Roxbury Town Board February 8, 2016 Meeting Agenda
ROXBURY TOWN BOARD
Regular Meeting
February 8, 2016
Town Hall
Call To Order 7:30 pm
Minutes January 4th Organizational Meeting
Requests to Speak:
Department Reports:
Water / Sewer
Planning
Building & Grounds
Highway
Assessor
Building Inspector
Community Resources
Old Business
New Business
Letters to the Board: Dennis Moore – request 2 parcels be removed from the Hamlet Designation 2016
Earl & Glenda Krom-request 3 parcels be removed from Hamlet Designation 2016
Roxbury Sr. Club – Thank you
Discussion from residents
Audits
ISSUES FOR DISCUSSION
· Resolution-Police Policy reviewed and re-adopt or changes needed
· Resolution-Town Clerk monthly report for January 2016
· Resolution-Supervisor’s monthly report for December 2015
· Resolution-Assessor’s monthly report for January 2016
· Resolution-Building Inspector monthly report for January 2016
· Resolution-monthly water receipts report for January 2016
· Resolution-Justice Court monthly report for December 2015
· Resolution-Agreement for expenditure of highway moneys
· Resolution – vacancy on Historic Commission 3 year term thru 12/31/18
· Resolution-advertise bids for highway fuels to open March 11th @ 2:00 pm
· Resolution-advertise bids for highway material hauling to open March 11th @ 2:15 pm
· Resolution-MOU East Branch Delaware River Stream Corridor Mgt, Plan
· Resolution-liquor license application for MaryAndy Café (Martin Lerner property)
· ZS Security Quote for cabinet
· McGinnis water repair
· New Flood Maps
· Open Building Permit list
· Revised GG/Roxbury Water bylaws
The Roxbury Library Association has received a Spring 2016 Adult Reading and Discussion Grant
The R & D Program hosted by the Roxbury Library will offer adult participants the opportunity to explore the topic "'In Cold Blood': True Crime, an American Genre" through a series of thematically linked nonfiction readings
The Roxbury Library Association has received a Spring 2016 Adult Reading and Discussion Grant from the New York Council for the Humanities. The R & D Program hosted by the Roxbury Library will offer adult participants the opportunity to explore the topic “‘In Cold Blood’: True Crime, an American Genre” through a series of thematically linked nonfiction readings, including Truman Capote’s IN COLD BLOOD: A TRUE ACCOUNT OF A MULTIPLE MURDER AND ITS CONSEQUENCES and TRUE CRIME: AN AMERICAN ANTHOLOGY/350 YEARS OF BRILLIANT WRITING ABOUT DARK DEEDS. The Spring 2016 NYCH R & D Program at the Roxbury Library commemorates the 60th anniversary of the publication of IN COLD BLOOD.
All six reading and discussion sessions will be on Saturdays from 10:00 a.m.-12:00 noon on the following dates: May 14, 2016; May 21, 2016; May 28, 2016; June 4, 2016; June 11, 2016; and June 18, 2016. The RLA will acquire copies of NYCH R & D book selections from the Four County Library System for R & D program participants’ use. Roxbury resident Barry Seiler
will be the Scholar-Facilitator of the RLA NYCH Spring 2016 R & D Program.
To register for the Spring 2016 NYCH R & D Program at the Roxbury Library, please contact Roxbury Library Director Dian Seiler or Roxbury Library Clerk Helen Faraci at (607)-326-7901.
Located at 53742 State Highway 30, the Roxbury Library is directly opposite the town’s United Methodist Church on Main Street.
FEBRUARY 9, 2016 - ROXBURY LIBRARY ASSOCIATION TUESDAY FORUM VALENTINE'S PROGRAM
The Roxbury Library Association 2015-2016 Tuesday Forum program series will celebrate Valentine's Day on Tuesday, February 9, 2016, at 1:00 p.m., at the Roxbury Library.
FOR IMMEDIATE RELEASE
Contact Person: Dian Seiler, Director, Roxbury Library
Telephone and Fax: (607)-326-7901
FEBRUARY 9, 2016, ROXBURY LIBRARY ASSOCIATION TUESDAY FORUM VALENTINE’S PROGRAM
The Roxbury Library Association 2015-2016 Tuesday Forum program series will celebrate Valentine’s Day on Tuesday, February 9, 2016, at 1:00 p.m., at the Roxbury Library. On February 9th, Roxbury resident Olive Van Aken will discuss the history of Valentine’s Day. A craft session following Ms. Aken’s presentation will engage RLA Tuesday Forum attendees in creating
their own special Valentine’s Day greetings.
The Roxbury Library Association welcomes the public to all RLA Tuesday Forum programs, activities, and gatherings, which are free of charge.
Located at 53742 State Highway 30, the Roxbury Library is directly opposite the town’s United Methodist Church on Main Street.
For details about the February 9, 2016, RLA Tuesday Forum Valentine’s Program and about upcoming RLA Tuesday Forum programs, activities, and gatherings, please contact Roxbury Library Director Dian Seiler or Roxbury Library Clerk Helen Faraci at (607)-326-7901
Roxbury Town Board January 4, 2016, Organizational Meeting Minutes
The Organizational Meeting of the Town Board was held January 4, 2016 at 7:30 pm at the Town Hall.
APPROVED MINUTES
January 4, 2016
The Organizational Meeting of the Town Board was held January 4, 2016 at 7:30 pm at the Town Hall. Present: Supervisor Thomas S. Hynes, Councilmen Gene Cronk, Edward Raeder, Allen Hinkley and Carol Murray, Hwy. Supt. Neil German, Dpty. Hwy. Supt. William Sprague, Parks Clerk Carolynn Faraci, Building Inspector William Walcutt and 1 resident. Absent: Attorney Kevin Young.
The Minutes of the December 29, 2015 meeting were approved on motion of Gene Cronk second by Carol Murray.
AYES-5 Cronk, Murray, Raeder, Hinkley, Hynes
NAYS-0
Oaths of Office were executed by the following elected Town Board officers: Supervisor Thomas S. Hynes and Councilman(woman) Edward Raeder and Carol Murray.
Peg Ellsworth stated the community kitchen grant has been awarded where a match is in place and the process will take 2 years to complete, she is applying for bridge repairs, would like to apply for lighting in the park to match the historical lighting erected at Kirkside Adult Home, M-ARK Project has been awarded a Main Street grant and will look into finding eligible businesses in Roxbury and Grand Gorge, will keep the Town Board up to date on the Southern Tier $500M award and how it can be used in our area, an Upstate Revitalization grant has been applied for businesses, and stated Smart Growth grant funds are only for municipalities within the Catskill Park which the Town of Roxbury is not.
RESOLUTION #1-LIGHTING AND BRIDGEWORK FOR PARK
On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:
“RESOLVED, the Town Board authorizes an application be submitted to the O’Connor Foundation for funding towards bridge work and historical lighting in Kirkside Park.”
AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0
Councilman Hinkley stated receiving a quote from ZS Security for installing cameras in Kirkside Park in the amount of $2,912.38. Discussion took place on the need due to recent damage to the dollhouse building. Ellsworth is in favor of the cameras and will apply for funding to help defray the costs. Councilman Cronk requested cameras be installed at the Highway Garage as well.
RESOLUTION #2-CAMERAS FOR PARK
On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:
“RESOLVED, the Town Board approves the purchase and installation of a four (4) camera system to be installed in Kirkside Park by ZS Security at a cost of $2,912.38.”
AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0
Supervisor Hynes will meet with Peg Ellsworth to discuss a grant for the Grand Gorge Civic Center roof and new windows.
Hwy. Supt. Neil German stated that trucks have been repaired and are in use, crews have been cutting brush and trees, John K. Bubach has started working on the highway dept. and Neil’s injury has been checked out and is okay. Supervisor Hynes reported receiving complaints on the tree cutting on New Kingston/Harold Roberts Rd. Supt. German stated it was necessary due to the narrowness of the road for plowing.
Building Inspector William Walcutt had a written monthly report for the Town Board and stated the 2015 permit numbers are about the same as 2014. No action was taken on the open building permit list but Councilman Hinkley stated he and the Building Inspector have discussed the matter but have nothing to bring to the Board at this time.
Supervisor Hynes reported the leak repaired in Grand Gorge appears to have been using approximately 50,000 gal/day and has also stopped water from infiltrating the Tait and Beauty Kreation buildings where the water had been running along the telephone conduit line to those buildings.
The recent water repair in the Denver Water District, due to a rag plugging the line appears not to be from the contractor. Supv. Hynes will speak to the water operator regarding the matter.
Councilman Edward Raeder questioned the status of the Zoll property in Grand Gorge. Several letters have been received from the Davis’ regarding the condition of the building. Building Inspector Walcutt had issued a Condemned Structure notice on 12/30/13, stated at the October 2015 meeting that the place had been cleaned up and lawn mowed to his satisfaction, and now feels it is a dangerous building and probably should be taken down. The property is now owned by a bank.
Another issue raised was Councilwoman Murray who questioned whether the Health Officer has visited the Zoll site as she and other neighbors have been having issues with rats, and if the rats are not coming from that house, then what can be done to determine where they are coming from. Supv. Hynes will speak with Attorney Young. It was discussed that possibly the rats were coming from a condemned trailer in the trailer park. Supv. Hynes will contact the Real Estate agent who is listing the property and will contact Dan Sullivan, Health Officer. Walcutt requested the Board have Lamont Engineers inspect the building, like with Reed’s Hotel property.
A thank you was received from the Grand Gorge Community Action Group for allowing them the use of the Civic Center Gym for their Christmas Party and support of their projects.
An email was received from Cherie Serrie requesting the property owned by Lila Conro in Grand Gorge be removed from the Hamlet Designation that is under review this year by the Town Board.
RESOLUTION #3-APPOINTMENTS & COMMITTEES
On motion of Gene Cronk second by Carol Murray the Town Board approved the following appointments:
| Budget Officer | Carolynn Faraci | 1/1/16-12/31/16 |
| Parks Clerk | Carolynn Faraci | 1/1/16-12/31/16 |
| Assessor Clerk | Stephanie Seminara | 1/1/16-12/31/16 |
| Justice Clerk | Sandra Rockwell | 1/1/16-12/31/16 |
| Town Historian | Anthony Liberatore | 1/1/16-12/31/16 |
| Constable | Stephen Williamson | 1/1/16-12/31/16 |
| Dog Control Officer | Verna Dietrich | 1/1/16-12/31/16 |
| Town Attorney | Kevin Young | 1/1/16-12/31/16 |
| Water Clerk – 3 dists | Diane Pickett | 1/1/16-12/31/16 |
| Denver Sewer Clerk | Diane Pickett | 1/1/16-12/31/16 |
| Roxbury Sewer Clerk | Diane Pickett | 1/1/16-12/31/16 |
| Health Officer | Daniel Sullivan | 1/1/16-12/31/16 |
| School Crossing Guard | Kathryn Clark | 1/1/16-12/31/16 |
| CRC Representative | Joseph Farleigh | 1/1/16-12/31/16 |
| Planning Board Secretary | Jill Ribich | 1/1/16-12/31/16 |
| Registrar of Vital Stats | Diane Pickett | 1/1/16-12/31/19 |
| Dpty. Registrar of Vital Stats | Carolynn Faraci | 1/1/16-12/31/19 |
| Committees | ||
| Highway | Ed Raeder & Gene Cronk | 1/1/16-12/31/16 |
| Water | Carol Murray & Gene Cronk | 1/1/16-12/31/16 |
| Personnel | Carol Murray & Allen Hinkley | 1/1/16-12/31/16 |
| Building & Grounds | Edward Raeder & Thomas Hynes | 1/1/16-12/31/16 |
| Kirkside Park | Allen Hinkley & Edward Raeder | 1/1/16-12/31/16 |
AYES-5 Cronk, Murray, Raeder, Hinkley, Hynes
NAYS-0
On motion of Carol Murray second by Gene Cronk the Town Board approved the Town Supervisor’s appointment of Edward Raeder as Deputy Supervisor for the term 1/1/16-12/31/16.
AYES – 5 Cronk, Murray, Hinkley, Hynes
NAYS – 0
ABSTAIN-1 Raeder
On motion of Gene Cronk second by Edward Raeder the Town Board approved the Town Supervisor’s appointment of Carolynn J. Faraci as Supervisor Bookkeeper for the term 1/1/16-12/31/16.
AYES – 5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS – 0
On motion of Allen Hinkley second by Edward Raeder the Town Board approved the Highway Supt.’s appointment of William Sprague as Deputy Hwy. Supt. for the term 1/1/16-12/31/16.
AYES – 5 Hinkley, Raeder, Cronk, Murray, Hynes
NAYS – 0
On motion of Edward Raeder second by Gene Cronk the Town Board approved the Town Clerk’s appointment of Carolynn J. Faraci as Deputy Town Clerk #1 for the term 1/1/16-12/31/16.
AYES – 5 Raeder, Cronk, Hinkley, Murray, Hynes
NAYS – 0
RESOLUTION #4 OFFICIAL UNDERTAKING
On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:
“RESOLVED the Town Board approves the Official Undertaking of elected and appointed positions as to its form and manner of execution and the sufficiency of the insurance, as surety as prepared for the Town of Roxbury for the year 2016”
AYES – 5 Hinkley, Cronk, Murray, Raeder, Hynes
NAYS – 0
RESOLUTION #5– TOWN BOARD MEETING SCHEDULE
On motion of Edward Raeder second by Carol Murray the following resolution was offered and adopted:
“RESOLVED the Town Board for the year 2016 will meet the second Monday of each month for their Regular Monthly Meeting, except for January when they shall meet January 4, 2016 and except for November when they shall meet on Thursday November 10, 2016. All meetings will begin at 7:30 pm and will be held at the Town Hall, 53690 State Hwy 30, Roxbury, NY except for April and August when they will meet at the Grand Gorge Civic Center, 60933 State Hwy. 30, Grand Gorge, NY.”
AYES – 5 Raeder, Murray, Cronk, Hinkley, Hynes
NAYS – 0
RESOLUTION #6– PLANNING BOARD MEETING SCHEDULE
On motion of Carol Murray second by Edward Raeder the following resolution was offered and adopted:
“RESOLVED the Planning Board for the year 2016 will meet the third Wednesdays of each month for their Regular Monthly Meeting. All meetings shall begin at 7:30 pm and will be held at the Town Hall, 53690 State Hwy. 30, Roxbury, NY.”
AYES – 5 Murray, Raeder, Cronk, Hinkley, Hynes
NAYS – 0
RESOLUTION #7– HISTORIC COMMISSION MEETING SCHEDULE
On motion of Gene Cronk second by Allen Hinkley the following resolution was offered and adopted:
“RESOLVED the Historic Preservation Commission for the year 2016 will hold meetings the third Saturdays of January, April, July and October at 10:00 am at the Town Hall for their Regular Monthly Meeting.”
