Roxbury Town Board Approved Meeting Minutes - October 10, 2016
The regular meeting of the Town Board was held October 10, 2016 at 7:30 pm at the Town Hall. Present: Supervisor Thomas S. Hynes, Councilmen Gene Cronk, Edward Raeder, Allen Hinkley and Carol Murray, Highway Supt. Neil German, Assessor Robert Breglio, Assessor Clerk Stephanie Seminara, Parks Clerk Carolynn Faraci, Attorney Kevin Young and three residents.
APPROVED MINUTES
October 10, 2016
The regular meeting of the Town Board was held October 10, 2016 at 7:30 pm at the Town Hall. Present: Supervisor Thomas S. Hynes, Councilmen Gene Cronk, Edward Raeder, Allen Hinkley and Carol Murray, Highway Supt. Neil German, Assessor Robert Breglio, Assessor Clerk Stephanie Seminara, Parks Clerk Carolynn Faraci, Attorney Kevin Young and three residents.
On motion of Carol Murray second by Edward Raeder the Minutes of the September meeting were approved.
AYES-5 Murray, Raeder, Hinkley, Cronk, Hynes
NAYS-0
Rich Davis of the Grand Gorge Community Action Group stated their group will be holding the annual Halloween Party at the Civic Center on October 29th 2:00 pm – 4:30 pm and all are invited.
Assessor Robert Breglio provided a written monthly report for the Town Board and reported the following: there are issues with the new STAR check program where only Basic Star amounts were sent to several Enhanced eligible owners so additional checks will be sent to make up the difference, he has been visiting new building permit sites for valuation on next year’s roll and discussed the question by Supv. Hynes of whether a carport is assessable or not stating his determinations rests on permanency of the structure as installed/built.
Attorney Young discussed the Chazen report for assessment value of NYC DEP’s Grand Gorge sewer collection system. It has come in at $10M, higher than in the past, and negotiations will take place with DEP on how to make up the difference. The Town Board was agreeable with Attorney Beebe taking the Town Board’s offer to DEP.
Highway Supt. Neil German stated crews are replacing sluice pipes, cleaning ditches, brush cutting and getting ready for winter, stated the items placed on Auctions International for sale have come in as follows: 1972 tractor with mower $3,700 and the old highway garage lights $62.50, he requested hiring Colin Oliver to start 12/1/16, repairs need to be made to the water truck and some road signs need to be replaced.
Supv. Hynes reported a leak at Denver Water has been repaired and further discussed the need for upgrading the pressure reducing valve in the district. Depending on whether the Town Board installs one or two valves, the two valves being recommended by the engineer, the cost would be $25,000 – $35,000 and a bond would be required to pay for it.
RESOLUTION #72-DENVER WATER DISTRICT VALVE VAULT REPLACEMENT
On motion of Gene Cronk second by Allen Hinkley the following resolution was offered and adopted:
“RESOLVED, the Town Board approves Lamont Engineers, P.C. to proceed with plans for rehabilitation/reconstruction of the Pressure Reducing Valve Vault with engineering costs to be charged as Additional Services to the District.”
AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0
LVDV Operations, Inc. has made a personnel change for the water/sewer operator, therefore, Dan Sperbeck is no longer the operator. Mike Jonker will fill in until said time when a permanent operator is named.
Parks Clerk Carolynn Faraci reported there is one more event scheduled this month in the park and then the restrooms will be winterized and plans are to decorate four large round hay bales in the hamlet for Halloween with the hay bales being donated by Dickie Perry.
Supv. Hynes reported the leaking hot water tank at the Civic Center has been replaced, the gym floor will be sealed by Alan Davis of Roxbury School and concrete work at the Transfer Station is expected to be completed next year. The swings at the Civic Center playground will also be lowered, which Grand Gorge Community Action Group members have offered to do for the Town.
Copies of the 2017 Tentative Town Budget were distributed to the Town Board on September 30, 2016. A reminder was given a Budget Workshop on the 2017 Tentative Budget is scheduled for October 17, 2016 at 7:00 pm at the Town Hall.
A Dog Control Officer inspection was conducted by State Ag & Markets and has shown all items to be satisfactory.
Supv. Hynes reported receiving a price for replacing the fence at the Civic Center ball field in the amount of $9,500. No decision was made.
On motion of Allen Hinkley second by Carol Murray the Town Board approved the Town Clerk’s monthly report for September 2016 in the amount of $3,403.08 (Town Clerk $2,878.08 and Building Permits $525.00)
AYES-5 Hinkley, Murray, Cronk, Raeder, Hynes
NAYS-0
On motion of Edward Raeder second by Allen Hinkley the Town Board approved the Supervisor’s monthly report for August 2016.
AYES-5 Raeder, Hinkley, Cronk, Murray, Hynes
NAYS-0
On motion of Carol Murray second by Edward Raeder the Town Board approved the Assessor’s monthly report for September 2016.
AYES-5 Murray, Raeder, Cronk, Hinkley, Hynes
NAYS-0
On motion of Allen Hinkley second by Gene Cronk the Town Board approved the Building Inspector’s monthly report for September 2016.
AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0
On motion of Carol Murray second by Allen Hinkley the Town Board approved the monthly report of water district receipts for September 2016 in the following amounts: Denver $696.52; Grand Gorge $137.36 and Roxbury $250.64.
AYES-5 Murray, Hinkley, Raeder, Cronk, Hynes
NAYS-0
No Justice Report was available for September 2016 as we have not yet received an invoice from the State.
RESOLUTION #73-HIRE ROE AS SCHOOL CROSSING GUARD
On motion of Gene Cronk second by Allen Hinkley the following resolution was offered and adopted:
“RESOLVED, the Town Board appoints Austin Roe as School Crossing Guard, retroactive to September 19, 2016 at a rate of pay of $10.28/hr.”
AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0
Sealed bids for fuel oil were opened October 7, 2016 at 2:00 pm at the Town Hall. A total of three (3) bids were received and were as follows on a per gallon price:
RESOLUTION #74-AWARD FUEL OIL BID TO MAIN CARE
On motion of Edward Raeder second by Carol Murray the following resolution was offered and adopted:
“RESOLVED, the Town Board awards the 2016/2017 Fuel Oil bid to Main Care Energy at a fixed price of $1.749/gallon; and
BE IT FURTHER RESOLVED said deliveries shall begin November 1, 2016.”
AYES-5 Raeder, Murray, Cronk, Hinkley, Hynes
NAYS-0
The matter of overriding the Tax Cap Levy was discussed. It is expected that the override will not be needed this year per proposed budget figures, therefore, no action was taken to schedule a Public Hearing on the matter.
RESOLUTION #75-SCHEDULE A PUBLIC HEARING ON THE 2017 PRELIMINARY BUDGET
On motion of Gene Cronk second by Allen Hinkley the following resolution was offered and adopted:
“RESOLVED, the Town Board schedules a Public Hearing on November 10, 2016 at 7:00 pm at the Town Hall for the purpose of hearing public comments on the 2017 Preliminary Town Budget; and
BE IT FURTHER RESOLVED, unless changed at the Budget Workshop, Pursuant to Section 108 of the Town Law, the proposed salaries of elected officials are as follows: Councilman (4) $4,761.36 ea., Justice (2) $8,251.41 ea., Supervisor $14,866.50, Tax Collector $9,722.64, Town Clerk $41,827.20, Highway Supt. $54,343.56; and
BE IT FURTHER RESOLVED, copies of said Preliminary Budget will be available at the Town Clerk’s Office after the October 17th Budget Workshop and at the November 10th Public Hearing”
AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0
Discussion took place on the proposed health and dental rates for 2017. To renew the current plans, health rates will increase 12.78% and dental rates will decrease 10%.
RESOLUTION #76-RENEW HEALTH & DENTAL PLANS
On motion of Gene Cronk second by Edward Raeder the following resolution was offered and adopted:
“RESOLVED, the Town Board approves renewal of the current health insurance plan with Excellus BlueCross BlueShield in the following amounts per month: Single $760.11; 2 person $1,520.22 and Family $2,166.31; and the dental plan with MVP Health Care in the following amounts per month: Single $41.49, 2 Person $84.43 and Family $150.44.
AYES-5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS-0
The Town has received a capital return check in the amount of $1,428.12 from New York Municipal Insurance Reciprocal (NYMIR) who insures the Town’s general coverage.
A Fiscal Stress Report has been received from the State showing the Town of Roxbury is not under fiscal stress.
No action was taken to fill the vacancy on the Highway Dept.
Grand Gorge Tire sewer hookup is still under review by NYCDEP.
A Tire Day for Town of Roxbury and Town of Middletown residents will be held Saturday October 15, 2016 between 8:00 am – 4:00 pm and will be at the Roxbury Highway garage. Certain requirements must be met for tire drop off.
Discussion took place on the Town not yet having received the April bank interest from the Tax Collector. Supervisor Hynes will look into the matter.
The November meeting of the Town Board will be held Thursday November 10th at the Town Hall immediately following the Public Hearing or at 7:30 whichever is later. Therefore, there will be no meeting Monday November 14th.
On motion of Gene Cronk second by Allen Hinkley the bills were audited and ordered paid in the following amounts:
General #476-511 – $25,182.97
Denver Water #60-68 – $12,983.52
Highway #210-233 – $42,778.96
Roxbury Sewer #68-76 – $14,842.35
Roxbury Water #75-83 – $5,838.27
Denver Sewer #86-94 – $13,019.70
Grand Gorge Water #77-84 – $6,009.57
Special Lights #15 – $2,087.84
AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0
On motion of Gene Cronk second by Allen Hinkley the meeting adjourned at 8:30 pm.
THIS IS A TRUE COPY
_________________________________
Diane Pickett, Town Clerk
Thomas S. Hynes, Supervisor
Gene Cronk, Councilman
Edward Raeder, Councilman
Allen Hinkley, Councilman
Carol Murray, Councilwoman
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October 17, 2016
A Special Meeting of the Town Board was held October 17, 2016 at 7:00 pm at the Town Hall to conduct a budget workshop and to hear any other business to come before the Board. Present: Supervisor Thomas S. Hynes, Councilmen Gene Cronk, Edward Raeder, Allen Hinkley and Carol Murray, Hwy. Supt. Neil German, Dpty. Hwy. Supt. William Sprague, Budget Officer Carolynn Faraci and four residents.
Michael Harrington of Lamont Engineers, PC updated the Town Board on the status of the Denver Water District project work that has been submitted for Drinking Water State Revolving Fund monies (DWSRF) in the amount of $1M where the District would be responsible for 40% of costs. A summary of work and costs was distributed to the Town Board. One of the items submitted is to install a new Pressure Reducing Valve (PRV) building to house two valves. Since the current PRV is not sufficient to handle the water pressure it is warranted to install the new valves now. The Town Board would also like the engineer to look into costs to install an alarm on the water tank to notify of a low water level as it is desperately needed as soon as possible. Harrington discussed the bidding process for the PRV building. He also recommends applying for water grant funding as well.
RESOLUTION #77-ADVERTISE BIDS FOR DENVER WATER PRV BUILDING & VALVES
On motion of Gene Cronk second by Allen Hinkley the following resolution was offered and adopted:
“RESOLVED, the Town Board authorizes Lamont Engineers, PC to proceed with work associated with advertising for bids for the new Pressure Reducing Valve (PRV) building for Denver Water District.”
AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0
Harrington reported Grand Gorge /Roxbury Water project is estimated at $3.5M for DWSRF grant funding and feels it should score well for funding which would be a 40% cost to the Districts. A summary of work and costs was distributed to the Town Board. The Town Board has decided to hold off on SEQRA work for now and the Hinkley property purchase is on hold as well until outcome of grant funding. Part of the work under the application is filtration of the springs to which the Town Board authorizes Lamont Engineers, PC to prepare a plan for and submit to NYS Dept. of Health now.
Councilman Raeder questioned the costs for tank controls & generator cost differences between the Denver Water and Grand Gorge/Roxbury Water projects. Harrington will look into the matter.
Budget Officer Carolynn Faraci stated the current 2017 Tentative Budget is well under the tax cap levy of .68%.
Councilwoman Murray questioned the General Fund Constable contractual line that will be looked into further by the Budget Officer for response.
A change was made to Roxbury Sewer for the amount to raise by tax being $41,471.70 per the DEP approved budget and rate formulas.
No changes were made to any salaries in the Tentative Budget.
Supervisor Hynes reported the County Budget is currently expected to increase 3% but it is being worked on to lower it.
The Town Board again discussed the Auctions International high bids for the 1972 Ford tractor with mower at $3,700 and the old lights from the highway garage at $62.50.
RESOLUTION#78-APPROVE EQUIPMENT & LIGHTS SALE AT AUCTION
On motion of Carol Murray second by Edward Raeder the following resolution was offered and adopted:
“RESOLVED, the Town Board approves the sale of the following items to the high bidders on the Auctions International site: 1972 Ford Tractor with mower $3,700 and several old lights from the highway garage for $62.50.”
AYES-5 Murray, Raeder, Cronk, Hinkley, Hynes
NAYS-0
Discussion took place on adopting a Grievance Procedure Policy per Section 504 of the Rehabilitation Act of 1973 pertaining to persons believing to have been subjected to discrimination on the basis of disability. Said policy is required for future Office of Community Renewal funding.
RESOLUTION #79-ADOPT SECTION 504 GRIEVANCE PROCEDURE
On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:
“WHEREAS, Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794) of the U.S. Department of Health and Human Services prohibits discrimination due to disability to participate in any program or activity receiving Federal financial assistance ; and
WHEREAS it is the policy of the Town of Roxbury not to discriminate on the basis of disability;
NOW, THEREFORE BE IT RESOLVED, the Town of Roxbury adopts an internal grievance procedure providing for prompt and equitable resolution of complaints alleging any action prohibited by Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794) of the US Department of Health and Human Services.”
AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0
Supv. Hynes distributed a list of NYCDEP land purchases in Delaware County to date.
On motion of Edward Raeder second by Carol Murray the meeting adjourned at 8:45 pm.
THIS IS A TRUE COPY
__________________________________
Diane Pickett, Town Clerk
Thomas S. Hynes, Supervisor
Gene Cronk, Councilman
Edward Raeder, Councilman
Allen Hinkley, Councilman
Carol Murray, Councilwoman
Roxbury Town Board Meeting Agenda - October 10, 2016
ROXBURY TOWN BOARDRegular MeetingOctober 10, 2016Town Hall
ROXBURY TOWN BOARD
Regular Meeting
October 10, 2016
Town Hall
Call To Order 7:30 pm Regular Meeting
Minutes September 12th Public Hearings & meeting
Requests to Speak:
Department Reports:
Water / Sewer
Planning
Building & Grounds
Highway
Assessor
Building Inspector
Community Resources
Old Business
New Business
Letters to the Board:
Discussion from residents
Audits
ISSUES FOR DISCUSSION
· Resolution-Town Clerk monthly report for September 2016
· Resolution-Supervisor’s monthly report for August 2016
· Resolution-Assessor’s monthly report for September 2016
· Resolution-Building Inspector monthly report for September 2016
· Resolution-monthly water receipts report for September 2016
· Resolution-Justice Court monthly report for September 2016
· Resolution-hire new school crossing guard
· Resolution-Fuel Oil bids
· Resolution-schedule Public Hearing Local Law to override tax cap levy for 2017 Budget November 10th @_______pm
· Resolution-schedule Public Hearing 2017 Preliminary Budget for November 10th @_______pm
· Resolution-health insurance rates
· Reimbursement from NYMIR $1,428
· 2017 Tentative Budget has been distributed to Town Board
· Fiscal Stress report from State
· Highway Dept. vacancy
· Quarterly Dog Control Officer Report-no issues found
· April 2016 Tax Collection bank interest
· GG Tire sewer hookup
REMINDER: 2017 Tentative Budget Workshop Monday October 17th @ 7:00 pm
November Regular Meeting is Thursday the 10th
Roxbury Town Board Approved Meeting Minutes - September 12, 2016
APPROVED MINUTES
September 12, 2016
Two Public Hearings and the regular meeting of the Town Board were held September 12, 2016 at 7:15 pm at the Town Hall. Present were: Supervisor Thomas S. Hynes, Councilmen Gene Cronk, Edward Raeder, Allen Hinkley and Carol Murray, Dpty. Hwy. Supt. William Sprague, Assessor Robert Breglio, Parks Clerk Carolynn Faraci, Attorney Kevin Young and 2 residents. Absent: Hwy. Supt. Neil German (due to illness) and Building Inspector William Walcutt.
The Public Hearing for closeout of the 2012 Community Development Block Grant (CDBG) was called to order at 7:15 pm. The notice calling for the hearing was read. Margaret Ellsworth of the M-ARK Project Inc. discussed the project that funded 18 housing rehabilitation projects in the Town of Roxbury. The total cost including administration fees was in the amount of $400,000.
No comments were heard in favor of or against closeout of the program.
The Hearing closed at 7:22 pm.
Four additional residents arrived.
The Public Hearing for comments on submission of an application to NYS Homes and Community Renewal for a new CDBG for housing rehab was called to order at 7:25 pm. The notice calling for the hearing was read. Margaret Ellsworth discussed the program and recommends submitting for only a $200,000 grant for 6-8 projects as there were only a few homeowners that were not able to be served by previous program funds. Maureen Sauveur expressed concerns with the homeowner application process and getting put on a waiting list. Ellsworth will look into the matter. Town Board members spoke in favor of submitting another application. No comments were heard against submitting the application.
The Hearing closed at 7:34 pm.
The regular meeting was called to order at 7:34 pm.
The Minutes of the August 8, 2016 meeting were approved on motion of Gene Cronk second by Allen Hinkley.
AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0
One additional resident arrived.
William and Patricia Davis were present to discuss issues they have with property they purchased next to their home in Grand Gorge. They purchased the property from Federal National Mortgage Assoc. in March of 2016 for $4,500 and removed the house in May 2016. Issues pertain to the house having been condemned and notice posted by the Building Inspector in 2013 and currently having an assessed value of $44,800 that they were unaware of upon the purchase and that they will now be responsible for paying 2016 School Tax and 2017 Town/County taxes on. Assessor Robert Breglio upheld his assessment referencing Real Property Tax Law as it pertains to the house still standing as of March 1, 2016 (taxable status date), conditions of the structures, value of the primary acre with municipal water and sewer and that the Building Inspector had stated at an October 2015 Town Board meeting that the property was now in acceptable condition to him per his inspection. Breglio also added the owner’s were aware of the Grievance process having been in to speak with him regarding their primary residence assessment and further stated the assessment on the new property will decrease on March 1, 2017 due to the house being removed and will only reflect the primary acre and garage unless the owners decide to combine the two properties for taxable purposes which would further remove the second primary acre value. Attorney Young agreed with the Assessor’s interpretation of the tax law regarding the matter. The Davis’s also had issues with the Building Inspector not returning calls and not responding with requests for copies of building permits and plans that would now make the property condition acceptable. The Town Board will contact the Building Inspector regarding the issues raised and to attend the next meeting to discuss the matter further.
Assessor Robert Breglio spoke about items from his written report to the Town Board including issues with people not getting building permits for required work and therefore the Assessor not knowing about the work until viewing changes on real estate sale listings. He also discussed issues with the STAR check program that is now being administered by the State.
Attorney Kevin Young stated having received a report from Chazen regarding NYCDEP sewer collection system values. The matter will be discussed further at a later date for future assessments.
Highway Supt. Neil German was absent but Deputy Hwy. Supt. William Sprague reported stone and oiling for this year has been completed, the Hwy. Supt. would like to post an old tractor with mower and old garage light fixtures for sale on the Auctions International site, requested the Town sell the carriages being stored at the old highway garage because they have not been used in several years and it would clear storage space for highway materials/equipment, the Highway Supt. is requesting Ralph Sprague to fill the Highway Mechanic vacancy and they are waiting on the rest of the parts to fix the truck damaged by the Town of Middletown.
RESOLUTION #64-USED MOWER & LIGHT FIXTURES TO ONLINE AUCTION
On motion of Gene Cronk second by Carol Murray the following resolution was offered and adopted:
“RESOLVED, The Town Board authorizes the Highway Supt. to post the 1972 Ford 2000 tractor & mower and the highway garage halogen light fixtures for sale on the online Auctions International site to obtain bids for same.”
AYES-5 Cronk, Murray, Raeder, Hinkley, Hynes
NAYS-0
RESOLUTION #65-UPGRADE RALPH SPRAGUE TO HWY. MECHANIC
On motion of Gene Cronk second by Carol Murray the following resolution was offered and adopted:
“WHEREAS, there exists a vacancy in the position of Highway Mechanic due to the retirement of Edward Docskalik; and
WHEREAS, Ralph Sprague currently holds the position of Mechanic’s Assistant;
NOW, THEREFORE BE IT RESOLVED, the Town Board appoints Ralph Sprague from Mechanic’s Assistant to the position of Mechanic effective September 13, 2016 at a rate of pay of $21.22/hour.”
AYES-5 Cronk, Murray, Raeder, Hinkley, Hynes
NAYS-0
Dpty. Supt. Sprague requested filling the current vacancy in the Highway Dept. He was directed to have the Hwy. Supt. make his recommendation to the Town Board.
Parks Clerk Carolynn Faraci reported there are still four events booked for the pavilion this year, has six events already booked for next year, the flower boxes on Main Street will soon be getting filled with mums and stated the dollhouse windows are still out being repaired.
Brian Perazone expressed concerns with event signs being posted on the Veterans Memorial property and requested the Town Board enact a law with penalties that would prevent such posting. The Attorney will look into doing a local law on the matter.
Supervisor Hynes stated the water running across the pony farm driveway in Grand Gorge was due to an open valve on the old Frevert Well waterline. The valve has been shut off.
Supervisor Hynes also reported a leak still exists on the Roxbury waterline in between the school and Benecke residence and is expected to be repaired soon.
Attorney Young is still awaits a response from NYCDEP regarding costs for Grand Gorge Tire to hook up to the Grand Gorge DEP sewer line.
On motion of Edward Raeder second by Allen Hinkley the Town Board approved the Town Clerk’s monthly report for August 2016 in the amount of $2,647.16 (Town Clerk $1647.16 and Building Permits $1,000.00)
AYES-5 Raeder, Hinkley, Cronk, Murray, Hynes
NAYS-0
On motion of Gene Cronk second by Allen Hinkley the Town Board approved the Supervisor’s monthly reports for June and July 2016.
AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0
On motion of Gene Cronk second by Edward Raeder the Town Board approved the Assessor’s monthly report for August 2016.
AYES-5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS-0
On motion of Allen Hinkley second by Gene Cronk the Town Board approved the Building Inspector’s report for August 2016.
AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0
On motion of Carol Murray second by Gene Cronk the Town Board approved the Water Receipts monthly reports for August 2016 in the following amounts: Denver $651.42; Grand Gorge $487.64 and Roxbury $1,061.07.
AYES-5 Murray, Cronk, Raeder, Hinkley, Hynes
NAYS-0
On motion of Edward Raeder second by Allen Hinkley the Town Board approved the Justice Court monthly reports for July 2016 in the amount of $2,667.00 and August 2016 in the amount of $3,855.50.
AYES-5 Raeder, Hinkley, Cronk, Murray, Hynes
NAYS-0
No action was taken on hiring a School Crossing Guard as no applications have been received.
RESOLUTION #66-SCHEDULE BUDGET WORKSHOP
On motion of Gene Cronk second by Carol Murray the following resolution was offered and adopted:
“RESOLVED, the Town Board will hold a Special Meeting on October 17, 2016 at 7:00 pm at the Town Hall to conduct a Budget Workshop on the 2017 Tentative Budget and to discuss any other business that may come before the Town Board.”
AYES-5 Cronk, Murray, Raeder, Hinkley, Hynes
NAYS-0
RESOLUTION #67-ADVERTISE BIDS FOR FUEL OIL
On motion of Gene Cronk second by Edward Raeder the following resolution was offered and adopted:
“RESOLVED, the Town Board authorizes advertising for sealed bids for fuel oil for the 2016/2017 heating season; and
BE IT FURTHER RESOLVED, said bids must be received before 2:00 pm on October 7, 2016 at which time they shall be opened; and
BE IT FURTHER RESOLVED, any award will be made at the regular monthly meeting of the Town Board to be held October 10, 2016.”
AYES-5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS-0
RESOLUTION #68-RE-APPOINT GOCKEL TO BOARD OF ASSESSMENT REVIEW
On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:
“RESOLVED, the Town Board re-appoints Henry Gockel to the Board of Assessment Review for the five year term 10/1/16-9/30/21.”
AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0
No action was taken on renewing the health insurance plans as the State has not yet accepted the proposed rates.
RESOLUTION #69-CLOSEOUT OF 2012 CDBG PROGRAM
On motion of Gene Cronk second by Carol Murray the following resolution was offered and adopted:
“WHEREAS, in 2012 the Town of Roxbury was awarded a Community Development Block Grant (CDBG) Project #1004HR64-12 for owner occupied housing rehabilitation from NYS Homes and Community Renewal in the amount of $400,000; and
WHEREAS, the program was administered by the M-ARK Project, Inc. on behalf of the Town of Roxbury; and
WHEREAS, all work was completed and final funds were dispersed in October 2015; and
WHEREAS, funds were dispersed to eighteen homeowners in the amount of $351,000 and for administration in the amount of $49,000; and
WHEREAS, a Public Hearing on closeout of the program was advertised in the Catskill Mountain News; and
WHEREAS, the Public Hearing was held September 12, 2016 at 7:15 pm at the Town Hall; and
WHEREAS, no negative comments were heard on the closeout of the 2012 CDBG Program,
NOW, THEREFORE BE IT RESOLVED, the Town Board of the Town of Roxbury officially closes out 2012 CDBG Project #1004HR64-12.”
AYES-5 Cronk, Murray, Raeder, Hinkley, Hynes
NAYS-0
RESOLUTION #70-NEW APPLICATION FOR CDBG PROGRAM FUNDS
On motion of Carol Murray second by Allen Hinkley the following resolution was offered and adopted:
“WHEREAS, the Town Board Town of Roxbury wishes to submit an application to NYS Housing and Community Renewal for a Community Development Block Grant (CDBG) for owner occupied home repair in the amount of $200,000; and
WHEREAS, the notice of the Public Hearing was advertised in the Catskill Mountain News; and
WHEREAS, the Public Hearing was held September 12, 2016 at 7:25 pm at the Town Hall; and
WHEREAS, there were no negative comments heard at the Public Hearing for application to NYS Housing and Community Renewal;
NOW, THEREFORE BE IT RESOLVED, the Town Board authorizes an application to NY Homes and Community Renewal for a Community Development Block Grant (CDBG) for owner occupied home repair not to exceed $200,000; and
BE IT FURTHER RESOLVED, the Town Board authorizes the M-ARK Project, Inc. as a sub-recipient to administer the program.”
AYES-5 Murray, Hinkley, Cronk, Raeder, Hynes
NAYS-0
RESOLUTION #71-EQUIPMENT DESTRUCTION LIST
On motion of Gene Cronk second by Edward Raeder the following resolution was offered and adopted:
“RESOLVED, the Town Board authorizes the following equipment for destruction as non-working from the Highway Dept Office: Brother Model 575 Fax Machine Serial #U61227A4W711923.”
AYES-5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS-0
To apply for the County Clean Sweep Program for hazardous wastes applicants must register with the program through September 15, 2016.
A Tire Day has been scheduled for October 15, 2016, 8:00 am -4:00 pm at the Roxbury Highway Garage. It is being done jointly with the Town of Middletown. Requirements for use: Town of Roxbury or Town of Middletown residents only, Transfer Station Permit required, will take tires fitting up to 17” wheels, rims must be removed and a limit of 10 tires per household.
Attorney Young stated Attorney Beebe acknowledges that he will receive no payment for the NYCDEP collection system assessment work until completed and the Town Board accepts the terms of the agreement.
Joseph Resch requested the Town Board have the Civic Center gym floor refinished and to have the gym repainted the original school colors of green and white. Supervisor Hynes will check with Alan Davis of Roxbury School regarding the matter on what materials to use on the floor.
Sam Maniscalco’s car received bumper and gas tank damage from stones that came from a Town of Roxbury dump truck when the tailgate opened unknowingly to the truck driver. Attorney Young was directed to prepare General Release papers for the car owner to sign, based upon his copies of estimates, and the Town will pay the damages outright to the owner.
On motion of Gene Cronk second by Allen Hinkley the bills were audited and ordered paid in the following amounts:
General #422-475 – $49,480.10
Denver Water #54-59 – $2,081.00
Highway #186-209 – $321,359.38
Roxbury Sewer #57-67 – $30,075.12
Roxbury Water #66-74 – $4,035.56
Denver Sewer #77-85 – $16,263.33
Grand Gorge Water #68-76 – $3,381.85
Special Lights #13-14 – $2,087.84
AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0
On motion of Allen Hinkley second by Gene Cronk the meeting adjourned at 8:41 pm.
THIS IS A TRUE COPY
___________________________________
Diane Pickett, Town Clerk
Thomas S. Hynes, Supervisor
Gene Cronk, Councilman
Edward Raeder, Councilman
Allen Hinkley, Councilman
Carol Murray, Councilwoman
Roxbury Town Board Special Meeting - October 17, 2016
at the Town Hall for the purpose of conducting a Budget Workshop on the 2017 Tentative Budget and to discuss any other business that may come before the Town Board.
NOTICE
The Town Board, Town of Roxbury, will hold a Special Meeting on October 17, 2016 at 7:00 pm at the Town Hall for the purpose of conducting a Budget Workshop on the 2017 Tentative Budget and to discuss any other business that may come before the Town Board.
Diane Pickett
Town Clerk
Dated: September 14, 2016
Roxbury Town Board Public Hearing and Regular Meeting Agenda - September 12, 2016
Call To Order 7:15 pm Public Hearing – CDBG Program Closeout7:25 pm Public Hearing – application for new CDBG Program7:30 pm Regular Meeting
ROXBURY TOWN BOARD
Public Hearing
Regular Meeting
September 12, 2016
Town Hall
Call To Order 7:15 pm Public Hearing – CDBG Program Closeout
7:25 pm Public Hearing – application for new CDBG Program
7:30 pm Regular Meeting
Minutes August 8th meeting
Requests to Speak:
Patricia Davis – property purchase
Department Reports:
Water / Sewer
Planning
Building & Grounds
Highway
Assessor
Building Inspector
Community Resources
Old Business
New Business
Letters to the Board
Discussion from residents
Audits
ISSUES FOR DISCUSSION
· Resolution-Town Clerk monthly report for August 2016
· Resolution-Supervisor’s monthly report for June & July 2016
· Resolution-Assessor’s monthly report for August 2016
· Resolution-Building Inspector monthly report for August 2016
· Resolution-monthly water receipts report for August 2016
· Resolution-Justice Court monthly report for July 2016
· Resolution-hire new school crossing guard
· Resolution-schedule budget workshop in October
· Resolution-advertise bids for 2016/2017 fuel oil to be opened October 7th @ 2:00 pm
· Resolution-reappoint Henry Gockel Brd of Assessement Review 10/1/16-9/30/21
· Resolution-health insurance rates
· Resolution – closeout of 2012 CDBG housing repair program
· Resolution – application for new CDBG housing repair program
· Resolution-equipment destruction list
· Resolution-Hwy. Supt. request for filling Hwy. Mechanic vacancy
· Highway Dept. vacancy
· Clean Sweep-residences must register by Sept. 15th
· Schedule Tire Day
· Beebe invoices
· Status Grand Gorge Tire sewer hookup
Roxbury Town Board Approved Meeting Minutes - August 8, 2016
The regular meeting of the Town Board was held August 8, 2016 at 7:30 pm at the Grand Gorge Civic Center. Present: Supervisor Thomas S. Hynes, Councilmen Gene Cronk, Edward Raeder, Allen Hinkley and Carol Murray, Assessor Robert Breglio and 6 residents. Absent: Highway Supt. Neil German and Attorney Kevin Young.
APPROVED MINUTES
August 8, 2016
The regular meeting of the Town Board was held August 8, 2016 at 7:30 pm at the Grand Gorge Civic Center. Present: Supervisor Thomas S. Hynes, Councilmen Gene Cronk, Edward Raeder, Allen Hinkley and Carol Murray, Assessor Robert Breglio and 6 residents. Absent: Highway Supt. Neil German and Attorney Kevin Young.
On motion of Edward Raeder second by Allen Hinkley the Town Board approved the Minutes of the July 11, 2016 Public Hearing and regular meeting.
AYES-5 Raeder, Hinkley, Cronk, Murray, Hynes
NAYS-0
Margaret Ellsworth reported the grant application for the Grand Gorge Civic Center work has been submitted for a Community Development Block Grant (CDBG) and should hear if awarded or not in December, a grant has been submitted for repairs to the north tower of the Gould Church, an audit was performed by the State on the CDBG housing rehabilitation grant with no major issues found, a public hearing must be held to close out the CDBG housing rehab grant and will be scheduled for Sept. and Katie Camillone was acknowledged for her good work on the CDBG housing rehab project. Peg also suggested the Town apply again for another CDBG housing rehab grant as there was interest last time from residents who were too late for the program funds. Joe Resch questioned possibly getting historic preservation grant funds for Civic Center repairs due to the building being historic. Peg discussed the matter.
Parks Clerk, Carolynn Faraci reported events for Sept. 4th of Labor Day weekend include a concert and fireworks in the park at 6:00 pm and 8:30 pm respectively, Hinkley electric will look more into installing additional lights in the park, the park bridge repairs should be completed in September, a new girl has started work as part of the summer youth program in the park and Town Hall and stated the youth program staff this year has done an excellent job. Discussion took place on the recent vandalism to the park dollhouse, possibly boarding up the building so no other damage could occur, and removing a problem tree. The Town Board decision was the dollhouse would not be boarded up because now that cameras are there they should be a deterrent for future damage. The Town is still waiting for information from the State regarding the community kitchen.
Robert Breglio submitted a written monthly report to the Town Board and stated a summer youth intern has been working in the Assessor’s office with filing, etc, the State has been more forthcoming with information on the new STAR Check program, he has not had any more problems with the Real Property data base since the County finally updated the State file from Sept. 2015 and he continues to work on the 2017 roll changes and expects field work to be completed in October. Mr. Breglio also discussed issues with Roxbury School who is upset with the Town’s agreement with the County where the School would only get 25% of proceeds from PILOT Programs on commercial solar farms. To date, no applications have been received for a commercial solar farm. It was stated the breakdown, Town 50%, County 25% and School 25% was decided because the Town would have to do most of the work pertaining to solar farms.
Supv. Hynes reported in the Grand Gorge Water District on the service line of Sean Smith who plans to repair his own line and chlorine has now been found in the constant stream of water running across the driveway of the mini horse barn that appears to be an old valve from the Frevert well line.
The Town Board discussed repairs to a sewer line servicing Roxbury Run Village #8-2 that was backing up into the unit. The owner is requesting mold remediation and cleanout of his crawl space that still contains small amounts of sewage. Lime will be spread and further cleanout will be looked into.
