Town Board Agenda - Nov. 7
ROXBURY TOWN BOARD
Public Hearings
Regular Meeting
November 7, 2013
Town Hall
Call To Order 6:45 pm Public Hearing Tax Cap
7:00 pm Public Hearing 2014 Preliminary Budget
7:30 pm Regular Meeting
Minutes October 14th Regular meeting
October 29th Special Meeting
Requests to Speak: MTC Cable Franchise Renewal – Karen Munro & Glenn Faulkner
Lee Austin – MTC easement
Department Reports:
Water / Sewer
Planning
Building & Grounds
Highway
Assessor
Building Inspector
Community Resources
Old Business
New Business
Letters to the Board:
Discussion from residents
Audits
ISSUES FOR DISCUSSION
• Resolution – Town Board has reviewed current Employee Handbook (approve or change needed)
• Resolution – Town Clerk monthly Report for October 2013
• Resolution – Supervisor’s monthly Report for September 2013
• Resolution – Assessor’s monthly report for October 2013
• Resolution – Building Inspector monthly report
• Resolution – monthly water receipts report for October 2013 (Denver-GG-Roxb)
• Resolution – Justice Court monthly report for September 2013
• Resolution – Retirement Reporting on Building Inspector
• Resolution – appoint 1 more person for CDBG housing program review committee
• Resolution – Building Inspector agreement
• Resolution – Set Public Hearing for MTC Cable easement (December 9th @ _______pm)
• Resolution – MTC Cable franchise renewal
• Resolution – Neg Dec for Tax Cap Local Law
• Resolution – Tax Cap Local Law
• Resolution – 2014 Budget
• Resolution – Unpaid Water to Taxes (Denver – Grand Gorge – Roxbury)
• Resolution – re-appoint Farleigh & Cowan to Planning Board to expire 12/31/17
• Resolution – fill vacancy on Planning Board to expire 12/31/15
• All funds have been received on FEMA roads
ONGOING ISSUES
• Truck lawsuit status
Notice of Public Hearing on Preliminary Budget
TOWN OF ROXBURY
NOTICE OF PUBLIC HEARING
ON PRELIMINARY BUDGET
Notice is hereby given that the Preliminary Budget for the Town of Roxbury for the fiscal year 2014 has been completed and filed in the office of the Town Clerk where it is available for inspection during regular business hours.
Notice is further given that the Town Board will hold a public Hearing on the Preliminary Budget at 7:00 pm on November 7, 2013 in the Town Hall at which time any person may be heard in favor of or against the proposed budget or any item therein.
Pursuant to Section 108 of the Town Law, the proposed salaries of elected officials are as follows: Councilman (4) $4,532 ea., Justice (2) $7,700 ea., Supervisor $14,150, Tax Collector $9,255, Town Clerk $39,032, Highway Supt. $51,727.
The regular monthly meeting of the Town Board will be held immediately following the public hearing.
Dated: October 30 2013
By Order of the Town Board
Diane Pickett, Town Clerk
Town Board Agenda - October 14
ROXBURY TOWN BOARD
Regular Meeting
October 14, 2013
Town Hall
Call To Order 7:30 pm Regular Meeting
Minutes September 9th Regular meeting
September 26th Special Meeting
Requests to Speak: Leland Liddle of 2nd Nature Construction – Caroline Lilly building issues
Department Reports: Water / Sewer
Planning
Building & Grounds
Highway
Assessor
Building Inspector
Community Resources
Old Business
New Business
Letters to the Board:
Discussion from residents
Audits
ISSUES FOR DISCUSSION
• Resolution – Town Board has reviewed current Employee Handbook (approve or change needed)
• Resolution – Town Clerk monthly Report for Sept. 2013
• Resolution – Supervisor’s monthly Report for August 2013
• Resolution – Assessor’s monthly report for Sept. 2013
• Resolution – Building Inspector monthly report
• Resolution – monthly water receipts report for Sept. 2013 (Denver-GG-Roxb)
• Resolution – Justice Court monthly report for August 2013
• Resolution – appoint 1 more person for CDBG housing program review committee
• Resolution – renew Building Inspector agreement thru 12/31/13
• Resolution –Fuel Oil bid opened October 11th @ 2:00 pm
• Resolution –adopt amended computer use policy (add’l language for Justice Court files)
• Resolution – approve reimbursement to Assessor Clerk for training class in Newburgh
• Resolution – Agreement with Delaware County for snow maintenance on County roads
• Resolution – Agreement with Delaware County for snow maintenance on NYCDEP GG Sewer Plant road
• 2014 Tentative Budget distributed to Town Board