AYES – 5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS – 0
RESOLUTION #8- PROCUREMENT POLICY
On motion of Carol Murray second by Allen Hinkley the following resolution was offered and adopted:
“WHEREAS, the Town Board has reviewed the current Procurement Policy and finds no changes are needed:
NOW, THEREFORE BE IT RESOLVED the Town Board approves use of the current Procurement Policy for the year 2016.”
AYES – 5 Murray, Hinkley, Cronk, Raeder, Hynes
NAYS – 0
RESOLUTION #9 – INVESTMENT POLICY
On motion of Allen Hinkley second by Edward Raeder the following resolution was offered and
adopted:
“WHEREAS, the Town Board has reviewed the current Investment Policy and finds no changes
are needed;
NOW, THEREFORE BE IT RESOLVED, the Town Board approves use of the current
Investment Policy for the year 2016.”
AYES – 5 Hinkley, Raeder, Cronk, Murray, Hynes
NAYS – 0
RESOLUTION #10- SEXUAL HARASSMENT POLICY
On motion of Gene Cronk second by Carol Murray the following resolution was offered and adopted:
“WHEREAS, the Town Board has reviewed the current Sexual Harassment Policy and finds no changes are needed;
NOW, THEREFORE BE IT RESOLVED the Town Board approves use of the current Sexual Harassment Policy for the year 2016.”
AYES – 5 Cronk, Murray, Raeder, Hinkley, Hynes
NAYS – 0
RESOLUTION #11- COMPUTER USE POLICY
On motion of Edward Raeder second by Allen Hinkley the following resolution was offered and adopted:
“WHEREAS, the Town Board has reviewed the current Computer Use Policy and finds no changes are needed;
NOW, THEREFORE BE IT RESOLVED the Town Board approves use of the current Computer Use Policy for the year 2016.”
AYES – 5 Raeder, Hinkley, Cronk, Murray, Hynes
NAYS – 0
RESOLUTION #12-LOCAL PRIVACY NOTIFICATION POLICY
On motion of Allen Hinkley second by Carol Murray the following resolution was offered and adopted:
“WHEREAS, the Town Board has reviewed the current Local Privacy Notification Policy pertaining to security breaches of personal information and finds no changes are needed;
NOW, THEREFORE BE IT RESOLVED the Town Board approves use of the current Local Privacy Notification Policy for the year 2016.”
AYES – 5 Hinkley, Murray, Cronk, Raeder, Hynes
NAYS – 0
RESOLUTION #13-CODE OF ETHICS
On motion of Allen Hinkley second by Edward Raeder the following resolution was offered and adopted:
“WHEREAS, the Town Board has reviewed the current Code of Ethics and finds no changes are needed;
NOW, THEREFORE BE IT RESOLVED the Town Board approves use of the current Code of Ethics for the year 2016.”
AYES – 5 Hinkley, Raeder, Cronk, Murray, Hynes
NAYS – 0
RESOLUTION #14-WORKPLACE VIOLENCE PREVENTION POLICY
On motion of Carol Murray second by Edward Raeder the following resolution was offered and adopted:
“WHEREAS, the Town Board has reviewed the current Workplace Violence Prevention Policy and finds no changes are needed;
NOW, THEREFORE, BE IT RESOLVED the Town Board approves use of the current Workplace Violence Prevention Policy for the year 2016; and
BE IT FURTHER RESOLVED, The Town Board directs the Town Clerk to distribute the Policy to all employees and approves signed confirmation from all employees that they have received and reviewed said policy to be in lieu of conducting formal annual training on said Policy.”
AYES – 5 Murray, Raeder, Cronk, Hinkley, Hynes
NAYS – 0
RESOLUTION #15-EMPLOYEE HANDBOOK
On motion of Allen Hinkley second by Carol Murray the following resolution was offered and adopted:
“WHEREAS, the Town Board has reviewed the current Employee Handbook and finds no changes are needed;
NOW, THEREFORE BE IT RESOLVED the Town Board approves use of the current Employee Handbook for the year 2016.”
AYES – 5 Hinkley, Murray, Raeder, Cronk, Hynes
NAYS – 0
No action was taken on approving use of the current Police Policy until it has been reviewed by Town Attorney.
RESOLUTION #16-BUILDING INSPECTOR/CEO AGREEMENT
On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:
“WHEREAS, the Town Board has reviewed the current Building Inspector/CEO agreement with William Walcutt and finds no changes are needed;
NOW, THEREFOR BE IT RESOLVED, the Town Board approves use of the current Building Inspector/CEO agreement for the year 2016.”
AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0
On motion of Carol Murray second by Allen Hinkley the Town Board designates the Town Supervisor and Deputy Supervisor as official check signers for the year 2016.
AYES – 5 Murray, Hinkley, Cronk, Raeder, Hynes
NAYS – 0
On motion of Edward Raeder second by Allen Hinkley the Town Board approved Atlantic-Inland of Cortland as Fire Inspector for commercial buildings for the year 2016.
AYES – 5 Raeder, Hinkley, Cronk, Murray, Hynes
NAYS – 0
On motion of Gene Cronk second by Edward Raeder the Town Board approved Catskill Mountain News official newspaper for Town business for the year 2016.
AYES – 5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS – 0
On motion of Carol Murray second by Allen Hinkley the Town Board approved NBT Bank N.A. and National Bank of Delaware County for Town business for the year 2016.
AYES -5 Murray, Hinkley, Cronk, Raeder, Hynes
NAYS – 0
On motion of Allen Hinkley second by Edward Raeder the Town Board approved Mostert, Manzanero & Scott, LLP as Town CPA’s for the year 2016.
AYES – 5 Hinkley, Raeder, Cronk, Murray, Hynes
NAYS – 0
On motion of Gene Cronk second by Edward Raeder the Town Board approved a mileage rate of $.54/ mile for employees using their own vehicle for Town business for the year 2016.
AYES – 5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS – 0
On motion of Allen Hinkley second by Carol Murray the Town Board approved the payment of $15,000 to the Roxbury Library for the year 2016 as approved in the budget.
AYES – 5 Hinkley, Murray, Cronk, Raeder, Hynes
NAYS – 0
On motion of Gene Cronk second by Edward Raeder the Town Board approved the payment of $150 each to the Ralph S. Ives and Earl B. Dudley American Legion Posts for parades for the year 2016 as approved in the budget.
AYES – Cronk, Raeder, Hinkley, Murray, Hynes
NAYS – 0
On motion of Carol Murray second by Edward Raeder the Town Board approved payment of $300 rent to the Roxbury Fire District as a polling site for the year 2016 as approved in the budget.
AYES – 4 Murray, Raeder, Cronk, Hinkley, Hynes
NAYS – 0
On motion of Gene Cronk second by Allen Hinkley the Town Board approved the payment of $500 each to Roxbury & Grand Gorge Senior Clubs for the year 2016 as approved in the budget.
AYES – 5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS – 0
RESOLUTION #17 – DELAWARE COUNTY PLANNING DEPT. AGREEMENT
On motion of Edward Raeder second by Carol Murray the following resolution was offered and adopted:
“RESOLVED, the Town Board approves the agreement with the Delaware County Planning Dept. in the amount of $3,500 for services in the year 2016.”