Repairs to the building at the Transfer Station have been completed. Concrete work is expected to be completed in the fall. Councilman Hinkley will schedule the concrete work with B&B Construction.
Highway Supt. Neil German was absent because he was meeting with Soil & Water personnel regarding issues on Johnson Hollow Rd. He submitted a written report for the Board which includes: stone and oil is almost completed for the year, Ed Docskalik’s last day of work will be August 25, 2016 due to retirement, damage to a Roxbury truck in the estimated amount of $24,604 will be paid for by the Town of Middletown who caused the damage, he is okay with the bid submitted for the 1979 International truck and all high bids submitted to Auctions International for sale of several pieces of equipment.
A letter was received from Edward Docskalik stating he will be retiring and his last day of work will be August 25, 2016.
RESOLUTION #56-DOCSKALIK RETIREMENT
On motion of Allen Hinkley second by Carol Murray the following resolution was offered and adopted:
“WHEREAS, the Town Board has received a letter from Edward Docskalik, Mechanic, stating he will be retiring with his last day of work to be August 25, 2016; and
WHEREAS, Mr. Docskalik has 15+ years of full-time service with the Town of Roxbury; and
WHEREAS, per the highway contract, full-time employees with 15+ years of service retiring at the age of 62 shall be covered by the Town’s health/dental insurance until the age for Medicare (currently being 65 years of age);
NOW, THEREFORE BE IT RESOLVED, the Town Board accepts the retirement of Edward Docskalik effective August 25, 2016; and
BE IT FURTHER RESOLVED, the Town Board shall cover the cost of his health/dental insurance until the age for Medicare (currently 65 years of age).”
AYES-Hinkley, Murray, Cronk, Raeder, Hynes
NAYS-0
Supv. Hynes stated he and Mike Harrington of Lamont Engineers met with Roxbury Run Village Association board members to discuss some of their concerns with Denver Water and Sewer operations and issues. Mike Harrington of Lamont Engineers P.C. discussed a proposed grant funding application for work on the Denver Water system to address issues with lines, valves and tank control system. Lamont Eng. proposes doing a study and cost estimate of work at a cost of $5,000 so an application can be submitted by Sept. 2nd. Discussion also took place on needed repairs and upgrades for the Denver Sewer system. Supv. Hynes will look into Catskill Watershed Corp. (CWC) funding and Mike Harrington will look into NYCDEP funding for infrastructure repairs. Previous operator John Sanford will be contacted to assist Lamont Eng. with marking locations of said items to be worked on as there are no maps available for the system.
RESOLUTION #57-LAMONT ENG. DENVER WATER DISTRICT STUDY
On motion of Gene Cronk second by Edward Raeder the following resolution was offered and adopted:
“RESOLVED, the Town Board accepts the terms of the proposal from Lamont Engineers, PC for engineering and planning services related to preliminary engineering and funding applications for the development of a Water System Improvement Project for the Denver Water District at a cost of $5,000 as initial work authorization.”
AYES-5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS-0
Discussion also took place on proposed land acquisition and infrastructure repairs in the Grand Gorge and Roxbury Water Districts. The Town would like to use the Assessor’s value of the land needed as we have gone to 100% values unless the owner would rather have a formal appraisal. Supv. Hynes and Mr. Harrington will meet with the property owner to further discuss the matter. The infrastructure repairs would also require the services of a hydro geologist. Lamont Eng. was directed to continue with the funding application for Roxbury and Grand Gorge water that is due Sept. 2nd. Harrington recommended holding a workshop to discuss all work to be submitted for a total price.
Harrington gave an update on getting the Roxbury springs back into use for Roxbury and Grand Gorge Water District use. NYS Dept. of Health (NYSDOH) required one year of testing to determine if the springs were under the influence of groundwater. That testing has been completed but DOH is now requiring special testing for spikes in the data for once in the spring and once in the fall. Therefore, it will be another year before knowing if the springs can be used again or not. The other alternative would be to filter the springs which would also involve additional testing during operation. Harrington will discuss the possible options further with DOH.
A letter was received from Ellen Wong requesting that she be allowed to hook up to the Roxbury Sewer. Her residence is already in the water district but is not in the sewer district. The Town will submit a request for sewer hookup to NYC DEP on her behalf.
On motion of Carol Murray second by Gene Cronk the Town Board approved the Town Clerk’s monthly report for July 2016 in the amount of $1,590.75 (Town Clerk $1,015.75 and Building Permits $575.00).
AYES-5 Murray, Cronk, Raeder, Hinkley, Hynes
NAYS-0
No Supervisor’s report was available for June 2016.
On motion of Allen Hinkley second by Gene Cronk the Town Board approved the Assessor’s report for July 2016.
AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0
On motion of Allen Hinkley second by Gene Cronk the Town Board approved the Building Inspector’s monthly report for July 2016.
AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0
On motion of Carol Murray second by Edward Raeder the Town Board approved the Water District Receipts reports for July 2016 in the following amounts: Denver $3,353.96; Grand Gorge $3,450.41 and Roxbury $4,365.65.
AYES-5 Murray, Raeder, Cronk, Hinkley, Hynes
NAYS-0
On motion of Edward Raeder second by Allen Hinkley the Town Board approved the Justice Court monthly report for June 2016 in the amount of $4,206.00.
AYES-5 Raeder, Hinkley, Cronk, Murray, Hynes
NAYS-0
On motion of Edward Raeder second by Carol Murray the Town Board approved the final report of the Tax Collector for 2016 collections.
AYES-5 Raeder, Murray, Cronk, Hynkley, Hynes
NAYS-0
RESOLUTION #58- JUSTICE COURT AUDIT
On motion of Carol Murray second by Allen Hinkley the following resolution was offered and adopted:
“RESOLVED, the Town Board, Town of Roxbury acknowledges that pursuant Section 2019-a of the Uniform Justice Court Act the records of the Town Justice Court for the year 2015 have been examined by the firm of Mostert, Manzanero & Scott, LLP; and
BE IT FURTHER RESOLVED, that said examination report shall be filed with the State of New York Unified Court System.”
AYES-5 Murray, Hinkley, Cronk, Raeder, Hynes
NAYS-0
Sealed bids for the sale of a 1979 International Truck without dump body was advertised and opened on August 5, 2016 at the 2:00 pm at the Town Hall. Only one bid was received and was as follows:
Jason York $1,555.00
RESOLUTION #59-BID AWARD SALE OF 1979 INTERNATIONAL TRUCK
On motion of Carol Murray second by Allen Hinkley the following resolution was offered and adopted:
“RESOLVED, the Town Board approves the sale of the 1979 International Truck to high bidder Jason York at a bid price of $1,555.00.”
AYES-5 Murray, Hinkley, Cronk, Raeder, Hynes
NAYS-0
The following highway equipment was placed for sale by bid on the Auction’s International site with bids closing on 8/5/16 at 6:15 pm : 2001 Ford F-550 pickup with dump & plow VIN#7474; 2003 Chevrolet Silverado 3500 Pickup with dump VIN#9004; Lincoln Arc Welder 225; 1999 Ford F-550 parts and ATD-7229 3 ton Capacity Bottle Jack.
RESOLUTION #60-BID AWARD EQUIPMENT THROUGH AUCTIONS INTERNATIONAL
On motion of Carol Murray second by Allen Hinkley the following resolution was offered and adopted:
“RESOLVED, the Town Board approves the sale of the following equipment to the highest bidders through Auctions International in the following amounts:
AYES-5 Murray, Hinkley, Cronk, Raeder, Hynes
NAYS-0
RESOLUTION #61-SCHOOL CROSSING GUARD RESIGNATION
On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:
“WHEREAS, School Crossing Guard, Kathryn Clark has not submitted a formal letter of resignation but rather has turned in her vest and STOP sign;
BE IT RESOLVED, the Town Board accepts these actions as a resignation of Kathryn Clark as School Crossing Guard effective immediately.”
AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0
No interest in the School Crossing Guard position has been received at this time.
On motion of Gene Cronk second by Edward Raeder the Town Board approved the following Tax Collector records for destruction:
AYES-5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS-0
RESOLUTION #62-SCHEDULE PUBLIC HEARING FOR CDBG CLOSEOUT
On motion of Allen Hinkley second by Edward Raeder the following resolution was offered and adopted:
“RESOLVED, the Town of Roxbury will hold a Public Hearing on September 12, 2016 at 7:15 pm at the Town Hall, 53690 State Hwy 30, Roxbury, NY to discuss the locality’s Community Development Block Grant project, CDBG Project #1004HR64-12. The purpose of this hearing is to receive citizen’s comments regarding close out of the CDBG Project.”
AYES-5 Hinkley, Raeder, Cronk, Murray, Hynes
NAYS-0
RESOLUTION #63-GENERAL FUND LOAN TO DENVER SEWER DISTRICT
On motion of Gene Cronk second by Allen Hinkley the following resolution was offered and adopted:
“RESOLVED. The Town Board authorizes the Bookkeeper to transfer funds from the General Fund to Denver Sewer District as needed to cover costs of the District through the end of the year 2016; and
BE IT FURTHER RESOLVED, Denver Sewer District shall reimburse General Fund all monies transferred within one (1) year of the transfer.”
AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0
No action was taken on Attorney Beebe’s invoices.
Attorney Young is still working on resolving the sewer hookup for Grand Gorge Tire through NYC DEP.
A water customer has requested a return envelope be included in the quarterly bills for Roxbury Water. The matter was discussed by the Town Board and the decision was that no return envelope would be included with the bills.
The Budget Officer reminded the Personnel Committee to return the 2017 budget salaries to her by September 9th so they can be included on the Tentative Budget.
On motion of Gene Cronk second by Allen Hinkley the bills were audited and ordered paid in the following amounts:
General #355-421 – $53,593.76
Roxbury Sewer #52-56 – $6,766.04
Highway #166-185 – $77,862.53
Denver Sewer #63-76 – $22,390.99
Roxbury Water #57-65 – $4,182.53
Special Light Districts #12 – 2,087.84
Grand Gorge Water #55-67 – $35,885.47
Capital Projects:
Denver Water #48-53 – $1,787.97
GEIS Project #14 – $621.00
AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0
On motion of Carol Murray second by Gene Cronk the meeting adjourned at 8:57 pm.
THIS IS A TRUE COPY
___________________________________
Diane Pickett, Town Clerk
Thomas S. Hynes, Supervisor
Gene Cronk, Councilman
Edward Raeder, Councilman
Allen Hinkley, Councilman
Carol Murray, Councilwoman
Roxbury Town Board Meeting Agenda - August 8, 2016
ROXBURY TOWN BOARD
Regular Meeting
August 8, 2016
Grand Gorge Civic Center
Call To Order 7:30 pm Regular Meeting
Minutes July 11th meeting
Requests to Speak:
Department Reports:
Water / Sewer
Planning
Building & Grounds
Highway
Assessor
Building Inspector
Community Resources
Old Business
New Business
Letters to the Board: Ed Docskalik-retirement notice
Discussion from residents
Audits
ISSUES FOR DISCUSSION
· Resolution-Town Clerk monthly report for July 2016
· Resolution-Supervisor’s monthly report for June 2016
· Resolution-Assessor’s monthly report for July 2016
· Resolution-Building Inspector monthly report for July 2016
· Resolution-monthly water receipts report for July 2016
· Resolution-Justice Court monthly report for June 2016
· Resolution-Tax Collector Final Report
· Resolution-School Crossing guard resignation
· Resolution-hire new school crossing guard
· Resolution-records destruction list (Tax Collector Files)
· Resolution-schedule Public Hearing for close out of CDBG Hsg Rehab Program
· Resolution – General Fund loan money to Denver Sewer to cover costs
· Kirkside Park Dollhouse
· Grand Gorge Tire sewer hookup
· Return envelopes for water payments
REMINDER: Personnel Committee-salary sheet due to Budget Officer by Sept. 9th
Roxbury Town Board Approved Meeting Minutes- July 11, 2016
A Public Hearing and regular meeting of the Town Board were held July 11, 2016 at 7:15 pm at the Town Hall
APPROVED MINUTES
July 11, 2016
A Public Hearing and regular meeting of the Town Board were held July 11, 2016 at 7:15 pm at the Town Hall. Present were: Supervisor Thomas S. Hynes, Councilmen Gene Cronk, Edward Raeder, Allen Hinkley and Carol Murray, Highway Supt. Neil German, Assessor Robert Breglio, Parks Clerk Carolynn Faraci, Attorney Kevin Young and 2 residents.
The Public Hearing was called to order at 7:15 pm. The notice was read calling for the hearing regarding a proposed grant application to NYS Homes & Community Renewal under a Community Development Block Grant Program for repairs and renovation work at the Grand Gorge Civic Center. Margaret Ellsworh discussed the project which includes windows, repairing the roof over the cafeteria, reconstruction of the main entrance to make it more energy efficient and accessibility issues. No comments were heard from the public for or against the project.
The Public Hearing closed at 7:26 pm.
The regular meeting was called to order at 7:30 pm. Two additional residents arrived.
The Minutes of the June 13, 2016 meeting were approved on motion of Allen Hinkley second by Carol Murray.
AYES-5 Hinkley, Murray, Raeder, Cronk, Hynes
NAYS-0
Joseph Resch thanked the Town Board spreading new mulch on the Civic Center playground and expressed concerns with kids are using lighters to burn the insides of the playground equipment, issues with full garbage cans at the playground, kids using the gym are leaving it a mess, requested the swings be lowered, reported the fence at the ball field requires fixing and requested signs be posted as a Smoke Free / Drug Free zone. The Board will have the Constable check the ball field more often and will look into the other matters discussed.
Assessor Robert Breglio gave a written report to the Town Board and reported the following items: the 2016 Final Assessment Roll was filed with the Town Clerk on July 1, the rescheduled Grievance Day was held June 16th where only a few applications were received, the Board of Assessment Review (BAR) was made up of County personnel including the Board of Supervisor’s Chairman, the Board of Supervisor’s Clerk and the Treasurer as the Town’s Board of Assessment Review did not have a quorum due to illness and vacation, the Assessor had given the BAR write-ups on all applications and, except for one, reductions were given to all, stated the notice for 2017 Grievance Day will include Grievance Day and adjourned hearing dates and requested the Town Board consider going to a 5 person BAR in the future to avoid what happened this year. Mr. Breglio also discussed concerns with the new STAR Check program.
Highway Supt. Neil German stated crews have been stoning & oiling, mowing, readying roads for work, stated the cameras at the garage have been installed, stated the blacktop driveway at the garage will need to be sealed next year and an employee is out on medical leave. Councilman Hinkley requested repairs be looked into on the Kirkside Park driveway.
Parks Clerk Carolynn Faraci stated the summer youth crew has begun work in the park, she may be getting 2 more kids for the youth program, 100 boy scouts will be using the park for a picnic this week on their way through Roxbury and she may be refunding a park renter for non-use due to extenuating circumstances.
Supv. Hynes stated a sewer line break was repaired in the Denver Sewer District and warned of a high cost of repair due to having to trace the line out slowly as the lines were laid out strangely and care had to be taken with electric and phone lines. No maps were available showing where lines were.
Shawn Smith, who incurred a large water line service break earlier this year that the Grand Gorge Water District had repaired and paid for, requested to be able to make payments over the next couple of years instead of by November 1, 2016. The Board did not change the requirement of being paid by November 1, 2016 and any balance will be placed on the taxes.
A letter was received from William & Patricia Davis regarding a water bill they received for property that they purchased from Fannie Mae. The Town Board discussed the matter and the Town Attorney will further look into the matter and will respond to the Davis’s.
On motion of Allen Hinkley second by Carol Murray the Town Board approved the Town Clerk’s monthly report for June 2016 in the amount of $1,922.00 (Town Clerk $757.00 and Building Permits $1,165.00)
AYES-5 Hinkley, Murray, Cronk, Raeder, Hynes
NAYS-0
On motion of Edward Raeder second by Gene Cronk the Town Board approved the Supervisor’s monthly report for May 2016.
AYES-5 Raeder, Cronk, Hinkley, Murray, Hynes
NAYS-0
On motion of Allen Hinkley second by Carol Murray the Town Board approved the Assessor’s monthly report for June 2016.
AYES-5 Hinkley, Murray, Cronk, Raeder, Hynes
NAYS-0
On motion of Gene Cronk second by Carol Murray the Town Board approved the Building Inspector’s monthly report for June 2016.
AYES-5 Cronk, Murray, Raeder, Hinkley, Hynes
NAYS-0
On motion of Allen Hinkley second by Edward Raeder the Town Board approved the monthly water receipts report for June 2016 in the following amounts: Denver $225.72; Grand Gorge $167.17 and Roxbury $266.64.
AYES-5 Hinkley, Raeder, Cronk, Murray, Hynes
NAYS-0
On motion of Carol Murray second by Edward Raeder the Town Board approved the Justice Court monthly report for May 2016 in the amount of $3,316.00.
AYES-5 Murray, Raeder, Hinkley, Cronk, Hynes
NAYS-0
On motion of Allen Hinkley second by Gene Cronk the Town Board approved the Tax Collector’s revised monthly report for April 2016.
AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0
No final report was received from the Tax Collector.
On motion of Edward Raeder second by Allen Hinkley the Town Board approved the annual Good Neighbor Fund report filed with NYCDEP, for the period 7/1/15-6/30/16, and reflects a balance of $242,082.95.
AYES-5 Raeder, Hinkley, Cronk, Murray, Hynes
NAYS-0
On motion of Gene Cronk second by Edward Raeder the Town Board approved the following records to be destroyed per NYS MU-1 Retention and Disposition guidelines:
AYES-5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS-0
Attorney Young discussed SEQRA review required for the CDBG application for the Grand Gorge Civic Center.