• Resolution – allow Town Clerk to renew contract with DEC for Encon licenses
• Resolution – Schedule budget workshop (October _______ @ _________pm)
• Resolution – Schedule Public Hearing on 2014 Budget Tax Cap Levy (Nov. 7th @ _______pm)
• Resolution – Schedule Public Hearing on 2014 Tentative Budget (Nov 7th @ ________pm)
• Resolution – approve Plattekill Ski Center liquor license renewal
REMINDER – Next regular monthly meeting will be held Thursday November 7th
ONGOING ISSUES
• Truck lawsuit status
• FEMA update – 2 large roads waiting for FEMA final payment (Shepard Lane & S. Montgomery Hlw)
Middletown-Hardenburgh Fire District
Pursuant of Town Law Section 181, subdivision 3, The Fire Commissioners of the Middletown-Hardenburgh Fire District will be holding a public hearing on Tuesday, October 15, 2013, @ the 3rd Floor meeting room of the Margaretville Fire Station
Notice of Public Hearing:
Pursuant of Town Law Section 181, subdivision 3, The Fire Commissioners of the Middletown-Hardenburgh Fire District will be holding a public hearing on Tuesday, October 15, 2013, @ the 3rd Floor meeting room of the Margaretville Fire Station. Located 77 Church St., Village of Margaretville, NY @ 7:00 PM. The purpose of this meeting is to present and finalize the budget for the fire district for the annual year of 2014. Copy of proposed budget is available at the office of the town clerk during normal business hours, as well as the fire district secretary by calling 845-586-3100.
Barbara Funck, Secretary
Middletown-Hardenburgh Fire District
Roxbury Fire District 2014 Budget Meeting
The Board of Fire Commissioners of the Roxbury Fire District will hold a public hearing on Tuesday 10/15/13 at 7:00 p.m. at the Roxbury Fire House located at 53613 State Highway 30, Roxbury NY 12474 on the proposed 2014 District Budget. Copies of the proposed budget are available for inspection during regular office hours at the office of the Town Clerk.
PUBLIC NOTICE
The Board of Fire Commissioners of the Roxbury Fire District will hold a public hearing on Tuesday 10/15/13 at 7:00 p.m. at the Roxbury Fire House located at 53613 State Highway 30, Roxbury NY 12474 on the proposed 2014 District Budget. Copies of the proposed budget are available for inspection during regular office hours at the office of the Town Clerk.
In addition, the Commissioners will hold their regular October meeting on 10/15/13, immediately following the hearing, to act on the budget and to discuss and act on district business.
Board of Fire Commissioners
Roxbury Fire District
Town Board Agenda — Public Hearing Sept 9, 2013
ROXBURY TOWN BOARD
Public Hearing
Regular Meeting
September 9, 2013
Town Hall
Call To Order
7:15 pm Public Hearing-Fire District Dissolution/Consolidation
7:30 pm Regular Meeting
Minutes
August 12th Regular meeting
Requests to Speak:
Joseph Piasek – Radio Station
Department Reports:
Water / Sewer
Planning
Building & Grounds
Highway
Assessor
Building Inspector
Community Resources
Old Business
New Business
Letters to the Board:
Discussion from residents
Audits
ISSUES FOR DISCUSSION
Resolution – Town Board has reviewed current Employee Handbook (and approves or changes
needed)
Resolution – Town Clerk monthly Report for August 2013
Resolution – Supervisor’s monthly Report for July 2013
Resolution – Assessor’s monthly report for August 2013
Resolution – Building Inspector monthly report
Resolution – monthly water receipts report for August 2013 (Denver-GG-Roxb)
Resolution – Justice Court monthly report for July 2013
Resolution – Fire District dissolution/consolidation Neg Dec
Resolution – Fire District dissolution/consolidation approval (subject to permissive referendum)
Resolution – re-appoint Robert Breglio Sole Assessor for a 6 year term 10/1/13-9/30/19
Resolution – appoint 1 more person for CDBG housing program review committee
Resolution – renew Building Inspector agreement thru 12/31/13
Resolution – appoint Sara Cronk school crossing guard effective 9/5/13
Resolution – advertise bids for Fuel Oil to be opened October 11th @ 2:00 pm
Resolution – County Multi-Jurisdictional All-Hazards Mitigation Plan
Resolution – Justice Court audit completed
Resolution – approval to sign NYSEG easement for pole replacement at Civic Center
Resolution – Health Insurance Plan Renewal
Clean Sweep Hazardous Waste Program Sept. 20 & 21. Registration required.