AYES-5 Raeder, Murray, Cronk, Hinkley, Hynes
NAYS –0
On motion of Gene Cronk second by Allen Hinkley the Town Board approved the Town Clerk’s monthly report for December 2015 in the amount of $1,573.91 (Town Clerk $1,348.91 and Building Permits $225.00)
AYES – 5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS – 0
On motion of Carol Murray second by Edward Raeder the Town Board approved the Supervisor’s monthly report for November 2015.
AYES – 5 Murray, Raeder, Cronk, Hinkley, Hynes
NAYS – 0
On motion of Gene Cronk second by Edward Raeder the Town Board approved the Assessor’s monthly report for December 2015.
AYES – 5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS – 0
On motion of Gene Cronk second by Allen Hinkley the Town Board approved the Building Inspector monthly report for December 2015.
AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS –0
On motion of Edward Raeder second by Carol Murray the Town Board approved the monthly water receipts for December 2015 in the following amounts: Denver $35.00, Grand Gorge $121.42, Roxbury $255.81.
AYES -5 Raeder, Murray, Hinkley, Cronk, Hynes
NAYS – 0
RESOLUTION #18-HIRE SCHUMAN & SHULTIS FOR SEASONAL HIGHWAY WORK
On motion of Gene Cronk second by Allen Hinkley the following resolution was offered and adopted:
“WHEREAS, the Highway Dept. is short two men, one due an injury and one vacancy not being filled; and
WHEREAS, help may be needed on a part-time/seasonal basis for plowing, etc.; and
WHEREAS, Stephen Schuman and Larry Shultis retired from the Town in 2015;
NOW, THEREFORE BE IT RESOLVED, the Town Board approves the hiring of Stephen Schuman and Larry Shultis on a part-time/seasonal basis as needed by the Highway Supt.; and
BE IT FURTHER RESOLVED, said hiring shall be retroactive to December 29, 2015 as Heavy Equipment Operators (HEO) at a pay rate of $20.25/hr.”
AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0
No action was taken on filling the vacancy on the Historic Preservation Commission.
RESOLUTION #19-ROXBURY SEWER CAPITAL RESERVE FUND
On motion of Gene Cronk second by Edward Raeder the following resolution was offered and adopted:
“WHEREAS, the Roxbury Sewer O&M Budget for the year 2016 was approved by NYCDEP in the amount of $197,962.00; and
WHEREAS, the household and commercial charges (“Town Charges”) have been determined to be $41,077.69; and
WHEREAS, based on the formula to be used, NYCDEP’s portion has been determined to be $161,275.00;and
WHEREAS, a balance of $4,390.69 remains;
NOW, THEREFORE BE IT RESOLVED, per approval by NYCDEP, the Town Board approves the transfer of $4,390.69 from Roxbury Sewer savings and place it in the Roxbury Sewer Capital Reserve Account.”
AYES-5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS-0
RESOLUTION #20-APPOINT ZORDA PLANNING BOARD CHAIRMAN
On motion of Allen Hinkley second by Carol Murray the following resolution was offered and adopted:
“WHEREAS, Wheldon (Joseph) Farleigh no longer wishes to be Chairman of the Town Planning Board; and
WHEREAS, Farleigh intends to remain on the Town Planning Board as a member; and
WHEREAS, the Town Planning Board requests that Phillip Zorda be appointed as Chairman;
NOW, THEREFORE, BE IT RESOLVED the Town Board, on recommendation of the Town Planning Board, appoints Philip Zorda as Chairman of the Town Planning Board effective immediately.”
AYES-5 Hinkley, Murray, Cronk, Raeder, Hynes
NAYS-0
The annual report of Town Planning Board training hours as of 12/31/15 was distributed to the Town Board. Planning Board members are required to obtain four (4) credit hours of training each year to remain on the Board.
The annual Town Clerk report of receipts and disbursements for the year 2015 was distributed to the Town Board.
The annual list of Highway Equipment was distributed to the Town Board.
The annual report of Good Neighbor Funds was distributed to the Town Board showing a 12/31/15 balance of $289,155.79.
No action was taken on revising the Grand Gorge/Roxbury Water District bylaws.
Supervisor Hynes stated the new Tax Collector has begun using the new computer system for Tax Collection.
On motion of Carol Murray second by Edward Raeder the bills were audited and ordered paid in the following amounts:
General #1-23 – $27,050.45
Denver Water #1-4 – $5,517.27
Highway #1-2 – $219.91
Roxbury Sewer #1-4 – $17,745.96
Roxbury Water #1-3 – $4,720.37
Denver Sewer #1-2 – $309.84
Grand Gorge Water #1-4 – $6,061.35
Cap Proj –GEIS #1 – $771.40
AYES-5 Murray, Raeder, Cronk, Hinkley, Hynes
NAYS-0
Discussion took place on the recent water repairs. The leak repaired in front of Shawn Smith’s building in Grand Gorge was on the service line, therefore being the responsibility of the owner.
RESOLUTION #21-WATER REPAIR TO BE CHARGED TO OWNER
On motion of Gene Cronk second by Edward Raeder the following resolution was offered and adopted:
“WHEREAS, water leaks were detected and repaired on the water service lines owned by Shawn Smith in Grand Gorge and Cheryl McGinnis in Roxbury; and
WHEREAS, said repairs are the responsibility of the homeowner; and
WHEREAS, the Water Districts contracted with Cowan Excavating LLC to make said emergency repairs; and
WHEREAS, the Water Districts have paid Cowan Excavating LLC invoices for said repairs in the amount of $4,315.00 for Smith and $983.00 for McGinnis; and
WHEREAS, additional landscaping will be required in the spring on both repairs;
NOW, THEREFORE BE IT RESOLVED the Town Board directs the Water Clerk to notify Shawn Smith and Cheryl McGinnis, in writing, of this matter whereby the Town Board requires payment from the owners to the respective Water Districts in the amount of $4,315.00 from Smith $983.00 from McGinnis and including any additional cost for spring work when an invoice is received from the contractor; and
BE IT FURTHER RESOLVED said payments of $4,315.00 and $983.00 must be received before March 1, 2016 or the amount will be placed on the Town/County tax bills for January 2017 and the spring work invoice will be due within 30 days after notification or will be placed on the January 2017 tax bill.”
AYES-5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS-0
On motion of Edward Raeder second by Carol Murray the meeting adjourned at 8:43 pm.
THIS IS A TRUE COPY
_____________________________________
Diane Pickett, Town Clerk
Thomas S. Hynes, Supervisor
Gene Cronk, Councilman
Edward Raeder, Councilman
Allen Hinkley, Councilman
Carol Murray, Councilwoman
Notice - Town of Roxbury Planning Board Regular Meeting January 20, 2016, is Cancelled
Due to having no business to discuss. The next regular meeting of the Planning Board will be held February 17, 2016 at 7:30 pm at the Town Hall
NOTICE
The Town of Roxbury Planning Board regular monthly meeting scheduled for January 20, 2016 is canceled due to having no business to discuss. The next regular meeting of the Planning Board will be held February 17, 2016 at 7:30 pm at the Town Hall.
By order of the Roxbury Planning Board
Phillip Zorda, Chairman
Dated: Jan. 14, 2016
Town of Roxbury Historic Preservation Commission (RHPC) meeting scheduled for Saturday January 16, 2015, is canceled
due to lack of a quorum of members that can attend
NOTICE
The Town of Roxbury Historic Preservation Commission (RHPC) regular quarterly meeting scheduled for Saturday January 16, 2015 is canceled due to lack of a quorum of members that can attend. The next regular meeting of the RHPC will be held Saturday April 16, 2016 at 10:00 am at the Town Hall.
