be held April 20, 2016 at 7:30 pm at the Town Hall.

By Order of the Roxbury Planning Board
Phillip Zorda, Chairman
Dated: March 11, 2016

Roxbury Town Board March 14, 2016, Meeting Agenda

ROXBURY TOWN BOARD
Regular Meeting
March 14, 2016

Town Hall

Call To Order 7:30 pm

Minutes February 8th regular meeting

Requests to Speak:
Nicole Franzese – Hamlet Designation Maps

Department Reports:
Water / Sewer
Planning
Building & Grounds
Highway
Assessor
Building Inspector
Community Resources

Old Business

New Business

Letters to the Board:
Sean Smith re: response to water leak payment
MTC re: TV & Cable rate increases

Discussion from residents

Audits

ISSUES FOR DISCUSSION

·       Resolution-Police Policy reviewed and re-adopt or changes needed
·       Resolution-Town Clerk monthly report for February 2016
·       Resolution-Supervisor’s monthly report for January 2015
·       Resolution-Assessor’s monthly report for February 2016
·       Resolution-Building Inspector monthly report for February 2016
·       Resolution-monthly water receipts report for February 2016
·       Resolution-Justice Court monthly report for February 2016
·       Resolution-Tax Collector monthly report for January & February 2016
·       Resolution – vacancy on Historic Commission 3 year term thru 12/31/18
·       Resolution- bid for highway fuels
·       Resolution- bid for highway material hauling
·       Resolution-MOU East Branch Delaware River Stream Corridor Mgt. Plan
·       Resolution-Junkyard License renewal for Marty Built, Inc.
·       East Branch Delaware River recreational access plan distributed to T/Brd for review
·       Industrial Appraisal Reports completed for year 2015 (Inventory Record and Insured Values)
·       Annual Financial Report filed with State & available @ Town Clerk Office
·       Water repair bill Denver Water #5-9 (in crawl space)
·       Change Order #1 Hwy Generator – replace transfer switch
·       Mountainside Farms meeting
·       Health Officer Issues
·       Building Violation List and Assessor Reported Conditions List
·       New Flood Maps
·       Revise GG/Roxbury Water bylaws

REMINDER:  April 11th regular meeting will be held at the Grand Gorge Civic Center

Notice-Annual Financial Update Document for the Town of Roxbury, Delaware County, New York, Has Been Filed

NOTICE

Notice is hereby given that the Annual Financial Update Document for the Town of Roxbury, Delaware County, New York, for the period beginning January 1, 2015 and ending December 31, 2015 has been filed in the office of the Town Clerk where it is available for public inspection by all interested persons.  The Annual Financial Update Document has been duly filed with the Comptroller of the State of New York pursuant to General Municipal Law.

Diane Pickett. Town Clerk
Town of Roxbury
Dated: 3/10/16

FREE RABIES VACCINATION CLINIC

FREE RABIES VACCINATION CLINIC

Tuesday  May 17, 2016
6:00 pm – 8:00 pm
Roxbury Highway Garage
52508 State Hwy 30

You must bring a previous rabies vaccination certificate to be eligible for a three (3) year vaccine

NOTICE - Hamlet of Grand Gorge Residents Revised Public Information Meeting Date

NOTICE
Hamlet of Grand Gorge Residents
Revised Public Information Meeting Date

The Town of Roxbury is utilizing a grant from the Catskill Watershed Corporation to update flood maps in and around the hamlet of Grand Gorge.  A Public Information meeting previously scheduled for March 12, 2016 has been canceled and re-scheduled for Saturday March 19, 2016 at 10:00 am at the Grand Gorge Civic Center, 60933 State Hwy 30, Grand Gorge, NY.  Homeowners in the hamlet of Grand Gorge flood zone area are urged to attend.

Diane Pickett, Town Clerk
Town of Roxbury
Dated: March 2, 2016

Notice - Boil Water Notice lifted 12:15 pm February 24, 2016

NOTICE
Residents of Roxbury Run Village

The Boil Water notice that had been in effect for Denver Water customers has been lifted as of 12:15 pm on February 24, 2016. Notices will be posted on front doors of all units and will also be mailed to homeowners.

Diane Pickett, Water Clerk

Notice - Public Information Meeting on Updating Flood Maps in Hamlet of Grand Gorge

NOTICE

The Town of Roxbury is utilizing a grant from the Catskill Watershed Corporation to update flood maps in and around the hamlet of Grand Gorge.  A Public Information meeting on the matter will be held March 12, 2016 at 10:00 am at the Grand Gorge Civic Center, 60933 State Hwy 30, Grand Gorge, NY.  Homeowners in the hamlet of Grand Gorge are urged to attend.