RESOLUTION #55-CIVIC CENTER CDBG APPLICATION NEG DEC
“WHEREAS, the Town Board of the Town of Roxbury desires to make general repairs and renovations to the Grand Gorge Civic Center, including in-kind replacement of windows, roof repair, and redevelopment of entrance to improve accessibility (“Action”); and
WHEREAS, the Town Board of the Town of Roxbury has reviewed a Short Environmental Assessment Form (EAF) pursuant to the mandates of the State Environmental Quality Review Act (ECL Article 8 and 6 NYCRR Part 617); and
WHEREAS, the Town Board considered an Environmental Assessment Form (“EAF”), carefully considered the criteria set forth in 6 NYCRR 617.7; and
WHEREAS, the Town Board has considered all the questions in Parts 1 and 2 of the EAF, and has determined that the EAF identified and addressed all areas of concern and none of the potential environmental impacts associated with the proposed Action are significant.
NOW, THEREFORE, BE IT RESOLVED, that based upon the Town Board’s review of the EAF and evaluation of the criteria for determining significance found at 6 NYCRR Part 617.7, the Town Board hereby finds that the Action will not have a significant impact on the environment; and
BE IT FURTHER RESOLVED, that this determination of significance shall be considered a Negative Declaration made pursuant to Article 8 of the Environmental Conservation Law, and the Town hereby determines that the requirements of the SEQRA regulations, 6 NYCRR § 617.7, have been met; and it is
FURTHER RESOLVED, that the Town Board hereby determines that the Action will not result in significant adverse environmental effects and that no environmental impact statement or further SEQRA consideration is required; and it is
WHEREUPON, this Resolution was declared adopted by the Town Board of the Town of Roxbury:
Town Board Member Allen Hinkley so moved; Town Board Member Gene Cronk Seconded, and the Town Board voted as follows:
AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0
An inspection was conducted by NYS Ag & Markets on the Heart of the Catskills Humane Society building in June 2014. The inspection report was distributed to the Town Board and no problems were found.
The Transfer Station will be closed Wednesday July 13th to undergo repairs. Notices have been posted at the Station and advertised in the paper.
Attorney Young discussed the status Grand Gorge Tire’s request for sewer hookup where we are now trying to get CWC to pick up 100% of the cost.
An annual audit has been conducted by the CPA’s for the year 2015 and no problems were found. A final copy of the audit will be on file at the Town Clerk’s Office when received.
On motion of Gene Cronk second by Allen Hinkley the bills were audited and ordered paid in the following amounts:
General #301-354 – $79,526.75
Roxbury Sewer #45-51 – $8,967.85
Highway #144-165 – $75,627.70
Denver Sewer #48-62 – $33,967.95
Roxbury Water #47-56 – $4,778.47
Special Lights #10-11 – $2,087.76
Grand Gorge Water #46-54 – $5,007.29
Capital Projects:
Denver Water #42-47 – $1,620.08
GEIS Project #13 – $1,560.00
AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0
The School Crossing Guard has turned in her equipment but the Town awaits a formal resignation letter.
Attorney Young discussed new federal laws regarding handicapped accessibility of all municipal owned buildings.
A reminder was given the August 8, 2016 Town Board meeting will be held at the Grand Gorge Civic Center at 7:30 pm.
On motion of Gene Cronk second by Allen Hinkley the meeting adjourned at 8:48 pm.
THIS IS A TRUE COPY
_________________________________
Diane Pickett, Town Clerk
Thomas S. Hynes, Supervisor
Gene Cronk, Councilman
Edward Raeder, Councilman
Allen Hinkley, Councilman
Carol Murray, Councilwoman
Roxbury Town Board Meeting Agenda - July 11, 2016
Call To Order 7:15 pmPublic Hearing CDBG Grant Civic Center7:30 pm Regular Meeting
ROXBURY TOWN BOARD
Public Hearing
Regular Meeting
July 11, 2016
Town Hall
Call To Order 7:15 pm Public Hearing CDBG Grant Civic Center
7:30 pm Regular Meeting
Minutes June 13th regular meeting
Requests to Speak:
Department Reports:
Water / Sewer
Planning
Building & Grounds
Highway
Assessor
Building Inspector
Community Resources
Old Business
New Business
Letters to the Board:
Discussion from residents
Audits
ISSUES FOR DISCUSSION
· Resolution-Town Clerk monthly report for June 2016
· Resolution-Supervisor’s monthly report for May 2016
· Resolution-Assessor’s monthly report for June 2016
· Resolution-Building Inspector monthly report for June 2016
· Resolution-monthly water receipts report for June 2016
· Resolution-Justice Court monthly report for May 2016
· Resolution-Tax Collector Final Report
· Resolution – Annual Good Neighbor Fund Report to NYCDEP
· Resolution-School Crossing guard resignation
· Resolution-hire new school crossing guard
· Resolution-records destruction list
· Resolution – Neg Dec Civic Center upgrades
· NYS Ag & Markets Municipal Shelter Inspection Report (Heart of Catskills HS)
· Transfer Station closed for repairs Wednesday July 13th
· Grand Gorge Tire sewer hookup
· Constable vehicle
REMINDER: August 8th meeting at the Grand Gorge Civic Center
Town Board Approved Meeting Minutes - June 13, 2016
A Public Hearing and regular meeting of the Town Board were held June 13, 2016 at 7:15 pm at the Town Hall. The regular meeting of the Town Board was called to order at 7:30 pm.
APPROVED MINUTES
June 13, 2016
A Public Hearing and regular meeting of the Town Board were held June 13, 2016 at 7:15 pm at the Town Hall. Present were: Supervisor Thomas S. Hynes, Councilmen Gene Cronk, Edward Raeder, Allen Hinkley and Carol Murray, Assessor Robert Breglio, Parks Clerk Carolynn Faraci, Attorney Kevin Young and 11 residents. Absent: Highway Supt. Neil German.
The Public Hearing regarding draft Local Law #1-2016 Flood Prevention Law was called to order at 7:15 pm. The notice of the Public Hearing was read. Attorney Young stated the purpose of the law being for the Town to continue to be eligible for FEMA funds and added the law would restrict building in the flood plain. No one commented on the law but Charles Serrie requested to look at the proposed flood map regarding the Conro property in Grand Gorge where he determined it was not in the flood zone.
The hearing closed at 7:25 pm.
The regular meeting of the Town Board was called to order at 7:30 pm.
The Minutes of the May 9, 2016 meeting were approved on motion of Carol Murray second by Allen Hinkley.
AYES-5 Murray, Hinkley, Raeder, Cronk, Hynes
NAYS-0
Bill Morton conducted a presentation on the Adirondack Scenic Byway that would connect the Adirondack Trail to the Catskill Trail system. The byway would include the State Hwy 30 and 30A corridors and would be a positive designation on communities for promotion of businesses in along the byway via tourism. Discussion took place on pros and cons and on the input and responsibilities of the towns and villages which will also require approval from State DOT. Carol O’Beirne of the Catskill Mountain Scenic Byway offered support of the project and Margaret Ellsworth offered to represent the Town on the steering committee. Attorney Young questioned if an inter-municipal agreement would be required to which it was stated individual agreements with each town/village will be required.
Assessor Robert Breglio gave a written report to the Town Board. Discussion took place on the STAR program changes, Grievance Day has been re-scheduled for June 16, 2016 4-8 pm due to not having a quorum on May 26, 2016 and added, per the law, the Board of Assessment Review will consist of the County Board of Supv. Chairman, County Board of Supv. Clerk and County Treasurer. Applicants that had submitted Grievance forms for the May grievance have been notified of the June grievance day. Breglio also added the EQ Rate is staying at 100%.
Margaret Ellsworth requested a public hearing for the CDBG application of grant funds for the Grand Gorge Civic Center, stated the planning committee is getting started on the plans for the community kitchen that will be housed in the north barn of the park and reported the kiosk signs will be ready in two weeks.
RESOLUTION #45-SCHEDULE PUBLIC HEARING ON GG CIVIC CENTER CDBG APPLICATION
On motion of Carol Murray second by Edward Raeder the following resolution was offered and adopted:
“WHEREAS, The Town of Roxbury intends to apply for up to $600,000 in financial assistance to NYS Homes and Community renewal via a 2016 Consolidated Funding Application under the Community Development Block Grant program for public facilities; and
WHEREAS, said funds are to be used for improvements to the Grand Gorge Civic Center,
NOW, THEREFORE BE IT RESOLVED, The town of Roxbury authorizes the MARK Project to apply for up to $600,000 in financial assistance to NYS Homes and Community renewal via a 2016 Consolidated Funding Application under the Community Development Block Grant program for public facilities, with funds to be used for improvements to the Grand Gorge Civic Center; and
BE IT FURTHER RESOLVED a public hearing is called for July 11, 2016, at 7:15 at the Roxbury Town Hall to solicit public comment and input to this application process.”
AYES-5 Murray, Raeder, Hinkley, Cronk, Hynes
NAYS-0
Parks Clerk Carolynn Faraci reported the dollhouse windows are in Oneonta being repaired and the park building is booked through the beginning of August.
Cherie Serrie questioned why the Conro property was not taken out of the hamlet designation. It was stated because it is a large parcel in the center of the hamlet.
Richard Davis of the Grand Gorge Community Action Group (GGCAG) requested Town Board support for an application for grant funds to purchase additional chairs and tables for the Civic Center as it is being used more. The Town Board had no objections and suggested he speak with Peg Ellsworth for grant information. He also stated the group has discussed having a carnival on the ball field. The Town Board expressed concerns with noise, lights, parking, emergency vehicle access, etc. and requested more information from the group. Davis also commented how nice the field has been taken care of. The Town will be removing the excess dirt and old soccer goals.
Supv. Hynes stated the water leak on Ridge Rd. Spur has been repaired and is at the cost of the District as it was at the main.
Steve Cammer is to begin work at the Transfer Station on July 12th after the noon closing so it will be closed on Wednesday July 13th as well. Councilman Hinkley will contact B&B Construction to see if they can do the concrete work at the same time.
Highway Supt. Neil German was absent but requested that he sell some highway equipment on an auction site and requested approval to dispose of the old refrigerator at the garage.
RESOLUTION #46 – LIST HIGHWAY EQUIPMENT TO SELL ON AUCTION SITE
On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and approved:
“RESOLVED, the Town Board authorizes the Highway Supt. to list the following equipment for sale on the Auctions International site: 2001 Ford F550 pickup, 2004 Chevrolet 3500 pickup, 1979 International Dump Truck and Lincoln welder.”
AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0
On motion of Edward Raeder second by Allen Hinkley the Town Board approved the disposal of the GE Refrigerator at the Highway Garage as it does not work.
AYES-5 Raeder, Hinkley, Cronk, Murray, Hynes
NAYS-0
A letter was received from Patricia Keith regarding a violation received from the Building Inspector. The matter will be discussed when the Building Inspector is present.
On motion of Allen Hinkley second by Carol Murray the Town Board approved the Town Clerk’s monthly report for May 2016 in the amount of $2,724.64 (Town Clerk $464.64 and Building Permits $2,260.00)
AYES-5 Hinkley, Murray, Cronk, Raeder, Hynes
NAYS-0
On motion of Gene Cronk second by Edward Raeder the Town Board approved the Supervisor’s monthly report for April 2016.
AYES-5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS-0
On motion of Allen Hinkley second by Gene Cronk the Town Board approved the Assessor’s monthly report for May 2016.
AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0
On motion of Allen Hinkley second by Gene Cronk the Town Board approved the Building Inspector’s monthly report for May 2016.
AYES-Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0
On motion of Edward Raeder second by Carol Murray the Town Board approved the monthly water receipts report for May 2016 in the following amounts: Denver $790.02, Grand Gorge $493.90 and Roxbury $612.33.
AYES-5 Raeder, Murray, Cronk, Hinkley, Hynes
NAYS-0
On motion of Allen Hinkley second by Carol Murray the Town Board approved the Justice Court monthly report for February 2016 in the amount of $3,389.00.
AYES-5 Hinkley, Murray, Cronk, Raeder, Hynes
NAYS-0
No final report was received from the Tax Collector.
Discussion took place on the proposed draft flood maps. Attorney Young reiterated the Town must adopt them to remain in the FEMA flood program for funds.
RESOLUTION #47- RESOLUTION OF THE TOWN BOARD OF THE TOWN OF ROXBURY DETERMINING THAT THERE ARE NO ADVERSE IMPACTS ON THE ENVIRONMENT FROM ADOPTION OF THE FLOOD DAMAGE PREVENTION LAW
On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:
WHEREAS, the Town Board is adopting a local law that repeals and supersedes Local Law No. 1 of the year 2012 entitled “Flood Damage Prevention” in order to maintain the community’s eligibility to participate in the National Flood Insurance Program (“NFIP”);
WHEREAS, the possible environmental impacts of the adoption of this Law have been considered by the Town Board;
NOWTHEREFORE BE IT RESOLVED, that the Town Board has determined that the adoption of new local law entitled “Flood Damage Prevention Law” will not have significant adverse impacts on the environment; and
WHEREUPON, the Resolution was put to a vote and recorded as follows:
AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0
RESOLUTION #48-RESOLUTION OF THE TOWN BOARD OF THE TOWN OF ROXBURY ADOPTING LOCAL LAW #1-2016 FLOOD DAMAGE PREVENTION LAW
“In the Matter of the Adoption of Local Law No. 1 of 2016 entitled “Flood Damage Prevention Law
WHEREAS, the Town Board has reviewed and considered the proposed Local Law No. 1 of 2016;
WHEREAS, the Local Law was presented to the Town Board at least 10 days prior to the Town
Board meeting on June 13, 2016;
WHEREAS, the Town Board adopted a resolution on May 9, 2016 scheduling a public hearing on the proposed Local Law No. 1 of 2016;
WHEREAS, the public hearing was properly noticed in the Town’s official newspaper on May 25, 2016;
WHEREAS, the public hearing on the proposed Local Law was held on June 13, 2016 at the Town Hall;
WHEREAS, the Town Board reviewed and considered all public comments received on the proposed Local Law;
WHEREAS, the proposed Local Law was on file for inspection at the Town Clerk’s office prior to the hearing and during the public review process;
WHEREAS, the proposed Local Law maintains the Town’s eligibility to participate in the National Flood Insurance Program (“NFIP”) and serves to strengthen and protect the Town’s environmental resources, public safety, health and welfare;
WHEREAS, the Town Board has caused to be prepared a Short Environmental Assessment Form (EAF) pursuant to the mandates for the State Environmental Quality Review Act (ECL Article 8 and 6 NYCRR Part 617) for the proposed adoption of Local Law No. 1 of 2016;
WHEREAS, the Town board has duly considered the contents of the EAF for the adoption of Local Law No. 1 of 2016 and completed Parts 2 and 3 thereof;
WHEREAS, the Town Board has identified the relevant areas of environmental inquiry and taken a hard look at them for the adoption of the proposed Local Law No. 1 of 2016; and
WHEREAS, the Town Board has issued a negative declaration under SEQRA for the adoption of the proposed Local Law No. 1 of 2016 thereby complying with the mandates of the State Environmental Quality Review Act.
NOW THEREFORE, BE IT RESOLVED AS FOLLOWS BY THE TOWN BOARD OF ROXBURY, DELAWARE COUNTY, NEW YORK:
THAT THE Town Board of the Town of Roxbury hereby determines that proposed Local Law No. 1 of 2016, attached hereto and made a part hereof, is hereby adopted as a Local Law entitled “Flood Damage Prevention Law”; and
IT IS FURTHER RESOLVED, that the Town Clerk and the Attorney for the Town are hereby directed to take such actions as are necessary to implement this resolution and effect adoption of the Local Law.”
Town Board Member Carol Murray so moved; Town Board Member Edward Raeder Seconded, and the Town Board voted as follows:
AYES-5 Murray, Raeder, Cronk, Hinkley, Hynes
NAYS-0
RESOLUTION #49-TRANSFER GOOD NEIGHBOR FUNDS TO GENERAL FUND
On motion of Allen Hinkley second by Edward Raeder the following resolution was offered and adopted:
“RESOLVED, the Town Board approves the transfer of $15,101.55 from Good Neighbor Fund to General Fund to cover highway generator costs.”
AYES-5 Hinkley, Raeder, Cronk, Murray, Hynes
NAYS-0
RESOLUTION #50-TRANSFER HWY FUNDS TO HWY EQUIPMENT RESERVE
On motion of Edward Raeder second by Carol Murray the following resolution was offered and adopted:
“RESOLVED, the Town Board approves the transfer of $50,000 from the Highway Fund to the Highway Equipment Reserve Fund.”
AYES-5 Raeder, Murray, Cronk, Hinkley, Hynes
NAYS-0
RESOLUTION #51-TRANSFER HIGHWAY EQUIPMENT RESERVE FUNDS TO HIGHWAY FUND
On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:
“RESOLVED, the Town Board approves the transfer of $47,062.50 from the Highway Equipment Reserve Fund to the Highway Fund towards one half of the cost of the new 2016 Ford F550 with dump body and plow.”
AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0
RESOLUTION #52-BOARD OF ASSESSMENT REVIEW PAY
On motion of Carol Murray second by Edward Raeder the following resolution was offered and adopted:
“WHEREAS, the Board of Assessment Review is currently paid on payroll;
NOW, THEREFORE BE IT RESOLVED, the Town Board approves changing the Board of Assessment Review pay from payroll to contractual by voucher effective 1/1/2017.”