By order of the Roxbury Historic Preservation Commission
Lewis Wendell, Chairman
Dated: Jan. 11, 2016
Notice - Roxbury Planning Board 2016 Meeting Schedule
The Planning Board, Town of Roxbury, Delaware County, New York, for the year 2016 will meet the third Wednesdays of each month for their Regular Monthly Meeting
NOTICE
Notice is hereby given that the Planning Board, Town of Roxbury, Delaware County, New York, for the year 2016 will meet the third Wednesdays of each month for their Regular Monthly Meeting. All meetings shall begin at 7:30 pm and will be held at the Town Hall, 53690 State Hwy. 30, Roxbury, NY.
By Order of the Town Board
Diane Pickett, Town Clerk
Dated: Jan. 4, 2016
Notice - Roxbury Town Board 2016 Meeting Schedule
The Roxbury Town Board, Town of Roxbury, Delaware County, New York, for the year 2016 will meet the second Monday of each month for their Regular Monthly Meeting
NOTICE
Notice is hereby given that the Town Board, Town of Roxbury, Delaware County, New York, for the year 2016 will meet the second Monday of each month for their Regular Monthly Meeting, except for January when they shall meet on January 4, 2016 and except for November when they shall meet on November 10, 2016. All meetings will begin at 7:30 pm and will be held at the Town Hall, 53690 State Hwy 30, Roxbury, NY except for April and August when they will meet at the Grand Gorge Civic Center, 60933 State Hwy. 30, Grand Gorge, NY.
By Order of the Town Board
Diane Pickett, Town Clerk
Dated: Jan. 4, 2016
Notice - Historic Preservation Commission 2016 Meeting Schedule
The Historic Preservation Commission, Town of Roxbury, Delaware County, New York, for the year 2016 will hold quarterly meetings the third Saturdays of January, April, July and October
NOTICE
Notice is hereby given that the Historic Preservation Commission, Town of Roxbury, Delaware County, New York, for the year 2016 will hold quarterly meetings the third Saturdays of January, April, July and October at 10:00 am at the Town Hall for their Regular Meeting.
By Order of the Town Board
Diane Pickett, Town Clerk
Dated: Jan. 4, 2016
Roxbury Town Board Organizational Meeting Agenda - January 4, 2016
Call To Order 7:30 pm Organizational MeetingMinutes December 29th Year End Meeting
ROXBURY TOWN BOARD
Organizational Meeting
January 4, 2016
Town Hall
Call To Order 7:30 pm Organizational Meeting
Minutes December 29th Year End Meeting
Requests to Speak:
Department Reports:
Water / Sewer
Planning
Building & Grounds
Highway
Assessor
Building Inspector
Community Resources
Old Business
New Business
Letters to the Board:
Discussion from residents
Audits
ISSUES FOR DISCUSSION
· Oath of Office for Elected Positions
· Resolution – Appointments & Committees
· Resolution-Supv. appointment of Deputy Supv.
· Resolution-Supv. appointment of Bookkeeper
· Resolution-Hwy. Supt. appointment of Dpty. Hwy. Supt.
· Resolution-Town Clerk appointment of Dpty. Town Clerk #1
· Resolution-Official Undertaking manner and verbiage for Elected & Appointed officials
· Resolution-Town Board Meeting Schedule for 2016 (2nd Mondays @ 7:30 pm @ Town Hall, April & August @ GG Civic Center and November meeting is Thursday Nov. 10th)
· Resolution-Planning Board meeting schedule for 2016 (third Wednesday of month @ 7:30 pm @ Town Hall)
· Resolution-Historic Preservation meeting schedule for 2016 (Jan, Apr, Jun, Oct the 3rd Saturday @ 10:00 am @ Town Hall)
· Resolution-Procurement Policy reviewed and re-adopt or changes needed
· Resolution-Investment Policy reviewed and re-adopt or changes needed
· Resolution-Sexual Harassment Policy reviewed and re-adopt or changes needed
· Resolution-Computer Use Policy reviewed and re-adopt or changes needed
· Resolution-Local Privacy Notification Policy reviewed and re-adopt or changes needed
· Resolution-Code of Ethics reviewed and re-adopt or changes needed
· Resolution-Workplace Violence Prevention policy reviewed and re-adopt or changes
· Resolution-Employee Handbook reviewed and re-adopt or changes needed
· Resolution-Police Policy reviewed and re-adopt or changes needed
· Resolution-Building Inspector contract reviewed and re-adopt or changes
· Resolution-designate Supervisor & Deputy Supervisor as check signers
· Resolution-Atlantic Inland of Cortland as Fire Inspector
· Resolution-Catskill Mountain News official newspaper
· Resolution-NBT Bank, N.A. and National Bank of Delaware County for banking
· Resolution-Mostert, Manzanaro & Scott, LLP as Town CPA
· Resolution-mileage rate $.54/mile (down from $.575)
· Resolution-payment to Legion Posts $150 each as budgeted
· Resolution-payment to Roxbury Fire District for polling site $300 as budgeted
· Resolution-payment to Roxbury & GG Sr. Clubs $500 each as budgeted
· Resolution-Delaware County Planning Dept. contract for 2016 in the amount of $3,500
· Resolution-Town Clerk monthly report for December 2015
· Resolution-Supervisor’s monthly report for November 2015
· Resolution-Assessor’s monthly report for December 2015
· Resolution-Building Inspector monthly report for December 2015
· Resolution-monthly water receipts report for December 2015
· Resolution-hire Schuman and Shultis as seasonal highway workers retroactive to 12/29/15
· Resolution – vacancy on Historic Commission 3 year term (1/1/2016-12/31/2018)
· Resolution-place $4,390.69 in a Capital Reserve for Roxbury Sewer
· Resolution – appoint new chairman of Planning Board
· Planning Board training hours as of 12/31/15 distributed to Town Board
· Town Clerk annual report of receipts/disbursements for 2015 distributed to Town Board
· Highway Equipment list distributed to Town Board
· Open Building Permit list
· Good Neighbor Fund balance as of 12/31/15
· Revised GG/Roxbury Water bylaws
Collector's Notice of Receipt of Tax Roll and Warrant
I, the undersigned Collector of Taxes for the Town of Roxbury, County of Delaware, State of New York, have duly received the Tax Roll & Warrant for the year 2016.
COLLECTOR’S NOTICE OF RECEIPT OF TAX ROLL & WARRANT
I, the undersigned Collector of Taxes for the Town of Roxbury, County of Delaware, State of New York, have duly received the Tax Roll & Warrant for the year 2016. I will be in attendance at the Town Hall, 53690 State Hwy. 30, Roxbury, NY on January 5th, 12th, 19th and 26th (Tuesdays) from 10:00 am – 4:00 pm for the purpose of receiving the taxes listed on such roll, or please mail.
Take further notice that taxes may be paid on or before January 31, 2016 without interest or charge. All taxes received after such date, there shall be added interest of one percent (1%) per month. February (1%), March (2%), April (3%). After April 15th, all checks must be certified. All unpaid taxes after April 30, 2016 will be returned to the County Treasurer pursuant to law.