Diane Pickett, Town Clerk
Town of Roxbury
Dated: February 23, 2016

BOIL Water Notice-Denver Water District-February 16, 2016

Printable copy of notice

Approved Town Board Meeting Minutes - February 8, 2016

APPROVED MINUTES

February 8, 2016

The regular meeting of the Town Board was held February 8, 2016 at 7:35 pm at the Town Hall.  Present were:  Supervisor Thomas S. Hynes, Councilmen Gene Cronk, Edward Raeder, Allen Hinkley and Carol Murray, Highway Supt. Neil German, Dpty, Hwy. Supt. William Sprague, Attorney Kevin Young, Building Inspector William Walcutt, Assessor Clerk Stephanie Seminara and 7 residents.

The Minutes of the January 4, 2016 Organizational meeting were approved on motion of Allen Hinkley second by Carol Murray.

AYES-5 Hinkley, Murray, Cronk, Raeder, Hynes
NAYS-0

Nicole Franzese of the Delaware County Planning Dept. was present to discuss the process for adopting the new flood maps.  Ms. Franzese and Attorney Young will work on the draft local law that must be submitted to NYS DEC in March for approval of format before adoption can take place.  Franzese recommends not making the law more stringent than the minimum required.  Concerns were discussed for the Grand Gorge area as it is currently under a CWC project to determine elevations to remove some properties from the flood zone that had never been in the flood zone before.

Franzese also discussed the Hamlet Designation area maps that need to be re-adopted again this year.  She discussed the process for adoption and discussed the criteria set by the Watershed agreement of what lands DEP can purchase.  Letters were received from Dennis & Joan Moore and Earl & Glenda Krom requesting their properties be removed from the Hamlet Designation areas before adoption by the Town Board, thus having  a total of three owners having requested being taken out of the current Hamlet Designation area for Grand Gorge.  The Town Board will consider their requests and will respond in writing to them of whether their requests are approved or not.  No public hearing is required for the adoption, no more properties can be added but properties can be removed by resolution.  Attorney Young discussed the reason for the designation areas.  Franzese recommended the Town Board adopt criteria standards for removal of properties.  County Planning will review the maps and come back with a response at the March meeting.

Hwy. Supt. Neil German reported that crews have been cutting brush and working on trucks, he has offered the Town of Stamford $5,500 for an old Oshkosh truck to use as parts and is waiting to hear if they will accept the offer, the broom attachment has arrived, Edward Docskalik will be out 6 more weeks due to his injury and the new generator has been installed and is ready for use.

Building Inspector William Walcutt questioned if any action was to be taken on the rat issues in Grand Gorge as there is a similar situation on Dugan Hill Rd.  It was stated the Health Officer has inspected the matter in Grand Gorge and appropriate action will take place. Walcutt reported he is trying to get old building permits  closed out and stated the neighbors of the Zoll property in Grand Gorge are still trying to purchase the property from the bank.

The Town Board received a written report from the Assessor Robert Breglio.  Assessor Clerk, Stephanie Seminara stated that several property owners in the Town have received letters from a solar company offering leases to erect solar farms on their property for a monthly payment.  Owners having personal solar panels are already eligible for a 10 year tax exemption.  This company is offering a 20 year lease.  Nicole Franzese stated the County is looking into the matter as two other Towns’ property owners have received the same letter and are thinking of doing a PILOT.  Councilman Hinkley added that it would be a commercial venture for the company and would add value to the owners’ property.

Supv. Hynes stated that Bookkeeper Carolynn Faraci is doing well since surgery and should be back to work soon.

Richard Davis of the Grand Gorge Community Action Group thanked the Town Board for allowing use of the Civic Center for their various community functions.  He stated having received  a request from a group that would like to use the gym for floor hockey.  He was told to have them contact Supv. Hynes or Edward Raeder regarding use which will also require a list of names of participants and proof of insurance.  Davis  reported work needed on the  playground that includes adding mulch and  lowering swings and informed the Board of issues with garbage.  The Board will look into the matter.  The highway dept. will remove an old aluminum goal frame from the ball field.

Councilman Raeder stated the Little League has requested use of the Civic Center gym every Tuesday night.

A card has been received from the Roxbury Sr. Club thanking the Town Board for the $500 given them in the 2016 Town Budget.

No action was taken on the Police Policy.

On motion of Edward Raeder second by Allen Hinkley the Town Board approved the Town Clerk’s monthly Report for January 2016 in the amount of $712.00 (Town Clerk $187.00 and Building Permits $525.00).