AYES-5 Murray, Raeder, Cronk, Hinkley, Hynes
NAYS-0
RESOLUTION #53-BUTLER HIRED TO TRANSFER STATION
On motion of Gene Cronk second by Edward Raeder the following resolution was offered and adopted:
“WHEREAS, the Transfer Station is short on help due to health issues;
BE IT RESOLVED, the Town Board hires Ronald Butler retroactive to May 25, 2016 as extra help to fill in at the Transfer Station as Manager or Laborer as needed; and
BE IT FURTHER RESOLVED, the rate of pay shall be reflective of Manager $17.53/hr or Laborer $11.80/hr.”
AYES-5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS-0
The Annual Water Quality Reports for the year 2015 for Denver, Grand Gorge and Roxbury Water Districts have been mailed to all customers and a copy of each is on file at the Town Clerk’s Office.
Attorney Young stated he is still waiting for a written response from NYC DEP regarding Grand Gorge Tire sewer hookup. CWC will pay 75% of the cost and the Town has requested that NYCDEP pay 25%.
Supervisor Hynes stated a new vehicle for the Constable is available in Binghamton. The lights and radio will need to be installed.
RESOLUTION #54-PURCHASE NEW CONSTABLE VEHICLE
On motion of Allen Hinkley second by Edward Raeder the following resolution was offered and adopted:
“RESOLVED, the Town Board approves the purchase of a 2016 Chevrolet Tahoe as a Constable Vehicle on State bid from Matthews Auto at a cost of $39,199.89; and
BE IT FURTHER RESOLVED, per the 2016 Town Budget, the Town Board directs the Town Clerk to request NYCDEP approval to use Good Neighbor Funds in the amount of $32,000 towards the cost of the vehicle; and
BE IT FURTHER RESOLVED, per the 2016 Town Budget, and upon approval from NYC DEP to use $32,000 from Good Neighbor Fund, approves the transfer of same from Good Neighbor Fund to General Fund.”
AYES-5 Hinkley, Raeder, Cronk, Murray, Hynes
NAYS-0
Congratulations from the Town Board were bestowed on Constable Stephen Williamson on having now been chosen Law Officer of the Year by the 6th District of the American Legion. His name will be submitted for the state selection process.
On motion of Carol Murray second by Edward Raeder the bills were audited and ordered paid in the following amounts:
General #226-300 – $133,437.65
Roxbury Sewer #36-44 – $42,582.23
Highway #117-143 – $190,789.42
Denver Sewer #41-47 – $13,878.67
Roxbury Water #34-46 – $10,025.27
Special Lights #8-9 – $2,087.52
GG Water #36-45 – $3,431.86
Capital Projects:
Denver Water #34-41 – $2,545.29
GEIS Project #12 – $2,202.34
AYES-5 Murray, Raeder, Cronk, Hinkley, Hynes
NAYS-0
On motion of Gene Cronk second by Edward Raeder the meeting adjourned at 8:56 pm.
THIS IS A TRUE COPY
______________________________________
Diane Pickett, Town Clerk
Thomas S. Hynes, Supervisor
Gene Cronk, Councilman
Edward Raeder, Councilman
Allen Hinkley, Councilman
Carol Murray, Councilwoman
Roxbury Town Board June 13, 2016, Meeting Agenda
ROXBURY TOWN BOARD
Public Hearing
Regular Meeting
June 13, 2016
Town Hall
Call To Order 7:15 pm Public Hearing Local Law Flood Maps
7:30 pm Regular Meeting
Minutes May 9th regular meeting
Requests to Speak:
Bill Morgan – Adirondack Scenic Byway Presentation
Nicole Franzese- flood maps
Cherie Serrie – ?
Department Reports:
Water / Sewer
Planning
Building & Grounds
Highway
Assessor
Building Inspector
Community Resources
Old Business
New Business
Letters to the Board:
Patricia Keith re: violation
Discussion from residents
Audits
ISSUES FOR DISCUSSION
· Resolution-Town Clerk monthly report for May 2016
· Resolution-Supervisor’s monthly report for April 2016
· Resolution-Assessor’s monthly report for May 2016
· Resolution-Building Inspector monthly report for May 2016
· Resolution-monthly water receipts report for May 2016
· Resolution-Justice Court monthly report for February 2016
· Resolution-Tax Collector final report
· Resolution-Flood Maps
· Resolution-transfer GNF to General Fund for Hwy generator
· Resolution-transfer $50,000 from Hwy Fund to Hwy Equipment Reserve
· Resolution-transfer $47,062.50 from Hwy Equipment Reserve to Highway Fund for new truck
· Resolution-change BAR members to be paid contractually instead of on payroll effective 1/1/17
· Transfer Station closed for repairs Wednesday July 13th
· 2015 Annual Water Reports sent to customers
· Grand Gorge & Roxbury Water project
· Grand Gorge Tire sewer hookup
· Constable vehicle
Town Board Approved Meeting Minutes - May 9, 2016
The regular meeting of the Town Board was held May 9, 2016 at 7:30 pm at the Town Hall. Present: Supervisor Thomas S. Hynes, Councilmen Gene Cronk, Edward Raeder, Allen Hinkley and Carol Murray, Highway Supt. Neil German, Attorney Kevin Young & 7 residents.
APPROVED MINUTES
May 9, 2016
The regular meeting of the Town Board was held May 9, 2016 at 7:30 pm at the Town Hall. Present: Supervisor Thomas S. Hynes, Councilmen Gene Cronk, Edward Raeder, Allen Hinkley and Carol Murray, Highway Supt. Neil German, Attorney Kevin Young & 7 residents.
The Minutes of the April 11, 2016 regular meeting were approved on motion of Gene Cronk second by Allen Hinkley.
AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0
Robert Allison and Rick Woidt were present to discuss the revised flood study maps for the hamlet of Grand Gorge under the GEIS Project that were modified after the March Public Information meeting and further elevation studies. Issues discussed include restricted water flow at the bridge on State Hwy. 30 due to the water line in the stream, approving and filing the study map with FEMA, flood insurance rates and mitigation measures for the trailer park and the water line in the stream. The Town Board must decide whether or not they will approve the flood study maps to be turned into FEMA. The Board would like to discuss the matters presented with Nicole Franzese of the Delaware County Planning Dept. before making a decision on the flood study map.
Carol O’Beirne was present to discuss the East Branch Delaware River Recreation Access Plan. Binders were distributed to the Town Board at the April meeting for review and feedback. The plan reflects recreational concepts specific to each town & village in Delaware County that includes water use, trails, fishing, etc. Municipalities would be able to obtain funding for projects and help is available for creating an information kiosk. Four projects are currently planned throughout Delaware County under the program. A Stewardship Program is also underway for each community using their own people. The program also welcomes community feedback.
Highway Supt. Neil German reported crews are cleaning ditches and patching holes and added they have finished Carr George Rd. Discussion took place regarding the sand pile and Item 4 pile running into the nearby stream. A block wall will be built to prevent further run off. The Hwy. Supt. was approved to purchase blocks for the retaining wall at $62/block. The Hwy. Supt. and Councilman Hinkley have also met with ZS Security for installing cameras at the highway garage and a quote has been received for same in the amount of $6,334.86.
RESOLUTION #38 –APPROVE CAMERAS FOR HIGHWAY GARAGE
On motion of Gene Cronk second by Allen Hinkley the following resolution was offered and adopted:
“RESOLVED, the Town Board approves the quote of ZS Security to install eight (8) cameras and necessary apparatus at the highway garage in the amount of $6,334.86.”
AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0
Assessor Robert Breglio submitted a written report to the Town Board for April 2016. Assessor Clerk, Stephanie Seminara was present to discuss some of the items reporting the Town should be receiving State reimbursement soon for the re-valuation in the amount of $12,000 +/-, STAR changes for new applicants this year will be that approved applicants will have to apply to State Taxation & Finance under the “STAR Check” program, where if approved as eligible, they would have to pay the full school tax bill and then receive reimbursement from the State for the STAR amount which will also be reportable on the owners income tax. There will be no changes for existing Basic or Enhanced STAR owners or existing Basic STAR owners that upgrade to the Enhanced STAR due to age.
Parks Clerk, Carolynn Faraci reported getting two quotes for repair of the glass in 21 window sashes broken out in the Kirkside Park dollhouse building and are as follows: Tri-County Glass $100/sash and Ace Glass $36/sash, renovations in the north barn for the Community Kitchen is expected to begin next year, several more plaques have been ordered for Roxbury Historic District homes that will be paid with owner and grant funds and will be installed by Gary Faraci at no cost to the owner, 30 cedar planters are expected to be distributed on Main Street Roxbury under a community sponsorship program with additional funds being sought through Go Fund Me and stated one of the park bridges is expected to be replaced in late summer.
Supv. Hynes reported Roxbury Water PW-1 has experienced a decrease in pumping capacity from 180 gpm to 130 gpm. Titan Drilling has replaced a broken pipe and will also replace the pump.
A letter was received from Dennis Slater requesting to hook up one of the trailers in his trailer park to the Grand Gorge Water District line in Hubbell Corners due to rising Dept. of Health testing costs. Mr. Slater stated he would like to hook up all five trailers in that section but the water charges (ad valorem and usage charges) would be $3,000/year. He is planning to subdivide his park to break off the one trailer for water. All trailers in the park are hooked to municipal sewer.
RESOLUTION #39- RESOLUTION OF THE TOWN BOARD OF THE TOWN OF ROXBURY CONSENTING TO ALLOW ONE TRAILER LOT IN THE D & J TRAILER COURT TO CONNECT TO THE GRAND GORGE WATER DISTRICT
On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:
“WHEREAS, the Town of Roxbury adopted its existing “Water Use Law” (“WUL”) in November of 2012; and
WHEREAS, the Town Board has received a request for permission for one trailer lot in the D&J Trailer Court (the “Trailer Park”), known as Lot # 1 (“Lot #1), to Connect to the Town’s Grand Gorge Water District; and
WHEREAS, according to the Town of Roxbury’s WUL the Trailer Park could connect Lot #1 to the water main pursuant to a contract with the Water District; and
WHEREAS, the Trailer Park will be responsible for all costs associated with the water connection including the cost of installing a lateral, a pressure reducing valve, and any other equipment required for the connection; and
WHEREAS, the Trailer Park would be responsible for obtaining any and all permits required for the installation of the lateral; and
WHEREAS, the Trailer Park will have to comply with the Town’s WUL and will have to reimburse the Town for all out-of-pocket expenses associated with the requested water connection; and
WHEREAS, the Trailer Park will be charged by the Water District with the current water rate structure for system; and
THEREFORE, NOW BE IT RESOLVED THAT:
1. The Town Board of the Town of Roxbury has evaluated the request of D&J Trailer Court to connect to the Town of Roxbury’s Grand Gorge Water District and hereby gives its consent to the Trailer Park to make the requested connection for Lot No. 1; and
2. The Town Board requires that the Trailer Park make no connection until Lot #1 is subdivided from the other lots as a separate tax parcel; and
3. The Owner complies with all applicable laws and rules relating to the water system connection.”
WHEREUPON, the Resolution was put to a vote and recorded as follows:
AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0
Dennis Slater also reported, as part of an Eagle Scout project, 27 of the fire hydrants have been painted and the remaining 27 are to be painted very soon.
Richard Davis of the Grand Gorge Community Action Group reported the group has decided to postpone the Grand Gorge Festival until next year. Davis also presented the Town Board with storage building plans and a site location map for a proposed 18’ X 26’ building that they would like to house beside the Grand Gorge Civic Center propane tanks. They would apply for grant funding to purchase the building. The Town Board will review the plans but stated no objections with the proposed location.
Joseph Resch of the Grand Gorge Business Alliance showed the new logo for their group.
Attorney Kevin Young discussed the grant application for Roxbury & Grand Gorge Water Districts and possibly purchasing property that would allow for a new well and an expanded area of protection around the two current pump houses on the lands owned by Michael Hinkley. The property would need to be subdivided and an appraisal would also be needed. Further discussion took place on the process.
RESOLUTION #40- RESOLUTION OF THE ROXBURY TOWN BOARD AUTHORIZING TOWN ATTORNEY TO ARRANGE FOR AN APPRAISAL OF REAL PROPERTY
On motion of Gene Cronk second by Edward Raeder the following resolution was offered and adopted:
“WHEREAS, the Town Board for the Town of Roxbury adopted Local Law No. 1 of 2010 entitled “Water Supply Law” governing the operation of the Roxbury and Grand Gorge Water Districts; and
WHEREAS, certain real property located at 54400 State Hwy 30, Roxbury, NY (the “Property”) may need to be acquired for protecting and securing the Roxbury Water Supply; and
WHEREAS, the Town Board has determined that an appraisal of the Property is needed to determine the value of the lands; and
THEREFORE, NOW BE IT RESOLVED THAT:
The Town Board of the Town of Roxbury authorizes YOUNG/SOMMER, LLC, Town Attorney, to proceed with ordering an appraisal of the Property.”
WHEREUPON, the Resolution was put to a vote and recorded as follows:
AYES-5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS-0
On motion of Allen Hinkley second by Gene Cronk the Town Board approved the Town Clerk’s monthly report for April 2016 in the amount of $2,564.68 (Town Clerk $514.68 and Building Permits $2,050.00)
AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0
On motion of Carol Murray second by Edward Raeder the Town Board approved the Supervisor’s monthly report for March 2016.
AYES-5 Murray, Raeder, Cronk, Murray, Hynes
NAYS-0
On motion of Gene Cronk second by Edward Raeder the Town Board approved the Assessor’s monthly report for April 2016.
AYES-5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS-0
On motion of Gene Cronk second by Allen Hinkley the Town Board approved the Building Inspector’s monthly report for April 2016.
AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0
On motion of Edward Raeder second by Carol Murray the Town Board approved the Water Receipts monthly report for April 2016 in the following amounts: Denver Water $3,023.80; Grand Gorge $3,649.15 and Roxbury $5,302.23.
AYES-5 Raeder, Murray, Cronk, Hinkley, Hynes
NAYS-0
On motion of Carol Murray second by Gene Cronk the Town Board approved the Justice Court’s monthly report for March 2016 in the amount of $2,356.00 and April 2016 in the amount of $1,721.00.
AYES-5 Murray, Cronk, Raeder, Hinkley, Hynes
NAYS-0
The February 2016 Justice Court invoice has not yet been received from the State.
On motion of Edward Raeder second by Allen Hinkley the Town Board approved the Tax Collector’s monthly report for April 2016.
AYES-5 Raeder, Hinkley, Cronk, Murray, Hynes
NAYS-0
RESOLUTION #41- RESOLUTION FOR PUBLIC HEARING ON THE ADOPTION OF A LOCAL LAW FOR FLOOD DAMAGE PREVENTION
“WHEREAS, the Town Board of the Town of Roxbury, New York (the “Town”) deems it advisable to maintain its eligibility to participate in the National Flood Insurance Program (“NFIP”);
WHEREAS, new Flood Insurance Study and Flood Insurance Rate Maps establishing 100 year base flood elevations for the Town have been completed by the Federal Emergency Management Agency (“FEMA”);
WHEREAS, to maintain eligibility in the NFIP it is necessary for the Town to adopt the new Flood Insurance Study and Flood Insurance Rate Maps into its floodplain management regulations;
WHEREAS, the New York State Department of Environmental Conservation (“NYSDEC”) has also instructed the Town Board to update its Flood Plain Local Law to conform to the current rules and regulations required by FEMA; and
WHEREAS, the Town Board deems it advisable to adopt a local law that repeals and supersedes Local law No. 1 of the year 2012 of the Town of Roxbury entitled “Flood Damage Prevention Local Law” to adopt the new maps and to incorporate the current FEMA regulations regarding flood plain management.
NOW, THEREFORE, BE IT RESOLVED, that said Town Board shall meet at the 53690 State Highway 30, Main Street. PO Box 189, Roxbury New York, on June 13, 2016, at 7:15 P.M. to hear all persons interested in the manner of the adoption of the local law, and be it
FURTHER RESOLVED, that the Town Clerk is hereby authorized and directed to publish notice of said hearing in the Catskill Mountain News, the official newspaper of the town, and to post copies of such notice in the manner provided by law.”
Town Board Member Carol Murray so moved; Town Board Member Edward Raeder Seconded, and the Town Board voted as follows:
AYES-5 Murray, Raeder, Cronk, Hinkley, Hynes
NAYS-0
Discussion took place on commercial solar farms and the terms of the County resolution on same. Attorney Young also explained the matter in terms of making them subject to Payment In Lieu Of Tax (PILOT).