Tire Day – October 5th 8 am – 4 pm
Copies to Town Board of 7/27/13 Fire Inspections by Atlantic-Inland Inc.
Copies to T/Board of 2012 Town Audit completed by CPA and filed in the Town Clerk’s Office
ONGOING ISSUES
Truck lawsuit status
FEMA update – 2 large roads waiting for FEMA final payment (Shepard Lane & S. Montgomery Hlw)
Town Board Agenda - August 12
Regular Meeting, August 12, 2013, Grand Gorge Civic Center at 7:30 pm
ROXBURY TOWN BOARD
Regular Meeting
August 12, 2013
Grand Gorge Civic Center
7:30 pm
Call To Order Regular Meeting
Minutes July 8th Regular meeting
Requests to Speak: Karen Munro – update on MTC’s broadband status
Department Reports:
Water / Sewer
Planning
Building & Grounds
Highway
Assessor
Building Inspector
Community Resources
Old Business
New Business
Letters to the Board: Resignation of William Allison from the Historic Commission effective July 15, 2013
Gail Hults re: water meter readings
Discussion from residents
Audits
ISSUES FOR DISCUSSION
Resolution – Town Board has reviewed current Employee Handbook (and approves or changes needed)
Resolution – Town Clerk monthly Report for July 2013
Resolution – Supervisor’s monthly Report for June 2013
Resolution – Assessor’s monthly report for July 2013
Resolution – Building Inspector monthly report
Resolution – monthly water receipts report for July 2013 (Denver-GG-Roxb)
Resolution – Justice Court monthly report for June 2013
Resolution – schedule Public Hearing for dissolution of Village of Margaretville Fire District into the Middletown-Hardenburgh Fire District
Resolution – Rodrigues gravel contract extension
Resolution – appoint 5 person review committee for the CDBG housing program
Resolution – PERM 1 Undertaking in lieu of PERM 17 Form for NYS DOT highway work permit
Resolution – dedication of bridge on Cold Spring Rd.
Resolution – approve contracts for two Assessor Data Collectors
Resolution – renew Building Inspector agreement thru 12/31/13
Resolution – appoint school crossing guard
Resolution – appoint Historic Commission Member to fill vacancy (term exp 12/31/13)
NYC DEP assessments
Kurt Flachs proposal on Highway Dept. water heater
Annual Dog Control Officer inspection report – all items found satisfactory
WIOX Radio Station quarterly report for 2nd quarter 2013
ONGOING ISSUES
Truck lawsuit status
FEMA update – 2 large roads waiting for FEMA final payment (Shepard Lane & S. Montgomery Hlw)
NOTICE — Planning Board Meeting Cancelled
The regular monthly meeting of the Town of Roxbury Planning Board scheduled for July 17, 2013, has been canceled.
The next regular meeting of the Planning Board will be held August 21, 2013, at 7:30 pm at the Town Hall.