Nicole Haroldson, Tax Collector
Town of Roxbury
Roxbury Town Board Dec. 14, 2015, Approved Meeting Minutes
APPROVED MINUTES
December 14, 2015
The regular meeting of the Roxbury Town Board was held December 14, 2015 at 7:30 pm at the Town Hall. Present were: Supervisor Thomas S. Hynes, Councilmen Gene Cronk, Edward Raeder, Allen Hinkley and Carol Murray, Dpty. Hwy. Supt. William Sprague, Assessor Robert Breglio, Attorney Kevin Young and 5 residents.
The Minutes of the November 5, 2015 regular meeting were approved on motion of Carol Murray second by Allen Hinkley.
AYES-5 Murray, Hinkley, Cronk, Raeder, Hynes
NAYS-0
John Wolham of NYS Office of Real Property Tax Services was introduced, commended the Town Board for conducting a revaluation of property assessments and presented Assessor Breglio with a certificate for having completed the revaluation. Mr. Wolham discussed the importance of a revaluation and completing one every 4-5 years to keep property values on track with the area trends. The Town could receive up to $5 per parcel reimbursement for the re-val, however the exact amount per parcel has not been yet determined by the State. The Town Board also thanked Assessor Breglio and Assessor Clerk Stephanie Seminara for the excellent work they did on the revaluation.
Dpty. Hwy. Supt. William Sprague reported crews have been busy cutting trees and brush from roads as some had become overgrown, have been collecting old culverts for destruction, stated trucks are ready for winter, requested a letter from the Town to the vendor allowing the purchase of a 10’ hydraulic broom that fits on the front of a truck. The price is less than $10,000 and was budgeted for in the 2015 highway budget and stated the generator pad and electric has been completed at the highway garage with the new generator to be installed soon. Discussion took place on possibly using the old generator for the Town Hall or selling it. The Board had no objection to the purchase of the hydraulic broom. Sprague also requested status of hiring someone to fill at least one of the vacancies on the highway dept. for 1/1/16 as they will be down 2 men after Neil German becomes Highway Supt. Sprague stated they would like to hire John Bubach Jr. No Board member objected and Mr. Sprague was directed to inform Bubach Jr. of the position and the Board will formally hire him at the year end meeting.
Carolynn Faraci, Parks Clerk, reported she has 26 bookings for the park into 2016, the fireworks for the Labor Day event 2016 has been contracted and reported on the vandalism and damage done to the dollhouse building at the park. Damage included most windows broken out, inside ceilings torn down and toys broken. Estimates for repair will be gotten and discussed to see if repairs will be made or not. Faraci also stated Jenny Rosenzweig is not seeking re-appointment to the Historic Commission after her term ends 12/31/15 and stated letters will be sent to homeowners in the Roxbury Historic District with homes listed on the National Register to see if they would like to order a plaque under a grant project where the O’Conner Foundation will pay for one half of the cost. The grant is to be closed out soon.
Mrs. Faraci, as bookkeeper, also discussed the changes from NYS Labor Board regarding the updated LS52 Form for notifying employees of their rate of pay, payrolls, etc. that now must be acknowledged by employees before the new pay rate can go into effect.
It was stated the Southern Tier, which includes Delaware County, was one of three areas in New York State that was just awarded $500M in grants for various types of projects under the NY Rising program. It was also stated the Town’s grant for installing a community kitchen in the Kirkside Park barn was approved as well as The Roxbury Motel’s project for the Stratton FallsHouse.
Three breaks were detected and repaired in the Denver Water District. However, the breaks drained the water tank causing a boil water order to be issued. Customers were under the order for five days before it was lifted when testing results came back favorably.
Two leaks have been detected in the Roxbury Water District and are expected to be repaired soon.
Issues causing water to enter the basements of Beauty Kreations and Tait’s Construction is still being looked into. Per NY Rural Water help, three digs as possible leak sites have not found any leaks to be present and the Water Supt. is still not getting any chlorine in tests taken of the water in the buildings. It is thought the problem may be ground water but Supv. has called the company suggested by Mr. Tait to try to detect where a leak may be but has received no response.
The Grand Gorge water tank has also been experiencing problems with keeping the water level up only to find that Mountainside Creamery has been using water off the hydrant without notifying the Town. A letter will be sent to them requesting to meet to discuss that matter as well as continued issues with odors coming from the sewer plant and several more trailers being stored on the Teichman Rd. property.
A letter was received from the Grand Gorge Community Action Group thanking the Town Board for continued support of their projects.
A letter was received from Jenny Rosenzweig who has requested not being appointed to another term on the Historic Preservation Commission. Her current term will end 12/31/15.
RESOLUTION #89 – ACCEPT ROSENZWEIG RESIGNATION FROM HISTORIC COMMISSION
On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:
“WHEREAS, Jenny Rosenzweig is currently serving on the Roxbury Historic Preservation Commission with said term expiring December 31, 2015; and
WHEREAS, Ms. Rosenzweig does not request re-appointment for a three year term,
NOW, THEREFORE BE IT RESOLVED, the Town Board will not re-appoint Ms. Rosenzweig to the Historic Preservation Commission thus causing a vacancy on the Commission as of 12/31/15.”
AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0
Having been questioned by some residents, the Town Clerk clarified that she has only ever been on a single health/dental plan under the Town and offered premium payments as proof of such.
No action was taken on the Police Policy.
On motion of Carol Murray second by Edward Raeder the Town Board approved the Town Clerk’s monthly report for November 2015 in the amount of $1,599.25 (Town Clerk $1,064.25 and Building Permits $535.00)
AYES-5 Murray, Raeder, Cronk, Hinkley, Hynes
NAYS-0
On motion of Edward Raeder second by Carol Murray the Town Board approved the Supervisor’s monthly report for October 2015.
AYES-5 Raeder, Murray, Cronk, Hinkley, Hynes
NAYS-0
On motion of Gene Cronk second by Allen Hinkley the Town Board approved the Justice Court monthly report for October 2015 in the amount of $5,739.00. (State $3,877.00; County $120.00 and Town $1,742.00)
AYES- 5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0
On motion of Allen Hinkley second by Edward Raeder the Town Board approved the Assessor monthly report for October/November 2015.
AYES-5 Hinkley, Raeder, Cronk, Murray, Hynes
NAYS-0
On motion of Carol Murray second by Allen Hinkley the Town Board approved the Building Inspector’s monthly report for November 2015.
AYES-5 Murray, Hinkley, Cronk, Raeder, Hynes
NAYS-0
On motion of Gene Cronk second by Edward Raeder the Town Board approved the Water District monthly receipts report for November 2015 in the following amounts: Denver $850.08; Grand Gorge $804.78 and Roxbury $784.53.
AYES-5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS-0
RESOLUTION #90-SCHEDULE YEAR END MEETING
On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:
“RESOLVED, the Town Board will hold a Special Meeting on December 29, 2015 at 4:00 at the Town Hall to conclude business for the year 2015.”
and will hold the annual Organizational Meeting on January 4, 2016 at 7:30 pm at the Town Hall.”
AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0
RESOLUTION #91- SCHEDULE ORGANIZATIONAL MEETING
On motion of Allen Hinkley second by Carol Murray the following resolution was offered and adopted:
“RESOLVED, the Town Board will hold the annual Organizational Meeting on January 4, 2016 at 7:30 pm at the Town Hall.”
AYES-5 Hinkley, Murray, Cronk, Raeder, Hynes
NAYS-0
RESOLUTION #92-RE-APPOINT EDWARD HINKLEY TO PLANNING BOARD
On motion of Edward Raeder second by Gene Cronk the following resolution was offered and adopted:
“RESOLVED, the Town Board re-appoints Edward Hinkley to another five years on the Planning Board with said term 1/1/16-12/31/2020.”