RESOLUTION #42-RESOLUTION AUTHORIZING ENTRY INTO HOST COMMUNITY BENEFIT AGREEMENTS AS PAYMENTS IN LIEU OF TAXES FOR COMMERCIAL SOLAR INSTALLATIONS IN THE TOWN OF ROXBURYREAL PROPERTY TAX SERVICES
On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:
“WHEREAS, the Town of Roxbury, Town Board, wishes to cooperate and partner with the County of Delaware and school districts in creating a unified policy to deal with the taxable status of commercial solar installations; and
WHEREAS, the real estate parcels that contain those solar installations will fall into overlapping taxing districts; and
WHEREAS; New York State Real Property Tax Law Section 487 (9) states that solar, wind and farm waste energy projects are exempt from property taxes for a period of 15 years, but are eligible to contribute to their host community through PILOT agreements; and
WHEREAS, the Town of Roxbury, the County of Delaware and many towns, villages and school districts agree that residential and agricultural solar projects should be tax exempt, but commercial solar projects should pay their fair share of the costs of municipal expenses; and
WHEREAS, residential solar projects are defined as projects located at inhabited dwellings, connected to a single phase grid and no larger than 20 kw in size; and
WHEREAS; agricultural solar projects are defined as projects located on lands which qualifies for exemption under Real Property Tax Law § 483; and
WHEREAS, commercial solar projects are defined as any projects other than those defined above as residential or agricultural; and
THEREFORE, upon approval of this Resolution, it is understood that the Town of Roxbury authorizes that the Host Community Benefit Agreements will be put into place for all new commercial solar installations in the Town. It is further understood that taxing districts will need to adopt similar legislation to authorize the Host Community Benefit Agreements. In addition, it is expected that the Town of Roxbury will be the lead agency in negotiating and ensuring that Host Community Benefit Agreements are in place; and
WHEREAS, the Town, within a sixty (60) day period of the request for a building permit or any other formal notification received from an entity notifying the Town of Roxbury of intent to construct a commercial solar installation, will notify such commercial solar array owners that the Host Community Benefit Agreement (PILOT) is in place in the Town of Roxbury and will notify such other taxing districts as described within this resolution; and
FURTHERMORE, all commercial solar panel arrays will be subject to Host Community Benefit Agreements (PILOT) to be put into place by the Town of Roxbury and the proceeds of which will be shared by each taxing district on a pro-rated amount (50% town, 25% county, 25% school); and
WHEREAS, all residential and agricultural solar installations would remain as tax exempt for the 15-year period unless the law changes regarding tax-exempt status. This Resolution only applies to commercial installations; and
WHEREAS, under Section 487 (9) of the Real Property Tax Law, the Host Community Benefit Agreement must not exceed the amount of taxes that the entity would have paid on the new array if there were not tax exemption (For example, if a $100,000 solar farm is built on a $5,000 plot of land, the agreement cannot exceed what property taxes would have been on a $105,000 assessed value); and
WHEREAS, it is understood agreements made pursuant to this resolution shall be for 15 years and that the revenue will be divided among the taxing districts as described above.
NOW, THEREFORE, BE IT RESOLVED that the Town of Roxbury Town Board is in agreement with this multi-jurisdictional cooperation agreement.”
WHEREUPON, the Resolution was put to a vote and recorded as follows:
AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0
RESOLUTION #43-STANDARD WORK DAY AND REPORTING RESOLUTION FOR ELECTED AND APPOINTED OFFICIALS
On motion of Edward Raeder second by Carol Murray the following resolution was offered and adopted:
“BE IT RESOLVED, that the Town of Roxbury hereby establishes the following standard work days for these titles and will report the officials to the New York State and Local Retirement System based on their record of activities:
AYES-5 Raeder, Murray, Cronk, Hinkley, Hynes
NAYS-0
On motion of Carol Murray second by Allen Hinkley the Town Board approved submission of a non-utility application to NYS DOT for the July 2, 2016 Annual Sidewalk Festival which will be covered by Town insurance.
AYES-5 Murray, Hinkley, Cronk, Raeder, Hynes
NAYS-0
Attorney Young discussed the issues that Grand Gorge Tire has had in trying to hook up their building to the NYCDEP sewer extension. When sewer extension was being built DEP didn’t hook up that property due to unknown soil issues having been a auto repair garage at one time but installed a stub to the property. The owner at that time was okay with no hook up but now the new owner wants the hookup. Unfortunately, the stub is two feet too high so a grinder pump would have to be installed. Under the extension agreement, the Town feels the hook up should be at the expense of DEP and not the owner. The Town is waiting for a response in writing from DEP.
A card has been received from Cub Scouts Pack 41 Roxbury, NY thanking the Town Board for having allowed the use of the Grand Gorge Civic Center for the pinewood derby they held this year.
Supv. Hynes stated the vehicle being looked into for the Constable is not available until June 1st.
A report from the Health Inspector was submitted to the Town Board regarding the results of his inspection on 210 Ridge Rd.
The NYS Public Service Commission has scheduled meetings for public input on the Clean Energy Standard Program.
RESOLUTION #44- RESOLUTION TO GO INTO EXECUTIVE SESSION TO DISCUSS A PERSONNEL ISSUE
On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:
“RESOLVED, the Town Board agreed to enter into Executive Session at 9:45 pm to discuss a personnel issue. Present were: Supervisor Thomas S. Hynes, Councilmen Allen Hinkley, Edward Raeder, Gene Cronk and Carol Murray and Attorney Kevin Young.”
AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0
On motion of Gene Cronk second by Allen Hinkley the Town Board and Town Attorney returned to the Regular Meeting at 10:04 pm.
AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0
Supervisor Hynes stated no decisions were made as a result of Executive Session.
On motion of Edward Raeder second by Carol Murray the bills were audited and ordered paid in the following amounts:
General #177-225 – $32,329.39
Roxbury Sewer #28-35 – $7,877.75
Highway #92-116 – $73,456.99
Denver Sewer #33-40 – $12,835.37
Roxbury Water #27-33 – $2,752.51
Special Lights #7 – $2,082.38
Grand Gorge Water #29-35 – $6,848.17
Capital Projects:
Denver Water #28-33 – $6,170.69
GEIS Program #10-11 – $6,639.50
AYES-5 Raeder, Murray, Cronk, Hinkley, Hynes
NAYS-0
On motion of Gene Cronk second by Edward Raeder the meeting adjourned at 10:08 pm.
THIS IS A TRUE COPY
__________________________________
Diane Pickett, Town Clerk
Thomas S. Hynes, Supervisor
Gene Cronk, Councilman
Edward Raeder, Councilman
Allen Hinkley, Councilman
Carol Murray, Councilwoman
Notice - Public Hearing on Proposed Local Law entitled “Flood Damage Prevention Law", June 13, 2016
Notice is hereby given that a Public Hearing will be held by the Town of Roxbury Town Board on June 13, 2016 at 7:15 p.m. at the Town Hall, 53690 St. Hwy 30, PO Box 189, Roxbury, New York to hear all persons interested regarding a proposed Local Law entitled “Flood Damage Prevention Law” under consideration by the Town Board.
Notice of Public Hearing
Town of Roxbury
Town Hall
53690 St. Hwy 30, PO Box 189
Roxbury, New York
Notice is hereby given that a Public Hearing will be held by the Town of Roxbury Town Board on June 13, 2016 at 7:15 p.m. at the Town Hall, 53690 St. Hwy 30, PO Box 189, Roxbury, New York to hear all persons interested regarding a proposed Local Law entitled “Flood Damage Prevention Law” under consideration by the Town Board. The proposed local law is available for inspection at the Office of the Town Clerk. In summary, the proposed Local law repeals and supersedes Local law No. 1 of the year 2012 and adopts the new law recommended by the New York State Department of Environmental Conservation in order to maintain the community’s eligibility to participate in the National Flood Insurance program. The proposed Local law includes updated Flood Insurance Rate Maps.
By Order of the Roxbury Town Board
Diane Pickett, Town Clerk
Dated: May 16, 2016
Roxbury Town Board Meeting Agenda - May 9, 2016
ROXBURY TOWN BOARDRegular MeetingMay 9, 2016
ROXBURY TOWN BOARD
Regular Meeting
May 9, 2016
Town Hall
Call To Order 7:30 pm
Minutes April 11th regular meeting
Requests to Speak:
Robert Allison & Rick Woidt-update on GG Flood Study
Carol O’Beirne-East Branch Del. River Recreational Access Plan
Nicole Franzese- flood maps
Department Reports:
Water / Sewer
Planning
Building & Grounds
Highway
Assessor
Building Inspector
Community Resources
Old Business
New Business
Letters to the Board:
Dennis Slater-request to hookup trailer to Grand Gorge Water line
Discussion from residents
Audits
ISSUES FOR DISCUSSION
· Resolution-Town Clerk monthly report for April 2016
· Resolution-Supervisor’s monthly report for March 2016
· Resolution-Assessor’s monthly report for April 2016
· Resolution-Building Inspector monthly report for April 2016
· Resolution-monthly water receipts report for April 2016
· Resolution-Justice Court monthly report for February & March 2016
· Resolution-Tax Collector monthly report for April 2016
· Resolution-schedule Public Hearing for Flood Maps
· Resolution-commercial solar farms
· Resolution – retirement reporting days 2016
· Resolution – nonutility application to NYSDOT for Sidewalk Festival July 2nd
· Health Officer inspections
· Constable vehicle
· NYS Public Service Commission – schedule of public input on the Clean Energy Standard program
Town Board Approved Meeting Minutes - April 11, 2016
APPROVED MINUTES
April 11, 2016
The regular meeting of the Town Board was held April 11, 2016 at 7:30 pm at the Town Hall. Present were: Supervisor Thomas S. Hynes, Councilmen Edward Reader, Gene Cronk, Allen Hinkley and Carol Murray, Highway Supt. Neil German, Assessor Robert Breglio, Attorney Kevin Young and 12 residents.
On motion of Edward Raeder second by Carol Murray the Town Board approved the minutes of the March 14, 2016 regular monthly meeting.
AYES-5 Raeder, Murray, Cronk, Hinkley, Hynes
NAYS-0
Minutes of the March 19, 2016 Public Information meeting for the Grand Gorge Flood Study were also distributed to the Town Board.
Nicole Franzese of the Delaware County Planning Department discussed the process for adopting the Hamlet designation maps and discussed the removal of four parcels. Every five years the Town Board must review the map and will have the chance to remove any parcels before a map is adopted. The next review process will be in 2021. The Town Clerk stated receiving a call from Cherie Serrie questioning if the property of Conro has been deemed to be in the flood zone per the current flood study being done in Grand Gorge, and therefore unbuildable, why can’t it be removed from the Hamlet Designation. The matter was discussed by the Town Board where it was stated there are expected to be changes to the draft flood study maps resulting from the information meeting and Attorney Young stated there is also a new flood acquisition program that the parcel might be eligible for. The Conro property will remain a parcel in the hamlet designation.
RESOLUTION # 32 of 2016 TOWN OF ROXBURY- HAMLET DESIGNATION
On motion of Gene Cronk second by Edward Raeder the following resolution was offered and adopted:
“WHEREAS, in December 24, 2010, the New York State Department of Environmental Conservation (“DEC”) issued a Water Supply Permit to the New York City Department of Environmental Protection (“DEP”) which authorizes DEP (and/or its agents) to purchase land in fee and to purchase conservation easements within the New York City Watershed West-of Hudson River subject to certain restrictions with a duration of 10 years (with a one five year renewal for a total duration of 15 years). A copy of the Water Supply Permit (Permit Now. 0-9999-00051/00001) is available online at http://www.dec.ny.gov/permits/70361.html.
WHEREAS, in order to protect the land that is most amendable for development, Special Condition 10 of the Water Supply Permit identifies two types of areas where the City may not purchase in fee or conservation easements: The 1997 Designated Areas and the 2011 Designated Areas: and
WHEREAS, June 13, 2011 the Town of Roxbury Town Board (“Town Board”) adopted Resolution #21 of 2011 under Special Condition 10 designating these areas ; and
WHEREAS, in 2016 and 2021 the Town Board can revisit both the areas designated and New York City’s purchase of in fee or conservation easement within these areas; and
WHEREAS, attached as Exhibit A is a listing of tax parcels within the proposed 2011 Designated Area as amended by the Town Board in April 2016; and
WHEREAS, attached as Exhibit B is a map showing the 1997 Designed Area and the 2011 Designated Area as amended by the Town Board in April 2016; and
NOW THEREFORE BE IT RESOLVED,
1. The Town Board adopts as the amended 2011 Designed Area the parcels identified in Exhibits A and B.
2. The Board reserves any and all rights under Special Conditions 7, 8, 9 and 10 to make new determinations in 2021 and 2026.”
WHEREUPON, the resolution was put to a vote and recorded as follows:
AYES-5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS-0
Ms. Franzese stated a Public Hearing must be held before adopting the new flood maps. Said hearing will be scheduled at the May Town Board meeting and the flood maps must be adopted by June 16, 2016.
Assessor Robert Breglio provided a written report to the Town Board for March 2016 and added work has been completed for the 2016 Tentative Tax Roll that will be available May 2nd , all exemptions have been processed, a notice will be advertised for appointments to meet with the Assessor to discuss figures on the tax roll, the notice will also state Grievance Day is the fourth Thursday in May and will be held on one day 4-8 pm as set by the Board of Assessment Review and the Assessor’s office continues to work on issues with commercial solar farms. Attorney Young discussed the current commercial solar exemption that is good for 15 years and the Town Board can either opt out or set up a PILOT (Payment In Lieu Of Tax) program. The County has a model resolution that would allow for 50% Town, 25% School and 25% County. The Town Board can choose to either go under the County resolution or have one of its own. The Town Board will wait to see what the County adopts as a final resolution. Discussion took place with concerns if a commercial solar company goes out of business and abandons the panels. Attorney Young stated the Town Board could require a bond be posted and added he has reviewed the current Site Plan Review law and it includes commercial solar farms. The County Planning Department has additional information available on solar farms for property owners. The Town Board is expected to adopt a resolution on solar farms at the May meeting.
Richard Davis of the Grand Gorge Community Action Group stated they are thinking about holding a Grand Gorge Community Day in the fall and requested use of the Civic Center building and grounds. They are also thinking of getting an 18’ X 26’ movable storage building to house their wreaths, flower baskets, etc. and requested being able to locate it out of the way behind the Civic Center. The Town Board requested plans on the storage bldg. All were invited to a pinewood derby to be held at the Civic Center this Saturday.
Joseph Resch of the Grand Gorge Business Alliance thanked the members of the Town Board who attended their art contest award ceremony for the new logo and requested Town Board support for their grant application for Main Street Funding.
Highway Supt., Neil German, stated the new chipper is here and crews are working to widen Carr George Rd. and getting ready for summer road work.
Carolynn Faraci, Parks Clerk, stated the Park is almost fully booked for weekends this summer and is already being booked into 2017. Councilman Hinkley questioned rates for resident and non-residents. Mrs. Faraci stated the Town Board last year changed the rates last year for that purpose and current rates are $125/day resident and $425/day non-resident.
The Town Board discussed the vacancy on the Historic Preservation Commission. Douglas McLaurine has expressed interest in the position.
Councilman Hinkley reported having spoken with ZS Security to obtain a quote on installing cameras at the highway garage and Supervisor Hynes has already visited the site with the security company.
Councilman Raeder expressed concerns with the thermostat setting in the Civic Center dining center as it is constantly set at 72 degrees. The Town Board discussed installing a lock over it but no decision was made.
Discussion took place on the failing Constable vehicle. Supv. Hynes has looked into a new one and all the 2015 leftovers have been purchased. A 2016 on State bid would require at least 6 weeks to get. Supv. Hynes requested approval for him to continue to look into locating and pricing a 2016 Chevrolet Tahoe or comparable vehicle.
RESOLUTION #33 – APPROVE LOCATING A 2016 CONSTABLE VEHICLE
On motion of Allen Hinkley second by Edward Raeder the following resolution was offered and adopted:
“RESOLVED, the Town Board authorizes the Town Supervisor to continue to locate and price a 2016 Chevrolet Tahoe Police vehicle, or comparable vehicle, and report back to the Town Board regarding same.”
AYES – 4 Hinkley, Raeder, Murray, Hynes
NAYS-1 Cronk
Councilmen Cronk and Hinkley added, if a new Constable vehicle is purchased, they would want restrictions on it.
On motion of Carol Murray second by Allen Hinkley the Town Board approved the Town Clerk’s monthly report for March 2016 in the amount of $771.30 (Town Clerk $521.30 and Building Permits $250.00)
AYES-5 Murray, Hinkley, Raeder, Cronk, Hynes
NAYS-0
On motion of Gene Cronk second by Edward Raeder the Town Board approved the Supervisor’s monthly financial report for February 2016.
AYES-5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS-0
On motion of Allen Hinkley second by Carol Murray the Town Board approved the Assessor’s monthly report for March 2016.
AYES-5 Hinkley, Murray, Raeder, Cronk, Hynes
NAYS-0
On motion of Allen Hinkley second by Gene Cronk the Town Board approved the Building Inspector’s monthly report for March 2016.
AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0
On motion of Edward Raeder second by Carol Murray the Town Board approved the monthly water receipts reports for March 2016 as follows: Denver $102.30; Grand Gorge $180.42 and Roxbury $133.92.
AYES-5 Raeder, Murray, Cronk, Hinkley, Hynes
NAYS-0
On motion of Edward Raeder second by Carol Murray the Town Board approved the Tax Collector’s monthly report for March 2016.
AYES-5 Raeder, Murray, Cronk, Hinkley, Hynes
NAYS-0
RESOLUTION #34-APPOINT MCLAURINE TO HISTORIC COMMISSION
On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:
“WHEREAS, a vacancy exists on the Roxbury Historic Preservation Commission (RHPC) as of 12/31/15; and
WHEREAS, the new three year term of service will expire 12/31/18
NOW, THEREFORE BE IT RESOLVED, the Town Board appoints Douglas McLaurine to fill the vacancy on the RHPC effective immediately; and
BE IT FURTHER RESOLVED, said term shall be for three years and expire 12/31/18.”
AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0
On motion of Carol Murray second by Gene Cronk the Town Board approved the destruction of the following office equipment due to being inoperative:
AYES –5 Murray, Cronk, Hinkley, Raeder, Hynes
NAYS-0
RESOLUTION #35-SUPPORT GGBA MAIN STREET FUNDING APPLICATION
On motion of Carol Murray second by Edward Raeder the following resolution was offered and adopted:
“RESOLVED, the Town of Roxbury Town Board supports the application of the Grand Gorge Business Alliance for funding through the M-ARK Project, Inc. Regional Main Street Program for the Grand Gorge Crossroad Cluster application.”