Joseph Farleigh, Chairman
Roxbury Planning Board
Dated: July 17, 2013
NOTICE — Retirement Reporting
RETIREMENT REPORTING
On motion of Carol Murray second by Edward Raeder the following resolution was offered and adopted:
BE IT RESOLVED, that the Town of Roxbury hereby establishes the following as standard work days for elected and appointed officials and will report the following days worked to the New York State and Local Employee’s Retirement System based on the record of activities maintained and submitted by these officials to the clerk of this body,
ELECTED OFFICIALS:
| Title | Name | Standard Work Day (Hours/Day) |
Term Begins/Ends |
Employer Record of Time Worked (Y/N) |
Days Per Month (based on record of Activities) |
|---|---|---|---|---|---|
| Tax Collector | Joan Moore | 8 | 1/1/12-12/31/13 | N | 7 |
| Justice | Wayne R. Pebler | 8 | 1/1/10-12/31/13 | N | 5.25 |
| Justice | Heather Gockel | 8 | 1/1/13-12/31/16 | N | .5 |
| Supt. of Highways | Stephen A. Schuman | 8 | 1/1/12-12/31/15 | N | 24.9 |
| Town Clerk | Diane L. Pickett | 8 | 1/1/12-12/31/15 | N | 22.17 |
| Councilman | Allen Hinkley | 8 | 1/1/10-12/31/13 | N | .5 |
APPOINTED OFFICIALS:
| Bookkeeper/Dpty. Town Clerk #1/Budget Officer/Dpty. Registrar | Carolynn Faraci | 8 | 1/1/12-12/31/12 | Y | |
|---|---|---|---|---|---|
| Assessor Clerk | Stephanie Seminara | 8 | 1/1/12-12/31/12 | Y | |
| Building Inspector | William Walcutt | 8 | 1/1/13/12/31/13 | To be by NYS |
determined Retirement |
AYES – 5 Murray, Raeder, Cronk, Hinkley, Hynes
NAYS – 0
ABSTAIN – 0
On this 8th day of July, 2013
Diane Pickett, Town Clerk Date Enacted: July 8, 2013
I, Diane Pickett, Clerk of the governing board of the Town of Roxbury of the State of New York do hereby certify that I have compared the forgoing with the original resolution passed by such board, at a legally convened meeting held on the 8th day of July, 2013 on file as part of the minutes of such meeting, and that same is a true copy thereof and whole of such original.
I further certify that the full board consists of 5 members
and that 5 of such members were present at such meeting
and that 5 of such members voted in favor of the above resolution.
IN WITNESS WHEREOF, I have hereunto set my hand and the seal of the Town of Roxbury.
7/8/13
Diane Pickett, Town Clerk Date
(seal)
Town Board Agenda — July 8, 2013
ROXBURY TOWN BOARD
Regular Meeting
July 8, 2013
Town Hall
7:30 pm
Call To Order: Regular Meeting
Minutes: June 10th Regular meeting
Requests to Speak: Carol O’Beirne – East Branch Recreation Project
Department Reports:
Water / Sewer
Planning
Building & Grounds
Highway
Assessor
Building Inspector
Community Resources
Old Business
New Business
Letters to the Board:
Discussion from residents
Audits
ISSUES FOR DISCUSSION
Resolution – Town Board has reviewed current Employee Handbook (and approves or changes needed)
Resolution – Town Clerk monthly Report for June 2013
Resolution – Supervisor’s monthly Report for April 2013
Resolution – Supervisor’s monthly report for May 2013
Resolution – Assessor’s monthly report for June 2013
Resolution – Building Inspector monthly report
Resolution – monthly water receipts report for June 2013 (Denver-GG-Roxb)
Resolution – Justice Court monthly report for April 2013
Resolution – Justice Court monthly report for May 2013
Resolution – Retirement reporting days
Resolution – approve Tax Collector report for 2013 property taxes
Resolution – appoint 5 person review committee for the CDBG housing program
Resolution – Uniform Notice of Claim (optional to serve to Secretary of State)
Resolution – PERM 1 Undertaking in lieu of PERM 17 Form for NYS DOT highway work permit
Resolution – Records Destruction list
Resolution – Equipment Destruction List
Annual Report of Good Neighbor Fund filed with NYC DEP
School Crossing Guard resignation effective 6/12/13
REMINDER – August 12th meeting is at the Grand Gorge Civic Center at 7:30 pm
ONGOING ISSUES
Truck lawsuit status
FEMA update – 2 large roads waiting for FEMA final payment (Shepard Lane & S. Montgomery Hlw)
NOTICE — Planning Board Meeting cancelled
NOTICE
The regular monthly meeting of the Town of Roxbury Planning Board scheduled for June 19, 2013 is canceled due to there being no matters for discussion. The next regular meeting will be held July 17, 2013 at 7:30 pm at the Town Hall.