AYES-5 Raeder, Cronk, Hinkley, Murray, Hynes
NAYS-0
David Zambri of the Planning Board has informed the Town that he would not be requesting re-appointment when his term expires December 31, 2015 thus causing a vacancy. The Town Board will send a letter to him acknowledging his 10 years of service. The Planning Board has requested the Town Board appoint Brad Zambri to fill the vacancy.
Joseph Farleigh, current Chairman of the Planning Board is stepping down from that position but will remain on the Board, but recommends the Town Board appoints Board member Phillip Zorda as Chairman. Discussion took place on whether the Town Board or Planning Board appoints their Chairman. Attorney Young will research the matter.
RESOLUTION #93-APPOINT BRAD ZAMBRI TO PLANNING BOARD
On motion of Gene Cronk second by Allen Hinkley the following resolution was offered and adopted:
“RESOLVED, the Town Board appoints Brad Zambri to a five year term on the Planning Board to fill the vacancy on same with said term to be 1/1/16-12/31/20.”
AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0
RESOLUTION #94 – RESOLUTION AUTHORIZING CHIEF EXECUTIVE OFFICER
TO SIGN A CONTRACT FOR SHARED HIGHWAY SERVICES ON BEHALF OF THE TOWN OF ROXBURY
On motion of Allen Hinkley second by Carol Murray the following resolution was offered and adopted:
“Resolution authorizing the Chief Executive Officer to sign a contract on behalf of the Town of Roxbury to permit the highway department head to share services with the highway department head in other municipalities who possess similar authorization for the borrowing or lending of materials and supplies and the exchanging, leasing, renting or maintaining of machinery and equipment, including the operators thereof, for the purpose of aiding the highway head in the performance of his/her duties.
WHEREAS, all municipalities, including the Town of Roxbury have the power and authority to contract for the purpose of renting, leasing, exchanging, borrowing or maintaining of machinery and equipment, with or without operators, with other municipalities, and;
WHEREAS, all municipalities, including the Town of Roxbury have the power and authority to borrow or lend materials and supplies to other municipalities, and;
WHEREAS, it is hereby determined that the Town of Roxbury and other municipalities have machinery and equipment which is not used during certain periods, and
WHEREAS, it is determined that the Town of Roxbury and other municipalities have materials and supplies on hand which are not immediately needed, and;
WHEREAS, it is hereby determined that by renting, borrowing, exchanging, leasing or maintaining highway machinery and equipment and the borrowing or lending of materials and supplies, the Town of Roxbury and other municipalities may avoid the necessity of purchasing certain needed highway machinery and equipment and the purchasing of or storing a large inventory of certain materials and supplies, thereby saving the taxpayers money, and;
WHEREAS, it is recognized and determined, from a practical working arrangement, that no program of borrowing, exchanging, leasing, renting or maintaining of highway machinery and equipment or borrowing or lending of materials can be successful if each individual arrangement or agreement has to receive prior approval by the Town of Roxbury governing board and the governing board of each of the other municipalities which may be parties to such agreements, since such agreements must often be made on short notice and at times when the governing boards are not in session, and;
WHEREAS, it is incumbent upon each municipality to design a simple method whereby materials and supplies, equipment and machinery, including the operators thereof, may be obtained or maintained with the minimum of paperwork and inconvenience and with a swift approval process, and;
WHEREAS, it is the intent of this Town of Roxbury to give the head of the highway department the authority to enter into renting, exchanging, borrowing, lending or maintaining arrangements with the persons serving in similar capacities in other municipalities without the necessity of obtaining approval of the Town of Roxbury governing board prior to the making of each individual arrangement, and;
WHEREAS, a standard contract has been prepared which is expected to be adopted and placed into effect in other municipalities, and will grant the person holding the position comparable to that of the head of the highway department, authority to make similar arrangements, and;
WHEREAS, it is hereby determined that it will be in the best interests of the Town of Roxbury to be a party to such shared services arrangements;
NOW THEREFORE BE IT RESOLVED that the Town Supervisor of Roxbury is hereby authorized to sign on behalf of the Town, a contract for shared highway services to include the Town of Middletown, Town of Stamford, Town of Harpersfield, Town of Andes, Town of Gilboa, Village of Delhi and County of Delaware,
BE IT FURTHER RESOLVED this resolution shall take effect immediately, and
BE IT FURTHER RESOLVED the Town Clerk is authorized and directed to file a copy of the contract set forth in this resolution with the chief executive officer of the aforementioned municipalities.”
The vote having been taken upon such resolution the result was as follows:
AYES-5 Hinkley, Murray, Cronk, Raeder, Hynes
NAYS-0
Said Highway Shared Services agreement will be for five years and will expire on 12/13/20.
The Town Board was supplied with an updated monthly open permit list. The Assessor’s monthly reports also contain a list of reported items to the Building Inspector including dangerous conditions and construction they have found without a permit. Councilman Hinkley suggested those who don’t respond to Renewal/CO/CC letters have the fees put on their taxes. The only problem being that reminder letters have not been sent out for about 3 years. Councilman Hinkley stated that he would speak to the Building Inspector regarding the matter.
No action was taken on revisions to the Grand Gorge and Roxbury Water District bylaws.
RESOLUTION #95 – RESOLUTION TO GO INTO EXECUTIVE SESSION TO DISCUSS A HIGHWAY CONTRACT MATTER
On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:
“RESOLVED, the Town Board agreed to enter into Executive Session at 8:17 pm to discuss issues with the current Highway Contract. Present were: Supervisor Thomas S. Hynes, Councilmen Allen Hinkley, Edward Raeder, Gene Cronk and Carol Murray, Attorney Kevin Young, Dpty. Hwy. Supt. William Sprague and Hwy. Worker Ralph Sprague.”
AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0
William and Ralph Sprague exited the Executive Session at 8:25 pm.
On motion of Carol Murray second by Gene Cronk the Town Board and Attorney returned to the regular meeting at 8:33 pm.
AYES-5 Murray, Cronk, Raeder, Hinkley, Hynes
NAYS-0
It was stated as a result of Executive Session, there will be no changes made to the current Highway Contract.
Attorney Young discussed the report from Robert Beebe regarding his results of what NYCDEP assessments on the sewer piping should be after plugging the figures into a template. Further review by Attorney Young and the Town Assessor will be needed before the Town Board agrees to any of the figures calculated. If the Town agrees, assessments would be decreased for a number of years instead of a cash payment to DEP for the differences. Discussion also took place on payment of the invoice from Mr. Beebe for this work as he did not meet his original deadline.
On motion of Gene Cronk second by Allen Hinkley, Voucher #556 Robert L. Beebe LLC $1,735.75 was removed from the abstract and all other bills were audited and ordered paid in the following amounts:
General #537-589 – $47,477.78
Roxbury Sewer #79-83 – $11,846.42
Highway #246-271 – $54,955.42
Denver Sewer #104-113 – $24,185.96
Roxbury Water #88-93 – $2,642.68
Special Lights #16-17 – $4,454.81
Grand Gorge Water #100-109 – $7,716.11
Capital Projects:
Denver Water #80-89 – $4,397.78
GEIS Project #7 – $838.50
AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0
Attorney Young discussed the Hamlet Designation areas that are eligible for review and any changes every five years which will be in 2016. Said changes can be done in the period 12/24/15-6/21/16. The Board intends to especially discuss three specific owners’ properties during that time that have asked for removal in the past.