AYES-5 Murray, Raeder, Cronk, Hinkley, Hynes
NAYS-0
It was stated the proposal from The Chazen Companies for tax assessment support for expanded review of the NYC DEP Roxbury/Grand Gorge sanitary sewer collection system has been executed. A copy has been given to the Town Board.
Congratulations were bestowed to Constable Stephen Williamson who has been awarded the 2016 Delaware County American Legion Law Enforcement Officer of the Year. His name will now be submitted for a State award.
After having received a complaint on issues at 185 Cronk Lane, the Health Officer inspected the residence and submitted a written report of his findings to the Town Board. No action was taken by the Town Board.
RESOLUTION #36- RESOLUTION TO GO INTO EXECUTIVE SESSION TO DISCUSS A PERSONNEL ISSUE
On motion of Gene Cronk second by Allen Hinkley the following resolution was offered and adopted:
“RESOLVED, the Town Board agreed to enter into Executive Session at 8:32 pm to discuss a personnel issue . Present were: Supervisor Thomas S. Hynes, Councilmen Allen Hinkley, Edward Raeder, Gene Cronk and Carol Murray, Attorney Kevin Young and Transfer Station Manager David Dumond.”
AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0
On motion of Gene Cronk second by Carol Murray the Town Board and Town Attorney returned to the Regular Meeting at 9:10 pm.
AYES-5 Cronk, Murray, Raeder, Hinkley, Hynes
NAYS-0
Supervisor Hynes stated the Town Board has turned over the matter discussed in Executive Session to the Personnel Committee and added that no decisions were made.
RESOLUTION #37-TRANSFER GOOD NEIGHBOR FUNDS
On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:
“WHEREAS, the Town Board submitted a request to NYCDEP to use $25,000 of Good Neighbor Funds (GNF) towards the cost of a new generator at the highway garage; and
WHEREAS, NYCDEP has approved the use of $25,000 in GNF for the generator; and
WHEREAS, the Town Board had previously approved the transfer of $7,299.51 from GNF to General Fund for the generator;
NOW, THEREFORE BE IT RESOLVED, The Town Board approves the transfer of the remaining $17,700.49 from GNF to General Fund for the generator.”
AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0
On motion of Carol Murray second by Edward Raeder the bills were audited and ordered paid in the following amounts:
General #122-176 – $68,620.03
Roxbury Sewer #23-27 – $6,664.26
Highway #65-91 – $34,169.86
Denver Sewer #27-32 – $12,290.53
Roxbury Water #21-26 – $1,910.58
Special Lights #6 – $2,091.93
Grand Gorge Water #24-28 – $2,666.85
Capital Projects –
Denver Water #24-27 – $1,543.30
GEIS Project #9 – $4,867.98
AYES-5 Murray, Raeder, Cronk, Hinkley, Hynes
NAYS-0
On motion of Carol Murray second by Edward Raeder the meeting adjourned at 9:15 pm.
THIS IS A TRUE COPY
_________________________________
Diane Pickett, Town Clerk
Thomas S. Hynes, Supervisor
Gene Cronk, Councilman
Edward Raeder, Councilman
Allen Hinkley, Councilman
Carol Murray, Councilwoman
Town Board Meeting Agenda - April 11, 2016
ROXBURY TOWN BOARD
Regular Meeting
April 11, 2016
Grand Gorge Civic Center
Call To Order 7:30 pm
Minutes March 14th regular meeting
Requests to Speak:
Robert Allison-update on GG Flood Study
Nicole Franzese- Hamlet Designation maps
Department Reports:
Water / Sewer
Planning
Building & Grounds
Highway
Assessor
Building Inspector
Community Resources
Old Business
New Business
Letters to the Board:
Discussion from residents
Audits
ISSUES FOR DISCUSSION
· Resolution-Town Clerk monthly report for March 2016
· Resolution-Supervisor’s monthly report for February 2016
· Resolution-Assessor’s monthly report for March 2016
· Resolution-Building Inspector monthly report for March 2016
· Resolution-monthly water receipts report for March 2016
· Resolution-Justice Court monthly report for February 2016
· Resolution-Tax Collector monthly report for March 2016
· Resolution – vacancy on Historic Commission 3 year term thru 12/31/18
· Resolution – Office equipment destruction list
· Chazen proposal re: NYCDEP assessments
· Health Officer Issues
Approved Town Board Meeting Minutes - March 14, 2016
APPROVED MINUTES
March 14, 2016
The regular meeting of the Town Board was held March 14, 2016 at 7:30 pm at the Town Hall. Present were: Supervisor Thomas S. Hynes, Councilmen Gene Cronk, Edward Raeder, Allen Hinkley and Carol Murray, Highway Supt. Neil German, Dpty. Highway Supt. William Sprague, Assessor Robert Breglio, Assessor Clerk Stephanie Seminara, Attorney Kevin Young and 8 residents.
The Minutes of the February 8, 2016 meeting were approved on motion of Gene Cronk second by Carol Murray.
AYES-5 Cronk, Murray, Raeder, Hinkley, Hynes
NAYS-0
Nicole Franzese of the Delaware County Planning Dept. was present with draft Hamlet Designation maps for Grand Gorge delineating the six parcels requested by owners to be removed, discussed parcel review criteria to be used in determining if a parcel should be removed from the designation (including slope, lot size, road access, water bodies, community facilities & flood hazard area) and discussed the process for adopting the new maps that would require a Public Hearing and adoption of a Local Law of which a draft has been submitted to NYSDEC for review. Franceze and County Planning do not recommend removing any parcels from the designation but she does see where some of the parcels requested for removal would not be an issue due to the review criteria. Attorney Young stressed again that selling to NYCDEP is permanent and can never be reclaimed for building. Discussion took place on the requests of Moore, Krom and Serrie (representing Conro) to have their parcels removed from the designation. The Town Clerk was directed by the Town Board to notify County planning to revise the draft maps as follows: Moore-remove both parcels (Tax Map #92.-1-1 and #92.-1-2); Krom-remove the two parcels on the north side of State Hwy 23 (Tax Map #72.-1-28 and #72.-1-61); Krom- parcel on south side of State Hwy 23 will remain in the designation (Tax Map #72.-1-58) because it is beside the trail; Conro-parcel will remain in the designation (Tax Map #91.-1-52.11) because it is in the center of the hamlet.
Mike Jonker and Judy Pangman of Lamont Engineers were present to discuss possible funding for water repair projects and application requirements. The Drinking Water State Revolving Fund (DWSRF) would be a 60% grant and 40% loan at 0% interest and a Water Infrastructure funds would be a 60% grant, both running for 30 years. The funding would be sought for Roxbury and Grand Gorge water districts combined as they are fed from the same source. With recent issues getting the springs back on line, well sources and aging infrastructure problems it was agreed we should look into the programs, especially since there are new changes in scoring for funding it is now felt we have an excellent chance of being approved under hardship eligibility. Concerns were raised with current high debt in the Grand Gorge Water District, but if approved, it is figured to be an approximate $64/year increase per household. They also discussed an agreement with Lamont Engineers to get started on putting together paperwork for the funding application at a cost of $7,500. The DWSRF application is due for submittal in August. The Town Board questioned applying for funding for Denver Water District, who has also had problems with infrastructure this year, but it was determined due to grant scoring it would probably not be approved for hardship funding.
RESOLUTION #26-APPROVE LAMONT ENGINEERING AGREEMENT FOR WATER DISTRICT FUNDING APPLICATION
On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:
“WHEREAS, the Town of Roxbury plans to submit a grant application to the Drinking Water State Revolving Fund (DWSRF); and
WHEREAS, engineering assistance is needed to complete required documents for said application;
NOW, THEREFORE BE IT RESOLVED the Town of Roxbury Town Board approves an agreement with Lamont Engineers, PC for initial work needed for submission of the application to DWSRF with said cost of services in the amount of $7,500; and
BE IT FURTHER RESOLVED, the Town Board agrees any additional engineering services needed relating to the grant will be at the discretion of the Town Board and will be per the additional costs stated in the terms of the agreement.”
AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0
In February the Denver Water District experienced frozen/busted service lines that drained the water tank causing resulting in customers being under a boil water notice for seven days.
Water problems currently exist in the Grand Gorge trailer park with two homeowners having no water and two others nearby having very low water pressure. Although service lines in the park are the responsibility of the park owner, Water District operators have been authorized to try to help find the problem.
A leak has been detected on a service line in the Roxbury Water District on Ridge Rd. Spur that is being looked into.
An annual NYCDEP inspection of the Denver Sewer plant will be conducted tomorrow. The microfiltration portion of the plant is showing signs of wear. Attorney Young will research whether the repairs would be a DEP cost.
Assessor Robert Breglio gave the Town Board a written monthly report and also stated they have processed 500+/- exemption applications for the March 1st deadline. Lengthy discussion took place on recent solar farm solicitation letters received by several landowners. Breglio requested the Town Board adopt a policy as soon as possible that would require review by the Town and would put it under a Payment In Lieu of Tax (PILOT) program. Joseph Resch, a local electrician, explained issues with solar panel conductivity and possible dangers to nearby properties. Attorney Young will draft a resolution for Town review and PILOT provisions and will also look into amending the current Site Plan Review law to accommodate solar farms. Breglio also discussed concerns with the Reported Conditions they have been sending to the Building Inspector and Town Board for construction they have found during their assessing work. Of the several conditions reported, only a few have been addressed. He is concerned that, with the construction not having a permit, it may come back on the Town. The Town Board did not take any action for the Building Inspector to require permits for said construction.
Attorney Young discussed the current status of the NYCDEP assessments where they will be calculated by a template to be used by the Assessor when one is approved by the Town Board.
Highway Supt. Neil German reported crews have been cutting brush and cleaning out sluice pipes, have started working roads for repairs, have rented a chipper for two months, stated the new broom is in use and the Town of Stamford has accepted his offer of $5,500 for a used Oshkosh truck to be used for parts. He also requested purchasing a chipper. Prices he has gotten are $40K +/-. He would like to purchase one from Montano at a cost of $38,509 but instead of going through a formal bid, it would be leased for 12 months at $3,209/month and then a payment of $1.00 at the end of the lease.
RESOLUTION #27-NEW CHIPPER LEASE TO OWN
On motion of Gene Cronk second by Allen Hinkley the following resolution was offered and adopted:
“WHEREAS, the Highway Supt. has requested the purchase of a new chipper; and
WHEREAS, a new Morbark 12R Brush drum type chipper with auto feed capability and 74 hp
Kubota Tier 3 diesel engine is available from A. Montano Company, Inc; and
WHEREAS, instead of formally bidding the chipper, said acquisition would require a 12 month lease at $3,209/month with payment of $1.00 at lease end;
NOW, THEREFORE BE IT RESOLVED, the Town Board authorizes the purchase of a 2015 Morbark 12R brush chipper from A. Montano Company, Inc. on the lease to own plan stated above with payment of $1.00 at lease end.”
AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0
Joseph Resch, Vice President of the newly formed Grand Gorge Business Alliance (GGBA) submitted a letter from the group and also discussed who they are and what they hope to achieve for the Grand Gorge community. The Town Board was invited to attend an Unveiling and Award Ceremony for their logo contest to be held at the Civic Center on April 9, 2016 at 3:00 pm. The group looks forward to working with the Grand Gorge Community Action Group, Town Board and community. Mr. Resch also stated they will be submitting a grant application for Main Street Funding and requested use of the Civic Center to hold a Public Meeting on March 25th as a requirement of the application. Approval was given to use the building.
Supv. Hynes stated the Constable vehicle has been down for repairs that Councilman Cronk is completing. Supv. Hynes has contacted a few dealerships looking into availability of a new police vehicle but no action was taken by the Town Board to purchase.
In January 2016, per the Town Board’s direction, a letter was sent to Shawn Smith regarding reimbursement to the Grand Gorge Water District for repair of his service line in the amount of $4,315 to be paid by March 1, 2016 or the amount would be added to his 2017 taxes. Mr. Smith has requested to make payments.
RESOLUTION #28-SMITH PAYMENT PLAN FOR GRAND GORGE WATER REPAIR
On motion of Gene Cronk second by Edward Raeder the following resolution was offered and adopted:
“WHEREAS, on January 18, 2016, a letter was sent to Shawn Smith requiring him to make payment of $4,315 to the Grand Gorge Water District for repair of his water service line; and
WHEREAS, payment was to be received by March 1, 2016; and
WHEREAS, Mr. Smith has requested that he be able to make payments over a few months;
NOW, THEREFORE BE IT RESOLVED the Town Board will allow Mr. Smith to make payments to the Grand Gorge Water District in whatever amounts he wants as reimbursement of the $4,315 owed; and
BE IT FURTHER RESOLVED, if a balance remains on November 1, 2016, said amount will be placed on the 2017 Town/County tax bill as unpaid water.”
AYES-5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS-0
A letter was received from MTC stating monthly subscription rates will be increasing for cable television and broadband services effective April 1, 2016.
No action was taken on the Police Policy.
On motion of Edward Raeder second by Allen Hinkley the Town Board approved the monthly report of the Town Clerk for February 2016 in the amount of $1,431.54 (Town Clerk $316.54 and Building Permits $1,115.00)
AYES-5 Raeder, Hinkley, Cronk, Murray, Hynes
NAYS-0
On motion of Carol Murray second by Edward Raeder the Town Board approved the monthly report of the Supervisor for January 2016.
AYES-5 Murray, Raeder, Cronk, Hinkley, Hynes
NAYS-0
On motion of Allen Hinkley second by Edward Raeder the Town Board approved the monthly report of the Assessor for February 2016.
AYES-Hinkley, Raeder, Cronk, Murray, Hynes
NAYS-0
On motion of Gene Cronk second by Allen Hinkley the Town Board approved the monthly report of the Building Inspector for February 2016.
AYES-Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0
On motion of Carol Murray second by Edward Raeder the Town Board approved the monthly report of Water District receipts in the following amounts: Denver $809.04; Grand Gorge $1,322.91 and Roxbury $765.74.
AYES-5 Murray, Raeder, Cronk, Hinkley, Hynes
NAYS-0
No action was taken on the Justice monthly report as the invoice has not been received from the State yet.
On motion of Edward Raeder second by Allen Hinkley the Town Board approved the monthly report of the Tax Collector for January and February 2016.
AYES-5 Raeder, Hinkley, Cronk, Murray, Hynes
NAYS-0
No action was taken on filling the vacancy on the Historic Preservation Commission.
Sealed bids for Highway Diesel fuel were opened on March 11, 2016 at 2:00 pm at the Town Hall. A total of two (2) bids were received and were as follows per gallons:
RESOLUTION #29-AWARD HIGHWAY DIESEL BID
On motion of Gene Cronk second by Carol Murray the following resolution was offered and adopted:
“RESOLVED, the Town Board awards the bids for highway diesel to the lowest combined price as follows: Regular to Main Care Energy at a fixed price of $1.6451/gallon and Winter Blend to Main Care Energy at a fixed price of $1.7160/gallon; and
BE IT FURTHER RESOLVED said deliveries shall begin April 1, 2016.”
AYES-5 Cronk, Murray, Raeder, Hinkley, Hynes
NAYS-0
Sealed bids for Highway Material Hauling were opened on March 11, 2016 at 2:15 pm at the Town Hall. A total of five (5) bids were received and were as follows on a per ton basis:
RESOLUTION #30-AWARD HIGHWAY MATERIAL HAULING BID
On motion of Gene Cronk second by Allen Hinkley the following resolution was offered and adopted:
“RESOLVED, the Town Board awards the bids for Highway Material Hauling to the two lowest bidders for each material as follows: Sand from Davenport to DG Construction at $7.25/ton and Carl D. Schulz, Jr. at $7.50/ton; Sand from Oneonta to DG Construction at $7.50/ton and Carl D. Schulz, Jr. at $7.90/ton; Stone & Item 4 from Schoharie to DG Construction at $7.00/ton and Carl D. Schulz, Jr. at $7.20/ton; Stone & Item 4 from Middleburgh to DG Construction at $7.00/ton and Carl D. Schulz, Jr. at $7.10/ton (awarded to Schulz instead of Carver Sand & Gravel because Schulz was low on other materials); Stone & Item 4 from Ashland to DG Construction at $6.50/ton and Carl D. Schulz, Jr. at $6.75/ton; Item 4 from Lexington to Cobleskill Stone Products at $5.75/ton and DG Construction at $6.50/ton.”
AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0
RESOLUTION #31-ADOPT MOU FOR IMPLEMENTATION OF THE EAST BRANCH DELAWARE RIVER STREAM CORRIDOR MANAGEMENT PLAN
On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:
“WHEREAS, the Town of Roxbury has adopted by resolution the East Branch Delaware River (EBDR) Stream corridor Management Plan (SCMP); and
WHEREAS, the EBDR SCMP is consistent with the Statement of Stream Stewardship Principles with which the Town of Roxbury, Delaware County Soil & Water Conservation District (DCSWCD) and Delaware Basin Project Advisory Committee agree; and
WHEREAS, the DCSWCD and the Town of Roxbury desire to work cooperatively to implement the EBDR SCMP for the common benefit of both parties, protection of the natural resources and the interests of the broader watershed stakeholders; now
THEREFORE BE IT RESOLVED, the Town of Roxbury Town Board agrees to work with the DCSWCD by the terms set forth in the Memorandum of Understanding For Implementation of the East Branch Delaware River Stream Corridor Management Plan; and
BE IT FURTHER RESOLVED, the Town Board appoints Supervisor Thomas S. Hynes as the Town’s representative for the Delaware Watershed Project Advisory Committee (PAC) as related to the MOU.”
AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0
The Town has received an application from Martin Haggerott of Marty Built, Inc. for renewal of his Junkyard License for his facility on Charcoal Rd. No objections were stated from the Town Board.