By Order of the Planning Board
Joseph Farleigh, Chairman
Dated: June 17, 2013
Town Board Meeting Agenda — June 10, 2013
ROXBURY TOWN BOARD
Regular Meeting
June 10, 2013
Town Hall
7:30 pm
Call To Order:
Regular Meeting
Minutes:
May 13th Regular meeting and May 21st Special Meeting
Requests to Speak:
Department Reports:
Water / Sewer
Planning
Building & Grounds
Highway
Assessor
Building Inspector
Community Resources
Old Business
New Business
Letters to the Board:
Discussion from residents
Audits
ISSUES FOR DISCUSSION
Resolution – Town Board has reviewed (and approves or changes needed) current Employee Handbook
Resolution – Town Clerk monthly Report for May 2013
Resolution – Supervisor’s monthly Report for April 2013
Resolution – Assessor’s monthly report for May 2013
Resolution – Building Inspector monthly report
Resolution – monthly water receipts report (Denver-GG-Roxb)
Resolution – Justice Court monthly report for April 2013
Resolution – Lake St. Drainage Stormwater Bid
Resolution – Computer Use Policy
Resolution – appoint 5 person review committee for the CDBG housing program
Resolution –training/meeting reimbursement request (Brd of Assessment Review & Tax Collector)
Tentative EQ Rate @ 32%
2012 Annual Water Quality Reports (Denver, GG & Roxbury) were mailed to all customers May 22, 2013. Copies are on file at the Town Clerk’s Office and on the Town website
FEMA update – 2 large road paperwork is still being reviewed by FEMA for final payment
ONGOING ISSUES
Truck lawsuit status
NOTICE — Help Wanted
Town of Roxbury
Data Collection/Verification – Inspect and gather images of residential properties to ensure property records reflect current and accurate property characteristics; verifies measurements and information of existing structures and updates assessor’s records accordingly. Prior data collection experience required. Minimum 20 hours/wk. Must have own transportation. Mileage reimbursement. Send resume to townassessor@roxburyny.com. Resume must be received by June 19, 2013. The Town of Roxbury is an Equal Opportunity Provider and Employer.
NOTICE — 2012 Annual Water Quality Report
Notice is hereby given that the Town of Roxbury, Delaware County, New York, has completed the 2012 Annual Water Quality Reports required by NYS Dept. of Health, for the Roxbury, Grand Gorge and Denver Water Districts. Copies of the reports are available for inspection at the Town Clerk’s Office, 53690 State Hwy. 30, Roxbury, NY, during regular business hours and on the Town website at www.roxburyny.com
Diane Pickett, Town Clerk
Dated: May 23, 2013
2012 Annual Water Quality Report
To download a copy of the 2012 AWQR (Annual Water Quality Report) for the Roxbury, Grand Gorge and Denver Water Districts, click on the links below:
NOTICE — Town Board Meeting, May 21, 2013
The Town Board, Town of Roxbury, will hold a Special Meeting May 21, 2013 at 7:00 pm at the Town Hall to discuss the Lake St. Drainage Stormwater Project bids in Executive Session and will also discuss any other business that may come before the Board.