AYES-5 Raeder, Hinkley, Cronk, Murray, Hynes
NAYS-0

On motion of Gene Cronk second by Carol Murray the Town Board approved the Supervisor’s monthly report for December 2015.

AYES-5 Cronk, Murray, Raeder, Hinkley, Hynes
NAYS-0

On motion of Carol Murray second by Edward Raeder the Town Board approved the Assessor’s monthly report for January 2016.

AYES-5 Murray, Raeder, Cronk, Hinkley, Hynes
NAYS-0

On motion of Allen Hinkley second by Gene Cronk the Town Board approved the Building Inspector monthly report for January 2016.

AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0

On motion of Carol Murray second by Edward Raeder the Town Board approved the monthly report of Water Receipts for January 2016 in the following amounts: Denver  $2,613.16; Grand Gorge $2,442.83 and Roxbury $4,738.59.

AYES-5 Murray, Raeder, Cronk, Hinkley, Hynes
NAYS-0

On motion of Edward Raeder second by Carol Murray the Town Board approved the Justice Court monthly report for December 2015 in the amount of $7,525.00 and January 2016 in the amount of $4,974.00.

AYES-5 Raeder, Murray, Cronk, Hinkley, Hynes
NAYS-0

No monthly report was received from the Tax Collector for January 2016.

RESOLUTION #22-AGREEMENT FOR THE EXPENDITURE OF HIGHWAY MONEYS

On motion of Gene Cronk second by Edward Raeder the following resolution was offered and adopted:

“WHEREAS, pursuant to the provisions of Section 284 of the Highway Law, the Town Board agrees that moneys levied and collected in the Town for repair and improvement of highways and moneys received from the State for State Aid for the repair and improvement of highways shall be expended as follows for the year 2016;

NOW, THEREFORE BE IT RESOLVED, the sum of $296,400 shall be set aside to be expended for primary work and general repairs upon 112 miles of Town highways, including sluices, culverts and bridges having a span of less than five feet and boardwalks of renewals thereof; and

BE IT FURTHER RESOLVED, the sum of $453,600 shall be set aside to be expended for the permanent improvement of Town highways.”

AYES-5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS-0

No action was taken on filling the vacancy on the Historic Commission.

RESOLUTION #23-ADVERTISE BIDS FOR HIGHWAY FUEL

On motion of Gene Cronk second by Allen Hinkley the following resolution was offered and adopted:

“RESOLVED, the Town Board approves advertising for sealed bids for Highway fuels to be opened at 2:00 pm on March 11, 2016 at the Town Hall and to be awarded at the March 14, 2016 Town Board meeting; and

BE IT FURTHER RESOLVED the Town Board reserves the right to reject any and all bids.”

AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0

RESOLUTION #24-ADVERTISE BIDS FOR HIGHWAY MATERIAL HAULING

On motion of Gene Cronk second by Carol Murray the following resolution was offered and adopted:

“RESOLVED, the Town Board approves advertising for sealed bids for Highway Material Hauling to be opened at 2:15 pm on March 11, 2016 at the Town Hall and to be awarded at the March 14, 2016 Town Board meeting; and

BE IT FURTHER RESOLVED the Town Board reserves the right to reject any and all bids.”

AYES-5 Cronk, Murray, Raeder, Hinkley, Hynes
NAYS-0

No action was taken on the Memorandum of Understanding for the East Branch Delaware River Stream Corridor Management Plan until Attorney Young has had a chance to review the material.

On motion of Gene Cronk second by Allen Hinkley the Town Board stated no objections to the Liquor License application being submitted to the NYS Liquor Authority by MaryAndy Café (Martin Lerner property) located at 53470 State Hwy. 30, Roxbury.

AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0

Inspections conducted by Health Officer Daniel Sullivan were distributed to the Town Board.

Discussion took place on the cameras to be installed at Kirkside Park. Due to the buildings not having any heat, an insulated cabinet is needed at a cost of $150.   Councilman Cronk again requested camera for the highway garage as well.

On motion of Allen Hinkley second by Gene Cronk the Town Board approved the purchase of an insulated cabinet from ZS Security to be used for camera apparatus at Kirkside Park in the amount of $150.00.”

AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0

Discussion took place on the water leak at the McGinnis property.  Earlier, it was thought the break was on the owner’s service line, however, it was actually where the service line connects to the water main.  Therefore, it was determined the break is a District expense.

No action was taken on revising the Grand Gorge and Roxbury Water District bylaws.