On motion of Gene Cronk second by Edward Raeder the Town Board approved the renewal of a Junkyard License for Marty Built, Inc. for one year to expire April 1, 2017.
AYES-5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS-0
RESOLUTION #32-CHANGE ORDER #1 HIGHWAY GARAGE GENERATOR PROJECT
On motion of Allen Hinkley second b y Gene Cronk the following resolution was offered and adopted:
“RESOLVED, the Town Board approves Change Order #1 on the Highway Garage Generator Project as follows: replace existing residential grade transfer switch for the radio station with new commercial grade transfer switch that is capable of communicating with new commercial grade generator; and
BE IT FURTHER RESOLVED, Change Order #1 will be an increase of $3,183.00.”
AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0
An East Branch Delaware River Enhanced Recreational Access Plan was distributed to the Town Board for review. Carol O’Beirne is planning to be at the May Town Board meeting to discuss further.
Industrial Appraisal Reports for the Town’s Inventory and Insured Values through December 31, 2015 have been received and is on file at the Town Clerk’s office for inspection.
The Annual Financial Report for the year 2015 was completed and submitted to the State by March 1, 2016. A copy is on file at the Town Clerk’s Office for inspection.
A letter has been sent to Barbara Redmond in Denver Water District Cluster 5 Unit 9 to notify her that the leak in her crawl space was repaired by a plumber contacted by the District to repair and that the cost of said repair is her responsibility to pay directly to the plumber.
The Town Board has been given a copy of the minutes of the January 2016 meeting that Supv. Hynes and Attorney Young attended at Mountainside Farms regarding odor issues and trailers being stored on Teichman Rd. Attorney Young was present for sludge pumping and reported the only odor seems to be present when the cap is removed from the tank and/or truck to accommodate the pumping. Attorney Young will draft a letter to Mountainside Farms regarding the matter.
A written report from Health Officer Daniel Sullivan was given to the Town Board. The report updates the Board on his inspections in Grand Gorge relating to the rat problem.
A Public Information Meeting will be held at the Grand Gorge Civic Center on March 19, 2016 at 10:00 am to discuss the GEIS Project/Flood Study for the hamlet of Grand Gorge. The engineers will be in attendance to discuss the maps and their progress with work.
The next regular monthly meeting of the Town Board will be held April 11, 2016 at 7:30 pm at the Grand Gorge Civic Center.
No action was taken on revising the Grand Gorge and Roxbury Water District bylaws.
The dollhouse at Kirkside Park has again been vandalized with graffiti inside. Pictures have been given to the Town Board and the Town Constable is aware of the situation.
Supv. Hynes was congratulated on an award from the Catskill Mountain News as being voted #1 in the Elected Officials category for the year 2015.
On motion of Edward Raeder second by Carol Murray the bills were audited and ordered paid in the following amounts:
General #80-121 – $97,793.47
Denver Sewer #14-26 – $25,083.23
Highway #32-64 – $72,312.82
Special Light Districts #4-5 – $2,094.64
Roxbury Water #12-20 – $3,583.30
Capital Projects:
Grand Gorge Water #13-23 – $7,019.96
GEIS Project #4-7 – $16,838.53
Denver Water #13-23 – $4,707.16
DEP Land Acquisition #8 – $764.70
Roxbury Sewer #12-22 – $30,474.90
AYES-5 Raeder, Murray, Cronk, Hinkley, Hynes
NAYS-0
On motion of Gene Cronk second by Carol Murray the meeting adjourned at 10:10 pm.
THIS IS A TRUE COPY
_______________________________
Diane Pickett, Town Clerk
Thomas S. Hynes, Supv.
Gene Cronk, Councilman
Edward Raeder, Councilman
Allen Hinkley, Councilman
Carol Murray, Councilman
Roxbury Town Board March 14, 2016, Meeting Agenda
Town HallCall To Order 7:30 pmMinutes February 8th regular meeting
ROXBURY TOWN BOARD
Regular Meeting
March 14, 2016
Town Hall
Call To Order 7:30 pm
Minutes February 8th regular meeting
Requests to Speak:
Nicole Franzese – Hamlet Designation Maps
Department Reports:
Water / Sewer
Planning
Building & Grounds
Highway
Assessor
Building Inspector
Community Resources
Old Business
New Business
Letters to the Board:
Sean Smith re: response to water leak payment
MTC re: TV & Cable rate increases
Discussion from residents
Audits
ISSUES FOR DISCUSSION
· Resolution-Police Policy reviewed and re-adopt or changes needed
· Resolution-Town Clerk monthly report for February 2016
· Resolution-Supervisor’s monthly report for January 2015
· Resolution-Assessor’s monthly report for February 2016
· Resolution-Building Inspector monthly report for February 2016
· Resolution-monthly water receipts report for February 2016
· Resolution-Justice Court monthly report for February 2016
· Resolution-Tax Collector monthly report for January & February 2016
· Resolution – vacancy on Historic Commission 3 year term thru 12/31/18
· Resolution- bid for highway fuels
· Resolution- bid for highway material hauling
· Resolution-MOU East Branch Delaware River Stream Corridor Mgt. Plan
· Resolution-Junkyard License renewal for Marty Built, Inc.
· East Branch Delaware River recreational access plan distributed to T/Brd for review
· Industrial Appraisal Reports completed for year 2015 (Inventory Record and Insured Values)
· Annual Financial Report filed with State & available @ Town Clerk Office
· Water repair bill Denver Water #5-9 (in crawl space)
· Change Order #1 Hwy Generator – replace transfer switch
· Mountainside Farms meeting
· Health Officer Issues
· Building Violation List and Assessor Reported Conditions List
· New Flood Maps
· Revise GG/Roxbury Water bylaws
REMINDER: April 11th regular meeting will be held at the Grand Gorge Civic Center
Approved Town Board Meeting Minutes - February 8, 2016
The regular meeting of the Town Board was held February 8, 2016 at 7:35 pm at the Town Hall.
APPROVED MINUTES
February 8, 2016
The regular meeting of the Town Board was held February 8, 2016 at 7:35 pm at the Town Hall. Present were: Supervisor Thomas S. Hynes, Councilmen Gene Cronk, Edward Raeder, Allen Hinkley and Carol Murray, Highway Supt. Neil German, Dpty, Hwy. Supt. William Sprague, Attorney Kevin Young, Building Inspector William Walcutt, Assessor Clerk Stephanie Seminara and 7 residents.
The Minutes of the January 4, 2016 Organizational meeting were approved on motion of Allen Hinkley second by Carol Murray.
AYES-5 Hinkley, Murray, Cronk, Raeder, Hynes
NAYS-0
Nicole Franzese of the Delaware County Planning Dept. was present to discuss the process for adopting the new flood maps. Ms. Franzese and Attorney Young will work on the draft local law that must be submitted to NYS DEC in March for approval of format before adoption can take place. Franzese recommends not making the law more stringent than the minimum required. Concerns were discussed for the Grand Gorge area as it is currently under a CWC project to determine elevations to remove some properties from the flood zone that had never been in the flood zone before.
Franzese also discussed the Hamlet Designation area maps that need to be re-adopted again this year. She discussed the process for adoption and discussed the criteria set by the Watershed agreement of what lands DEP can purchase. Letters were received from Dennis & Joan Moore and Earl & Glenda Krom requesting their properties be removed from the Hamlet Designation areas before adoption by the Town Board, thus having a total of three owners having requested being taken out of the current Hamlet Designation area for Grand Gorge. The Town Board will consider their requests and will respond in writing to them of whether their requests are approved or not. No public hearing is required for the adoption, no more properties can be added but properties can be removed by resolution. Attorney Young discussed the reason for the designation areas. Franzese recommended the Town Board adopt criteria standards for removal of properties. County Planning will review the maps and come back with a response at the March meeting.
Hwy. Supt. Neil German reported that crews have been cutting brush and working on trucks, he has offered the Town of Stamford $5,500 for an old Oshkosh truck to use as parts and is waiting to hear if they will accept the offer, the broom attachment has arrived, Edward Docskalik will be out 6 more weeks due to his injury and the new generator has been installed and is ready for use.
Building Inspector William Walcutt questioned if any action was to be taken on the rat issues in Grand Gorge as there is a similar situation on Dugan Hill Rd. It was stated the Health Officer has inspected the matter in Grand Gorge and appropriate action will take place. Walcutt reported he is trying to get old building permits closed out and stated the neighbors of the Zoll property in Grand Gorge are still trying to purchase the property from the bank.
The Town Board received a written report from the Assessor Robert Breglio. Assessor Clerk, Stephanie Seminara stated that several property owners in the Town have received letters from a solar company offering leases to erect solar farms on their property for a monthly payment. Owners having personal solar panels are already eligible for a 10 year tax exemption. This company is offering a 20 year lease. Nicole Franzese stated the County is looking into the matter as two other Towns’ property owners have received the same letter and are thinking of doing a PILOT. Councilman Hinkley added that it would be a commercial venture for the company and would add value to the owners’ property.
Supv. Hynes stated that Bookkeeper Carolynn Faraci is doing well since surgery and should be back to work soon.
Richard Davis of the Grand Gorge Community Action Group thanked the Town Board for allowing use of the Civic Center for their various community functions. He stated having received a request from a group that would like to use the gym for floor hockey. He was told to have them contact Supv. Hynes or Edward Raeder regarding use which will also require a list of names of participants and proof of insurance. Davis reported work needed on the playground that includes adding mulch and lowering swings and informed the Board of issues with garbage. The Board will look into the matter. The highway dept. will remove an old aluminum goal frame from the ball field.
Councilman Raeder stated the Little League has requested use of the Civic Center gym every Tuesday night.
A card has been received from the Roxbury Sr. Club thanking the Town Board for the $500 given them in the 2016 Town Budget.
No action was taken on the Police Policy.
On motion of Edward Raeder second by Allen Hinkley the Town Board approved the Town Clerk’s monthly Report for January 2016 in the amount of $712.00 (Town Clerk $187.00 and Building Permits $525.00).
AYES-5 Raeder, Hinkley, Cronk, Murray, Hynes
NAYS-0
On motion of Gene Cronk second by Carol Murray the Town Board approved the Supervisor’s monthly report for December 2015.
AYES-5 Cronk, Murray, Raeder, Hinkley, Hynes
NAYS-0
On motion of Carol Murray second by Edward Raeder the Town Board approved the Assessor’s monthly report for January 2016.
AYES-5 Murray, Raeder, Cronk, Hinkley, Hynes
NAYS-0
On motion of Allen Hinkley second by Gene Cronk the Town Board approved the Building Inspector monthly report for January 2016.
AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0
On motion of Carol Murray second by Edward Raeder the Town Board approved the monthly report of Water Receipts for January 2016 in the following amounts: Denver $2,613.16; Grand Gorge $2,442.83 and Roxbury $4,738.59.
AYES-5 Murray, Raeder, Cronk, Hinkley, Hynes
NAYS-0
On motion of Edward Raeder second by Carol Murray the Town Board approved the Justice Court monthly report for December 2015 in the amount of $7,525.00 and January 2016 in the amount of $4,974.00.
AYES-5 Raeder, Murray, Cronk, Hinkley, Hynes
NAYS-0
No monthly report was received from the Tax Collector for January 2016.
RESOLUTION #22-AGREEMENT FOR THE EXPENDITURE OF HIGHWAY MONEYS
On motion of Gene Cronk second by Edward Raeder the following resolution was offered and adopted:
“WHEREAS, pursuant to the provisions of Section 284 of the Highway Law, the Town Board agrees that moneys levied and collected in the Town for repair and improvement of highways and moneys received from the State for State Aid for the repair and improvement of highways shall be expended as follows for the year 2016;
NOW, THEREFORE BE IT RESOLVED, the sum of $296,400 shall be set aside to be expended for primary work and general repairs upon 112 miles of Town highways, including sluices, culverts and bridges having a span of less than five feet and boardwalks of renewals thereof; and
BE IT FURTHER RESOLVED, the sum of $453,600 shall be set aside to be expended for the permanent improvement of Town highways.”
AYES-5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS-0
No action was taken on filling the vacancy on the Historic Commission.
RESOLUTION #23-ADVERTISE BIDS FOR HIGHWAY FUEL
On motion of Gene Cronk second by Allen Hinkley the following resolution was offered and adopted:
“RESOLVED, the Town Board approves advertising for sealed bids for Highway fuels to be opened at 2:00 pm on March 11, 2016 at the Town Hall and to be awarded at the March 14, 2016 Town Board meeting; and
BE IT FURTHER RESOLVED the Town Board reserves the right to reject any and all bids.”
AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0
RESOLUTION #24-ADVERTISE BIDS FOR HIGHWAY MATERIAL HAULING
On motion of Gene Cronk second by Carol Murray the following resolution was offered and adopted:
“RESOLVED, the Town Board approves advertising for sealed bids for Highway Material Hauling to be opened at 2:15 pm on March 11, 2016 at the Town Hall and to be awarded at the March 14, 2016 Town Board meeting; and
BE IT FURTHER RESOLVED the Town Board reserves the right to reject any and all bids.”
AYES-5 Cronk, Murray, Raeder, Hinkley, Hynes
NAYS-0
No action was taken on the Memorandum of Understanding for the East Branch Delaware River Stream Corridor Management Plan until Attorney Young has had a chance to review the material.
On motion of Gene Cronk second by Allen Hinkley the Town Board stated no objections to the Liquor License application being submitted to the NYS Liquor Authority by MaryAndy Café (Martin Lerner property) located at 53470 State Hwy. 30, Roxbury.
AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0
Inspections conducted by Health Officer Daniel Sullivan were distributed to the Town Board.
Discussion took place on the cameras to be installed at Kirkside Park. Due to the buildings not having any heat, an insulated cabinet is needed at a cost of $150. Councilman Cronk again requested camera for the highway garage as well.
On motion of Allen Hinkley second by Gene Cronk the Town Board approved the purchase of an insulated cabinet from ZS Security to be used for camera apparatus at Kirkside Park in the amount of $150.00.”
AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0
Discussion took place on the water leak at the McGinnis property. Earlier, it was thought the break was on the owner’s service line, however, it was actually where the service line connects to the water main. Therefore, it was determined the break is a District expense.
No action was taken on revising the Grand Gorge and Roxbury Water District bylaws.
RESOLUTION #25 – RESOLUTION TO GO INTO EXECUTIVE SESSION TO DISCUSS CODE ISSUES
On motion of Gene Cronk second by Edward Raeder the following resolution was offered and adopted:
“RESOLVED, the Town Board agreed to enter into Executive Session at 8:49 pm to discuss code issues . Present were: Supervisor Thomas S. Hynes, Councilmen Allen Hinkley, Edward Raeder, Gene Cronk and Carol Murray and Attorney Kevin Young.”
AYES-5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS-0
On motion of Allen Hinkley second by Edward Raeder the Town Board and Attorney exited Executive Session and returned to the Regular Meeting at 9:00 pm.
AYES-5 Hinkley, Raeder, Cronk, Murray, Hynes
NAYS-0
It was stated there were no decisions made as a result of Executive Session.
On motion of Carol Murray second by Edward Raeder the bills were audited and ordered paid in the following amounts:
General #24-79 – $53,885.10
Roxbury Sewer #5-11 – $12,440.84
Highway #3-31 – $46,302.79
Denver Sewer #3-13 – $26,488.47
Roxbury Water #4-11 – $4,353.67
Special Lights #1-3 – $2,987.61
Grand Gorge Water #5-12 – $3,293.55
Capital Projects:
Denver Water #5-12 – $5,301.36
GEIS Project #2-3 – $2,093.50
AYES-5 Murray, Raeder, Cronk, Hinkley, Hynes
NAYS-0
On motion of Edward Raeder second by Carol Murray the meeting adjourned at 9:04 pm.
THIS IS A TRUE COPY
__________________________________________
Diane Pickett, Town Clerk
Thomas S. Hynes, Supervisor
Gene Cronk, Councilman
Edward Raeder, Councilman
Allen Hinkley, Councilman
Carol Murray, Councilwoman
Roxbury Town Board February 8, 2016 Meeting Agenda
ROXBURY TOWN BOARD
Regular Meeting
February 8, 2016
Town Hall
Call To Order 7:30 pm
Minutes January 4th Organizational Meeting
Requests to Speak:
Department Reports:
Water / Sewer
Planning
Building & Grounds
Highway
Assessor
Building Inspector
Community Resources
Old Business
New Business
Letters to the Board: Dennis Moore – request 2 parcels be removed from the Hamlet Designation 2016
Earl & Glenda Krom-request 3 parcels be removed from Hamlet Designation 2016
Roxbury Sr. Club – Thank you
Discussion from residents
Audits
ISSUES FOR DISCUSSION
· Resolution-Police Policy reviewed and re-adopt or changes needed
· Resolution-Town Clerk monthly report for January 2016
· Resolution-Supervisor’s monthly report for December 2015
· Resolution-Assessor’s monthly report for January 2016
· Resolution-Building Inspector monthly report for January 2016
· Resolution-monthly water receipts report for January 2016
· Resolution-Justice Court monthly report for December 2015
· Resolution-Agreement for expenditure of highway moneys
· Resolution – vacancy on Historic Commission 3 year term thru 12/31/18
· Resolution-advertise bids for highway fuels to open March 11th @ 2:00 pm
· Resolution-advertise bids for highway material hauling to open March 11th @ 2:15 pm
· Resolution-MOU East Branch Delaware River Stream Corridor Mgt, Plan
· Resolution-liquor license application for MaryAndy Café (Martin Lerner property)
· ZS Security Quote for cabinet
· McGinnis water repair
· New Flood Maps
· Open Building Permit list
· Revised GG/Roxbury Water bylaws