On motion of Gene Cronk second by Carol Murray the meeting adjourned at 8:43 pm.
THIS IS A TRUE COPY
___________________________________
Diane Pickett, Town Clerk
Thomas S. Hynes, Supervisor
Gene Cronk, Councilman
Edward Reader, Councilman
Allen Hinkley, Councilman
Carol Murray, Councilwoman
Roxbury Town Board Dec. 29, 2015, Meeting Agenda
ROXBURY TOWN BOARD
Year End Meeting
December 29, 2015
Town Hall
Call To Order 4:00 pm Year End Meeting
Minutes December 14th Regular Meeting
Requests to Speak:
Bryant Hunt – re: medical transportation for area
Department Reports:
Water / Sewer
Planning
Building & Grounds
Highway
Assessor
Building Inspector
Community Resources
Old Business
New Business
Letters to the Board:
Discussion from residents
Audits
ISSUES FOR DISCUSSION
· Resolution – Police Policy reviewed and re-adopt or changes needed
· Resolution – approve hiring person to fill vacant position on Highway Dept.
· Resolution – vacancy on Historic Commission 3 year term (1/1/2016-12/31/2018)
· Resolution – NYSDOT Highway Shared Services Agreement
· Resolution – add NYSDOT to Town of Roxbury Shared Services Agreement
· Resolution – approve bookkeeper to make appropriate year end budget transfers and amendments as needed
· Resolution – appoint as new chairman of Planning Board
· Resolution – approve ordering and purchase of 2016 Ford Super Duty F-550 truck w/ dump body & plow (approved in 2016 highway budget)
· Open Building Permit list
· Revised GG/Roxbury Water District bylaws including water hookup registration
REMINDER: Organizational Meeting Monday January 4th @ 7:30 pm
Notice - Roxbury Town Board Special Meeting, December 29, 2015
The Town Board, Town of Roxbury, will hold a Special Meeting on December 29, 2015 at 4:00 pm at the Town Hall for the purpose of concluding all business for the year 2015
NOTICE
The Town Board, Town of Roxbury, will hold a Special Meeting on December 29, 2015 at 4:00 pm at the Town Hall for the purpose of concluding all business for the year 2015. The Organizational Meeting will be held on January 4, 2016 at 7:30 pm at the Town Hall.
By Order of the Town Board
Diane Pickett, Town Clerk
Dated: Dec. 14, 2015
Roxbury Town Board Meeting Agenda - December 14, 2015
ROXBURY TOWN BOARD
Regular Meeting
December 14, 2015
Town Hall
Call To Order : 7:30 pm Regular Meeting
Minutes: November 5th Regular Meeting
Requests to Speak:
John Wolham-NYS ORPS
Department Reports:
Water / Sewer
Planning
Building & Grounds
Highway
Assessor
Building Inspector
Community Resources
Old Business
New Business
Letters to the Board:
GG Community Action Group – Thanks
Jenny Rosenzweig – Historic Commission resignation
Discussion from residents
Audits
ISSUES FOR DISCUSSION
· Resolution – Police Policy reviewed and re-adopt or changes needed
· Resolution – Town Clerk monthly Report for November 2015
· Resolution – Supervisor’s monthly Report for October 2015
· Resolution – Justice Court monthly Report for October 2015
· Resolution – Assessor’s monthly report for October & November 2015
· Resolution – Building Inspector monthly report for November 2015
· Resolution – monthly water receipts report for November 2015
· Resolution – schedule Year End meeting for December 29, 2015 @ 4:00 pm
· Resolution – schedule Organizational Meeting for January 4, 2016 @ 7:30 pm
· Resolution – reappoint Edward Hinkley to Planning Board 5 year term (1/1/2016-12/31/2020)
· Resolution – vacancy on Planning Board 5 year term (1/1/2016-12/31/2020)
· Resolution – vacancy on Historic Commission 3 year term (1/1/2016-12/31/2018)
· Resolution – renew Highway Shared Services Agreement (12/14/2015-12/13/2020)
· Zambri retiring from Planning Board (10 years service)
· Open Building Permit list
· Revised GG/Roxbury Water District bylaws including water hookup registration
Annual Election of the Roxbury Fire District
NOTICE IS HEARBY GIVEN that the Annual Election of the Roxbury Fire District will take place on December 8, 2015 between the hours of 6:00 p.m. and 9:00 p.m. at the Roxbury Fire Hall
LEGAL NOTICE FOR ANNUAL ELECTION OF THE ROXBURY FIRE DISTRICT
DECEMBER 8, 2015
NOTICE IS HEARBY GIVEN that the Annual Election of the Roxbury Fire District will take place on December 8, 2015 between the hours of 6:00 p.m. and 9:00 p.m. at the Roxbury Fire Hall located at 53613 State Highway 30, Roxbury NY 12474 in the Town of Roxbury, State of NY, for the purpose of electing one Commissioner for a 5 year term, commencing January 1, 2016 and ending December 31, 2020.
Only persons residing within the fire district and registered to vote with the Delaware County Board of Elections on or before November 18, 2015 shall be eligible to vote.
Candidates for District Office shall file their names and the position they are seeking with the Secretary of the Roxbury Fire District, by email at EdieMesick@aol.com or by mail to: Edie
The Roxbury Arts Group presents Local Arts Market and Community Holiday Party
Who needs the mall? The Roxbury Arts Group’s annual Local Arts Market has everything you require for the gift-giving season.
The Roxbury Arts Group presents Local Arts Market and Community Holiday Party
Saturday, December 5th, 11 AM to 7 PM
Roxbury Arts Center
5025 Vega Mountain Road
Who needs the mall? The Roxbury Arts Group’s annual Local Arts Market has everything you require for the gift-giving season. As part of the town-wide First Light Celebration, on Saturday, December 5th, from 11 AM to 7 PM, the Roxbury Arts Center becomes a festive community marketplace where you can score great deals while also giving back; the Local Arts Market features many quality, one-of-a-kind gifts made by renowned local artisans, all presented in a fun, family friendly environment: handmade soaps, loomed items, jewelry, lotions, candles, photography, baked goods, paintings, books, jellies, and MORE! Affordable, one-of-a-kind gift ideas, or just something new for you, all crafted in these very Catskill hills. It’ll be a fine day to stroll along Main Street, drop in at Roxbury restaurants and shops, and cap it off with a visit to this special event.
The Local Arts Market isn’t just about shopping. At 12:30 PM, award-winning kids’ musician Uncle Rock will play seasonal tunes, and from 1 PM to 2 PM, St. Nick himself will make the scene. At 5 PM, join friends and neighbors on the corner of Main Street and Bridge Street to “Light Up Roxbury,” as the Roxbury Christmas tree lights up at the same time as the mom n’ pop businesses and homes, casting a multi-colored glow over the Catskill twilight. Back at the Roxbury Arts Center, the Community Holiday Party will be in full swing from 5 PM to 7 PM. Bring a dish to add to the refreshments provided, and soak up the holiday cheer with live music from Robert Burke Warren.
All events are free and open to the public.
The Local Arts Market is sponsored by The Delaware National Bank of Delhi.
Robert Burke Warren
Program Director
607.326.7908 (RAG office)
robert@roxburyartsgroup.org
Roxbury Arts Group (RAG)
Roxbury • Denver Vega Valley, NY
www.roxburyartsgroup.org