RESOLUTION #25 – RESOLUTION TO GO INTO EXECUTIVE SESSION TO DISCUSS CODE ISSUES

On motion of Gene Cronk second by Edward Raeder the following resolution was offered and adopted:

“RESOLVED, the Town Board agreed to enter into Executive Session at 8:49 pm to discuss code issues . Present were: Supervisor Thomas S. Hynes, Councilmen Allen Hinkley, Edward Raeder, Gene Cronk and Carol Murray and  Attorney Kevin Young.”

AYES-5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS-0

On motion of Allen Hinkley second by Edward Raeder the Town Board and Attorney exited Executive Session and returned to the Regular Meeting at 9:00 pm.

AYES-5 Hinkley, Raeder, Cronk, Murray, Hynes
NAYS-0

It was stated there were no decisions made as a result of Executive Session.

On motion of Carol Murray second by Edward Raeder the bills were audited and ordered paid in the following amounts:

General #24-79 – $53,885.10
Roxbury Sewer #5-11 – $12,440.84
Highway #3-31 – $46,302.79
Denver Sewer #3-13 – $26,488.47
Roxbury Water #4-11 – $4,353.67
Special Lights #1-3 – $2,987.61
Grand Gorge Water #5-12 – $3,293.55

Capital Projects:
Denver Water #5-12 – $5,301.36
GEIS Project #2-3 – $2,093.50

AYES-5 Murray, Raeder, Cronk, Hinkley, Hynes
NAYS-0

On motion of Edward Raeder second by Carol Murray the meeting adjourned at 9:04 pm.

THIS IS A TRUE COPY
__________________________________________

Diane Pickett, Town Clerk
Thomas S. Hynes, Supervisor
Gene Cronk, Councilman
Edward Raeder, Councilman
Allen Hinkley, Councilman
Carol Murray, Councilwoman

Notice - Town of Roxbury Planning Board Meeting Scheduled for February 17, 2016, is Canceled

NOTICE

The Town of Roxbury Planning Board meeting scheduled for February 17, 2016 is canceled due to having no business to discuss.  The next meeting of the Planning Board will be held March 16, 2016 at 7:30 pm at the Town Hall.

By Order of the Roxbury Planning Board
Phillip Zorda, Chairman
Dated: Feb. 12, 2016

Planning Board Meeting Scheduled for February 17, 2016 Cancelled

Click to Read the Notice

Bid Notice - soliciting sealed bids for 30,000 gallons +/- Diesel Fuel delivered to the Town Highway building

BID NOTICE

Pursuant to Section 103 of the General Municipal Law, the Town Board, Town of Roxbury is soliciting sealed bids for the following materials to be delivered, unless otherwise stated, to the Town Highway Building located at 52508 State Hwy. 30, Roxbury as requested by the Highway Supt.

30,000 gallons +/- Diesel Fuel

All bids must meet New York State specifications and must be accompanied by a Certificate of Non-Collusion.  The Town Board reserves the right to reject any and all bids.  Sealed bids shall be marked “HIGHWAY FUELS”.  Sealed bids must be received at the Town Clerk’s Office, PO Box 189, 53690 State Hwy. 30, Roxbury, NY  12474 before 2:00 pm on March 11, 2016 at which time they shall be opened.  Bids will be awarded/rejected at the Town Board Meeting to be held March 14, 2016 at 7:30 pm at the Town Hall.

By Order of the Town Board
Town of Roxbury
Neil German, Hwy. Supt.
Dated:  Feb. 8, 2016

Bid Notice - sealed bids for hauling materials from Schoharie, Middleburgh, Lexington, Davenport, Ashland and Oneonta, on a per ton basis to the Salt Shed

BID NOTICE

Please take notice that the Town Board, Town of Roxbury, is seeking sealed bids for hauling materials from Schoharie, Middleburgh, Lexington, Davenport, Ashland and Oneonta, on a per ton basis to the Salt Shed storage area located on NYS Rt. 30 Roxbury.

Bids must include a Certificate of Liability Insurance in the amount of $1,000,000 and a Certificate of Non-Collusion.  Sealed bids shall be marked “MATERIAL HAULING”.

Sealed bids must be received at the Town Clerk’s Office, Town Hall, PO Box 189, 53690 State Hwy. 30, Roxbury, NY  12474 before 2:15 pm on March 11, 2016 at which time they shall be opened.  The bids will be awarded/rejected at the Regular Meeting of the Town Board to be held March 14, 2016 at 7:30 pm at the Town Hall.

For questions regarding this bid or to receive a bid package, please contact Neil German, Highway Supt. at 607-326-4222 between the hours of 5:00 am and 1:30 pm Monday -Friday.  The Town Board reserves the right to reject any and all bids.

By Order of the Town Board
Town of Roxbury
Neil German, Hwy. Supt.
Dated: Feb 8, 2016