Diane Pickett, Town Clerk
Town of Roxbury
Dated: May 20, 2013
Town Board Meeting Agenda — May 13, 2013
ROXBURY TOWN BOARD
Regular Meeting
May 13, 2013
Town Hall
7:30 pm
Call To Order
Regular Meeting
Minutes
April 8th meeting
Requests to Speak:
Adam (Nan Stolzenburg’s Office) – Comp Plan
Department Reports:
Water / Sewer
Planning
Building & Grounds
Highway
Assessor
Building Inspector
Community Resources
Old Business
New Business
Letters to the Board:
Discussion from residents
Audits
ISSUES FOR DISCUSSION
Resolution – Town Board has reviewed (and approves or changes needed) current Employee Handbook
Resolution – Town Clerk monthly Report for April 2013
Resolution – Supervisor’s monthly Report for March 2013
Resolution – Assessor’s monthly report for April 2013
Resolution – Building Inspector monthly report
Resolution – quarterly report WIOX Radio Station 1st qtr 2013
Resolution – Justice Court monthly report for April 2013
Resolution – Lake St. Drainage Stormwater Bid
Resolution – Computer Use Policy
Resolution – appoint 5 person review committee for the CDBG housing program
Resolution – turn on / off fee Roxbury & GG Water
Resolution – liquor license renewal Creekside Café
Resolution –Comp Plan Lead Agency (Town of Roxbury)
Resolution – Comp Plan EAF Form (Supv. authorized to sign)
Resolution – Comp Plan SEQRA Neg Dec
Resolution – Comp Plan adoption
FEMA update – 2 large road paperwork is still being reviewed by FEMA for final payment
ONGOING ISSUES
Truck lawsuit status
NOTICE — Completion of 2013 Tentative Assessment Roll
NOTICE OF COMPLETION OF 2013 TENTATIVE ASSESSMENT ROLL
(Pursuant to Section 506 & 526 of the Real Property Tax Law)
Notice is hereby given that the Assessor of the Town of Roxbury, County of Delaware, New York has completed the Tentative Assessment Roll for the current year and that a copy has been left at the Roxbury Town Hall, 53690 St. Hwy. 30, Roxbury, NY where it may be seen and examined by any interested person until the fifth Thursday in May. (May 30, 2013) A publication containing procedures for contesting an assessment is available at the Assessor’s Office.
The Assessor will be in attendance with the Tentative Assessment Roll on the following days: Wed. May 8th between the hours of 9:00 am – 1:00 pm; Wed. May 15th between the hours of 4:00 pm–8:00 pm; Fri. May 17th between the hours of 10:00 am – 2:00 pm, and Sat. May 18th between the hours of 11:00 am – 3:00 pm.
HEARING OF COMPLAINTS – The Board of Assessment Review will meet on Thurs. May 30, 2013 between the hours of 2:00 pm – 4:00 pm and 6:00 pm – 8:00 pm at the Roxbury Town Hall, 53690 State Hwy. 30, Roxbury, NY in said Town, to hear and examine all complaints in relationship to assessments, on the written application, correctly filled out, accompanied with the required data of any person believing himself to be aggrieved.
Robert Breglio
Assessor
Dated: May 1, 2013
Bid Notice – CAT Roller
Please take notice the Town of Roxbury is seeking bids for the sale of a 1991 CAT CS563 roller, single drum, smooth, 84” wide, 3116T diesel engine and hydrostatic transmission. Bidding is taking place on www.publicsurplus.com. To see the machine or any questions call Steve Schuman, Hwy. Supt. at 607-326-7641. Bidding will end on May 13, 2013 at 3:00 pm. Bidding will be discussed at the regular meeting of the Town Board to be held that evening at 7:30 pm at the Town Hall. The Town Board reserves the right to reject any and all bids.
By Order of the Town Board
Stephen Schuman, Hwy. Supt.
Dated: April 25, 2013
Bid Notice — "Lake Street Bid"
BID NOTICE
TOWN OF ROXBURY, NEW YORK
The Town of Roxbury is seeking sealed bids for the construction of the “Lake Street Drainage Construction Project”. Plans and specifications can be obtained by calling Jane Sotera at RETTEW Engineering and Surveying in Delhi, NY at 845-586-2400. The construction will be done as part of the Catskill Watershed Corporation’s (CWC) Stormwater Retrofit Program, and all conditions of the CWC Program Contract including bonds and insurances must be adhered to.
Bids must be marked “Lake Street Bid” and received at the Town Clerk’s Office, 53690 State Hwy. 30, PO Box 189, Roxbury, NY 12474 before 3:00 pm on April 26, 2013 at which time they will be opened. The bid will be awarded at a later date upon CWC acceptance. The Town Board reserves the right to reject any and all bids.
By Order of the Town Board
Town of Roxbury
Diane Pickett, Town Clerk
Dated: March 27, 2013